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Home My WebLink About4.1 DRAFT HSC Minutes 03-23-2017 ITEM NO.: 4.1 STAFF REPORT HUMAN SERVICES COMMISSION DATE: May 25, 2017 TO: Honorable Chair and Commissioners FROM: Rhonda Franklin, Management Analyst SUBJECT: Minutes of the March 23, 2017 Special Meeting of the Human Services Commission EXECUTIVE SUMMARY: The Human Services Commission will consider approval of the minutes of the March 23, 2017 Special Meeting of the Human Services Commission. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the March 23, 2017 Special Meeting of the Human Services Commission. DESCRIPTION: The Human Services Commission will consider approval of the minutes of the March 23, 2017 Special Meeting of the Human Services Commission. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the March 23, 2017 Special Meeting of the Human Services Commission. HUMAN SERVICES COMMISSION SPECIAL MEETING Draft Minutes CITY OF DUBLIN March 23, 2017 A Special Meeting of the Dublin Human Services Commission was held on Thursday, March 23, 2017 in the City Council Chamber of the Dublin Civic Center. The meeting was called to order at 6:00 PM by Chair Brown. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Commission, Staff and those present. ROLL CALL Commissioners (Cm.) Present: Brown, Fiedler, Hassan, Rudy and Songey Commissioner Absent: None ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS – None. APPROVAL OF MINUTES 4.1 Regular Meeting January 26, 2017 On a motion by Cm. Fiedler, seconded by Vice Chair Hassan, and by a vote of 5-0-0, the Commission took the following action: ACTION Approved minutes of the January 26, 2017 Regular Meeting as presented. WRITTEN COMMUNICATIONS – None. PUBLIC HEARING – None. UNFINISHED BUSINESS – None. NEW BUSINESS 8.1 City of Dublin Fiscal Year 2017-18 Human Services Grant Program Funding Recommendations. Ms. Rhonda Franklin, Management Analyst, presented item as outlined in the Staff Report regarding the City of Dublin Human Services Grant Program funding recommendations for Fiscal Year 2017-2018. Chair Brown briefed the meeting attendees on the presentation process and outlined the agenda for the item. Cm. Fiedler stated for the record: “I wanted to publically state that I will recuse myself from making and participating in making any decisions involving grant funding to Senior Support Human Services Commission Draft Minutes – March 23, 2017 – Page 2 of 6 Program of the Tri-Valley. I will do so because I currently serve as a Voting Director of the organization. I understand that the Senior Support Program of the Tri-Valley is seeking funding today and its application may eventually make its way to the City Council. I will remove myself from the room when this organization presents to the Commission and will again remove myself during Commission deliberation relating to this organization. I would ask that my statement be included in the minutes.” Cm. Songey stated for the record: “I want to publically state that I am a Core Team Member of CityServe of the Tri-Valley. I understand that this organization is seeking grant funding today. As an unsalaried/non-voting member of this nonprofit corporation I am permitted by law to participate in decision making regarding this organization, but am required to disclose my affiliation. I would ask that this statement be included in the minutes.” Chair Brown called on organizations to begin the presentations. Ms. Heather Greaux presented on behalf of Open Heart Kitchen for the Dublin Meals Program. Ms. Abigail Guerdat presented on behalf of Easter Seals Bay Area for the Easter Seals Kaleidoscope program. Ms. Tonya Clenney presented on behalf of Center for Community Dispute Settlement for the Tri-Valley Youth Court program. Ms. Sarah Holtzclaw presented on behalf of Chabot-Las Positas Community College District/Tri- Valley One Stop Career Center for the Dublin Job Initiative program. Ms. Sarah Holtzclaw presented on behalf of Chabot-Las Positas Community College District/Tri- Valley One Stop Career Center for the Tri-Valley Volunteer Income Tax Assistance program. Ms. Erin Harper presented on behalf of CALICO Center for the Dublin Child Abuse Intervention program. Ms. Vicki Thompson presented on behalf of Tri-Valley Haven for the Homeless Services Program. Ms. Vicki Thompson presented on behalf of Tri-Valley Haven for the Domestic Violence Services Program. Ms. Lara Calvert presented on behalf of Spectrum Community Services for the Meals on Wheels for Dublin’s Homebound Seniors program. Ms. Samantha DePetro Wysuph presented on behalf of Kidango, Inc. for the Emerald Vista Parent Workshops. Ms. Debby Buchan presented on behalf of Deaf Counseling Advocacy and Referral Agency for the Deaf Seniors Services program. Human Services Commission Draft Minutes – March 23, 2017 – Page 3 of 6 Ms. Natalie Brown presented on behalf of Hope Hospice, Inc. for the Unified Communications Phone System. Ms. Natalie Brown presented on behalf of Hope Hospice, Inc. for the Grief Support Center and Hospice Volunteer Program. Ms. Sue Compton presented on behalf of Axis Community Health for the Enhancing Health Outcomes with Patient Care Messaging program. Mr. Michael Galvau presented on behalf of Community Resources for Independent Living for the Independent Living, Housing & Employment Services for People with Disabilities. Ms. Lenora Merlander presented on behalf of Legal Assistance for Seniors for the Legal Services, HICAP and Community Education for Dublin Seniors. Cm. Fiedler recused himself for the Senior Support Program of the Tri-Valley presentation. Mr. Robert Taylor presented on behalf of Senior Support Program of the Tri-Valley for the Case Management program. Cm. Fiedler returned to the dais. Ms. Laura Page presented on behalf of Child Care Links for the Diaper Pantry program. Ms. Nancy Molillin presented on behalf of Teen Esteem for the Teen Esteem Student and Parent Education Programs. Ms. Carol Halbe presented on behalf of Sandra J. Wing Healing Therapies Foundation for the Cancer Assistance for Dublin Residents program. Mr. Kenny Altenburg presented on behalf of YMCA of the East Bay/Tri-Valley YMCA for the Mental Health Services program. Mr. Kenny Altenburg presented on behalf of YMCA of the East Bay/Tri-Valley YMCA for the Affordable Summer Childcare – YMCA Day Camp program. Ms. Laura Page presented on behalf of Child Care Links for the Professional Development Trainings program. Ms. Sarah Finnigan presented on behalf of Eden I&R for the 2-1-1 Alameda County Communication System. Ms. Gloria Gregory presented on behalf of CityServe of the Tri-Valley for the CityServe of the Tri-Valley program. Ms. Lynn Monica presented on behalf of Sunflower Hill for the Sunflower Hill Garden Teachers/Educators program. Human Services Commission Draft Minutes – March 23, 2017 – Page 4 of 6 Ms. Alcina Wegrzynowski spoke on behalf of Valley Children’s Museum for the Valley Children’s Museum Children’s Programs. Chair Brown announced that the organization presentations had concluded and the Commission would take a break to complete their individual preliminary funding recommendations while seated at the dais. Chair Brown recessed the meeting for a break at 8:14 PM. Chair Brown called the meeting back to order at 8:35 PM. Chair Brown re-opened the floor for Public Comments. Ms. Debra Zentner spoke in favor of funding for Sunflower Hill. Seeing no further comments, Chair Brown closed the floor for Public Comments. Ms. Franklin asked the Commissioners to each read aloud their preliminary funding recommendations for each organization as she input each amount into a spreadsheet displayed on the monitors. The worksheet compiled each Commissioner’s recommendation for each organization into cumulative averages. Cm. Fiedler recused himself from the dais for discussion regarding funding for Senior Support Program of the Tri-Valley and returned once the discussion concluded. On a motion by Chair Brown, seconded by Cm. Hassan, and by a vote of 5-0-0, the Commission took the following action: ACTION: Recommended to City Council the Human Services Grant Program Funding as outlined in the following table: ORGANIZATION NAME APPLICATION TITLE FY 2017-18 REQUESTED FUNDING STAFF RECOMMENDED FUNDING FINAL COMMISSION RECOMMENDATION Axis Community Health Facility Project Loan Obligation (annual) $13,502 $13,502 $13,502 Axis Community Health Enhancing Health Outcomes with Patient Care Messaging $7,000 $7,000 $6,800 CALICO Center Dublin Child Abuse Intervention $10,000 $10,000 $9,600 Center for Community Dispute Settlement Tri Valley Youth Court $3,500 $3,500 $3,500 Human Services Commission Draft Minutes – March 23, 2017 – Page 5 of 6 Chabot-Las Positas Community College District/Tri Valley One Stop Career Center Dublin Jobs Initiative 2017-18 $19,385 $15,000 $13,500 Chabot-Las Positas Community College District/Tri Valley One Stop Career Center Dublin VITA Grant 2017-18 $7,430 $7,000 $7,000 Child Care Links Child Care Links Diaper Pantry $13,000 $8,000 $8,000 Child Care Links Professional Development Trainings $7,000 - - CityServe of the Tri-Valley CityServe of the Tri-Valley $15,000 $15,000 $14,400 Community Resources for Independent Living Independent Living, Housing & Employment Services for People with Disabilities $10,118 $10,000 $9,800 Deaf Counseling Advocacy and Referral Agency (DCARA) Deaf Seniors Services $25,000 $10,000 $10,400 Easter Seals Bay Area Easter Seals Kaleidoscope $15,000 $15,000 $14,400 Eden I&R, Inc. 2-1-1 Alameda County Communication System $10,000 $10,000 $9,400 Hope Hospice, Inc. Grief Support Center and Hospice Volunteer Program $18,500 $15,000 $15,000 Hope Hospice, Inc. Hope Hospice - Unified Communications Phone System $20,000 - - Kidango, Inc. Emerald Vista Parent Workshops $2,000 - - Legal Assistance for Seniors Legal Services, HICAP and Community Education for Dublin Seniors $10,000 $8,500 $7,300 Open Heart Kitchen OHK-Dublin Meal Programs $25,000 $14,100 $15,800 Sandra J Wing Healing Therapies Foundation Cancer Assistance for Dublin Residents $10,000 - - Senior Support Program of the Tri Valley Case Management $14,280 $13,000 $13,000 Spectrum Community Services Meals on Wheels for Dublin's Homebound Seniors $10,000 $10,000 $10,000 Sunflower Hill Sunflower Hill Garden Teachers / Educators $20,120 - - Teen Esteem Teen Esteem Student and Parent Education Programs $10,000 - - Tri-Valley Haven Domestic Violence Services Program $25,000 $8,000 $9,600 Tri-Valley Haven Homeless Services Program $25,000 $11,000 $11,400 Human Services Commission Draft Minutes – March 23, 2017 – Page 6 of 6 Valley Children's Museum Valley Children's Museum (VCM) Children's Programs $25,000 - - YMCA of the East Bay, Tri- Valley YMCA Affordable Summer Childcare - YMCA Day Camp $25,000 $10,000 $9,400 YMCA of the East Bay, Tri- Valley YMCA Mental Health Services $25,000 $10,000 $11,800 GRAND TOTALS $420,835 $223,602 $223,602 CDBG TOTAL $75,602 AFFORDABLE HOUSING FUND TOTAL $8,000 GENERAL FUND TOTAL $140,000 FUNDING GRAND TOTAL $223,602 OTHER BUSINESS The Commissioners did not have any brief informational items to report. Mr. James M. Rodems, Director of Parks and Community Services provided information on upcoming events. ADJOURNMENT There being no further business, the meeting adjourned at 9:35 PM. Minutes prepared by Rhonda Franklin, Management Analyst. ______________________________ Chairperson ATTEST: _________________________________ James M. Rodems Parks and Community Services Director