HomeMy WebLinkAboutItem 4.13 - 1501 Consulting Services Agreement with Lanlogic
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STAFF REPORT
CITY COUNCIL
DATE: June 20, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consulting Services Agreement with Lanlogic, Inc
Prepared by: Jay Baksa, Financial Analyst
EXECUTIVE SUMMARY:
The City Council will consider approval of a consulting services agreement between the
City and Lanlogic, Inc. for ongoing support of the City’s network, and special project
work related to technological upgrades identified in the Information Technology (IT)
Master Plan.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Consulting Services Agreement Between the City of
Dublin and Lanlogic, Inc., and approve the Budget Change.
FINANCIAL IMPACT:
The Fiscal Year 2017-18 Information Technology (IT) Fund Budget included $71,300 for
contracted network monitoring and support. Approving the agreement with LanLogic will
require an additional appropriation of $98,700 from the IT Fund to cover the total not -to-
exceed contract amount of $170,000.
DESCRIPTION:
Lanlogic, Inc. provides hosted services and technology support to private and public
clients. Since Fiscal Year 2008-09, the City has utilized Lanlogic for a variety of
information service needs, including routine services, such as remote server monitoring
and other network services, as well as special project work.
Staff has evaluated the information technology (IT) support needs for the Fiscal Year
2017-18, which include both routine services and special project work. Project work
includes items identified in the IT Master Plan such as implementing upgrades to the
City’s network security, installing fiber optic connections between City Hall and remote
facilities as well as continued network support for The Wave. Staff desires to continu e
to use Lanlogic these services and recommends a new contract to reflect these needs
and the special project work. Because of Lanlogic’s familiarity with the City’s IT
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operations and network, and the nature and timeline demands of the special project
work, Staff believes that the City would be best served by continuing to utilize LanLogic
services.
The proposed agreement with Lanlogic includes the same hourly rates provided in the
most recent agreements. The total costs for the routine and special project services is
estimated at $170,000. The Fiscal Year 2017 -18 IT Fund Budget included $71,300 for
such services, and there is sufficient fund balance in the IT Fund for the additional
appropriation of $98,700. For each non -routine task, Staff will generate a task order
with a specific scope of services, and if that task exceeds the City Manager's authority
of $44,999, Staff will bring it to the City Council for approval.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving a Consulting Services Agreement Between the City of Dublin
and Lanlogic, Inc.
2. Exhibit A to the Resolution - Consulting Services Agreement
3. Budget Change Form
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A CONSULTING SERVICES AGREEMENT BEWTEEN THE CITY OF DUBLIN
AND LANLOGIC, INC.
WHEREAS, the City has engaged Lanlogic, Inc. (hereinafter referred to as the
“Consultant”) in prior years to perform consulting services related to technological support; and
WHEREAS, the City’s most recent engagement with the Consultant for routine services
and special project work is set to end on June 30, 2017; and
WHEREAS, the City desires to enter into a new annual Agreement for both routine
services and special project work, ending June 30, 2018.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the consulting services agreement with Lanlogic, Inc, as attached hereto as
Exhibit A to the Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
agreement.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
Exhibit A to Resolution
CITY OF DUBLIN
FISCAL YEAR 2017 -18
BUDGET CHANGE FORM
Budget Change Reference #:
City Council's Approval Required,
From Un- Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves
Other
DEGREASE BUDGET AMO�JNT 1NCREAS BUDGETA"MOUNT
Account Amount Account Amount
EXP: IT Fund, Contract Services
6605.1602.64001 $98,700
Consulting services agreement between the City and Lanlogic, Inc. for support of the City's network and special project work
related to technological upgrades.
Posted By:
As Presented at the City Council Meeting
* * * * * * * ** *Finance Use Only * * * * * * * * **
Date:
6/20/2017