HomeMy WebLinkAboutItem 4.14 - 1502 Amendment to Agreement with Tri-Valley Jani
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STAFF REPORT
CITY COUNCIL
DATE: June 20, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment to Agreement with Tri-Valley Janitorial to Add the Wave
Facility for Maintenance Services
Prepared by: Nancy McDonnell, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider approving an amendment to the City's janitorial
maintenance agreement to include The Wave facility.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Amendment to the Agreement with Tri-Valley
Janitorial Service & Supply, Inc.
FINANCIAL IMPACT:
The proposed amendment increases the total contract amount by $58,680 for daily
janitorial services. There is sufficient budget in the Fiscal Year 2017-18 Budget Update
to cover these costs.
DESCRIPTION:
The City currently contracts with Tri-Valley Janitorial Service & Supply, Inc. (Tri-Valley)
for janitorial services at all City facilities (Attachment 3). Now that the City’s newest
facility, The Wave at Emerald Glen Park, enters its first operational season, Staff
desires to amend the contract with Tri-Valley to add this new facility to vendor cleaning
schedules.
In anticipation of the opening of The Wave, sufficient budget was included within the
Building Management Program budget for Fiscal Year 2017 -18 for janitorial services.
Approval of the contract amendment (Attachment 2) will allocate those funds to the Tri-
Valley contract.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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ATTACHMENTS:
1. Resolution Approving an Amendment to the Agreement with Tri-Valley Janitorial
Service & Supply, Inc.
2. Exhibit A to Resolution: Amendment to Contract Services Agreement with Tri -Valley
Janitorial Service & Supply, Inc.
3. Original Agreement with Tri-Valley Janitorial City Facilities (without attachments)
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING AN AMENDMENT TO THE AGREEMENT WITH TRI-VALLEY JANITORIAL
SERVICE & SUPPLY, INC.
WHEREAS, the City of Dublin currently contract for maintenance services for City facilities;
and
WHEREAS, the City has opened a new facility, the Wave at Emerald Glen Park, located at
4201 Central Parkway in Dublin; and
WHEREAS, the City wishes to amend the Agreement with Tri-Valley Janitorial Service &
Supply, Inc. to add the Wave location to allow for the provision of services .
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Amendment to the Agreement with Tri-Valley Janitorial Service & Supply, Inc.,
attached hereto as Exhibit A, with an effective date of July 1, 2017.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Amendment.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
EXHIBIT A TO THE RESOLUTION
AMENDMENT TO CONTRACT SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.
WHEREAS, on July 1, 2015, the City of Dublin (hereinafter referred to as
"CITY") and TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC. (hereinafter
referred to as "CONTRACTOR") entered into a Contract Services Agreement for
janitorial services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, the existing AGREEMENT did not include base services for
janitorial services at The Wave Aquatic Center location;
WHEREAS, the CITY and CONTRACTOR now wish to amend the
Agreement to include this City facility.
NOW THEREFORE, for good and valuable consideration, the sufficiency
of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Paragraph 10.12 Integration shall be rescinded in its entirety and replaced with
the following:
10.12 Integration. This Agreement, including Exhibits A-Supplemental
and B-Supplemental, represents the entire and integrated agreement
between City and Consultant and supersedes all prior negotiations,
representations, or agreements, either written or oral.
2) Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be
executed as of the date and year first above written.
CITY OF DUBLIN
Dated: _____________________ By: __________________________
Christopher L. Foss, City Manager
ATTEST:
By: __________________________
Caroline Soto, City Clerk
Approved as to Form:
____________________________
John Bakker, City Attorney
TRI-VALLEY JANITORIAL SERVICE & SUPPLY, INC.
Dated: ____________________ By: _____________________________
Amy Giamona, President
EXHIBIT A – SUPPLEMENTAL
This supplemental Scope of Work hereby includes The Wave facility, as follows:
General Scope of Cleaning:
Regular Services:
1. Sweep all hard surface floors with dust mop and mope café floor and restroom
floors only with approved cleaning agent.
2. Vacuum all main traffic areas.
3. Empty all wastebaskets and trashcans, and replace with new plastic bags and
trash bags. Place all trash in designated area for pick up.
4. Dust desks, chairs, and office furniture with cleaning solution and dust clothes.
(Do not move papers or folders on desks)
5. Clean entry glass doors.
6. Clean and Polish drinking fountains and sinks.
7. Spot clean partition glass.
8. Return furniture to neat and orderly position.
9. Clean Kitchen, counter tops, table tops, front of appliances.
10. Wipe down railings with cleaning solution and treated cloths.
11. Secure all doors before departure.
12. If needed spot mop with water only.
Weekly Services:
1. Detailed Vacuuming (all areas)
2. Dust baseboards, ledges, blinds, low reach areas and windowsills
3. Dust all counters, shelves, bookcases, and file cabinets.
4. Spot clean all wall switches and door facings.
5. Clean entry door metal and thresholds.
Monthly Service:
1. Perform dusting of high reach areas.
2. Dust picture frames.
3. Damp wipe door jams.
4. Clean and polish executive furniture.
5. Dust blinds.
Restroom Service:
Daily:
1. Empty and wipe out all waste paper receptacles
2. Empty sanitary napkin containers and replace stock
3. Polish all metal and mirrors.
4. Clean and disinfect washbasins, toilet bowls, and urinals.
5. Clean and polish all dispensers.
6. Disinfect underside and tops of toilet seats.
7. Spot clean walls around washbasins.
8. Mop all lavatory floors with germicidal solution.
9. Refill soap, toilet paper, tissues, paper towels, and dispensers.
Weekly:
1. Brush down vents.
2. Wash down ceramic tile walls and toilet compartment partitions.
3. Perform high dusting.
4. Pour clean water down floor drains to prevent sewer gases.
EXHIBIT B – SUPPLEMENTAL
This supplemental Rate Schedule hereby includes The Wave facility, as follows:
Daily services at the Wave facility: $4,890 monthly rate
ATTACHMENT 3