HomeMy WebLinkAbout4.9 - 1531 Shannon Center Parking Lot Award
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STAFF REPORT
CITY COUNCIL
DATE: July 18, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Shannon Center Parking Lot Improvements Project No. PK0316 -
Approval of Plans and Specifications and Award of Contract
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider approving the plans and specifications and awarding a
construction contract to GradeTech, Inc. for the Shannon Ce nter Parking Lot
Improvements Project (CIP No. PK0316). The City Council will also consider approving
a budget change to increase project funding. The project will refurbish the parking lot
surface, replace and add parking lot lighting, improve drainage, rejuvenate the
landscaping, and make modifications to comply with Americans with Disabilities Act.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
to GradeTech Inc. for the Shannon Center Parking L ot Improvements Project (CIP No.
PK0316), and approve the budget change.
FINANCIAL IMPACT:
The total adopted Fiscal Year 2017-2018 budget for the Shannon Center Parking Lot
Improvements (CIP No. PK0316) including design, inspection and administration,
improvements and other miscellaneous costs is $1,075,000, funded by a General Fund
Reserve set up for the Project. A budget appropriation in the amount of $75,000 is
required to award the project. Staff recommends taking this amount from the General
Fund Reserve for Non-Streets CIP Commitments (current balance is $3,879,516). The
following table reflects project funding sources and proposed expenditures for the
improvements:
Project Funding Sources
General Fund $1,075,000.00
Total Funding $1,075,000.00
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Proposed Project Expenditures
GradeTech, Inc Contract $852,199.30
Construction Contingency $85,000.00
Design, Admin., Inspection, etc. $212,800.70
Total Expenditures $1,150,000.00
Project Budget Shortfall ($75,000.00)
Recommended Budget Change $75,000.00
Funding Source – General Fund
Reserve for Non-Streets CIP Commitments
DESCRIPTION:
The 2016-2021 Capital Improvement Program (CIP) includes the Shannon Center
Parking Lot Improvements Project (CIP No. PK0316). Project plans and specifications
were completed and the project was advertised in June 2017 . Bids were received and
opened on July 11, 2017, and the project is ready for construction to begin at the end of
August 2017.
The project will refurbish the parking lot surface, replace and add parking lot lighting,
improve drainage, rejuvenate the landscaping, and make modifi cations to comply with
Americans with Disabilities Act. Also included in this project is the replacement of a
retaining wall between the parking lot and the Sa n Ramon pedestrian trail and
installation of infrastructure to support two future electric vehicle charging stations. This
project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.
The timing of project construction is scheduled for the slower use period for the
Shannon Center, while still occurring during anticipated dry weather to facilitate
construction. Parking for the Shannon Center and Shannon Park will be impacted
during construction. Construction will be phased in such a manner to limit the parking
spaces that the contractor can occupy for construction activities to no more than 50% at
any single time.
A total of two sealed bids were received on July 11, 2017, ranging from $852,199.30 to
$879,980.00. A summary of the bids is provided as Attachment 2. The low bid of
$852,199.30 was submitted by GradeTech, Inc. The construction estimate was
$750,000.00 and the low bid is approximately 14% higher than the estimate. The bids
received are within approximately 3% of each oth er, represent the current market rate
for the project, and can be attributed to the current Bay Area construction bidding
environment.
Staff has reviewed the bid results, checked references and necessary licenses, and
recommends that the City Council adopt the Resolution (Attachment 3) awarding the
construction contract to GradeTech, Inc. as the lowest responsive bidder.
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To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorize d to approve change orders up to the
contingency amount of $85,000.00, as reflected in the Resolution. In order to include
the recommended construction contingency, the project budget must be increased by
$75,000.00. Staff recommends that City Council approve a project budget change to
appropriate this amount from the General Fund Reserve for Non-Streets CIP
Commitments.
Staff expects the project to begin in late August and anticipates completion of the
majority of the improvements by December 2017.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to GradeTech Inc.
ATTACHMENTS:
1. Shannon Parking Lot Location Map
2. Bid Results
3. Resolution Approving the Plans and Specifications and Awarding a Contract to
GradeTech Inc. for the Shannon Center Parking Lot Improvements Project (CIP No.
PK0316)
4. Budget Change Form
2001000
Copyright - City Of Dublin
200 Feet
Notes
Attachment 1
Legend
This map is based on City of Dublin GIS Information and reflects the most current
information at the time of this printing. The map is intended for reference purposes
only and the City and its staff is not responsible for errors.
Location Map of Proposed Improvements
6/5/2015 1 inch :100 feet1,2001 :
Shannon Parking Lot Improvements
PK0316
Bid Date:
BASED BID
ITEM Qty.UNIT Unit CostExtensionUnit CostExtension
1 1LS$70,000.00$70,000.00$36,000.00$36,000.00
2 1LS$1,800.00$1,800.00$6,500.00$6,500.00
3 1LS$2,000.00$2,000.00$12,000.00$12,000.00
4 1LS$34,700.00$34,700.00$24,000.00$24,000.00
5 42,650SF$1.75$74,637.50$0.80$34,120.00
6 13,270SF$2.00$26,540.00$2.00$26,540.00
7 520SF$9.00$4,680.00$9.00$4,680.00
8 1,210LF$8.00$9,680.00$18.00$21,780.00
9 460LF$25.00$11,500.00$21.00$9,660.00
10 1,040SF$4.00$4,160.00$6.00$6,240.00
11 160LF$12.00$1,920.00$34.00$5,440.00
12 4EA$20.00$80.00$50.00$200.00
13 4,350SF$5.50$23,925.00$6.00$26,100.00
14 1LS$1,000.00$1,000.00$4,000.00$4,000.00
15 180CY$83.00$14,940.00$193.00$34,740.00
16 180CY$100.00$18,000.00$266.00$47,880.00
17 100TON$200.00$20,000.00$220.00$22,000.00
18 550TON$120.00$66,000.00$240.00$132,000.00
19 1,300LF$60.00$78,000.00$52.00$67,600.00
20 600LF$60.00$36,000.00$62.00$37,200.00
21 1,960LF$20.00$39,200.00$12.00$23,520.00
22 160LF$300.00$48,000.00$46.00$7,360.00
23 1EA$3,000.00$3,000.00$3,200.00$3,200.00
24 1EA$3,000.00$3,000.00$6,400.00$6,400.00
25 200SF$50.00$10,000.00$52.00$10,400.00
26 2EA$100.00$200.00$100.00$200.00
27 2EA$800.00$1,600.00$450.00$900.00
28 70LF$43.00$3,010.00$50.00$3,500.00
29 4,000LF$1.98$7,920.00$2.15$8,600.00
30 200SF$14.40$2,880.00$16.00$3,200.00
31 810LF$1.68$1,360.80$2.00$1,620.00
32 1LS$300.00$300.00$800.00$800.00
33 40SF$200.00$8,000.00$330.00$13,200.00
34 3EA$270.00$810.00$300.00$900.00
35 1LS$6,100.00$6,100.00$7,500.00$7,500.00
36 1LS$20,000.00$20,000.00$14,700.00$14,700.00
37 1LS$65,520.00$65,520.00$71,000.00$71,000.00
38 1LS$8,880.00$8,880.00$10,000.00$10,000.00
39 1LS$20,160.00$20,160.00$22,000.00$22,000.00
40 1LS$6,720.00$6,720.00$7,300.00$7,300.00
41 1LS$95,976.00$95,976.00$105,000.00$105,000.00
TOTAL $852,199.30 $879,980.00
Landscape Maintenance
Roadside Sign
Tree Protection and Pruning
Decomposed Granite Dressing
Irrigation
Landscape Soil Preparation
Planting
2" Electric Vehicle Charging Station Conduit with Pull Rope
4" Thermoplastic Traffic Stripe
Thermoplastic Pavement Marking
Curb Painting (Red)
Remove Timber Retaining Wall
Concrete Retaining Wall (4')
Concrete Valley Gutter
Curb Ramp (Type F)
Curb Ramp (Type C Mod)
Detectable Warning Surface
Parking Bumper
Adjust Utility Box to Grade
3" Hot Mix Asphalt (Type A)
Concrete Curb
Parking Lot Lighting
DESCRIPTION
Mobilization (Not to Exceed 10% of Total Bid)
Remove Concrete Curb
Excavation
Traffic Control
Curb and Gutter
Concrete Sidewalk
SPOSETO ENGINEERING
Remove Landscaping and Irrigation
Construction Area Signs
Cold Plane Asphalt Concrete Pavement (2" Min)
Water Pollution Control Work
PUBLIC WORKS DEPARTMENT
Remove Concrete Valley Gutter
Remove Concrete Bands
Remove Concrete Sidewalk
12" Aggregate Base (Class 2)
Develop Water Supply
Hot Mix Asphalt Overlay (2" Min)
Remove Pavers
Remove Parking Bumper
Remove Concrete Curb and Gutter
CITY OF DUBLIN
ENGINEERING DIVISION
BID SUMMARY
July 11, 2017
Project Name:
Project No. :
GRADE TECH INC
1
ATTACHMENT 3
RESOLUTION NO. XX- 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO
GRADETECH, INC FOR THE SHANNON CENTER PARKING LOT IMPROVEMENTS
PROJECT (CIP NO. PK0316).
WHEREAS, Staff completed plans and specifications for the Shannon Center Parking Lot
Improvements Project, CIP No. PK0316 (the Project). The work includes refurbish the parking lot
surface, replace and add parking lot lighting, improve drainage, rejuvenate the landscaping, and make
modifications to comply with American s with Disabilities Act ; and
WHEREAS, the City of Dublin did, on July 11, 2017, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Speci fications, and Modifications for
the Project, which Plans, Specifications, and Modifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids;
and
WHEREAS, said bids were submitted to the Public Works Director, who has recommended that
the bid hereinafter is the lowest and best bid for doing said work .
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the plans and specif ications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does h ereby award the
Contract for Project No. PK0316, Shannon Center Parking Lot Imp rovement Project, to the lowest
responsible bidder therefore, to wit, GradeTech, Inc., at a bid of Eight Hundred and Fifty-Two
Thousand, One Hundred and Ninety -Nine Dollars and Thirty Cents ($852,199.30), the particulars of
which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or his designee to approve the project Contract Change Orders based on the
appropriated funds d esignated for Project No. PK0316 up to the contingency amount of $85,000.00.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Construction
Agreement with GradeTech, Inc.
PASSED, APPROVED AND ADOPTED this 18th day of July, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Budget Change Reference #:
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves x Other
Account Amount Account Amount
PK0316.9400.9401(Improvements - Not Bldg)$75,000
3500.9501.49999 (Transfer In)$75,000
PK0316.1001 (1001.9501.89101) General Fund -
Transfer Out $75,000
7/18/2017
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Bids received are higher than the project budget. The additional funding source will be the General Fund Reserve for Non-Streets
CIP Commitments.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2017-18
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
Parks CIP - Shannon Center Parking Lot Improvements
City Council's Approval Required
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