HomeMy WebLinkAboutItem 4.9 - 1546 Approval of a Task Order with Swinerton Man
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STAFF REPORT
CITY COUNCIL
DATE: August 15, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Task Order with Swinerton Management and Consulting for Dublin
Boulevard Improvements - Sierra Court to Dublin Court (CIP No. ST1012)
Prepared by: Andrew Russell, City Engineer
EXECUTIVE SUMMARY:
The City Council will consider approving a task order with Swinerton Management and
Consulting for design coordination, constructability review, and bid support services on
the Dublin Boulevard Improvements – Sierra Court to Dublin Court project (CIP No.
ST1012).
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Task Order to the Agreement with Swinerton
Management and Consulting for Dublin Boulevard Improvements – Sierra Court to
Dublin Court (CIP No ST1012).
FINANCIAL IMPACT:
As approved in the 2016-2021 Capital Improvement Program, the budget for the Dublin
Boulevard Improvements – Sierra Court to Dublin Court project is $8,590,034. There
are sufficient funds within the project budget for consultant services to provide design
coordination, constructability review, and bid support services.
DESCRIPTION:
On June 21, 2016, the City Council adopted Resolution 106-16 approving a consulting
services agreement with Swinerton Management and Consulting (Swinerton) to provide
construction management services on an as-needed or on-call basis.
Preparations are underway for the second phase of widening Dublin Boulevard between
Sierra Court to Dublin Court and Swinerton’s services are necessary to begin this next
phase. The second phase includes widening the road from four lanes to six lanes,
adding bike lanes, modifying existing traffic signals, and enhancing street landscaping.
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Staff is recommending approval of a task order in the amount of $48,310 with
Swinerton, under the existing agreement. The consultant is to provide pre-construction
services, including design coordination, constructability review, and bid support
services. Staff anticipates the final construction plans and specifications for the
widening to be completed and ready to advertise for bids in fall 2017. Pending the
outcome of the bidding process, construction of the widening project is planned to
commence shortly after completion of the first phase of construction, which is currently
underway and consists of the undergrounding of the existing overhead utilities within the
project limits.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Resolution Approving Task Order with Swinerton Management and Consulting
2. Exhibit A to Resolution - Task Order with Swinerton Management and Consulting
3. Scope and Project Budget to Task Order
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A TASK ORDER TO THE AGREEMENT WITH SWINERTON MANAGEMENT
AND CONSULTING FOR DUBLIN BOULEVARD IMPROVEMENTS – SIERRA COURT TO
DUBLIN COURT (CIP NO. ST1012)
WHEREAS, on June 21, 2016, the City of Dublin and Swinerton Management and Consulting
entered into a Consulting Services Agreement (“Agreement”) for construction management services
on an as-needed basis; and
WHEREAS, Swinerton Management and Consulting provided a proposal for design
coordination, constructability review, and bid support services for the Dublin Boulevard
Improvements – Sierra Court to Dublin Court project (CIP No. ST1012).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Task Order to the Agreement with Swinerton Management and Consulting,
attached hereto as Exhibit A, for the Dublin Boulevard Improvements – Sierra Court to Dublin
Court project (CIP No. ST1012).
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Task
Order, attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 15th day of August, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
CITY OF DUBLIN
ON-CALL SERVICES TASK ORDER
TASK ORDER
Resolution Number: 106-16
This Task Order is being issued against an on-call services agreement and shall serve as authorization by
the City of Dublin to proceed with work as described in the attached Scope of Work.
Project Name: Dublin Boulevard Widening ST1012
Project Description: Provide project management, coordination, and bid support services for the Dublin Boulevard
Widening CIP project. See attached scope of work.
Vendor Name: Swinerton Management & Consulting
Vendor Contact Name/Phone: Greg Armendariz (408) 334-4426
Contract Term: 100 days
Department: Public Works
Project Manager Name/Phone: Michael Boitnott (925) 833-6637
City compensation to Consultant shall not exceed the total listed below for this Task Order, and shall be
made in accordance with the terms and conditions of the Agreement and the attached Project Budget.
Task Order Not-to-Exceed Amount Authorized
Task Order $48,310.00
Authorized by: ____________________________________________ Date: ____________________
(Christopher L. Foss, City Manager)
This Task Order hereby incorporates, by reference, the attached Scope of Work and Project Budget. In
addition, this Task Order hereby incorporates, by reference, all terms and conditions set forth in the
Agreement. Upon agreement by both City and Consultant, any substantive changes to the timeline, Project
Budget amount, or Scope of Work will need to be approved in writing and will result in a revised Task Order
issued.
July 12, 2017
Michael N. Boitnott, P.E., CIP Manager
Engineering Department
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Via email tomichael.boitnott @dublin.ca.gov
Subject: Proposal for Design Coordination, Constructability Review and Bid Support
Services - Dublin Blvd Improvements, Project ST 1012
Dear Mr, Boitnott:
Swinerton Management & Consulting ( Swinerton) is pleased to present this proposal for Design
Coordination, Constructability Review and Bid Support Services for Dublin Blvd. Improvements
Project, These pre - construction services include:
• Perform site and design document reviews, provide constructability review of 90% contract
documents;
• Attend meetings with City and Designer to review SMC design comments;
• Provide front -end preparation of bid documents;
• Provide bidding support including issuing bid documents, pre -bid meetings, coordinate and
prepare addenda, summarize bids, review bids for bid conformance;
• Assist with bid irregularities, and provide contract award recommendations and assist with
staff report
Attached is a Matrix of Tasks and Fee Proposal providing the breakdown of our time and cost If you
have any questions, please do not hesitate to call me at (408) 334- 4426.
Sincerely,
Greg rmendariz, A. QSDIP
Project Executive
Attachment: Matrix of Tasks and Fee Proposal for Constructability Review and Bid Support Services -Dublin Blvd
Improvements, Project ST 1012
CC: Jeff Gee
Myrna Wagner
Project File
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