HomeMy WebLinkAbout4.5 - 1555 Amendment to the Agreement with Geosyntec C
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STAFF REPORT
CITY COUNCIL
DATE: September 5, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment to the Consultant Services Agreement between the City of
Dublin and Geosyntec Consultants, Inc. for Green Infrastructure Planning
and Stormwater Resource Plan Evaluation
Prepared by: Shannan Young, Environmental Coordinator
EXECUTIVE SUMMARY:
The City Council will consider amending the consultant services agreement with
Geosyntec Consultants, Inc. to add project scope and to extend the term of th e contract
to December 5, 2018.
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Amendment to the Consultant Services Agreement
with Geosyntec Consultants, Inc. for Stormwater Green In frastructure Planning and
Stormwater Resource Plan Evaluation.
FINANCIAL IMPACT:
The original agreement included a compensation amount of $85,000. This amendment
includes an additional scope of work, bringing the total compensation to $192,000.
Sufficient funds were included in the Fiscal Year 2016-17 Budget to cover the original
agreement and sufficient funds have been budgeted in Fiscal Year 2017-2018 to cover
the additional $107,000.
DESCRIPTION:
The reissued Municipal Regional Stormwater National Pollutant Discharge Elimination
System Permit (MRP), of which the City of Dublin is a co-permittee, went into effect on
January 1, 2016. The MRP includes a new requirement for each permittee to prepare a
Green Infrastructure Plan in which each jurisdiction will show it can meet targets for the
amount of impervious surfaces to be retrofitted with green infrastructure by 2020, 2030,
and 2040, as connected to mercury and polychlorinated biphenyls (PCB) load reduction
requirements in Provisions C.11 and C.12 of the MRP.
Under the original Agreement approved in Resolution 01 -17 (Attachment 1), Geosyntec
Consultants, Inc. assisted the City in determining the progress made to date in meeting
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the targets and projected 2020, 2030 and 2040 load reductions and i dentified potential
green infrastructure project locations. The updated scope in the Amendment to the
Agreement will continue the Green Infrastructure Plan effort and help identify potential
funding options.
Geosyntec Consultants also assisted with an e valuation of the benefits of developing a
Stormwater Resource Plan (SRP). California Water Code section 10560 requires the
development of a SRP and compliance with the provisions in the section to receive
grant funds from any bond act approved by the voters after January 1, 2014 for
stormwater and dry weather runoff capture projects. Geosyntec Consultants has
initiated the evaluation and will continue the effort in partnership with Zone 7 Water
Agency and potentially the Alameda Countywide Clean Water Prog ram with the
updated scope of work in this Amendment.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the staff report was sent to Geosyntec Consultants, Inc.
ATTACHMENTS:
1. Resolution 01-17 Consultant Services Agreement with Geosyntec Consultants for
Green Infrastructure Planning
2. Resolution Approving an Amendment to Consulting Services Agreement with
Geosyntec Consultants for Green Infrastructure Planning and Stormwater Resource
Plan Evaluation
3. Exhibit A to the Resolution - Amendment to Geosyntec Consultant Services
Agreement
RESOLUTION NO. 01 — 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
APPROVING A CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND
GEOSYNTEC CONSULTANTS FOR GREEN INFRASTRUCTURE PLANNING AND
STORMWATER RESOURCE PLAN EVALUATION
WHEREAS, Staff prepared and initiated a Request for Proposals (RFP) for consultant services
for Green Infrastructure Planning and Stormwater Resource Plan evaluation; and
WHEREAS, Staff reviewed and selected the most qualified firm to complete the Green
Infrastructure Planning and Stormwater Resource Plan Evaluation; and
WHEREAS, the City has accepted a proposal from Geosyntec Consultants; and
WHEREAS, the term of the Agreement shall begin on January 10, 2017 and shall end on
August 31, 2017; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Consultant Services Agreement with Geosyntec Consultants.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Consultant
Services Agreement on behalf of the City Council, attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 10" day of January 2017, by the following vote:
AYES: Councilmembers Biddle, Goel, Gupta, Hernandez and Mayor Haubert
NOES:
ABSENT:
ABSTAIN:
ayor
ATTEST:
City Clerk
Reso No. 01 -17, Adopted 01/10/2017, Item No. 4.2 Page 1 of 1
Exhibit A to the Resolution
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
GEOSYNTEC CONSTULTANTS, INC.
This Agreement is made and entered into between the City of Dublin ( "City ") and Geosyntec
Consultants, Inc. ( "Consultant ") as of January 10, 2017 (the "Effective Date "). In consideration
of their mutual covenants, the parties hereto agree as follows:
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement,
Consultant shall provide to City the services described in the Scope of Work attached as Exhibit
A_ at the time and place and in the manner specified therein. In the event of a conflict in or
inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first
noted above and shall end on August 31, 2017, the date of completion specified
in Exhibit A, and Consultant shall complete the work described in Exhibit A prior
to that date, unless the term of the Agreement is otherwise terminated or
extended, as provided for in Section 8. The time provided to Consultant to
complete the services required by this Agreement shall not affect the City's right
to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required
pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Consultant is
engaged in the geographical area in which Consultant practices its profession.
Consultant shall prepare all work products required by this Agreement in a
substantial, first -class manner and shall conform to the standards of quality
normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel
to perform services pursuant to this Agreement. In the event that City, in its sole
discretion, at any time during the term of this Agreement, desires the
reassignment of any such persons, Consultant shall, immediately upon receiving
notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to meet the
standard of performance provided in Section 1.1 above and to satisfy
Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed
$85,000.00, notwithstanding any contrary indications that may be contained in Consultant's
proposal, for services to be performed and reimbursable costs incurred under this Agreement.
In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit
A, regarding the amount of compensation, the Agreement shall prevail. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the manner set
forth herein. The payments specified below shall be the only payments from City to Consultant
for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in
the manner specified herein. Except as specifically authorized by City, Consultant shall not bill
City for duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant
under this Agreement is based upon Consultant's estimated costs of providing the services
required hereunder, including salaries and benefits of employees and subcontractors of
Consultant. Consequently, the parties further agree that compensation hereunder is intended to
include the costs of contributions to any pensions and /or annuities to which Consultant and its
employees, agents, and subcontractors may be eligible. City therefore has no responsibility for
such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during
the term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Contract shall bill
more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager or
his /her designee. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first
invoice, etc.;
The beginning and ending dates of the billing period;
A copy of the applicable time entries or time sheets shall be submitted
showing the following:
• Daily logs of total hours worked by each individual performing
work under this Contract
• Hours must be logged in increments of tenths of an hour or
quarter hours
• If this Contract covers multiple projects, all hours must also be
logged by project assignment
• A brief description of the work, and each reimbursable expense
A Task Summary containing the original contract amount, the amount of
prior billings, the total due this period, the balance available under the
Agreement, and the percentage of completion;
The total number of hours of work performed under the Agreement by
Consultant and each employee, agent, and subcontractor of Consultant
performing services hereunder, as well as a separate notice when the
total number of hours of work by Consultant and any individual employee,
agent, or subcontractor of Consultant reaches or exceeds 800 hours,
which shall include an estimate of the time necessary to complete the
work described in Exhibit A;
The Consultant's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed, and for authorized reimbursable
costs incurred. City shall have 30 days from the receipt of an invoice that
complies with all of the requirements above to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant
pursuant to this Agreement. City shall not pay any additional sum for any
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expense or cost whatsoever incurred by Consultant in rendering services
pursuant to this Agreement. City shall make no payment for any extra, further, or
additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the
entire Agreement, unless the Agreement is modified prior to the submission of
such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall
not exceed the amounts shown on the fee schedule set forth on the
compensation schedule attached as Exhibit B.
2.5 Reimbursable Expenses. RESERVED
2.6 Payment of Taxes. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state
taxes.
2.7 Payment upon Termination. In the event that the City or Consultant terminates
this Agreement pursuant to Section 8, the City shall compensate the Consultant
for all outstanding costs and reimbursable expenses incurred for work
satisfactorily completed as of the date of written notice of termination. Consultant
shall maintain adequate logs and timesheets in order to verify costs incurred to
that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to
perform any services or incur any costs whatsoever under the terms of this
Agreement until receipt of authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at
its sole cost and expense, provide all facilities and equipment that may be necessary to perform
the services required by this Agreement. City shall make available to Consultant only the
facilities and equipment listed in this section, and only under the terms and conditions set forth
herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may
be reasonably necessary for Consultant's use while consulting with City employees and
reviewing records and the information in possession of the City. The location, quantity, and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
obligated to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long- distance telephone or other communication charges, vehicles, and
reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this
Agreement, Consultant, at its own cost and expense, shall procure "occurrence coverage"
insurance against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to
City of such insurance that meets the requirements of this section and under forms of insurance
satisfactory in all respects to the City. Consultant shall maintain the insurance policies required
by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence
work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance
shall be submitted and made part of this Agreement prior to execution.
It shall be a requirement under this Agreement that any available insurance proceeds broader
than or in excess of the specified minimum insurance coverage requirements and /or limits shall
be available to City as an additional insured. Furthermore, the requirements for coverage and
limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the
broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. The additional insured coverage under
the Consultant's policy shall be "primary and non - contributory" and will not seek contribution
from City's insurance or self- insurance and shall be at least as broad as CG 20 01 04 12. In the
event Consultant fails to maintain coverage as required by this Agreement, City at its sole
discretion may purchase the coverage required and the cost will be paid by Consultant. Failure
to exercise this right shall not constitute a waiver of right to exercise later. Each insurance
policy shall include an endorsement providing that it shall not be cancelled, changed, or allowed
to lapse without at least thirty (30) days' prior written notice to City of such cancellation, change,
or lapse.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense,
maintain Statutory Workers' Compensation Insurance and Employer's Liability
Insurance for any and all persons employed directly or indirectly by Consultant.
The Statutory Workers' Compensation Insurance and Employer's Liability
Insurance shall be provided with limits of not less than ONE MILLION DOLLARS
($1,000,000.00) per accident. In the alternative, Consultant may rely on a self -
insurance program to meet those requirements, but only if the program of self -
insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self- insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The
insurer, if insurance is provided, or the Consultant, if a program of self- insurance
is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under
this Agreement.
An endorsement shall state that coverage shall not be canceled except after
thirty (30) days' prior written notice by certified mail, return receipt requested, has
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been given to the City. Consultant shall notify City within 14 days of notification
from Consultant's insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the
term of this Agreement in an amount not less than ONE MILLION
DOLLARS ($1,000,000.00) per occurrence, combined single limit
coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile
Liability form or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at
least twice the required occurrence limit. Such coverage shall include but
shall not be limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property resulting from activities contemplated under this Agreement,
including the use of owned and non -owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at
least as broad as Insurance Services Office Commercial General Liability
occurrence form CG 0001. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001
Code 1 ( "any auto ").
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be
covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf
of Consultant, including the insured's general supervision of
Consultant; products and completed operations of Consultant;
premises owned, occupied, or used by Consultant; and
automobiles owned, leased, or used by the Consultant. The
coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis,
and not on a claims -made basis.
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C. An endorsement must state that coverage is primary insurance
with respect to the City and its officers, officials, employees and
volunteers, and that no insurance or self- insurance maintained by
the City shall be called upon to contribute to a loss under the
coverage.
d. Any failure of CONSULTANT to comply with reporting provisions
of the policy shall not affect coverage provided to CITY and its
officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled
except after thirty (30) days' prior written notice by certified mail,
return receipt requested, has been given to the City. Consultant
shall notify City within 14 days of notification from Consultant's
insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.3 Professional Liability Insurance. Consultant, at its own cost and expense,
shall maintain for the period covered by this Agreement professional liability
insurance for licensed professionals performing work pursuant to this Agreement
in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the
licensed professionals' errors and omissions.
4.3.1 Any deductible or self- insured retention shall not exceed $250,000 per
claim.
4.3.2 An endorsement shall state that coverage shall not be suspended,
voided, canceled by either party, reduced in coverage or in limits, except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages
are written on a claims -made form:
a. The retroactive date of the policy must be shown and must be
before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement
or the work, so long as commercially available at reasonable
rates.
C. If coverage is canceled or not renewed and it is not replaced with
another claims -made policy form with a retroactive date that
precedes the date of this Agreement, Consultant must provide
extended reporting coverage for a minimum of five years after
completion of the Agreement or the work. The City shall have the
right to exercise, at the Consultant's sole cost and expense, any
extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to
the City prior to the commencement of any work under this
Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be
placed with insurers with a Bests' rating of no less than ANIL
4.4.2 Verification of coverage. Prior to beginning any work under this
Agreement, Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required herein. The
certificates and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The
City reserves the right to require complete, certified copies of all required
insurance policies and endorsements. Failure to exercise this right shall
not constitute a waiver of right to exercise later.
4.4.3 Subcontractors. Consultant agrees to include with all subcontractors in
their subcontract the same requirements and provisions of this
Agreement including the Indemnification and Insurance requirements to
the extent they apply to the scope of the Subcontractor's work.
Subcontractors hired by Consultant agree to be bound to Consultant and
the City in the same manner and to the same extent as Consultant is
bound to the City under the Contract Documents. Subcontractor further
agrees to include these same provisions with any Sub - subcontractor. A
copy of the Owner Contract Document Indemnity and Insurance
provisions will be furnished to the Subcontractor upon request. The
General Contractor shall require all subcontractors to provide a valid
certificate of insurance and the required endorsements included in the
agreement prior to commencement of any work and will provide proof of
compliance to the City.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and
forms of such insurance are either not commercially available, or that the
City's interests are otherwise fully protected.
4.4.5 Deductibles and Self- Insured Retentions. All self- insured retentions
(SIR) and /or deductibles must be disclosed to the City for approval and
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shall not reduce the limits of liability. Policies containing any self- insured
retention provision and /or deductibles shall provide or be endorsed to
provide that the SIR and /or deductibles may be satisfied by either the
named insured or the City.
4.4.6 Excess Insurance. The limits of insurance required in this Agreement
may be satisfied by a combination of primary and umbrella or excess
insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a
primary and non - contributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City's own insurance or self -
insurance shall be called upon to protect City as a named insured.
4.4.7 Notice of Reduction in Coverage. In the event that any coverage
required by this section is reduced, limited, or materially affected in any
other manner, Consultant shall provide written notice to City at
Consultant's earliest possible opportunity and in no case later than five
days after Consultant is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to
provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option exercise any of
the following remedies, which are alternatives to other remedies City may have
and are not the exclusive remedy for Consultant's breach:
Obtain such insurance and deduct and retain the amount of the premiums for
such insurance from any sums due under the Agreement;
Order Consultant to stop work under this Agreement or withhold any payment
that becomes due to Consultant hereunder, or both stop work and withhold
any payment, until Consultant demonstrates compliance with the
requirements hereof; and /or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. To the
maximum extent allowed by law, Consultant shall indemnify, keep and save harmless the City,
and City Councilmembers, officers, agents and employees against any and all suits, claims or
actions arising out of any injury to persons or property, including death, that may occur, or that
may be alleged to have occurred, in the course of the performance of this Agreement by a
negligent act or omission or wrongful misconduct of the Consultant or its employees,
subcontractors or agents. Consultant further agrees to defend any and all such actions, suits or
claims and pay all charges of attorneys and all other costs and expenses arising therefrom or
incurred in connection therewith; and if any judgment be rendered against the City or any of the
other individuals enumerated above in any such action, Consultant shall, at its expense, satisfy
and discharge the same. Consultant's responsibility for such defense and indemnity obligations
shall survive the termination or completion of this Agreement for the full period of time allowed
by law. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement.
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In the event that Consultant or any employee, agent, or subcontractor of Consultant providing
services under this Agreement is determined by a court of competent jurisdiction or the
California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS
as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the
payment of any employee and /or employer contributions for PERS benefits on behalf of
Consultant or its employees, agents, or subcontractors, as well as for the payment of any
penalties and interest on such contributions, which would otherwise be the responsibility of City.
Consultant/Subcontractor's responsibility for such defense and indemnity obligations shall
survive the termination or completion of this Agreement for the full period of time allowed by law.
Section 6.
STATUS OF CONSULTANT
6.1 Independent Contractor. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an employee of
City. City shall have the right to control Consultant only insofar as the results of
Consultant's services rendered pursuant to this Agreement and assignment of
personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have
the right to control the means by which Consultant accomplishes services
rendered pursuant to this Agreement. Notwithstanding any other City, state, or
federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and
any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive
any and all claims to, any compensation, benefit, or any incident of employment
by City, including but not limited to eligibility to enroll in the California Public
Employees Retirement System (PERS) as an employee of City and entitlement
to any contribution to be paid by City for employer contributions and /or employee
contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall
have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied,
pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall
comply with all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be
funded by fiscal assistance from another governmental entity, Consultant and
any subcontractors shall comply with all applicable rules and regulations to which
City is bound by the terms of such fiscal assistance program.
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7.4 Licenses and Permits. Consultant represents and warrants to City that
Consultant and its employees, agents, and any subcontractors have all licenses,
permits, qualifications, and approvals of whatsoever nature that are legally
required to practice their respective professions. Consultant represents and
warrants to City that Consultant and its employees, agents, any subcontractors
shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to
practice their respective professions. In addition to the foregoing, Consultant and
any subcontractors shall obtain and maintain during the term of this Agreement
valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate,
on the basis of a person's race, religion, color, national origin, age, physical or
mental handicap or disability, medical condition, marital status, sex, or sexual
orientation, against any employee, applicant for employment, subcontractor,
bidder for a subcontract, or participant in, recipient of, or applicant for any
services or programs provided by Consultant under this Agreement. Consultant
shall comply with all applicable federal, state, and local laws, policies, rules, and
requirements related to equal opportunity and nondiscrimination in employment,
contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations
required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract
approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause
upon written notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for
services performed to the effective date of termination; City, however, may
condition payment of such compensation upon Consultant delivering to City any
or all documents, photographs, computer software, video and audio tapes, and
other materials provided to Consultant or prepared by or for Consultant or the
City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection 1.1. Any such extension
shall require a written amendment to this Agreement, as provided for herein.
Consultant understands and agrees that, if City grants such an extension, City
shall have no obligation to provide Consultant with compensation beyond the
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maximum amount provided for in this Agreement. Similarly, unless authorized by
the Contract Administrator, City shall have no obligation to reimburse Consultant
for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed
by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree
that this Agreement contemplates personal performance by Consultant and is
based upon a determination of Consultant's unique personal competence,
experience, and specialized personal knowledge. Moreover, a substantial
inducement to City for entering into this Agreement was and is the professional
reputation and competence of Consultant. Consultant may not assign this
Agreement or any interest therein without the prior written approval of the
Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the
Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall
survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of
the terms of this Agreement, City's remedies shall included, but not be limited to,
the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents,
and any other work product prepared by Consultant pursuant to this
Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A
not finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the
amount that City would have paid Consultant pursuant to Section 2 if
Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS
9.1 Records Created as Part of Consultant's Performance. All reports, data,
maps, models, charts, studies, surveys, photographs, memoranda, plans,
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studies, specifications, records, files, or any other documents or materials, in
electronic or any other form, that Consultant prepares or obtains pursuant to this
Agreement and that relate to the matters covered hereunder shall be the property
of the City. Consultant hereby agrees to deliver those documents to the City
upon termination of the Agreement. It is understood and agreed that the
documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City
and are not necessarily suitable for any future or other use. City and Consultant
agree that, until final approval by City, all data, plans, specifications, reports and
other documents are confidential and will not be released to third parties without
prior written consent of both parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all
ledgers, books of account, invoices, vouchers, canceled checks, and other
records or documents evidencing or relating to charges for services or
expenditures and disbursements charged to the City under this Agreement for a
minimum of three (3) years, or for any longer period required by law, from the
date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2
of this Agreement requires Consultant to maintain shall be made available for
inspection, audit, and /or copying at any time during regular business hours, upon
oral or written request of the City. Under California Government Code Section
8546.7, if the amount of public funds expended under this Agreement exceeds
TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part of any
audit of the City, for a period of three (3) years after final payment under the
Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an
action for declaratory relief, to enforce or interpret the provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in
addition to any other relief to which that party may be entitled. The court may set
such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under
this Agreement, the parties agree that trial of such action shall be vested
exclusively in the state courts of California in the County of Alameda or in the
United States District Court for the Northern District of California.
14
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision
of this Agreement is invalid, void, or unenforceable, the provisions of this
Agreement not so adjudged shall remain in full force and effect. The invalidity in
whole or in part of any provision of this Agreement shall not void or affect the
validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision
of this Agreement does not constitute a waiver of any other breach of that term or
any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the
benefit of and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports,
written studies and other printed material on recycled paper to the extent it is
available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless of
location, would place Consultant in a "conflict of interest," as that term is defined
in the Political Reform Act, codified at California Government Code Section
81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to
this Agreement. No officer or employee of City shall have any financial interest in
this Agreement that would violate California Government Code Sections 1090 et
seq.
Consultant hereby warrants that it is not now, nor has it been in the previous
twelve (12) months, an employee, agent, appointee, or official of the City. If
Consultant was an employee, agent, appointee, or official of the City in the
previous twelve months, Consultant warrants that it did not participate in any
manner in the forming of this Agreement. Consultant understands that, if this
Agreement is made in violation of Government Code §1090 et.seq., the entire
Agreement is void and Consultant will not be entitled to any compensation for
services performed pursuant to this Agreement, including reimbursement of
expenses, and Consultant will be required to reimburse the City for any sums
paid to the Consultant. Consultant understands that, in addition to the foregoing,
it may be subject to criminal prosecution for a violation of Government Code §
1090 and, if applicable, will be disqualified from holding public office in the State
of California.
Principals and those performing work for City of Dublin may be required to submit
a California Fair Political Practices Commission (FPPC) Form 700: Statement of
Economic Interests documenting potential financial conflicts of interest. For
15
additional information, proposers should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.htmi.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus
group, or interview related to this Agreement, either orally or through any written
materials.
10.9 Contract Administration. This Agreement shall be administered by the City
Manager ( "Contract Administrator'). All correspondence shall be directed to or
through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Geosyntec Consultants, Inc.
Nancy Bice, Senior Principal
900 Broken Sound Parkway NW, Suite 200
Boca Raton, FL 33487
Any written notice to City shall be sent to:
The City of Dublin
Attn: Gary Huisingh
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including Exhibits A and B, represents the entire
and integrated agreement between City and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral.
[G9
IN WITNESS HEREOF, the parties have caused their authorized representatives to
execute this Agreement on the 10th day of January, 2017.
CITY OF DUBLIN
CONSULTANT
Christopher L. Foss, City Manager Nancy Bice, Senior Principal
Attest:
Caroline Soto, City Clerk
Approved as to Form:
John Bakker, City Attorney
17
EXHIBIT A
SCOPE OF SERVICES
Exhibit A
SCOPE OF SERVICES — City of Dublin Green Infrastructure/ Stormwater Resource
Plan
Task 1 — Kick -off Meeting
As part of Task 1, Geosyntec will conduct a kick -off meeting with the City's Project
Manager to discuss: 1) the goals of the project; 2) proposed methodology to complete
the scope; and 3) proposed workflow and schedule. The objectives for the meeting will
be to obtain an understanding of the project goals, as well as the available data related
to past, current, and planned development projects and any efforts conducted by the
City which may contribute to the GI planning effort. Geosyntec will prepare a meeting
agenda and handouts for discussion prior to the meeting.
Deliverables: Kick -off meeting with meeting agenda and handouts.
Task 2 — Develop GI Analyses Methodology and Data Needs Memorandum
Following the discussion with the City regarding data availability and analyses
methodologies in the kick -off meeting, Geosyntec will develop a memorandum to
describe the analyses methodologies that will be used to:
1. Estimate the total impervious area needed to meet the City's portion of the load
reductions required by the MRP using GI (e.g., 0.7 grams per year by 2020 and
18 grams per year by 2040 for PCBs);
2. Identify existing public and private development projects (MRP 1.0 C.3 projects),
current public and private development projects (MRP 2.0 C.3 projects), and
potential future private development projects (2020 — 2040);
3. Estimate the public impervious retrofit area needed to meet the City's portion of
the PCBs and mercury load reductions, if needed based on the C.3 project
analysis; and
4. Identify potential public parcel -based and regional project locations.
The methodology to identify the public impervious area targets ( #3) and potential GI
retrofit locations is anticipated to entail a combination of GIS analyses and load
reduction calculation.
Public Impervious Area Targets for Retrofit or Redevelopment
During the kick -off meeting, Geosyntec will discuss with the City how best to incorporate
the spreadsheet tool developed for ACCWP member agencies (distributed in August
2016) to quantify the area of impervious surface that must receive GI stormwater
treatment to meet the TMDL wasteload allocations in the MRP. The method for
establishing public impervious area targets is proposed to entail identification of two
estimates of retrofit and /or redevelopment area:
1. Approximating the total area needed to be redeveloped or retrofit to meet the
load reduction targets for years 2020 and 2040 by land use category (i.e., 28
acres of Old Urban area would meet the City's PCBs - related GI requirement for
2020 and 681 acres would be required by 2040 per the spreadsheet tool default
inputs).
2. Identifying the public and private parcels or areas that could feasibly be retrofitted
or redeveloped by 2020, 2030, and 2040.
Identifying the area needed from a load- reduction perspective can be answered by
utilizing the ACCWP GI Implementation Tool.
Any approach will entail identification of all C.3 projects that are currently or will be
implemented in the City and an estimation of the extent to which C.3 projects could be
implemented by 2040. Geosyntec will discuss with the City the best approach to
understand what data are available to identify specific parcels or areas that could be
subject to C.3 requirements during the kick -off meeting. Once the load reduction
associated with the C.3 projects has been calculated, the difference between the
required load reduction and the C.3 load reduction can be used to calculate the required
retrofit area.
The total area feasibly retrofitted or redeveloped, from a total available area and cost
perspective, will be discussed with the City during the kick -off meeting, and a method to
identify this total area will be established in the memorandum. This method may include
a cost -based analysis along with other data gathering steps. The cost -based analysis
method is anticipated to be either qualitative or on a planning level, using rough
approximations for cost/acre /year.
The methodology for this total area analysis will be discussed during the kick -off
meeting and documented in the memorandum. The analyses will be carried out as part
of Task 3.
Public Retrofit Projects and Regional Projects for MRP Term 2.0
The approach proposed to identify potential regional or public GI retrofit project
locations is anticipated to entail a detailed GIS desktop analyses used to identify
specific parcels or locations for regional facilities within the City for GI retrofit project
opportunities. ACCWP is developing an online GIS Tool that could be used to identify
and prioritize opportunities for C.3.j projects. This GIS Tool, if available in time, will be
used in combination with any other desktop analyses conducted as part of this task. At
the project kick -off meeting, Geosyntec will discuss how to best incorporate this GIS
Tool into the analysis or alternatives if the Tool is not available in time for this project.
It is anticipated that the GIS analyses will use specific characteristics of parcels to
screen for feasible project locations. Parcel data will be obtained from the City or other
publicly available sources. Geosyntec will also utilize this approach to evaluate
opportunities for installing regional controls (i.e., facilities that treat drainage from
multiple parcels), potentially in combination with existing flood control basins, if present.
The GI retrofit sites identified as potentially feasible through the GIS analysis can then
be analyzed in terms of potential for reduction of POC loads and runoff volume for the
area tributary to each potential retrofit location. The evaluation will be based on a
hydrologic budget combined with land use -based pollutant loading. Ideal locations are
those where GI control measures could be installed that can treat higher pollutant -
loading land uses, such as old industrial and old urban, as well as those that can retain
and /or treat as much runoff onsite from the target design storm as is feasible using
infiltration and evapotranspiration.
The approach to identifying public retrofit project sites and regional project sites will be
documented in the memorandum produced as part of this Task, and carried out as part
of Task 4.
Memorandum
Based on discussions with the City during the kick -off meeting, Geosyntec will
document the proposed approach to conducting the two main analyses identified (i.e.
calculating total area targets, and identifying public GI retrofit and regional project
locations) in a technical memorandum. The memorandum will be provided to the City in
draft form for review, and a conference call will be set following City review to discuss
any major questions or revisions the City may have. This memorandum will also be
revised as needed and incorporated into the final Project Documentation as part of Task
6. The memorandum will serve to guide the analyses conducted as part of Tasks 3 and
4.
Data Needs
An initial data needs document will be sent to the City as an attachment to the draft
Memorandum. The initial data needs will be based on the discussions with the City and
the content in the draft memorandum; however, it will be updated as needed based on
comments received from the City and changes incorporated into a final Data Needs
request.
The GIS files required to conduct the analyses are anticipated to include land use,
existing stormwater and flood control infrastructure, parcel ownership, tributary
information, and available information regarding site constraints, such as geotechnical
hazards, groundwater contamination, underground utilities, or other data. Any of this
information contained within the ACCWP GIS Tool provided is not anticipated to be
requested from the City.
Deliverables: Draft GI Analyses Methodology Memorandum, Initial Data Needs request,
Conference Call, Final Data Needs request.
Task 3 — Identify Public Impervious Area Targets for Retrofit or Redevelopment
Utilizing the data, ACCWP spreadsheet tool, and methodology documented in the GI
Analyses Methodology Memorandum, the targets for public impervious surfaces to be
retrofitted or redeveloped by 2020, 2030, and 2040, as connected to mercury and PCB
load reduction requirements in MRP Provisions C.11 and C.12 will be calculated.
The result of these analyses are anticipated to provide an estimation of the total area
needed to be retrofit or redeveloped as well as the total area feasibly retrofit or
redeveloped by the target dates. The area targets will be summarized in a table and
planning level map and shared with the City.
Deliverables: Target area calculation result table, planning level map.
Task 4 — Identify Retrofit Projects and Regional Projects
Utilizing the methodology summarized in the GI Analyses Methodology Memorandum,
ACCWP GIS Tool (if available), and data provided by the City, public and private GI
retrofit projects and potential regional project locations will be identified. Prior to
initiating the analyses and /or as part of Task 3, Geosyntec will work with the City to
identify existing, planned, or potential GI projects that should be included in the
prioritization analysis.
These identified parcels or regional facility locations will then be prioritized based on
their implementation feasibility and load reduction potential, utilizing the approach
documented in the GI Analyses Methodology Memorandum. Ideal locations are those
where GI BMPs could be installed that can retain and /or treat as much runoff onsite
from the target design storm as is feasible using infiltration and evapotranspiration. GI
BMPs should also target areas that are comprised of higher pollutant - loading land uses,
such as industrial, commercial or transportation land uses. To examine load reduction
potential, the methodology described in the GI Analyses Methodology Memorandum will
be used along with the ACCWP GIS Tool (if available). It is anticipated that this
analyses will include an estimation of the hydrologic volume potentially captured by the
proposed site (using available tributary area data) along with the potential pollutant load
from adjacent land -uses.
Geosyntec's preliminary analysis of land use data shows that there are less than 9.8
acres of Old Industrial land uses within the City; however, there are approximately 2,058
acres of Old Urban land uses. Geosyntec will also examine locations where
opportunistic retrofits could be implemented which may not meet the target design
storm volume (due to site conditions /constraints), as allowed by the Draft Framework for
GI Plan Development, but could result in some hydrologic or water quality benefits.
The results of the prioritized analysis will be delivered to the City in a list of potentially
feasible GI project sites, as well as a planning -level map of project locations. The map
will indicate the identified site locations, the volume that could be captured based on the
hydrologic calculations conducted using available data, the land use types draining to
the site locations, and a baseline estimate of load tributary to the sites. Following
delivery, the sites will be discussed with the City to eliminate any sites that are
infeasible.
Deliverables: List and map of potential GI project locations, including baseline estimate
of tributary load.
Task 5 — Cost Analysis and Memorandum
Following delivery of the target area calculation list and map, as well as the list and map
of potential GI project locations, Geosyntec will schedule an in- person meeting or
conference call with the City of Dublin to discuss the best approach for developing a
cost estimate for implementing the GI Plan, including O &M of GI projects. At this time,
cost data needs will also be discussed and /or delivered to the City.
Geosyntec will utilize cost data provided by the City as well as available cost data
obtained from other regions that have implemented GI, including extensive data from
Los Angeles County Enhanced Watershed Management Plans, to examine costs. Cost
data requested from the City to conduct the analysis is anticipated to include
construction costs from GI projects that have been implemented, as well as O &M costs
or annual budgets, coupled with estimations of hours spent maintaining GI sites. The
City cost data will be extrapolated using cost data from other regions to estimate the
planning level costs of implementation of GI over MRP Term 2.0, as well as the time
ranges from 2020 to 2030, and 2030 to 2040.
The cost data will be documented in a short memorandum along with a summary of the
calculation approach.
Deliverables: In- person cost discussion meeting and data needs; Cost Analysis
Memorandum including estimated costs for implementation and description of
calculation approach.
Task 6 — Modification of Countywide Clean Water Program GI Details for City
Standards
Geosyntec will also meet with the City to discuss changes to the ACCWP GI Details to
meet the City Standards. This meeting could take place at the same time as the cost
meeting or could be scheduled as a subsequent conference call. Prior to the meeting,
Geosyntec will review applicable City Standards (stormwater standards as well as
additional standards identified by the City) which could affect the details. Geosyntec will
discuss with the City the changes needed for the details and will utilize CAD to make
the changes to the files. Draft CAD detail files will be submitted to the City for review
and comment. Based on feedback from the City, Final CAD detail drawings (in CAD and
pdf) will be submitted to the City. This task assumes that the City or ACCWP will
provide Geosyntec with the original CAD files that will be revised.
Deliverables: Meeting or conference call to discuss details; Draft GI Details; Final GI
Details.
Task 7 — Final Documentation
Geosyntec will compile the memoranda, tables, maps, and figures from Tasks 2 through
6 and develop documentation to summarize the project methods and findings. The
documentation will be prepared consistent with the format included in the Framework for
Green Infrastructure Plan Development ( ACCWP, 2016, currently DRAFT) and
anticipated planning documents. The documentation developed as part of this scope will
be prepared with the intent of being directly utilized in the City's Green Infrastructure
Workplan document.
Deliverables: Draft documentation summarizing the project methods, findings, and
compiled result figures and tables; final documentation summarizing the methods and
findings and compiled result figures and tables.
Task 8 — Identify Additional Needs for SWRP
As part of Task 8, Geosyntec will review plans and reports relevant to the SWRP
prepared for and provided by the City. Then, using a comparison table, the work
needed to complete the GI Plan will be compared to the water code requirements for
the SWRP to understand the additional analyses and SWRP text that will be needed. A
summary of the additional needs for the SWRP will be provided to the City of Dublin for
discussion. Based on the requirements above, they are anticipated to include but are
not limited to:
1. A more comprehensive summary of City watersheds and the water quality
priorities for those watershed (in addition to the TMDL POCs);
2. A summary of Plan consistency or integration with GI Plan and MRP
Requirements,
3. Identification of projects which could meet multiple benefits (not just reduction of
TMDL POCs), including flooding, water supply, and other environmental and
community benefits, using input from stakeholders and an expanded GIS
analysis;
4. Prioritization of projects based on a multiple benefit approach (not just reduction
of TMDL POCs);
5. Expansion on GI Plan- required implementation strategy and schedule to include
additional projects; and
6. Expansion on Education and Outreach.
An estimate of effort associated with the development of the SWRP will also be
developed and provided to the City.
Deliverables: Table comparing SWRP requirements to GI Plan requirements; Estimate
of additional effort needed to complete SWRP.
Task 9 — Analysis of Stormwater Capture Project Feasibility
For Task 9, Geosyntec will conduct a desktop analysis to examine the feasibility of
implementing stormwater capture projects in the City. These include projects that use
stormwater and urban runoff as a water supply either directly via surface storage, or
indirectly through groundwater recharge. The approach is anticipated to include an
analysis of potential stormwater supply sources, as well as an examination of possible
integration of stormwater sources to optimize yield, and a planning level investigation of
where and how to transport, treat, and store the captured stormwater. Water storage
and /or recharge locations are anticipated to be identified using a GIS -based feasibility
analysis. Parameters which affect feasibility may include but are not limited to: drainage;
parcel ownership; geotechnical constraints; soils and geology; depth to groundwater;
transport feasibility; treatment capability; runoff quantities; environmental
considerations; community impacts; aesthetic concerns; and others.
Feasibility data will be requested and obtained from the City, the ACCWP Tool, or other
publicly available sources discussed with the City. Following receipt of data, Geosyntec
will conduct an analysis to identify feasible stormwater capture project locations in GIS.
Based on the watershed area and imperviousness obtained from available data, an
estimate of the total runoff that could be captured in the identified project locations can
be calculated. The identified locations will be displayed in a map format and the
methodology used to identify the locations (which will be similar to that developed for
Task 4), will be summarized in a memorandum.
In addition to a map of locations, Geosyntec will include a section in the memorandum
which describes example stormwater capture technology, and identify potential project
partners that could design, install, and maintain (if needed) the technology.
Deliverables: Map of potential stormwater capture locations; memorandum describing
methods, potential stormwater capture technologies, and potential project partners.
Task 10 — Project Management and Meetings
This task provides the overall management of the project. Immediately upon award of
the contract, the Geosyntec PM will develop a Project Administration Plan (PAP) based
on discussions with the City.
This task will also include conference calls and other communications that Geosyntec
has with the City that are not specifically called out in tasks above. These are
anticipated to include phone meetings that occur as needed for project coordination or
to discuss emerging issues that require prompt attention.
Deliverables: Project Management; Client Communication.
Exhibit B
EXHIBIT B
COMPENSATION SCHEDULE
December 28, 2016
Exhibit B
EXHIBIT B
COMPENSATION SCHEDULE
Project Schedule
December 28, 2016
The project will begin January 11, 2017 and the scope will be completed by August 31,
2017, with an estimated 7 -month total duration.
Task
Anticipated Completion Date
1 — Kickoff Meeting and Prep
January 20, 2017
2 — GI Analyses Memo and Data Needs
February 28, 2017
3 — Identify Impervious Area Targets
February 28, 2017
4 — Identify Projects for MRP Term 2.0
April 30, 2017
5 — Cost Analysis
April 30, 2017
6 — GI Details
May 31, 2017
7a — draft of Final documentation
May 15, 2017
7b — Final Documentation
May 31, 2017
8 — Identify Additional Needs for SWRP
June 30, 2017
9 — Analysis of Stormwater Capture Project Feasibility
August 31, 2017
10 — Project Management
August 31, 2017
Project Budget
The budget for completion of tasks outlined in the scope of work included as Exhibit A is
included in the Table following. A Geosyntec rate schedule is included at the end of this
section. Cost estimates are provided on a time and materials basis with a total budget of
approximately $85,000. The budget assumes the following:
Exhibit B
December 28, 2016
Data needed for the analyses conducted as part of Tasks 3, 4, 5, 8, and 9 will be
provided by ACCWP or the City of Dublin unless stated in Exhibit A, in the GI
Analyses Methodology Memorandum, or specific discussions with the City that
data will be obtained or provided by Geosyntec.
2. There will be no more than two (2) in- person meetings with the City.
3. The Draft ACCWP Framework for GI Plan Development and associated tools will
not change to the extent that they would cause substantial changes to the
proposed budget.
4. CAD files of details which require modification will be provided by ACCWP or the
City to complete Task 6.
Budget Summary Table
Task
Total Labor
Cost
3% Communications
Fee
Total Task
Budget
1 - Kickoff Meeting and Prep
$1,872
$56
$1,928
2 - GI Analyses Memo and Data Needs
$8,914
$267
$9,181
3 - Identify Impervious Area Targets
$7,924
$238
$8,162
4 - Identify Public Projects
$11,154
$335
$11,489
5 - Cost Analysis and Memo
$6,950
$209
$7,159
6 - GI Details
$7,626
$229
$7,855
7 - Final Documentation
$9,278
$278
$9,556
8 - Identify Additional Needs for SWRP
$4,398
$132
$4,530
9 - Analysis of Stormwater Capture Project
Feasibility
$18,012
$540
$18,552
10 - Project Management
$6,372
$191
$6,563
Total Project Budget
$82,500
$2,475
$84,975
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Exhibit B December 28, 2016
GEOSYNTEC CONSULTANTS
RATE SCHEDULE
Rate /Hour
Staff Professional
$128
Senior Staff Professional
$149
Professional
$172
Project Professional
$195
Senior Professional
$222
Principal
$248
Senior Principal
$278
Engineering Technician 1
$ 80
Engineering Technician II
$ 85
Senior Engineering Technician 1
$ 95
Senior Engineering Technician II
$100
Site Manager 1
$105
Site Manager II
$115
Construction Manager 1
$125
Construction Manager II
$135
Designer
$139
Senior Drafter /Senior CADD Operator
$125
Drafter /CADD Operator /Artist
$109
Project Administrator
$ 76
Exhibit B
Clerical
Direct Expenses
Subcontract Services
Technology /Communications Fee
Specialized Computer Applications (per hour)
Personal Automobile (per mile)
Photocopies (per page)
December 28, 2016
$ 54
Cost plus 12%
Cost plus 15%
3% of Professional
Fees
$ 24
Current Gov't Rate
$ .10
Rates are provided on a confidential basis and are client and project specific.
Unless otherwise agreed, rates will be adjusted annually based on a minimum of the Producer
Price Index for Engineering Services.
Rates for field equipment, health and safety equipment, and graphical supplies presented upon
request.
RESOLUTION NO. xx-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
APPROVING AN AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
GEOSYNTEC CONSULTANTS FOR GREEN INFRASTRUCTURE PLANNING AND
STORMWATER RESOURCE PLAN EVALUATION
WHEREAS, the City of Dublin (“City”) entered into an Agreement with Geosyntec
Consultants, Inc. (“Consultant”) on January 10, 2017 to conduct Green Infrastructure Planning
and Stormwater Resource Plan Evaluation; and
WHEREAS, the City and the Consultant mutually desire to amend the Agreement to
increase the scope, increase the compensation and extend the term to December 5, 2018; and
WHEREAS, funding has been included in Fiscal Year 2017 -18 budget to cover the
increased compensation amount of $107,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Amendment to the Agreement with Geosyntec Consultants attached
hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendment to the Agreement.
PASSED, APPROVED AND ADOPTED this 5th day of September, 2017 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
Attachment A
AMENDMENT #1 TO CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND GEOYSNTEC CONSULTANTS, INC.
WHEREAS, on January 10, 2017, the City of Dublin (hereinafter referred
to as "CITY") and Geosyntec Consultants, Inc. (hereinafter referred to as
"CONSULTANT") entered into a Consulting Services Agreement for Stormwater
Resource/Green Infrastructure Plan services (hereinafter referred to as the
“AGREEMENT”); and
WHEREAS, task one in the AGREEMENT for phase I conceptual
development of a Green Infrastructure Work Plan is complete and task two, evaluating
the benefits of developing a stormwater resource plan, is pending completion as
coordination efforts continue with the Alameda Countywide Clean Water Program and
the Zone 7 Water Agency; and
WHEREAS, the term of said AGREEMENT expired on August 31, 2017;
and
WHEREAS, CITY and CONSULTANT now desire to extend the terms of
the AGREEMENT an additional fifteen months until December 5, 2018; and
WHEREAS, the CITY and CONSULTANT now wish to amend the
AGREEMENT to continue green infrastructure planning required under the Municipal
Regional Stormwater National Pollutant Discharge Elimination System Permit and move
forward with development of a functionally equivalent stormwater resource plan required
under California Water Code as a condition for receiving state funds for stormwater and
dry weather runoff capture projects; and
WHEREAS, the compensation schedule of the CONSULTANT has been
updated to reflect 2017 compensation rates; and
WHEREAS, due to the additional work needed, the CITY desires to
increase CONSULTANT compensation from $85,000 to a not-to-exceed amount of
$192,000.
NOW THEREFORE, for good and valuable consideration, the sufficiency
of which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Extension of Term: The AGREEMENT is amended to extend the termination date
to December 5, 2018.
2) Revised Exhibit A: Exhibit A (Scope of Services) of the AGREEMENT is
amended per the attached.
3) Revised Exhibit B: Exhibit B (Compensation Schedule) of the AGREEMENT is
amended per the attached.
4) Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be
executed as of the date and year first above written.
CITY OF DUBLIN
Dated: ___________ __ By: __________________________
Christopher L. Foss, City Manager
ATTEST:
By:
Caroline Soto, City Clerk
Geosyntec Consultants, Inc.
Dated: By: _____________________________
Nancy Bice, Senior Principal
August 2017
EXHIBIT A
SCOPE OF SERVICES – City of Dublin Green Infrastructure/ Stormwater Resource Plan Contract
Amendment
Current Contract:
The tasks not completed for the current contract include: Task 9 – Analysis of Stormwater
Capture Project Feasibility, and Task 10 – Project Management. Geosyntec has not performed
the desktop analysis to examine the feasibility of implementing stormwater capture projects in
the City, as this analysis is anticipated to be partially conducted through parallel efforts by the
Alameda County Clean Water Program (ACCWP) and the EPA grant -funded SFEI “Preparing
for the Storm” project. Once the extent of other eff orts is known, Geosyntec will perform
additional analyses needed to complete the stormwater capture feasibility tasks and associated
project management for the City of Dublin as part of this amended contract.
Amended Contract Tasks
Tasks to be performed under the amended contract are summarized following. Tasks are
numbered 11 – 20 to distinguish tasks from the previous contract. Tasks 18 – 20 are considered
optional at this time and will be performed if directed by the City of Dublin.
Task 11: PCBs Source Property Referrals and Self-Abatement Reports
Geosyntec will assist the City of Dublin in completing a PCBs source property referral process
or self-abatement report for up to three sites. Geosyntec will utilize information from City of
Dublin to complete the source property referral form for each source property. Geosyntec will
conduct one site visit to each referral site to investigate the need and options for enhanced
operations and maintenance measures associated with the source property referral. Geosyntec
will discuss the options for enhanced operations and maintenance prior to completing the
referral form. Geosyntec will participate on conference calls with the San Francisco Bay
Regional Water Quality Control Board as needed to discuss the site referral.
For self-abatement reports, Geosyntec will gather information that is available on the site from
the City of Dublin and publicly-available data to complete the Self-Abatement Report form.
Assumptions:
No monitoring will be conducted by Geosyntec.
City staff will accompany Geosyntec staff to assess the need and options for enhanced
operations and maintenance measures at each referral site.
Assumes an average of 10 labor hours per site.
Deliverables:
One draft and one final source property referral form or self-abatement report for up to
three sites.
August 2017
Task 12: Alternative Compliance Program Assistance
Geosyntec will assist the City of Dublin to develop an Alternative Compliance Program. As part
of this task, Geosyntec will prepare a short handbook to describe the Alternative Compliance
Program. The handbook will include:
1. A summary of the types of projects eligible for Alternative Compliance and a description
of the MRP requirements, including time frames.
2. Development of a formula to calculate In-Lieu fees.
3. A flow chart describing the process to demonstrate Alternative Compliance, either
through Option 1 (LID Treatment at an Offsite Location) or Option 2 (Payment of In-Lieu
fees).
4. Text accompanying the flow chart to describe the Alternative Comp liance steps in
additional detail.
5. Two worksheets – one used to demonstrate Alternative Compliance through Option 1;
one used to demonstrate Alternative Compliance through Option 2 and calculate the
required In-Lieu fees.
6. A glossary of the relevant terms.
Assumptions:
Geosyntec will conduct two (2) phone calls with City of Dublin to discuss the Alternative
Compliance program (one prior to development of the handbook; one following City of
Dublin review of the draft handbook).
Deliverables:
One draft and one final City of Dublin Alternative Compliance Program Handbook.
Task 13: Research Community-based Public-Private Partnerships and Options for
Dublin
Geosyntec will conduct research to identify potential public-private partnership options for the
City of Dublin and will prepare a brief (two-page) memo to describe findings.
Assumptions:
A total of 10 labor hours will be spent researching and summarizing public-private
partnership options.
Deliverable:
Brief memorandum describing available public-private partnership options for City of
Dublin.
Task 14: Develop Source Control Typical Details
Geosyntec will prepare up to four (4) details for the City of Dublin, including three (3) source
control figures and one (1) detail for a bioretention area located in a median. Geosyntec will
utilize existing CAD figure linework (to the extent possible) to develop the bioretention area
August 2017
detail. Geosyntec will utilize images displaying source controls from manuals including the
CASQA BMP Handbooks to develop source control details.
Assumptions:
There are no existing CAD files that are available to develop the three simple source
control details.
Geosyntec will conduct up to two (2) phone calls with City of Dublin to discuss the
details.
Geosyntec will provide two (2) sets of revisions of the draft figures.
Deliverables:
Draft and final details for three (3) source control measures and one (1) bioretention
area located in a median.
Task 15: Conceptual Plans for Green Infrastructure for Capital Improvement Plan
Projects
Geosyntec will review up to six (6) Capital Improvement Plan (CIP) projects provided by the City
of Dublin for feasibility for implementation of green infrastructure as part of the CIP project.
Geosyntec will conduct the feasibility assessment using a combination of desktop and visual
field review. Geosyntec will prepare a brief memo describing the findings of the feasibility
assessment, including a photo log as applicable. For those CIP projects that are found to be
feasible, Geosyntec will size and site green infrastructure measures for inclusion in the CIP
project. Geosyntec will prepare conceptual designs for the green infrastructure component (i.e.,
10% designs) for the selected projects. Conceptual designs will include a plan-view aerial or
layout (provided by the City of Dublin) of the project, and will identify stormwater drainage areas,
flow direction (as observed visually in the field and identified through available topography data),
locations for green infrastructure sized per the MRP requirements, and locations of green
infrastructure outlet tie-ins to the storm drain system. The City of Dublin standard green
infrastructure detail(s) best suited for the project (if applicable) will be identified and attached to
the conceptual design plan layout.
Geosyntec will also conduct cost estimates for each of the conceptual designs developed,
including a life cycle assessment. Geosyntec will prepare a brief memo to describe the method
and findings of the cost estimates.
Assumptions:
Geosyntec will conduct one (1) full day field visit to visually examine all the selected CIP
project sites (up to six (6) sites).
Feasibility will be based on a desktop review of sites using available GIS data, as well as
the visual assessment in the field.
The conceptual design task will not include more intensive field assessment, including
but not limited to: surveying, borings, or infiltration testing, although these services can
be provided with additional scope and budget.
August 2017
Cost estimates will be developed using standard assumptions for material type and
quantity, labor, construction, and operations and maintenance.
Life cycle costs will be developed using City of Dublin’s Autocase software license, or
using an equivalent spreadsheet method developed by Geosyntec.
Geosyntec will conduct up to one (1) in person meeting and two (2) phone calls to
discuss the task and findings.
Deliverables:
Draft and Final brief (3-4 page) memo, with photo log, describing feasibility findings for
each of the sites.
Draft and Final 10% concept designs for up to six (6) projects, with City of Dublin green
infrastructure details attached.
Cost estimates, including life cycle costs, for up to six (6) projects, and brief (2 page)
memo describing methods and summarizing results.
Task 16: Provide Stormwater Resource Plan Coordination Assistance
Geosyntec will provide coordination assistance with the CWP and Zone 7 on SWRP efforts.
This is anticipated to include review of:
1. The Zone 7 Stream Management Master Plan;
2. EPA Grant Funded “Preparing for the Storm” Revised Scope; and
3. ACCWP SWRP task scopes and/or summaries.
This is also anticipated to include up to four (4) hour long phone calls with Zone 7, SFEI,
ACCWP, and/or the City of Dublin to discuss the SWRP related efforts.
Geosyntec will provide relevant materials developed as part of the City of Dublin GI Plan/SWRP
scope to Zone 7, ACCWP, and SFEI if needed for their SWRP planning efforts.
Geosyntec will provide e-mail summaries to City of Dublin following review of the
aforementioned materials, as well as after phone calls conducted.
Assumptions:
A total of 15 labor hours will be spent on this task.
Task 17: Project Management for Tasks 1-6
Geosyntec will provide project management for Tasks 11-16, including task coordination, brief
phone calls and e-mail communication with City of Dublin, invoicing, and other administrative
tasks.
Optional Tasks
Task 18: Prop 1 Implementation Grant Application Assistance
Geosyntec will assist the City of Dublin with the development of a Prop 1 Implementation Grant
Application. The budget for this task assumes the following distribution of work between
Geosyntec and the City of Dublin for the sections of the Application (per the Implementation
August 2017
Proposal Application components listed in the Proposition 1 Storm Water Grant Program
Guidelines (State Water Resources Control Board, 2015)):
Section Lead Notes
A. Program Selection &
General FAAST Information/
Attachment 1 City of Dublin
Geosyntec can provide General
Information about the project to
the City for entry to FAAST
B.1. Eligibility Requirements/
Attachment 1 City of Dublin City will complete eligibility
requirements for project
B.2. Workplan, including figures/
Attachment 2 Geosyntec Geosyntec will complete
workplan and figures
B.3. Budget/ Attachment 4 Geosyntec
City of Dublin will provide input
on budget and provide matching
cost information
B.4. Schedule/ Attachment 5 Geosyntec
City of Dublin will provide input
on construction timelines based
on past construction and City
scheduling information
B.5. Monitoring, Assessment,
and Performance Measures/
Attachment 7
Geosyntec
Geosyntec will complete
monitoring section and
performance measures table
B.6. Multiple Benefits/
Attachment 8 Geosyntec
Geosyntec will prepare a table
depicting the quantifiable benefit
over the lifetime of the project
B.7. DAC/EDA Benefits/
Attachment 11 (if applicable) City of Dublin
Geosyntec will provide language
related to benefits to DAC/EDA
based on project information
(Question 20.e) of application)
Attachment 3: Resumes Geosyntec/City of Dublin
City of Dublin will identify the
individuals working on the
technical advisory and planning
team for the project
Attachment 6: Environmental
Clearance Checklist & CEQA
Documentation
City of Dublin
City of Dublin will provide all
available environmental and
CEQA documents
Attachment 9: Technical Report
Summary Geosyntec
City of Dublin will provide the
technical reports relevant for
project
Assumptions:
City of Dublin will lead the application components included in the table above
and provide input for the Geosyntec-led components as described.
Geosyntec will perform one (1) field visit for additional visual assessment and
photographs, as needed.
Geosyntec will not perform more intensive field assessment, including but not
limited to: surveying, borings, or infiltration testing, although these services can
be provided with additional scope and budget.
August 2017
Geosyntec will not develop design documents for the application (unless
conducted as part of Task 15), although this can be provided with additional
scope and budget.
City of Dublin will identify sources and amounts of grant match costs.
City of Dublin will provide input on typical construction timelines based on past
construction and City permitting/inspection scheduling information.
This task does not include the completion of an Environmental Clearance
Checklist & CEQA Documentation.
Deliverables:
Draft and Final completed Grant Application Package (pu lling together portions
completed by Geosyntec and City of Dublin), ready for upload to the FAAST
website.
Task 19: Stormwater Resources Plan or Functionally Equivalent Plan Preparation
Geosyntec will prepare sections of a watershed -scale Stormwater Resource Plan or
Functionally Equivalent Plan that includes the City of Dublin. Geosyntec assistance on
the Plan will include coordination and identification of data and information for City of
Dublin staff, as well as completion of analyses and writing. The delineation of work for
this task is based on the Functionally Equivalent Plan Template Elements table revised
by Shannan Young (City of Dublin) (i.e., “CWP Functionally-
Equivalent_Plan_Template_Elements_DRAFT SY.docx”, sent 9 August 2017). Portions
of the plan led by Geosyntec are summarized below:
Summarize applicable permits and waste discharge requirements, and how the
plan meets these requirements (water code 10562(b)(6), guidelines section V).
Prepare a description of discussions with applicable NGOs and local agencies
regarding the Plan (water code 10565(a), Section VI.B), and follow Stakeholder
Outreach Plan to conduct discussions.
Identify decisions made by local, state, or regulatory agencies needed to
implement and coordinate plan (Section VI.B).
Develop methodology to conduct the metrics-based evaluation for identified
projects, conduct the evaluation for all projects using information obtained
through GIS desktop analysis, and summarize the evaluation and results.
Results will also be summarized in a database format (Section VI.C).
Develop methodology to identify and prioritize projects (anticipated to be heavily
integrated with the metrics-based evaluation method). Use methodology to
identify projects within the City boundary, and priorit ize the projects using the
results of the metrics-based evaluation and input from the City (Section VI.D).
Geosyntec will summarize the results of the prioritization.
Summarize how projects are identified to ensure effective implementation of the
Stormwater Resource Plan and achieve multiple benefits, and Identify
August 2017
development of appropriate decision support tools (water code 10562(d)(8),
Section VI.E).
Deliverables:
Sections of SWRP or Functionally Equivalent Plan as summarized above and in
“CWP Functionally-Equivalent_Plan_Template_Elements_DRAFT SY.docx”, sent
9 August 2017.
Task 20: Project Management for Tasks 18-19
Geosyntec will provide project management for Tasks 18-19, including task
coordination, brief phone calls and e-mail communication with City of Dublin, invoicing,
and other administrative tasks.
August 2017
EXHIBIT B
COMPENSATION SCHEDULE – City of Dublin Green Infrastructure/ Stormwater Resource Plan
Contract Amendment
Project Schedule
The project will begin September 1, 2017, with an estimated 15 -month total duration.
Task
Anticipated
Completion
Date
11 – PCB Source Property Referrals December 5,
2018
12 – Alternative Compliance Program Assistance March, 2018
13 – Research Community-based Public-Private Partnerships and Options for Dublin March, 2018
14 – Develop Source Control Typical Details December 31,
2017
15 – Conceptual Plans for Green Infrastructure for Capital Improvement Plan Projects June 30, 2018
16 – Provide Stormwater Resource Plan Coordination Assistance December 31,
2017
17 – Project Management for Tasks 1-6 December 5,
2018
18 – Prop 1 Implementation Grant Application Assistance December 5,
2018
19 – SWRP or Functionally Equivalent Plan Preparation September 1,
2018
20 – Project Management for Tasks 8-9 December 5,
2018
Project Budget:
The total budget remaining from the previous contract is $12,720. This is summarized
in the table below.
The budget to complete the Tasks identified for the August 2017 Contract Amendment
is provided below. The total estimated cost for Tasks 11-17 is $55,000, and the total
estimated costs for Tasks 18-20 is $52,000 (for a total of $107,000). The assumptions
used to develop these budget estimates are provided in-line in Exhibit A.
Task Total Task Budget
(Includes 3% Communications Fee for Labor)
9 - Analysis of Stormwater Capture Project Feasibility $12,2201
10 – Project Management $5001
Total Remaining Budget for Tasks 9-10 $12,7201
11 – PCB Source Property Referrals $6,300
12 – Alternative Compliance Program Assistance $8,400
13 – Research Community-based Public-Private $2,200
August 2017
Task Total Task Budget
(Includes 3% Communications Fee for Labor)
Partnerships and Options for Dublin
14 – Develop Source Control Typical Details $9,300
15 – Conceptual Plans for Green Infrastructure for
Capital Improvement Plan Projects $20,000
16 – Provide Stormwater Resource Plan Coordination
Assistance $3,600
17 – Project Management for Tasks 11-16 $5,200
Total Budget for Tasks 11-17 $55,000
18 – Prop 1 Implementation Grant Application
Assistance $22,000
19 – SWRP or Functionally Equivalent Plan Preparation $25,000
20 – Project Management for Tasks 18-19 $5,000
Total Project Budget (Tasks 11 - 20) $107,000
1 Remaining budget as of 8/13/17.
August 2017
Detailed Budget for City of Dublin Green Infrastructure/ Stormwater Resource Plan Contract Amendment
Task Principal Senior
Professional Professional Senior Staff
Professional
Project
Admin Clerical Total
Hours
Total
Labor
Budget
Communi-
cations
Fee (3% of
Labor)
Total Rounded
Total1
Rate $250 $225 $175 $150 $80 $55 Task 11: PCB Source
Property Referrals 3 18 9 30 $6,150 $184 $6,335 $6,300
Task 12: Alternative
Compliance Program
Assistance
4 8 12 20 4 48 $8,120 $244 $8,364 $8,400
Task 13: Research
Community-based
Public-Private
Partnerships and
Options for Dublin
2 4 4 10 $2,100 $63 $2,163 $2,200
Task 14: Develop
Source Control Typical
Details
2 6 48 56 $9,050 $272 $9,322 $9,300
Task 15: Conceptual
Plans for Green
Infrastructure for
Capital Improvement
Plan Projects
4 24 16 68 112 $19,400 $582 $19,982 $20,000
Task 16: Provide
Stormwater Resource
Plan Coordination
Assistance
3 12 15 $3,450 $104 $3,554 $3,600
Task 17: Project
Management for Tasks
11-16
2 16 12 30 $5,060 $151 $5,212 $5,200
Total (Tasks 11-17) $53,330 $1,600 $54,930 $55,000
August 2017
Task Principal Senior
Professional Professional Senior Staff
Professional
Project
Admin Clerical Total
Hours
Total
Labor
Budget
Communi-
cations
Fee (3% of
Labor)
Total Rounded
Total1
Task 18 (Optional):
Prop 1
Implementation Grant
Application Assistance
8 40 24 40 4 116 $21,420 $643 $22,063 $22,000
Task 19 (Optional):
SWRP, or Functionally
Equivalent Plan
Preparation
8 35 30 60 2 135 $24,235 $727 $24,962 $25,000
Task 20 (Optional):
Project Management
for Tasks 18-19
2 18 4 24 $4,870 $146 $5,016 $5,000
Total (all Tasks) $103,855 $3,116 $106,971 $107,000
1 Included in budget request summary above.
August 2017
GEOSYNTEC CONSULTANTS
RATE SCHEDULE
Rate/Hour
Staff Professional $130
Senior Staff Professional $150
Professional $175
Project Professional $200
Senior Professional $225
Principal $250
Senior Principal $275
Engineering Technician I $80
Engineering Technician II $85
Senior Engineering Technician I $95
Senior Engineering Technician II $100
Site Manager I $105
Site Manager II $115
Construction Manager I $125
Construction Manager II $135
Designer $140
Senior Drafter/Senior CADD Operator $125
Drafter/CADD Operator/Artist $115
Project Administrator $80
Clerical $55
Direct Expenses Cost plus 12%
Subcontract Services Cost plus 15%
Technology/Communications Fee 3% of Professional Fees
Specialized Computer Applications (per hour) $24
Personal Automobile (per mile) Current Gov’t Rate
Photocopies (per page) $.10
Rates are provided on a confidential basis and are client and project specific. Unless otherwise agreed,
rates will be adjusted annually based on a minimum of the Producer Price Index for Engineering Services.
Rates for field equipment, health and safety equipment, and graphical supplies presented upon request.