HomeMy WebLinkAboutReso 107-17 Addition of Concession Building to Emerald Glen Recreation and Aquatic Complex by Dahlin Group, Inc RESOLUTION NO. 107 — 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE ADDITION OF A CONCESSION BUILDING TO THE PROJECT SCOPE AND
APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND
DAHLIN GROUP, INC. FOR THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX
(CIP NO. PK0105)
WHEREAS, the City Council adopted Resolution 185-08 approving an agreement with Dahlin
Group on October 7, 2008 for Design Services for the Emerald Glen Recreation and Aquatic
Complex; and
WHEREAS, in 2009, due to economic turndown, the City Council directed Staff to suspend the
project; and
WHEREAS, the City Council adopted changes to the building and phasing plan for the
complex and directed Staff to restart the project on October 16, 2012; and
WHEREAS, the City Council on December 4, 2012, approved an amendment to the original
agreement with an updated scope of services; and
WHEREAS, the City Council on July 16, 2013, approved a second amendment to the contract
based on the City Council's approval of the Conceptual Plan, which increased the size of the building
in the first phase and included the final phase of park improvements; and
WHEREAS, the City Council on December 17, 2013, approved various expanded components
of the project; and
WHEREAS, the City Council on August 19, 2014 approved a third amendment to the contract
based on the City Council's approval of the various expanded components of the project; and
WHEREAS, the City Council on June 21, 2016 approved a fourth amendment to the contract
based on the City Council's approval to provide additional design support services for the project; and
WHEREAS, the City has requested further design support services from Dahlin Group and
desires to engage Dahlin Group in the design of a concessions building at the project site.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Dublin does hereby
approve the Amendment to the Agreement with Dahlin Group, Inc., attached hereto as Exhibit A, for
the Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105); and
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or his designee to approve additional services with Dahlin Group, Inc., as shown in
Exhibit A, for the Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105) up to an amount
of $45,000; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Amendment;
and
Reso No. 107-17, Adopted 8/15/2017, Item No. 4.6 Page 1 of 2
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby expand
the project scope for the Emerald Glen Recreation and Aquatic Complex to include a Concession
Building.
PASSED, APPROVED AND ADOPTED this 15th day of August, 2017, by the following vote:
AYES: Councilmembers Biddle, Goel, Gupta, Hernandez and Mayor Haubert
NOES:
ABSENT:
ABSTAIN:
‘‘'rv1/47/1' 4-0
Mayor
ATTEST:
4/vii Z‘
City Clerk
Reso No. 107-17, Adopted 8/15/2017, Item No. 4.6 Page 2 of 2
EXHIBIT A TO RESOLUTION
AMENDMENT #5 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF
DUBLIN AND DAHLIN GROUP ARCHITECTURE PLANNING
THIS AMENDMENT shall modify the Agreement dated October, 7, 2008 for consulting services
by and between the City of Dublin ("City") and Dahlin Group, Inc. ("Consultant"). The date of
Amendment #5 shall be August 15, 2017.
In order to accommodate additional services to be provided during construction of the Emerald
Glen Recreation and Aquatic Complex the Agreement shall be modified as follows:
A) The first paragraph of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $3,807,355, (Three million and eight hundred and seven thousand and three
hundred and fifty-five dollars), notwithstanding any contrary indications that may be
contained in Consultant's proposal, for services to be performed and reimbursable costs
incurred under this Agreement. In the event of a conflict between this Agreement and
Consultant's proposal, attached as Exhibit A-1, regarding the amount of compensation,
the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to
this Agreement at the time and in the manner set forth herein. The payments specified
below shall be the only payments from City to Consultant for services rendered pursuant
to this Agreement. Consultant shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City, Consultant shall not bill City for
duplicate services performed by more than one person.
B) Exhibit A-1 — Scope of Services shall be modified in accordance with the attached
Requested Additional Services (Exhibit A-1) to supplement the scope of work.
C) The term of services in Exhibit A of the Agreement shall be extended to December 31,
2018.
CITY OF DUBLIN CONSULTANT
Christopher L. Foss, City Manager Gregor Markel, AIA, LEED AP,
Principal
Amendment#5 To Consultant Services Agreement between August 15, 2017
City of Dublin and Dahlin Group, Inc.
DAHLIN
Emerald Glen Aquatic Center
562.005 017
28,REQUESTED ADDITIONAL SERVICES # 04 July 2
Page of 5
COMPANY: CITY OF DUBLIN FROM:Gregor Markel, AIA, LEED AP
100 Civic Plaza Principal
Dublin, CA 94568 gregor.markel @dahlingroup.com
REPRESENTATIVE: Doug Rooney CONTRACT
Doug.Rooney @ci.dublin.ca.us DATE: December 4, 2012
RE: EMERALD GLEN AQUATIC CENTER ADDITIONAL SERVICES
Dear Doug:
In regards to additional services that have been requested by the City during the construction of the
Aquatic Center, please find below a list of changes made and associated fees.
1. Natatorium Redesign Review - completion: With the redesign of the Natatorium structure,
additional work required by the Mechanical Engineer and the Architect included additional time for the
following unanticipated items:
• Re-routing and re-analyzation mechanical duct work due to structural reconfiguration.
• Re-analysis and coordination of revised duct layout and connections
2. Audio System Bid:The decision was made to pursue the installation of the Audio System which was
an add alternate in the original bid that was not formally accepted by Council. As the Contractor's
revised quote was unreasonably high, the decision was made to put the Audio System scope of work
out for separate public bid. Additional work required by the Architect included:
• Preparation of Specifications and drawing package for additional Audio System Bid
• Provided Bidding services - assistance with Bid walk, answering Bid Questions and assisting
with Bid Opening
• Additional site walk and coordination with chosen bidder
3. FF&E Coordination:The Architect assisted City staff in the coordination and procurement the interior
furniture systems in order to expedite the procurement and installation process. Additional work
required by the Architect included:
• Meetings and revisions of existing FF&E package per requests of City staff
• Separation of the FF&E package into separate packages to accommodate the use of multiple
furniture vendors
• Coordination of equipment, contracts and installation with the multiple vendors.
4. Outdoor Furniture Coordination: The Architect assisted City staff in the coordination and
procurement the pool deck furniture systems and accessories in order to expedite the process.
Additional work required by the Architect included:
• Meetings and revisions of existing pool deck furniture package per requests of City staff
• Research and coordination with different vendors to source the furniture specified from
alternate vendors (the primary vendor went out of business during the procurement process)
• Assistance obtaining multiple quotes for each of the vendor packages created to meet public
contract code requirements
5865 Owens Drive +1-925-251-7200 WWW.DAHLINGROUP.COM
Pleasanton, California 94588 USA +1-925-251-7201 fax
Emerald Glen Aquatic Center
28, 2017
REQUESTED ADDITIONAL SERVICES July Page 2 of 5
• Sourcing and installation of additional furniture requested by City Staff—cabana furniture and
luxury loungers
• Coordination assistance for payment and delivery from the different vendors
5. Flagpole Addition: During construction, City Staff directed the project team to provide additional
work to procure and install a flagpole and the associated lighting for the project. Additional work
required by the Architect and the Electrical Engineer included:
• Provision and coordination of flagpole product and lights
• Revision of electrical drawings to accommodate additional lighting
6. Signage Redesign - completion: Per direction of the City Staff, review of the facility signage has
been put on hold in order for the City to re-evaluate the branding of the facility and the park overall.
As part of the rebranding, the City Staff directed the Architect to contract with GNU Group for
documentation of the new signage. The additional work to the Architect, beyond previously projected
included:
• Additional meetings with City Staff to coordinate additional signage
• Additional contract with Signage Consultant to assemble a new signage package with revised
logo
7. EV Chargers: Per the direction of the City Staff, during Construction the design team was directed to
revise the drawings to provide the infrastructure for future Electrical Vehicle Charging Stations. In
addition, we have included anticipated cost to create a formal bid package to allow the City to
complete the installation work at a later date. Additional work to the design team included:
• 7a. Coordination of EV infrastructure
• Revision and coordination of parking and landscape layout to accommodate charging
stations
• Revision of drawings to include additional step down transformer and power required
for future charging stations
• Coordination of revisions between the Electrical Engineer, Civil Engineer and
Landscape Architect
• 7b.Preparation of EV Charger Package for Public Bid, including:
• Preparation of Specifications for Public Bid
• Preparation of documents for Permitting and Bid
• Reimbursable costs for prints
• Bid and Construction Administration support services
8. Plinth Revisions: Per Client request, Architect provided additional work to coordinate with the
Public Artist. Additional work for to the Architect included:
• Multiple revisions of plinth layout and detail drawings to accommodate Public Artist's
comments for their revised installation plans
• Coordination of plinth permit drawings
9. Slide Tower Controls Addition: Per client request, the design team worked with the City during
Construction to change the controls system for the slides at the slide tower. Additional work to the
Architect and Aquatic Designer included:
• Meetings with City Staff to determine control desires
• Revision of drawings to accommodate additional slide controls within existing system
parameters
ARCHITECTURE I PLANNING
Emerald Glen Aquatic Center
28, 2017
REQUESTED ADDITIONAL SERVICES July Page 3 of 5
10. Reimbursable Expenses: Additional reimbursable items exceeding contract cap — printing, image
purchases, product inspection
11. Services for Construction Administration:The following narrative describes the work initially
anticipated and completed to date for the Emerald Glen Aquatics Center project, and the factors
outside of our control generated by the selected General Contractor, that have required additional
time and effort:
Additional Unanticipated Costs:
• Additional Project Meetings: Beginning June 2016, an additional meeting was added each
week (Issues Resolution Meeting) that lasted between 2-4 hours. This additional meeting
was unanticipated in the initial project contract, or in RAS-03 that initially extended the project
CA timeframe to the anticipated end of construction (February 8, 2017). Total meeting cost
for additional meetings each week for 36 weeks is approximately$8,700.00.
• Extension of Construction Schedule: Per RAS-03, we anticipated completion of construction
in February 2017. It is now July 2017, and we are almost complete with project. This
extended time created the need for additional project staffing time of 6 months. In addition,
we are anticipating an additional month of time to complete the review and coordination of the
Contractor's punch list and COR reviews and meetings and to complete final project close-
out. Total additional cost for the additional time spent over the additional 6 months of
construction is approximately$136,800.00.
• We are anticipating an additional month of time to complete the review and coordination
of the Contractor's punch list and COR reviews and meetings. Our projected cost for
additional labor through August 31, 2017 is$23,000.00
• In addition to the additional hours noted above incurred by Dahlin Group, our project
design team members are facing a similar challenge with their anticipated and actual time
expenditures on this project. They have billed us for contract extensions which have
been included in the sum below. Additional consultant contract extension cost is
approximately$24,000.00.
12. Services for Concession Stand: Per City request,the Dahlin Group researched and assembled
information and preliminary drawings for a potential new Concessions Stand, coordinated work with
the City's outside consultant, and attended meetings to discuss the new addition to the overall project.
• 12a. - Time spent to this point
• 12b. —Anticipated scope of work and fees to complete the Concessions Stand. Please see
the attached `Exhibit A'for full scope and fees.
13. Additional Services: City will provide written direction and a budget for any additional service to be
performed. Written authorization must be obtained from the City prior to the Consultant beginning
additional services. The City will not be responsible for additional work that the consultant performs
prior to receiving written authorization.
ARCHITECTURE I PLANNING
Emerald Glen Aquatic Center
28, 2017
REQUESTED ADDITIONAL SERVICES July Page 4 of 5
Additional Fees:
1. Natatorium Redesign - Completion $ 19,900
(Mechanical Engineer-$17,400)
2. Audio System Bid $5,500
3. FF&E Coordination $3,000
4. Outdoor Furniture Coordination $ 13,300
5. Flagpole Addition $5,400
(Electrical Engineer-$920)
6. Signage Redesign—completion $22,000
(Signage Consultant-$19,100) ,
7a. EV Chargers $ 12,900
(Electrical Engineer-$10,400)
(Civil Engineer-$1,500)
7b EV Charger—Permit& Bid Set $20,000
8. Plinth Revisions $2,000
9. Slide Tower Controls $4,200
(Aquatic Designer-$1,200)
10. Reimbursable Expenses $6,725
11. Services for Construction Administration $ 192,500
(Consultant Contract Extension—$24,000)
12a. Services for Concessions Stand;work to date $6,500
12b. Services for Concessions Stand -completion $54,500
13. Additional Services $45,000
Total Additional Services $409,725
ARCHITECTURE 1 PLANNING
Emerald Glen Aquatic Center
28, 2017
REQUESTED ADDITIONAL SERVICES July Page 5 of 5
Billing and Payment
A. Estimated hourly fees will be in accordance with our basic hourly rate schedule.
B. Invoices shall be issued monthly via email to the Project Representative and are due upon
presentation. COMPANY shall review invoices and contact DAHLIN within seven (7) days if there
are any questions or problems that would delay payment. Invoices become delinquent if not paid
within 30 days of invoice date. Services may be suspended if not paid within forty-five (45) days,
and DAHLIN shall not be liable to COMPANY for delay or damage resulting to COMPANY due to
such suspension of services. Past due invoices are subject to a late charge of 1.5 percent per
month. Late charges are not included in the fixed fee.
C. 2017 Basic Hourly Rate Schedule
Doug Dahlin—Founder $235
Nancy Keenan—President $225
John Thatch—Vice President/Design Director $225
Senior Principal $210
Principal $190
Director $190
Senior Associate $180
Associate $170
Senior Architect, Senior Project Manager, Senior Planner, Senior Designer $160
Architect, Project Manager, Designer $130
Planning Project Manager, Digital Graphics Manager $130
Senior Graphic Artist $130
Designer/Drafter III, Planner III, Graphic Artist III $115
Designer/Drafter II, Planner II, Graphic Artist II $104
Designer/Drafter I, Planner I, Graphic Artist I $ 94
Intern, Clerical, and Corporate Administrator $ 65
The Scope of Services does not include the following Reimbursable Expenses:printing and
reproduction, other than prints for COMPANY's review and approval; photography and
photographic reproductions;travel expenses and mileage outside of the nine county San
Francisco Bay Area; delivery services; engineers and consultants; and government permits and
plan check fees. These fees will be billable at 1.15 times invoice and mileage will be reimbursed
at$0.535 per mile. Rates are valid through December 31, 2017.
Thank you,
Approved this date:
(Filled in by COMPANY)
CITY OF DUBLIN DAHLIN GROUP, INC.
Michael Boitnott, P.E. Gregor Markel, AIA, LEED AP
Capital Improvement Program Manager Senior Principal
License#C23921, Exp. 2/2019
END OF RAS 04
ARCHITECTURE I PLANNING
