HomeMy WebLinkAboutItem 4.6 - 1612 2017 Slurry Seal Acceptance
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STAFF REPORT
CITY COUNCIL
DATE: October 3, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Work – Project No. ST0117, Annual Street Resurfacing
(2017 Slurry Seal) Project
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider accepting the Annual Street Resurfacing Project (2017
Slurry Seal, CIP No. ST0117). The project included the resurfacing of 68 city stre et
segments with a slurry seal that will prolong the life of the paved surfaces. The project
was successfully completed on time and within budget.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Annual Street Resurfacing Project (2017 Slurry
Seal, CIP No. ST0117).
FINANCIAL IMPACT:
The Annual Street Resurfacing Project (2017 Slurry Seal, CIP No. ST0117) has a
current total budget of $3,277,560, which represents funding from both Fiscal Year
2016-17 and 2017-18. The project is funded by State Gas Tax, Measure B Sales Tax,
and Measure BB Sales Tax. The 2017 Slurry Seal project is now complete, with a total
of $913,231 spent. Upon City Council’s acceptance of the project, the remaining budget
of $2,364,329 will be retained within Annual Street Resurfacing Project for use on a
future construction project.
DESCRIPTION:
On June 6, 2017, the City Council awarded a contract to American Pavement Systems
Inc. in the amount of $739,250 for the Annual Street Resurfacing Project (2017 Slurry
Seal, CIP No. ST0117). The slurry seal program provides for the preventative
maintenance of our local streets and roads. As streets begin showing wear and stress
cracks, it is important to seal the cracks to keep water from getting under the roadway
pavement. Slurry seal is a preventative maintenance technique used to prolong the life
of asphalt concrete surfacing. The seal coat consists of a sand/oil mixture which seals
cracks and provides a new uniform wearing surface.
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The project consists of removal and replacement of failed asphalt concrete, crack
sealing, slurry seal placement and pavement striping. This project provided for the seal
coating of approximately 1.5 million square feet of asphalt and 74,000 square feet of
asphalt pavement repair.
Staff has determined that the project is complete, and recommends that the City Council
accept the project and begin the warranty period. The remaining project budget of
$2,364,329 will be retained within the Annual Street Resurfacing CIP, for use on a
future project. It is anticipated that the project next year will include an asphalt concrete
overlay of San Ramon Road and a portion of Dublin Boulevard west of San Ramon
Road.
Amador Plaza Road Microsufacing: A portion of the budget for the Annual Street
Resurfacing Project (CIP No ST0117) was utilized for separate asphalt maintenance
treatment on Amador Plaza Road. The Amador Plaza Road work, which consisted of a
microsurfacing treatment, was performed through an agreement with the City of
Livermore and construction was completed in fall of 2016. City Council approved the
agreement with Livermore on July 19, 2016, by Resolution 128-16.
Through the agreement, Livermore included Amador Plaza Road as part of their larger
pavement maintenance project. Livermore’s contractor, Telfer Pavement Technologies,
LLC, completed the construction and Dublin paid Livermore for the actual construction
cost plus $4,000 for Livermore’s project administration services, which totaled $85,884.
The 2017 Slurry Seal project cost summary is as follows:
Project Funding Sources
Gas Tax $2,022,100
ACTC Measure B Sales Tax $465,460
ACTC Measure BB Sales Tax $790,000
Total Funding $3,277,560
Slurry Seal Expenditures
American Pavement Systems Contract $739,250
Construction Change Orders $(26,903)
Amador Plaza Road Micro Surfacing $85,884
Design and Administration $115,000
Total Slurry Seal Expenditures $913,231
Project Balance $2,364,329
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Accepting the Annual Street Resurfacing Project
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ESOLUTION NO. - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE ANNUAL STREET RESURFACING PROJECT (2017 SLURRY SEAL, CIP
NO. ST0117)
WHEREAS, on June 6, 2017, The City of Dublin entered a contract with American
Pavement Systems Inc. to perform Project No. ST0117, Annual Street Resurfacing Project
(2017 Slurry Seal); and,
WHEREAS, said improvements have been completed in accordance with plans and
specification, and any approved modifications thereof, to the s atisfaction of the City Engineer of
the City of Dublin; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, Project No. ST0117, Annual Street Resurfacing Project (2017
Slurry Seal), and authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 3rd day of October, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk