HomeMy WebLinkAbout4.3 - 1662 Council Chamber Project Acceptance
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STAFF REPORT
CITY COUNCIL
DATE: November 7, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Council Chamber Audio and Visual System Improvements
Prepared by: Rosemary Alex, Parks & Facilities Development Coordinator
and Hazel L. Wetherford, Assistant to the City Manager
EXECUTIVE SUMMARY:
On May 16, 2017, the City Council awarded a construction contract for the Council
Chamber Audio and Visual System Improveme nt Project, (CIP No. GI4099). The work
is now complete and ready for City Council acceptance.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Council Chamber Audio and Visual System
Improvement Project (CIP No. GI4099).
FINANCIAL IMPACT:
CompView, Inc. (Audio and Visual Construction Contract)
Original Contract Amount $189,652.13
Change Order #1 ($661.06)
Total CompView, Inc. Contract $188,991.07
DESCRIPTION:
On May 16, 2017, the City Council approved a construction contract with CompView,
Incorporated for the Council Chamber Audio and Visual System Improvement Project,
(CIP No. GI4099). The City issued a Notice Inviting Bids in March 2017 for the Dublin
Civic Center – Council Chamber Audio and Visual System which included audio, visual,
electrical, carpentry, and finishing work. The City received only one unresponsive bid
which was missing a signed third addendum. With the low response on the initial bid
and comments received by audio and visual contractors, Staff issue d a second notice
inviting bids that would only encompass the audio and visual update.
CompView, Inc. has now completed the audio-visual scope of work which included new
microphones, public lectern, lobby monitor, speakers, operator touch panel, projector
screens, projectors, speaker timers and interface equipment to ensure operation of
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system and compatibility with TV30 broadcast system. Occupancy was granted by the
City's Building Department on September 1, 2017 and with the work now complete,
Staff is seeking formal City Council acceptance of the project.
The City presently holds a performance bond from CompView, Inc. in the amount of
$189,652 to provide the necessary security for the performance of the work involved.
Since the work is now complete and ready for acceptance, the performance security
requirement can be reduced in accordance with authority contained in Section 66499.7
of the Government Code, to an amount necessary to guarantee warranty of the work for
a one-year period in the amount of $18,899, which is 10% of the final contract amount,
and is sufficient to cover the one-year guarantee period.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A Notice of Completion will be filed with Alameda County upon City Council action. A
copy of the Staff Report was sent to CompView, Inc.
ATTACHMENTS:
1. Resolution Accepting the Council Chamber Audio and Visual Improvement Project
(CIP No. GI4099)
RESOLUTION NO. XX-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
ACCEPTING THE COUNCIL CHAMBER AUDIO AND VISUAL SYSTEM IMPROVEMENT
PROJECT (CIP NO. GI4099)
WHEREAS, on May 16, 2017 the City of Dublin entered into a contract with CompView,
Inc. to perform Contract No. GI4099, Council Chamber Audio and Visual System Improvement
Project; and
WHEREAS, the improvements have been completed in accordance with the plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer
of the City of Dublin; and
WHEREAS, as a condition of the contract, CompView, Inc. is required to warranty the
improvements for a period of one year following acceptance of the work by the City of Dublin;
and
WHEREAS, the improvements are now completed, and the original performance bond
security requirements can be reduced, in accordance with the authority contained in Section
66499.7 of the Government Code of the State of California, to an amount found necessary to
guarantee maintenance of the completed work for the aforesaid one-year period.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby:
Approve and accept the audio and visual improvements completed within the said
Council Chamber and authorize Staff to file a Notice of Completion with Alameda
County, subject to the aforesaid one-year warranty; and
The aforesaid performance bond security requirement can be reduced from the amount
of $189,652 to the amount of $18,899 upon acceptance by Staff of the replacement
maintenance bond as security for the aforesaid one-year maintenance period; and
The said original performance bond posted in connection with the work involved in the
construction of said facility be hereby released upon acceptance of said warranty; and
Authorize the City Manager or his designee to release the retention, if after 35 days of
filing the Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 7th day of November, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
______________________________
City Clerk