HomeMy WebLinkAboutItem 4.6 - 1724 Computer & Software Supplies
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STAFF REPORT
CITY COUNCIL
DATE: December 5, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Authorization to Order Computer Supplies through CDW Government,
LLC and MNJ Technologies
Prepared by: Renuka Dhadwal, Administrative Aide
EXECUTIVE SUMMARY:
The City Council will consider the use of CDW Government, LLC (CDW -G) and MNJ
Technologies (MNJ) as the City’s primary vendors for computer related software and
supplies for the City’s daily business operations.
STAFF RECOMMENDATION:
Authorize the City Manager to approve computer related software and supplies
purchases annually through CDW -G and MNJ.
FINANCIAL IMPACT:
The funding to purchase computer related supplies is included in the Internal Service
Fund approved by the City Council as part of the annual budget process.
DESCRIPTION:
Over the last several years, the City has been using CDW Government, LLC (CDW -G)
and MNJ Technologies (MNJ) for computer related purchases for its daily business
operations. CDW -G and MNJ have provided competitive pricing for all software and
hardware needs of the City.
The purchases thus far have been under the $45,000 threshold outlined in the Municipal
Code, and have therefore not required City Council approval. The City has typically
utilized Microsoft products for its desktop and server operating systems as well as office
applications.
Staff periodically explores new products and improved solutions for the City's daily
operations by meeting with a variety of vendors and participating in product
demonstrations. CDW -G and MNJ products were well received by Staff and have
competitive pricing through the Riverside County Contract (attached); as such Staff is
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requesting City Council approval of the use of CDW -G and MNJ as the primary vendors
of software and hardware products.
Section 2.36.100.A.9 of the City's Purchasing Policy provides an exemption to a
competitive bidding process when another public agency has administered a
competitive bidding process and has a current valid agreement for the same or
substantially similar consultant or professional services, general services, supplies or
equipment. In 2011, the Riverside County, in conjunction with California County
Information Services Directors Association (CCISDA) and Municipal Information
Services Association of California (MISAC), conducted a bidding process to offer the
same pricing for software licenses to participating California state and local government
agencies.
Staff is recommending that the City Council authorize the City Manager or designee to
approve such purchases in excess of $45,000 annually through CDW -G and MNJ.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Riverside County Agreement
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