HomeMy WebLinkAboutItem 4.10 - 1752 Disaster Preparedness Status Update
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STAFF REPORT
CITY COUNCIL
DATE: December 19, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Update on Disaster Preparedness Efforts and Approval of Memorandums
of Understanding with Parks Reserve Forces Training Area and The
American Red Cross
Prepared by: Julie Carter, Human Resources Director
EXECUTIVE SUMMARY:
The City Council will receive a status update report on the City’s disaster preparedness
efforts and will consider approving Memoranda of Understanding (MOU) with Parks
Reserve Forces Training Area (PRFTA) and The American Red Cross for mutually
beneficial and coordinated disaster preparedness services.
STAFF RECOMMENDATION:
Receive the report, and adopt the Resolution Approving the Memorandum of
Understanding with Parks Reserve Forces Training Area (PRFTA), California for
Emergency Training (W81WYN-17-301); and adopt the Resolution Approving the
Memorandum of Understanding with The American Red Cross.
FINANCIAL IMPACT:
The approval of the disaster preparedness memoranda does not create a partnership, a
joint power agreement, or a joint venture and does not create any financial
commitments from one party to the other.
DESCRIPTION:
Emergency Management and Preparedness Best Practices are a critical part of the
City’s Mission of ensuring the prosperity and well-being of the Dublin community. This
report provides an update on recent emergency preparedness activities and requests
the City Council approve memoranda of understanding (MOU) with Parks Reserve
Forces Training Area (PRFTA) and The American Red Cross for mutually beneficial and
coordinated disaster preparedness services.
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Camp Parks Reserve Forces Training Area (PRTFA)
Parks Reserve Forces Training Area (PRFTA), commonly known as Camp Parks, is a
United States Army facility that is currently a semi-active mobilization and training
center for U.S. Army Reserve personnel to be used in case of war or natural disaster.
To further each agencies mission in this regard, each agency has agreed to partner for
Emergency Preparedness, including:
City participation in Incident Command Exercises and Emergency Operation
Center exercises at Camp Parks;
Joint participation in disaster training;
Coordination of an Emergency Volunteer Center (EVC);
Coordinate volunteer disaster workers in the event of an incident;
Provide overflow areas for the Camp Parks residents in the event of an
emergency;
Cooperation between Public Affairs operations to disseminate information when
working together on incidents; and
Other emergency preparedness activities as deemed appropriate by the MOU.
Staff is recommending that the City Council approve the Memorandum of
Understanding (MOU) with Parks Reserve Forces Training Area (PRFTA), California for
emergency training.
The American Red Cross
The American National Red Cross (Red Cross), a non-profit corporation chartered by
the United States Congress, provides services to individuals, families and communities
when disasters strike. The disaster relief activities of the Red Cross are made possible
by the American public who support the Red Cross with generous donations. The Red
Cross’s disaster services are also supported by facility owners who permit the Red
Cross to use their buildings as shelters and other service delivery sites for disaster
victims.
Staff is recommending that the City Council approve the Memorandum of
Understanding (MOU) with The American Red Cross for a broad framework of
cooperation and support between the Red Cross and Dublin in assisting individuals,
families and communities who have been or could be impacted by a disaster or an
emergency. The MOU also provides the descriptions of readiness and response
activities, such as planning, training, exercising and resourcing, and the clarification of
roles and responsibilities of the Red Cross and Dublin to the community and other
agencies. The American Red Cross recently completed its survey of potential
evacuation centers and shelters in Dublin. For reference, Attachme nt 4 is the complete
list of facilities the American Red Cross would likely access during a disaster.
2017 Tri-Valley Hazard Mitigation Plan
In March of 2017, the Cities of Dublin, Livermore and Pleasanton, along with the Dublin
San Ramon Services District (DSRSD), embarked on a planning process to prepare for
and lessen the impacts of specified natural hazards within the Tri -Valley planning area
by developing the Tri-Valley Hazard Mitigation Plan. Responding to federal mandates in
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the Disaster Mitigation Act of 2000 (Public Law 106-390), the Tri-Valley partnership was
formed to pool resources and to create a uniform hazard mitigation strategy that can be
consistently applied to the defined planning area and used to ensure eligibility for
specified grant funding success.
The Tri-Valley planning partnership invited residents and other stakeholders to review
and comment on the recently completed Tri-Valley Multi-Jurisdictional Hazard Mitigation
Plan (HMP). The principal means for the public to provide comment on this plan will be
through a dedicated website at www.tri-valley-hmp.com
This website is the “one-stop-shop” for all information on this plan and the public is
encouraged to visit this site to learn more and about the plan and the drivers for the
process.
The plan contains two volumes:
Volume 1 contains components that apply to all partners and the broader
planning area.
Volume 2 contains all components that are jurisdiction -specific. Each planning
partner has a dedicated annex in Volume 2.
The 30-day public review period of the Draft Plan begins on Tuesday, December 12th
and ends on Thursday January 11th, at 5:00 p.m. Following public comment, the Plan
will be submitted to California Office of Emergency Services (CAOES). Previously, a
press release was issued regarding the Tri-Valley Multi-Jurisdictional HMP.
It will take approximately 90 days for the State and Federal Emergency Management
Association (FEMA) to review and approve the Tri-Valley HMP. Once approved Staff
will return to the City Council with a report to adopt the Local Hazard Mitigation Plan.
City Emergency Management Committee
Emergency management and preparedness best practices are a critical part of the
City’s risk management exposure and should be subject to a frequent eval uation and
review. Working toward that end, the City has formed an Emergency Management
Committee of city, county and contract staff, along with interested parties such as Camp
Parks, American Red Cross, and Voluntary Organizations Active in Disaster (VOA D).
This Committee was established in October 2017 and meets bi-monthly to review the
City’s comprehensive emergency management plan, discuss disaster response to
incidents, review Bay Area Urban Areas Security Initiative (UASI) trainings, and works
through an annual plan of action. The Committee is led by City staff and the Alameda
County Fire Emergency Preparedness Manager. Attachment 5 are seven (7)
operational best practices in emergency management and preparedness as prepared
by Alameda County Office of Emergency Services which this internal committee will
continue to monitor and incorporate as part of an overall plan of action in the City’s
emergency management.
Additionally, during 2018 Urban Shield, a Yellow Command Exercise will be coordinated
by the Bay Area UASI and will focus on Mass Care and Shelter, involving the activation
of Bay Area EOCs at the County and City level. The City is preparing its staff to meet
this activation drill. Yellow Command will also feature at least one site in each Co unty
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Operation Area that will be standing up a mass care shelter and documenting the effort
to be used in the future for training.
City Emergency Operation Center (EOC) Update
The City is currently advertising the Public Safety Complex Renovation, Proje ct No.
GI0116 to relocate Police Services to 6361 Clark Avenue. Included in this project is the
construction of a new 1,350 square foot Emergency Operations Center (EOC) and a
EOC conference room. The EOC will be multifunctional with the flexibility to be used for
training and a muster room by Police Services. The EOC will be equipped with a large
video display wall and multiple data and power floor and wall outlets to facilitate a
variety of configuration depending on the use. The Complex will be equippe d with a
standby generator and structurally toughened to withstand a significant seismic event.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report has been provided to Camp Parks Reserve Forces Training
Area (PRFTA) and The American Red Cross.
ATTACHMENTS:
1. Resolution Approving the Memorandum of Understanding with Parks Reserve
Forces Training Area (PRFTA), California for Emergency Training (W81WYN-17-301)
2. Exhibit A to Resolution - Memorandum of Understanding with Parks Reserve Forces
Training Area PRFTA), California for Emergency Training (W81WYN-17-301)
3. Resolution Approving a Memorandum of Understanding with The American Red
Cross
4. Exhibit A to Resolution - Memorandum of Understanding with The American Red
Cross
5. Memorandum of Agreement (MOA) Between The American Red Cross) and The
Department of Homeland Security/Federal Emergency Management Agency
(DHS/FEMA)
6. ARC Dublin Shelter List
7. Operational Best Practices City Risk Management for Emergency Management and
Preparedness
ATTACHMENT 1
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A MEMORANDUM OF UNDERSTANDING WITH PARKS RESERVE FORCES
TRAINING AREA (PRFTA), CALIFORNIA FOR
EMERGENCY TRAINING (W81WYN-17-301)
WHEREAS, the City of Dublin actively participates in disaster preparedness events; and
WHEREAS, the City of Dublin is desirous to partner with PRFTA for emergency
preparedness activities; and
WHEREAS, PRFTA invites the City of Dublin to participate in emergency preparedness
activities; and
WHEREAS, cooperation between the City and PRFTA for Emergency Preparedness is an
honorable use of public resources.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approve a Memorandum of Understanding with Parks Reserve Forces Training Area, California
for Emergency Training for the period of December 19, 2017 through December 19, 2020,
attached as Exhibit A to this Resolution.
BE, IT FURTHER RESOLVED that the City Council of the City of Dublin hereby authorizes
the City Manager to execute the Memorandum of Understanding and undertake any necessary
revisions to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 19th day of December, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
ATTACHMENT 1
City Clerk
REPLY TO
ATTENTION OF
DEPARTMENT OF THE ARMY
US ARMY GARRISON PARKS RESERVE FORCES TRAINING AREA
BUILDING 620, 6TH STREET
PARKS RFTA, CA 94568-5201
MEMORANDUM OF UNDERSTANDING BETWEEN
PARKS RESERVE FORCES TRAINING AREA, CALIFORNIA
AND
THE CITY OF DUBLIN
FOR
EMERGENCY TRAINING
W81WYN-17-301
This is a Memorandum of Understanding (MOU) between Parks RFTA and Dublin.
When denoted collectively, PRFTA and Dublin are referred to as the “Parties”.
1. Authorities. This agreement undertaken and entered into on the date of the last
signature below, pursuant to DoD Instruction 4000.19, InterService and
InterGovernmental Support Services.
2. Purpose. To partner with the City of Dublin for Emergency Preparedness.
3. Understanding of the Parties:
a. PRFTA
Invite the City of Dublin to participate in Incident Command Exercises at
Parks.
Extend the invitation for volunteers from PRFTA to participate in disaster
training with Dublin.
Coordinate for PRFTA volunteers for Emergency Volunteer Center (EVC)
with Dublin POC.
b. Dublin
Participate in PRFTA EOC exercises as available.
Coordinate with Parks for volunteer disaster workers in the event of an
incident.
Provide overflow areas for the Parks community in the event of an
emergency on post; most likely locations would be: Shannon Community
Center, Dublin Library and or the Senior Center
c. Both
Joint cooperation between Public Affairs operations to disseminate
information when working together on incidents.
Solicit volunteers for shelters if needed.
IMPR-ZA
Subject: MOU W81WYN-18-301 Dublin Emergency Preparedness
2
4. Points of Contact. The following POCs will be used by the Parties to communicate in
the implementation of this MOU. Each Party may change its point of contact upon
reasonable notice to the other Party.
a. MWR, PRFTA at kyong.s.wang.civ@mail.mil or (925) 875-4422.
b. Support Agreement Manager, USAG FHL/PRFTA, at brian.m.lucid.civ@mail.mil,
(925) 875-4369.
c. Emergency Manager, USAG FHL/PRFTA, at alan.m.brown10.civ@mail.mil, (925)
875-4290.
d. City Manager, Christopher L. Foss, City of Dublin, at chris.foss@dublin.c.a.gov,
(925) 833-6650.
e. Emergency Services, City of Dublin, at julie.carter@dublin.ca.gov, (925) 833-
6653.
5. Correspondence: All correspondence to be sent and notices to be given pursuant to
this MOU, will be addressed, if to the Army, to:
a. Parks Reserve Forces Training Area
ATTN: PRFTA DPTMS
Bldg. 300, Adams Ave.
Dublin, CA 94568-5201
f. City of Dublin
ATTN: Emergency Manager
100 Civic Plaza
Dublin, CA 94568
6. Funds: This is a no cost agreement.
7. Modification of MOU: This MOU may only be modified by the written agreement of
the Parties, duly signed by their authorized representative. This MOU will be reviewed
annually on or around the anniversary of its effective date, and triennially in its entirety.
8. Disputes: Any disputes relating to this MOU will, subject to any applicable law,
Executive Order, Directive, or Instruction, be resolved by consultation between the
Parties in accordance with DoDI 4000.19.
IMPR-ZA
Subject: MOU W81WYN-18-301 Dublin Emergency Preparedness
3
9. Termination of understanding: This MOU may be terminated with 6 months written
notice by either party.
10. Tranferbility: This MOU is not transferable except with the written consent of the
parties.
11. Entire Understanding: It is expressly understood and agreed that this MOU
embodies the entire understanding between the Parties regarding the MOU’s subject
matter.
12. Effective Date: This MOU takes effect on the day after the last Party signs.
13. Expiration Date: This MOU expires 3 years from the effective date.
14. Cancellation of Previous Agreements: N/A
APPROVED:
For Dublin For PRFTA
_____________________________ _____________________________
CHRISTOPHER L. FOSS GERALD J. HALL
City Manager LTC, IN
City of Dublin Commanding
_____________________________ _____________________________
(Date) (Date)
ATTACHMENT 2
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE AMERICAN RED CROSS
WHEREAS, the City of Dublin actively participates in disaster preparedness events; and
WHEREAS, the City is desirous to partner with American Red Cross for broad framework in
assisting individuals, families and communities who have been or could be impacted by a
disaster or an emergency; and
WHEREAS, the purpose of this Memorandum of Understanding ("MOU") is to define a
working relationship between The American Red Cross and the City in preparing for, responding
to, and recovering from emergencies and disasters; and
WHEREAS, cooperation between the City and The American Red Cross in respective
disaster cycle activities will maximize services to the community and avoid duplication of efforts .
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the Memorandum of Understanding with The America n Red Cross for the period of
December 19, 2017 through December 19, 2022, attached hereto as Exhibit A.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute
the Memorandum of Understanding and take any appropriate action n ecessary to carry out the
intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 19th day of December, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
ATTACHMENT 2
EXHIBIT A
Memorandum of Understanding
Between
The American Red Cross
and
City of Dublin
MOU Between The American Red Cross and City of Dublin.
2
I. Purpose
The purpose of this Memorandum of Understanding ("MOU") is to define a working relationship
between The American Red Cross (hereinafter "Red Cross") and the City of Dublin, its lead
Emergency Management agency (hereinafter Dublin, and other departments, agencies, and
offices in preparing for, responding to, and recovering from emergencies and disasters. This
MOU provides the broad framework for cooperation and support between the Red Cross and
Dublin in assisting individuals, families and communities who have been or could be impacted
by a disaster or an emergency. It also provides the descriptions of readiness and response
activities, such as planning, training, exercising and resourcing, and the clarification of roles and
responsibilities of the Red Cross and Dublin to the community and other agencies.
II. Parties
A. Dublin
As a government agency, all employees are mandated as official Disaster Service Workers by
California Government Code 3100:
Which declared that the protection of the health and safety and preservation of the lives and
property of the people of the state from the effects of natural, manmade, or war-caused
emergencies which result in conditions of disaster or in extreme peril to life, property, and
resources is of paramount state importance requiring the responsible efforts of public and private
agencies and individual citizens. In furtherance of the exercise of the police power of the state in
protection of its citizens and resources, all public employees are hereby declared to be disaster
service workers subject to such disaster service activities as may be assigned to them by their
superiors or by law.
B. American Red Cross
1. Services to help people prepare for, respond to, and recover from disasters
Founded in 1881, the Red Cross is the nation's premier nonprofit disaster management
organization. As part of a worldwide movement that offers neutral and impartial humanitarian
care, the Red Cross is a nongovernmental organization that mobilizes communities to aid people
affected by or at risk of disasters with the aim of preventing and alleviating suffering. The Red
Cross provides disaster cycle services without regard to race, color, national origin, religion,
MOU Between The American Red Cross and City of Dublin.
3
gender, age, disability, sexual orientation, citizenship or veteran status. It follows the
Fundamental Principles of the International Red Cross and Red Crescent Movement. The Red
Cross is closely integrated into community preparedness, response, and recovery efforts,
including those of federal, tribal, state and local government and other nongovernmental
organizations. Our goal is to work with multi-sector partners to help individuals, families, and
communities prepare for, respond to, and recover from natural and manmade disasters of all
sizes.
The Red Cross provides disaster cycle services pursuant to its Bylaws and other internal policies
and procedures as well as its Congressional Charter (USC 36 §300101-300111). In the Charter,
Congress authorized the Red Cross "to carry out a system of national and international relief in
time of peace, and apply that system in mitigating the suffering caused by pestilence, famine,
fire, floods, and other great national calamities, and to devise and carry out measures for
preventing those calamities."
a. Preparedness
The Red Cross vision for preparedness is that we, together with community leaders, partners and
other stakeholders have built community capacity and capability to survive, to minimize
suffering and to recover quickly after a disaster or emergency; and that together we have made
preparedness a cultural norm all across the nation. The components for achieving this vision
include:
• Assessing community hazards, priority risks, needs and asset;
• Engaging the community in preparedness (e.g. Home Fire Campaign);
• Enabling individuals and families and organizations to take preparedness actions;
• Leveraging our national network of volunteers and our ability to engage partners in direct
preparedness actions within communities nationwide;
• Working with social service organizations and schools to help them, their clients and students
survive and recover quickly from a disaster;
• Reinforcing preparedness for people and organizations who have taken preparedness actions.
b. Response
The Red Cross vision for response is to alleviate human suffering in the face of emergencies by
mobilizing and organizing community resources to meet the immediate life-sustaining needs of
individuals, families and communities affected by disaster; to lay the groundwork for long-term
recovery; and to build resilience for future events.
The range of services necessary to achieve this vision will vary based on the needs of those
affected and the scale of the disaster. Additionally, there is often overlap between the provision
of response and recovery services. The blending of the two processes is necessary for seamless
MOU Between The American Red Cross and City of Dublin.
4
service to individuals, families and communities. Response services most commonly include:
• Home Fire Response Services
• Sheltering
• Feeding
• Health Services
• Mental Health Services
• Spiritual Care Services
• Reunification
• Distribution of Relief Supplies
• Information & Referrals
c. Recovery
The Red Cross vision for recovery is to provide a standard and scalable set of services that align
with available resources to bridge the gaps between client resources and serious human needs
and that result in a similar set of assistance for similarly situated clients. Recovery services most
commonly include:
• Community Recovery Strategy Development
• Casework/Recovery Planning
• Direct Client Assistance
• Community Preparedness & Resiliency Building
*For large and/or complex recovery operations, where significant donor resources are available,
expanded services or assistance may be provided.
2. Services related to the National Response Framework
The Red Cross is a co-lead for the mass care component of Emergency Support Function (ESF)
#6 of the National Response Framework (NRF). In this role, the Red Cross engages in a variety
of activities to support states in their planning, coordinating and executing of mass care programs
and strategies. The Red Cross also takes a leadership role in working with other non-
governmental organizations and private companies that provide services during a disaster.
Additionally, the Red Cross is a support agency to other ESFs – including ESF-8 and ESF-15 –
in the NRF.
3. Services related to the National Recovery Framework
The Red Cross is among the supporting organizations for three Recovery Support Functions:
Community Planning and Capacity Building; Health and Social Services; and, Housing. In these
MOU Between The American Red Cross and City of Dublin.
5
roles, the Red Cross engages at the headquarters level, as well as at the Federal Emergency
Management Agency (FEMA) regional level, to provide insight and assistance in planning by
drawing on Red Cross experience and representing the perspective of non-governmental
organizations and private entities that provide recovery services.
4. Organization
The Red Cross is chartered by the United States Congress to provide humanitarian services. Its
national headquarters, located in Washington, D.C., is responsible for implementing policies and
procedures that govern Red Cross activities and provides administrative and technical oversight
and guidance to its 62 regions in seven divisions. Each region has certain authority and
responsibility for carrying out Red Cross disaster preparedness, response and recovery activities,
delivering local Red Cross services, and meeting corporate obligations within the terri torial
jurisdiction assigned to it. Each region is familiar with the hazards of the locality and surveys
local resources for personnel, equipment, supplies, transportation, emergency communications,
and facilities available for disaster relief. Regions also formulate cooperative plans and
procedures with local government agencies and private organizations for relief activities should a
disaster occur.
Through its nationwide network, the Red Cross coordinates its total resources for use in large
disasters. In order to provide these services, the Red Cross will work with federal, tribal, state
and/or local government for assistance and collaboration.
III. Cooperative Actions
The Red Cross recognizes the authority assigned to City Mayor and other local officials of
Dublin and will share operating plans, priorities and objectives with the delegated emergency
management staff of the local jurisdiction.
Dublin recognizes the national level roles and responsibilities designated to the Red Cross in the
July 28, 2015 Memorandum of Agreement between FEMA and Red Cross (Exhibit A).
Dublin recognizes the Red Cross as having mass care responsibility in domestic disasters and
when activated, authorizes and will support and coordinate with the Red Cross in the execution
of these duties.
The Red Cross and Dublin will coordinate their respective disaster cycle activities to maximize
services to the community and avoid duplication of efforts in the following ways:
1. Explore ways to align business and operational processes and programs across the
disaster cycle in an effort to make a more seamless disaster preparedness, response, and
MOU Between The American Red Cross and City of Dublin.
6
recovery experience for residents of Dublin.
2. Coordinate mutual activation of no-notice events through the established 24 hour
notification point of contact and develop joint Standard Operating Procedures for
ongoing communications, including use of electronic technology, radio communications,
and other emergency coordination protocols.
3. Maintain close coordination, liaison activities, and support at all levels with conferences,
meetings, and other means of communication. Include a representative of the other party
in appropriate committees, planning groups and task forces formed to mitigate, prepare
for, respond to, and recover from disasters and other emergencies.
4. During a disaster or emergency situation, the Red Cross will, at the request of Dublin,
provide liaison personnel to Dublin Emergency Operations Center. Dublin will provide
facility access and identification, work space, and, whenever possible, other required
support, such as a computer, e-mail access and a designated phone line for the Red Cross
liaison personnel assigned to the Emergency Operations Center.
5. Dublin will support the Red Cross in the use of the National Shelter System (NSS) and
the Red Cross will coordinate shelter information sharing and reporting with Dublin.
6. Dublin will facilitate the Red Cross use of facilities for shelters and service delivery sites
wherever possible. The terms and conditions of such use will be set forth in a separate
agreement.
7. During disasters and emergencies, keep each other informed of the human needs created
by the events and the services they are providing. Share current data regardin g disasters,
to include risk and hazard analysis, statistical information, social media verifications,
historical information, emerging needs and trends, damage assessments, declarations, and
service delivery plans.
8. Work together to develop plans, revise planning annexes, and identify resources to
facilitate delivery of services to people with disabilities or other access and functional
needs during a disaster.
9. Actively participate in reviewing and carrying out responsibilities outlined in the local
emergency operations plans.
10. Both parties will ensure, to the fullest extent possible, that disaster operations within
Dublin will be as accessible as possible to people with disabilities or other access and
functional needs, based on the American with Disabilities Act and related federal, state
MOU Between The American Red Cross and City of Dublin.
7
and local laws.
11. Prior to and during the time of disaster, keep the public informed of cooperative efforts
through the public information offices of the Red Cross and Dublin and explore
opportunities for collaboration to provide community, family, and citizen disaster
preparedness within Dublin.
12. Dublin recognizes that the Red Cross is dependent upon voluntary public financial
donations. In accordance with applicable laws and regulations, Dublin will support the
Red Cross in locating and acquiring necessary resources in an emergency includ ing a
response to formal resource requests. Both parties will work together, as appropriate, to
identify local sourcing solutions that expand disaster capabilities and enhance community
resilience.
13. Both parties agree not to use or display any trademarks of the other without first
receiving the express written permission to do so; however, the use of the trademarks of
the other party is permitted for internal meeting notes and plans that are not publicly
distributed and used during the normal course of business related to the purpose of the
MOU. If either party desires to use the intellectual property of the other, the “requesting
party” should submit the proposed promotional/marketing materials, press releases,
website displays or otherwise proposed use of the trademarks to the “owning party” for
review in advance of dissemination or publication.
14. The Red Cross will support Dublin in integrating the efforts of the non-governmental
organizations (NGOs) and Voluntary Organizations Active in Disaster (VOAD) that
provide mass care services (e.g., Mass Care Feeding Task Forces) during disaster
response operations.
15. Make training, educational and other developmental opportunities available to the other
party’s personnel and explore joint training and exercises. Encourage all staff and
volunteers to engage in training (e.g., ICS 300 and 400), exercises, and disaster response
activities, as appropriate.
16. Widely distribute this MOU within the Red Cross and Dublin departments and
administrative offices and urge full cooperation.
IV. Periodic Review
MOU Between The American Red Cross and City of Dublin.
8
The parties will, on an annual basis, on or around the anniversary date of this MOU, jointly
evaluate their progress in implementing this MOU and revise and develop new plans,
attachments or goals as appropriate. Both parties should notify the other if primary points of
contact change.
V. Term and Termination.
This MOU is effective as of December 19, 2017. It expires on December 19, 2022. Six months
prior to expiration, the parties will meet to review the progress an d success of the cooperative
effort. In connection with such review, the parties may decide to extend this MOU for an
additional period not exceeding five years, and if so shall confirm this in a signed writing. This
MOU may be terminated by written notification from either party to the other at any time and for
any or no reason.
VI. Miscellaneous
This MOU does not create a partnership, a joint power agreement, or a joint venture and does not
create any financial commitments from one party to the other. Neither party has the authority to
bind the other to any obligation. It is not intended that this MOU be enforceable as a matter of
law in any court or dispute resolution forum. The sole remedy for non-performance under this
MOU shall be termination, with no damages or penalty.
City of Dublin The American Red Cross
By: By:
(Signature) (Signature)
Name: Christopher L. Foss Name:
Title: City Manager Title:
Date December 19, 2017 Date:
Contact information: Contact information
Telephone: 925-833-6650______________ Telephone: _________________________
E-mail: Chris.Foss@Dublin.ca.gov E-mail: _____________________________
Page 1 of 11
MEMORANDUM OF AGREEMENT (MOA)
BETWEEN
THE AMERICAN RED CROSS (RED CROSS)
AND
THE DEPARTMENT OF HOMELAND SECURITY /
FEDERAL EMERGENCY MANAGEMENT AGENCY (DHS/FEMA)
I. PARTIES. The parties to this Agreement are the American Red Cross (Red Cross) and the
Department of Homeland Security / Federal Emergency Management Agency (DHS/FEMA).
A. Federal Emergency Management Agency (DHS/FEMA)
1. PRIMARY MISSION: The primary mission of DHS/FEMA is to reduce the loss of life
and property and protect the Nation from all hazards, including natural disasters, acts
of terrorism, and other man-made disasters, by leading and supporting the Nation in a
risk-based, comprehensive emergency management system of preparedness,
protection, response, recovery, and mitigation (6 U.S.C. § 313(b)(1)).
2. SPECIFIC ACTIVITIES: In support of the primary mission of DHS/FEMA, the
Administrator shall:
a. lead the Nation’s efforts to prepare for, protect against, respond to, recover from,
and mitigate against the risk of natural disasters, acts of terrorism, and other man-
made disasters, including catastrophic incidents (6 U.S.C. § 313(b)(2)(A));
b. partner with state, local, tribal, and territorial governments and emergency
response providers, with other Federal agencies, with the private sector, and with
non-governmental organizations (NGOs) to build a national system of emergency
management that can effectively and efficiently utilize the full measure of the
Nation’s resources to respond to natural disasters, acts of terrorism, and other
man-made disasters, including catastrophic incidents (6 U.S.C. § 313(b)(2)(B)).
B. American Red Cross (Red Cross)
1. PRIMARY MISSION: The Red Cross prevents and alleviates human suffering in the
face of emergencies by mobilizing the power of volunteers and the generosity of
donors.
2. SPECIFIC ACTIVITIES: The Red Cross is a non-profit, humanitarian organization,
chartered by an Act of Congress, and funded primarily by donations from the American
public. It provides emergency relief to survivors of disasters and helps people prepare
for, respond to, and recover from emergencies.
Through its nationwide organization, the Red Cross coordinates its resources for use
across the disaster cycle. Disaster cycle services include individual, family, and
community preparedness tools, life-sustaining mass care services for families and
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individuals with urgent disaster-caused losses that prevent them from meeting their
own basic needs, and the promotion of individual, family, and community recovery.
The Red Cross affirms its purpose and intent to continue providing service to those
affected by disaster. It maintains its status as an independent, voluntary organization
dedicated to fulfilling the emergency preparedness and relief roles and responsibilities
entrusted to it by Congress and consistent with the Fundamental Principles of the
International Red Cross and Red Crescent Network. It works in partnership with a
broad range of NGOs, private sector entities and appropriate state, local, tribal,
territorial and federal government entities in providing services to the American people.
The Red Cross provides services to those in need regardless of citizenship, race,
religion, age, sex, national origin, disability, sexual orientation, veteran status, or
political affiliation.
II. AUTHORITY. This Agreement is authorized under the provisions of the Robert T. Stafford
Disaster Relief and Emergency Assistance Act (Stafford Act), P.L. 93-288, as amended at
42 U.S.C. §§ 5121-5207; the Homeland Security Act of 2002 (Homeland Security Act), P.L.
No. 107-296, as amended, 6 U.S.C § 313 and 6 U.S.C.§314; Executive Order 13286;
Executive Order 12148, Federal Emergency Management, as amended; Code of Federal
Regulations, 44 C.F.R. Part 206; and DHS Delegation 9001.1.
Congress charged the Red Cross in its Charter "to continue and carry on a system of national
and international relief in time of peace and apply the same in mitigating the sufferings
caused by pestilence, famine, fire, flood, and other great national calamities, and to devise
and carry on measures for preventing the same...." (36 U.S.C. § 300101).
III. PURPOSE. The purpose of this Agreement is to set forth the terms by which the Red Cross
and DHS/FEMA will cooperate to carry out their respective responsibilities with respect to
disaster preparedness, operational readiness, response, and recovery operations in the
event of a natural disaster, act of terrorism, or man-made disaster.
The Red Cross and DHS/FEMA will collaborate to support state, local, tribal, and territorial
governments and provide direct, coordinated, and survivor-centric delivery of services to
individuals, families, and communities throughout all phases of the disaster cycle, in order to
enable each other to better achieve both organizations’ missions and desired outcomes
while staying true to their unique values and principles.
This Agreement is intended to supplement and work together with other official planning
documents that describe the parties’ respective roles and responsibilities in the disaster cycle,
including but not limited to the National Response Framework, the National Disaster
Recovery Framework, the associated Support Annexes and Federal Interagency Operational
Plans, and other published federal plans and strategies.
Page 3 of 11
IV. RESPONSIBILITIES.
A. Both the American Red Cross (Red Cross) and DHS/FEMA will, as able and
appropriate:
1. Enhance cross-agency coordination:
a. Meet, establish common goals, and develop implementation plans as appropriate,
to review issues of mutual interest, assess progress, and accomplish the
responsibilities set forth in this Agreement.
b. Continually seek opportunities for Red Cross staff and volunteers and DHS/FEMA
staff and FEMA Corps members to collaborate, leverage the unique strengths of
their organizations, extend reach and trust, improve the alignment of business and
operational processes and practices, and improve the coordination of activities and
programs.
c. Encourage state, local, tribal, and territorial emergency management agencies, as
well as the private sector and NGOs, to act collaboratively with their Red Cross
counterparts and DHS/FEMA Regional offices.
d. Collaborate with other organizations across the public, nonprofit, and private
sectors, and coordinate personnel, subject matter expertise, resources, programs,
and activities across nationwide, regional, and community-based networks.
e. Coordinate to more efficiently collect, share, and analyze information and
situational awareness. Ensure reciprocal communication flow and develop
processes and tools for regular and timely sharing of reports, policies, guidance
manuals, brochures, videos, and other items such as Geographic Information
System (GIS) and other disaster management products.
f. Collaborate to ensure that existing technology and software development efforts
both allow for information sharing and adhere to common data sharing goals and
procedures, so that the parties may exchange information as permitted by law and
each party’s policies and standards.
g. Contribute to the public awareness of the relationship between, and opportunities
for collaboration with, the Red Cross and DHS/FEMA by referencing each other in
publications and announcements, and on web-based platforms such as websites
and social media channels, and by coordinating closely on and aligning public
messaging in steady-state, as well as before, during, and after notice and no-notice
events.
h. Lead by example in committing to develop, promote, and deliver survivor-centric,
fully inclusive, universally accessible, and integrated emergency management
programs and services to the whole community. This includes convening people
with disabilities, people with access and functional needs, first responders, and
government and community partners and leaders, in order to achieve accessible
and effective communications, information, services, programs, and facilities.
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2. Support and coordinate preparedness activity:
a. Jointly support and promote priority projects and programs, major awareness
campaigns, and community-based initiatives, such as but not limited to the Red
Cross Home Fire Program, Community Emergency Response Teams (CERTs),
Citizen Corps Councils, the Ready campaign, National Preparedness Month, and
America’s PrepareAthon!.
b. Encourage and support joint initiatives for individual, organizational, and
community preparedness and mitigation of all-hazard risks through identification of
gaps in preparedness, and opportunities to fill gaps through accessible and
inclusive planning, outreach, education, and whole community involvement before,
during, and after disasters.
c. Jointly develop public, co-branded preparedness materials and collateral,
including, but not limited to, brochures, pamphlets, and training curriculum
materials.
d. Proactively and regularly share pertinent information, such as research on
protective actions, subject matter expertise, data, survey results, and best
practices, to ensure consistent public-facing messaging and guidelines aimed at
motivating youth, households, neighborhoods, and organizations to take action to
become better prepared and enhance personal and community resilience.
e. Work together to innovate, develop, and promote technology-based preparedness
tools and products, including, but not limited to, mobile applications, webpage
interfaces, databases, social media applications, games, GIS mapping technology,
and digital humanitarianism platforms. Jointly share new ideas and practices for
engaging individuals through handheld devices, computers, and future
technologies.
f. Develop productive partnerships in preparedness among stakeholder agencies
and organizations throughout the disaster cycle. Support initiatives and forums for
collaboration, such as the National Youth Preparedness Education Strategy,
Coalition of Organizations for Disaster Education (CODE), and others.
3. Support and coordinate operational readiness activity:
a. Promote and share relevant training and professional development opportunities
for employees and volunteers, such as but not limited to shelter management
training as well as Emergency Management Institute independent study and
resident programs and related course material.
b. Participate in, and communicate about levels of engagement in, bi-lateral and
multi-agency deliberate planning efforts and seminars, workshops, tabletop
exercises, functional exercises, and full-scale exercises.
c. Jointly develop, execute, and co-brand (as appropriate) assessments, gap
analyses, deliberate planning efforts, training, and/or exercises.
d. Encourage the participation of state, local, tribal, and territorial governments in
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multi-jurisdictional planning and exercise efforts.
e. Work together to align processes and procedures, maximize use of common
terminology, and share specifications and criteria for logistics supplies and damage
assessment to improve readiness and enable coordination during response and
recovery.
f. Collaboratively develop tools, guides, and service delivery standards to support
state, local, tribal, and territorial governments’ and other partners’ ability to deliver
mass care services.
g. Co-Lead the National Mass Care Council, and work with other Co-Council leads
and partner with other support organizations, to develop and promulgate the
National Mass Care Strategy (NMCS), including the strategic goals of developing
common terminology, increasing mass care capabilities and capacities, and
cataloguing best practices for accessible, inclusive, and improved nationwide
service delivery.
h. Increase Federal Interagency readiness to fulfill Emergency Support Function
(ESF) #6 responsibilities as defined by the National Response Framework (NRF)
and Response Federal Interagency Operations Plan (FIOP) by convening ESF #6
Support Agencies, assisting agencies in developing procedures for implementing
FIOP responsibilities, and identifying multi-agency capacity to fulfill responsibilities.
i. Increase the Red Cross and Federal Interagency readiness in support of recovery
core capabilities; fulfill responsibilities within the Community Planning and Capacity
Building, Health and Social Services, and Housing Recovery Support Functions
(RSFs) as defined by the National Disaster Recovery Framework (NDRF) and
Recovery FIOP by convening RSF Support Agencies; collaborate with federal
partners and whole community stakeholders to develop procedures for
implementing the NDRF and identifying multi-agency capacity to fulfill
responsibilities.
j. Jointly identify the capabilities necessary to deliver disaster-related services,
nationwide gaps in those capabilities, and strategies for addressing those
capability gaps.
k. Support state, local, tribal, and territorial governments in developing and/or
executing plans that address identified needs and assimilate the capabilities of the
whole community, including stakeholders not traditionally active in disaster.
4. Support and coordinate response activity:
a. Fulfill all Red Cross and DHS/FEMA roles and responsibilities described within the
NRF, ESF Annexes, and Response FIOP. As designated in the NRF Annex for
ESF#6: Mass Care, Emergency Assistance, Temporary Housing, and Human
Services – DHS/FEMA serves as the Coordinator and Primary Agency for ESF#6;
and the Red Cross serves as the Co-Primary Agency with DHS/FEMA for the
Mass Care component, and as a Support Agency for the other three components,
of ESF#6.
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DHS/FEMA and the Red Cross also collaborate – as Coordinator and Support
Agency, respectively – for ESF#5: Information and Planning, ESF #7: Logistics,
and ESF #15: External Affairs. Both organizations are Support Agencies for
ESF#8: Public Health and Medical Services and ESF#11: Agriculture and Natural
Resources.
b. Collect, analyze, and share emergency management information and reports with
one another in a timely and non-duplicative manner, including but not limited to
daily operations information; community demographics and response resources
and activities; data concerning the location, population and operations of Red
Cross-managed and other shelters; other information which the parties may later
agree to share in order to carry out their respective missions; and technology
designed to support mass care services.
c. Improve nationwide mass care service delivery by jointly supporting, providing
technical assistance on, and convening other partners regarding, accessible and
inclusive mass care service delivery, to include sheltering, feeding, supply
distribution, access and functional needs support, household pet and service
animal support, and reunification services.
d. Coordinate to de-conflict information and resource requests from state, local,
tribal, and territorial governments and partner organizations or within the federal
interagency response. Develop and execute mass care and other response
strategies which leverage one another’s logistical capabilities and mass care
technical expertise.
e. Invite each other to jointly participate in – and provide accurate, relevant, and
timely information and reports on activities in – senior-level coordination meetings,
disaster Video Teleconference Calls (VTCs), other incident coordination calls, and
the Joint Information Center when these disaster operational functions are
activated during relief operations, as appropriate.
f. Ensure representatives from both the Red Cross and DHS/FEMA are provided
access to and/or invited to operate from each other's facilities when activated, as
able and appropriate, and in accordance with established protocols. Separate use
agreements may be implemented, as appropriate, to document specific
requirements and terms.
DHS/FEMA may facilitate temporary access to DHS/FEMA facilities by the Red
Cross, as appropriate and at DHS/FEMA’s request, in the event of a compelling
operational need to support DHS/FEMA’s disaster response and recovery
activities, insofar as governmental regulations, policies, protocols, resources, and
priorities allow. Access to the National Response Coordination Center (NRCC),
Regional Response Coordination Centers (RRCC), the National Joint Information
Center (NJIC), and Joint Field Offices (JFO) may facilitate operational
coordination; and access to Disaster Recovery Centers (DRC) may help survivors
access information about, and assistance available from, the Red Cross and other
voluntary organizations actively involved with that disaster.
The Red Cross may facilitate temporary access to Red Cross facilities by
DHS/FEMA, as appropriate. Access to the national and field-based disaster
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operations centers may facilitate operational coordination; and access to Red
Cross shelters may help disaster survivor’s access information about, and disaster
assistance available from, Federal programs.
g. Participate in bilateral and multi-agency deliberate planning and future crisis
action planning efforts.
h. Align and standardize Red Cross Liaison Officer (LNO) positions and roles in the
NRCC, RRCCs, and within the National Incident Management Assistance Teams
(National IMAT). Define and codify the roles and responsibilities of the Red Cross
within the Emergency Support Function Leadership Group (ESFLG) and the
process for representing ESF#6 as Co-Primary agencies.
5. Support and coordinate recovery activity:
a. Fulfill all Red Cross and DHS/FEMA roles and responsibilities described within the
National Disaster Recovery Framework (NDRF), Recovery Support Function (RSF)
Annexes, and Recovery FIOP. Red Cross and DHS/FEMA collaborate as
Coordinating or Support Agencies for RSFs for Health and Social Services;
Housing; and Community Planning and Capacity Building and maintain seats on
the Recovery Support Function Leadership Group (RSFLG).
b. Promote the usage of the National Disaster Recovery Framework (NDRF)
concepts and constructs by whole community partners.
c. Share existing policies and procedures associated with the provision of financial
assistance to disaster survivors to promote alignment and information sharing.
d. Collect, analyze, and share community recovery information and reports with one
another in a timely and non-duplicative manner, including but not limited to
damage assessments; client intake information; data on ongoing community need;
information related to planning and implementing temporary housing programs,
and other programs; and other information which the parties may later agree to
share in order to carry out their respective missions.
e. Execute agreements as appropriate to share information on registrants to avoid the
duplication of benefits in accordance with all applicable policies and laws.
f. Collaborate with partner organizations to provide intake, casework, case
management, health, and/or mental health services to disaster survivors.
DHS/FEMA and the Red Cross may support casework and/or case management
services in a variety of ways.
g. Promote the awareness and usage of DHS/FEMA policy allowing for non-
government donated resources to offset the nonfederal cost-share. Jointly
coordinate with state, local, tribal, and territorial governments and NGO partners to
align resource collection procedures and tools.
h. Collaborate with partner organizations, including those organizations that are not
traditionally active during disasters, to ensure all available community resources
are offered to survivors.
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i. Support the development and coordination of Multi-Agency Resource Centers
(MARCs) with partner organizations, including their co-location with DHS/FEMA
Disaster Recovery Centers if and as appropriate and in collaboration with state,
local, tribal, and territorial governments.
j. Support the development of Long-Term Recovery Groups and/or Committees
(LTRGs and/or LTRCs), and other multi-agency constructs aimed at addressing
unmet needs of individuals and families affected by disasters.
k. Enable each other to coordinate community disaster recovery efforts, convene
community stakeholders and assist local governments in setting the groundwork
for and management of recovery the maximum number of people affected by
disasters. The Red Cross will share information on identification, resources, and
activities of key community partners and other stakeholders; ongoing and
forecasted household recovery needs in the areas of housing, health, and mental
health; and community recovery needs in the areas of social service
infrastructure and restoration of social and cultural connections and activities. The
Red Cross and FEMA will work together to provide connections between
community resources and vulnerable populations. Both parties will provide
linkages to community partners and stakeholders for planning, information sharing,
resource identification, and matching to accomplish rebuilding efforts and the
management of recovery plans.
l. Participate in bilateral and multi-agency deliberate planning and future recovery
planning efforts.
m. Provide technical assistance to federal partners on community recovery and act as
a conduit for recovery information sharing.
B. DHS/FEMA will, as able and appropriate:
1. Designate the Individual Assistance Division Director, or a designee, as the senior
DHS/FEMA liaison to the Red Cross. Coordinate through the DHS/FEMA Individual
Assistance Division to assist the Red Cross with access to, and open communication
and cooperation with, other DHS/FEMA components and other Federal
agencies/departments.
2. Participate on Red Cross committees and/or working groups, as appropriate.
3. Cooperate, as appropriate and consistent with DHS/FEMA policy and Federal
regulations regarding donations management, with Red Cross and other National
Voluntary Organizations Active in Disaster (VOAD) organizations regarding the release
of government purchased or donated goods that have been declared excess.
1.
C. The American Red Cross (Red Cross) will, as able and appropriate:
Designate the Vice President, Disaster Cycle Services Program Development, or a
designee, as the senior Red Cross liaison to DHS/FEMA. The senior Red Cross liaison
is responsible for effectively integrating DHS/FEMA across all relevant elements of the
Red Cross, as applicable.
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2. Coordinate and collaborate with other voluntary organizations to address survivors’
disaster-related unmet needs, including but not limited to housing, emergency financial
assistance, health services, and replacement of personal items.
3. Coordinate with, support, and report on mass care activities of organizations engaged
during federally declared operations.
4. Encourage Regions to work with community organizations to form, develop, and
participate in state, local, tribal, and territorial VOADs as well as community long-term
recovery groups and strategies.
5. Help coordinate the distribution of international contributions of disaster relief supplies
provided through DHS/FEMA, for the benefit of individuals affected by disasters.
V. POINTS OF CONTACT.
A. American Red Cross
Amy Mintz
Senior Director, Emergency Management Coordination
American Red Cross
2025 E Street NW, Washington, DC 20006
202-303-8811
www.redcross.org
B. DHS/FEMA
Chris Smith
Director, Individual Assistance Division
FEMA Recovery Directorate
500 C Street SW , Washington, DC 20472
202-212-1000
www.fema.gov
VI. OTHER PROVISIONS.
A. Nothing in this Agreement is intended to conflict with current law or regulation or the
directives of the Red Cross or DHS/FEMA. If a term of this Agreement is inconsistent with
such authority, then that term shall be invalid, but the remaining terms and conditions of
this Agreement shall remain in full force and effect.
B. Nothing in this Agreement is intended to restrict the authority of either party to act as
provided by statute or regulation.
C. Nothing in this Agreement shall be interpreted as affording the Red Cross or DHS/FEMA
any role in the content or programming decisions of either DHS/FEMA or the Red Cross,
respectively.
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D. When DHS/FEMA discloses information to or receives information from the Red Cross
pursuant to this Agreement, the disclosure or receipt of information will be governed by
applicable provisions of the Privacy Act of 1974, as amended (5 U.S.C. § 552a) (the
Privacy Act); the Freedom of Information Act, as amended (5 U.S.C.§ 552) (FOIA); and
other statutes, Executive Orders, or regulations pertaining to information disclosure by
DHS/FEMA. Any sharing, disclosure, dissemination, or use of registrant information from
DHS/FEMA’s Disaster Recovery Assistance Files will comply with the applicable System
of Records Notice (SORN). With respect to such registrant information, the Red Cross
must comply with the disclosure, dissemination, and use requirements pursuant to the
Privacy Act and applicable SORNs.
E. The use of Federal facilities, supplies, and services undertaken under this Agreement will
be in compliance with regulations promulgated by DHS/FEMA under the Stafford Act
guaranteeing non-discrimination (42 U.S.C § 5151) and prohibiting duplication of benefits
(42 U.S.C. §5155).
F. As applicable, the parties will comply with all federal civil rights laws that ensure equal
opportunity for people with disabilities.
G. This Agreement is between the Red Cross and DHS/FEMA and does not confer or create
any right, benefit, or trust responsibility, substantive or procedural, enforceable at law or
equity, by any third person or party (public or private) against the United States, its
agencies, its officers, or any person; or against the Red Cross, its chapters, its Board of
Directors their officers, or employees, or any other person.
H. This Agreement creates neither a partnership nor a joint venture, and neither party has the
authority to bind the other. This Agreement is not intended to be enforceable in any court
of law or dispute resolution forum.
I. The parties will use or display each other's name, emblem, seal, or trademarks only in the
case of particular projects and only with the prior written consent of the other party. The
Department of Homeland Security (DHS) seal is protected by 18 U.S.C. §§ 506, 701, and
1017, among other laws, and use of the seal is controlled by the DHS Office of Public
Affairs through DHS Management Directive No. 123-06. The Red Cross name and
emblem are protected by law. Written permission is required for either party to use the
other party’s name, emblem, seal, or trademarks.
J. This Agreement is not a fiscal or funds obligation document. Any services, equipment, or
personnel provided to either party to accomplish the goals anticipated under this
agreement are done so without expectation of reimbursement or the payment of fees
related to the provision of such services, equipment, or personnel unless otherwise
agreed. Any specific work or activity that involves the transfer of funds, services, or
property among the parties will require execution of a separate agreement, and will be
contingent upon the availability of appropriated funds. Such activities must be
independently authorized by an appropriate statutory or other authority. This Agreement
does not provide such authority
K. The parties agree to be responsible for negligent or wrongful acts or omissions of their
respective employees arising under this Agreement. The parties agree subject to any
limitations imposed by law, rule, or regulation – to cooperate in good faith to resolve any
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claims promptly and, whenever appropriate, without litigation. For all claims or suits
arising under this Agreement, each party’s designated legal representatives will, within
seven (7) calendar days of receipt, provide each other’s designated legal representatives
copies of any documents memorializing such claims. Nothing in this Agreement shall be
construed as a waiver of any sovereign immunity of the United States. The Federal Tort
Claims Act (FTCA), 28 U.S.C. §§ 1346(b), 2671-2680, provides the exclusive monetary
damages remedy for allegedly wrongful or negligent acts or omissions by federal
employees within the scope of their employment.
L. This Agreement, upon execution, contains the entire agreement of the parties and no prior
written or oral agreement, express or implied, shall be admissible to contradict the
provisions of this Agreement.
VII.EFFECTIVE DATE. The terms of this Agreement will become effective upon the date of the
last signature by the parties.
VIII.MODIFICATION. This Agreement may be modified upon the mutual, written consent of the
parties.
IX.SUPERSESSION. This Agreement supersedes the Memorandum of Agreement between the
Red Cross and DHS/FEMA that was executed on October 22, 2010.
X. TERMINATION. The terms of this Agreement, as modified with the consent of both parties,
will remain in effect until July 31, 2020. The Agreement may be extended by mutual written
agreement of the parties. Either party may terminate this Agreement upon sixty (60) days
written notice to the other party.
APPROVED BY:
Gail J. McGovern
President and CEO
American Red Cross
Date: ____________________________
W. Craig Fugate
Administrator
Federal Emergency Management Agency
Date: _____________________________
__________________________________ ___________________________________
Name Address Evac Shelter Showers
Pets
Allowe Use Limitation Number Facility
ADA
Compliant
Shannon Center 11600 Shannon Ave 406 203 1 N None 150 Kitchen X
Senior Center 7600 Amador Valley Blvd 415 207 N None 250 Kitchen X
The W ave (Aquatic Center) 4201 Central Parkway 118 59 16 N None 50 X
Library 200 Civic Plaza 148 100 N None 60 X
Dublin High School 8151 Village Parkway 975 487 87 N Modify In session 285 Kitchen X
Valley High School (see note)6901 York Dr 425 212 N Modify In session 30 Kitchen
Fallan Middle School 3601 Kohnen W ay 731 365 N Modify In session 528 Kitchen X
Wells Middle School (see note)6800 Penn Dr 482 No N Modify In session 300 Kitchen
LDS Dublin W ard (see note)8203 Village Parkway 237 118 4 N None 100 Kitchen
Total Capacity 3,937 1,751
General note:
(a) Capacity evac--Number of people that can be accommodated in an evacuation center.
(b) Capacity shelter--Number of cots that can be accommodated in a shelter.
(c) Showers represent the number of shower heads and not individual shower stalls.
(d) Feeding number represent the number of people that can be seated at one time.
See note:
1. Valley High School--Use as shelter with feeding at W ells Middle School
2. W ells Middle School--Gym is considered too old for shelter use, however, multipurpose room usable for feeding.
3. LDS Dublin meetinghouse--Only limitation is not ADA compliant, thus should not be considered a primary shelter.Attachment 4
Capacity Feeding
Am erican Red Cross Shelter List-Dublin (2017)
Operational Best Practices
City Risk Management for Emergency Management and Preparedness
ATTACHMENT 5
Emergency Management and Preparedness Best Practices are a critical part of the City’s Risk Management
exposure and should be subject to the following evaluation review process conducted by representatives of all
City Departments
1. The City’s Emergency Operations Plan (EOP) is compliant with the California Standardized Emergency
Management System (SEMS), the National Incident Management System (NIMS), and the Incident
Command System (ICS). Employees should have easy access to the City EOP and be encouraged to
read and understand the contents.
2. All City Employees should be familiar with the requirements of California Code Section 3100 – 3109
which states that “All public employees are hereby declared to be Disaster Service Workers subject to
such disaster service activities as may be assigned to them by their superiors or by law.” All employees
should receive a briefing on what it means to be a DSW for the City and be prepared personally and
professionally to serve the impacted citizens of their community following a major disaster and help
them in the process of recovery.
3. All City Employees who are First Responders, EOC team members, or may be assigned to assist with
public shelters, commodity distribution, pet care or other disaster response and recovery assignments
should receive recommended training from the Cal OES training recommendations. At minimum, this
should include the SEMS, NIMS, and ICS combined Course as outlined by Cal OES
http://www.caloes.ca.gov/for-schools-educators/training/csti-training-support-compliance/nims-training-
requirement-guidance Fire, Law, EMS, Public Works, and Health responders have additional
professional training requirements.
4. All City EOC staff assigned to a position in the EOC should receive training for their particular section
and specific function. EOC Section training includes Management, Operations, Planning Logistics, and
Finance. EOC functions include individual position responsibilities such as the Public Information
Officer, Safety Officer, Legal Advisor, Communications Officer, Volunteer Coordinator and others.
http://www.caloes.ca.gov/for-schools-educators/training/csti-training-support-compliance/eoc-position-
credentialing-program Training should include their assigned EOC position checklist.
5. All Cities must have an approved Local Hazard Mitigation Plan (LHMP) that outlines all of the hazards
that can impact the jurisdiction and what steps are being taken to lessen the impacts. LHMP must follow
guidelines and be approved by Cal OES and FEMA. http://www.caloes.ca.gov/for-individuals-
families/hazard-mitigation-planning/local-hazard-mitigation-program
https://www.fema.gov/media-library/assets/documents/5756
6. All City employees should have access to personal, workplace, and community preparedness
information including awareness of hazards, how to respond in a community disaster, how to build
emergency preparedness kits, as well as developing family, neighborhood, and workplace emergency
plans. http://www.acgov.org/ready/
7. Local Governments should have an annual Training and Exercising Plan that outlines training for
employees and exercises that test your City EOP as well as EOC, Shelter, Feeding, and other elements
of response and recovery. http://www.bayareauasi.org/programs/training