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YOUTH ADVISORY COMMITTEE
DATE: September 27, 2017
TO: Honorable Chair and Committee Members
FROM: Lisa McPherson, Recreation Supervisor
SUBJECT: 2017-2018 Youth Mini Grant Program Timeline and Work Plan
EXECUTIVE SUMMARY:
The Advisory Committee will establish the 2017-2018 Youth Mini Grant Program Timeline and Work Plan.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Receive Report and establish the 2017-2018 Youth Mini Grant Program Timeline and Work Plan.
DESCRIPTION:
The Youth Advisory Committee shall recommend a Timeline and Work Plan for the 2017-2018 Youth Mini
Grant Program. The Timeline and Work Plan should include deadlines for the advertising and marketing and
open and close dates for the application period. The Timeline and Work Plan should also indicate when the
applicants will be informed of their application status and whether their application has advanced to the next
step in the process. The final step in the application process will be a presentation by the applicant(s) to the
Youth Advisory Committee with the Youth Advisory Committee determining which applicants will be
granted funding. The Timeline and Work Plan should include specific dates to ensure each step in the
application process is followed.
The following is the proposed timeline and work plan dates:
• September 27, 2017
o Establish a timeline and work plan
o Review, revise and approve the Youth Mini Grant Program application
• October 2, 2017
o Staff will post the Youth Mini Grant Program application on the City of Dublin website
o Youth Advisory Committee Members and Staff will advertise and market the Youth Mini
Grant Program application at the High Schools, Middle Schools, and Dublin-based youth
organizations
ITEM NO: 7.2
Page 1 of 2
• October 16 to November 3, 2017
o Application submission open date on October 16
o Application submission close date on November 3
• November 15, 2017
o Review applications at the Youth Advisory Committee Special Meeting
• November 17, 2017
o Contact applicants on the next steps in the process
• Approval or denial of applications
• Prepare for the presentations of applicants at the Youth Advisory Committee
December 6, 2017 Special Meeting
• December 6, 2017
o Applicant presentations at the Youth Advisory Committee Special Meeting
• December 8, 2017
o Notify awarded grant applicants by phone and email
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Youth Mini Grant request for proposals and application.
Page 2 of 2
City of Dublin
Youth Advisory Committee
2017-2018 Youth Mini Grant Request for Proposals
General Information
A. Qualifications
1. Youth benefiting from or involved with the project must include at least 75% Dublin
residents who are of middle or high school age.
2. Organization/Club must have an adult sponsor.
3. Organization/Club must be based within the City of Dublin.
B. Proposal
The proposal must be no longer than two and a half pages, double-spaced. The proposal
should include the following:
1. A brief description of your organization.
2. Describe the project and how it will benefit Dublin youth.
3. Describe what the funds/grant will be used for.
4. Explain what proof will be given to the Youth Advisory Committee that funds were
used as proposed.
5. Should a grant have been awarded, in the past, to the same organization, a brief
review of how the money was spent and how it benefited the group needs to be
highlighted in this year's presentation.
C. Submission
The application and proposal will be accepted from Monday, October 16, 2017, starting at
9:00 AM through Friday, November 3, 2017, ending at 5:00 PM. Early applications are
encouraged. Applications will be disqualified if not received by the deadline and/or the
qualifications or proposal does not meet the criteria.
Three ways to submit an application and proposal:
1. Email to lisa.mcphersondublin.ca.gov
2. Mail:
Shannon Community Center
Youth Advisory Committee
Attention: Lisa McPherson
11600 Shannon Avenue, Dublin CA, 94568
3. Submit the application packet in-person at the Shannon Community Center
D. Presentation (limited to five minutes)
Selected applicants will be notified on November 17, 2017, to present their proposal at the
Youth Advisory Committee December 6, 2017 meeting, between 7:15-8:00 PM. A youth
member or members along with the Adult Sponsor of the organization or club must conduct the
presentation.
City of Dublin Youth Advisory Committee
2017-2018 Youth Mini Grant Application
The application and proposal will be accepted until
Friday, November 3, 2017 at 5:00 PM
Early applications are encouraged.
Application Form
Name of Organization/Club:
Organization Address:
City/Zip: Phone:
Primary Contact Person (Name & Title):
Phone: Email:
Adult Sponsor (Name & Title):
Phone: Email:
Amount Requesting:
Number of People in Organization:
Percent of Dublin Youth Participants:
Did the Youth Organization/Club receive granting funding in the past? Yes or No
If yes, please explain how the funding from the Youth Mini Grants was used, if the goals were
met, and the impact on the program?
I have reviewed the proposal and to the best of my knowledge the funds requested from the
City of Dublin will be used to provide the services described in this Request for Proposal. I
also attest that the above-named organization/club have not received a grant from the City of
Dublin within the past year.
Adult Sponsor (Signature): Date: