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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
DATE: June 19, 2017
TO: Honorable Chair and Commissioners
FROM: Andrew Freeman Jr., Business Services Manager of Parks and Community Services
SUBJECT: Master Fee Schedule for Parks and Community Services Department Programs and
Services
EXECUTIVE SUMMARY:
The Commission will receive a report on the Master Fee Schedule update for Fiscal 2017-18 for the Parks and
Community Services Department. These fees will continue to support the implementation of services, while
lessening the cost impact on the General Fund.
In Fiscal Year 2016-17 PCS is forecasted to generate $3.8 million to offset its General Fund subsidy of$10.5
million. In Fiscal Year 2017-18 PCS is forecasted to generate $4.9 million to offset is General Fund subsidy
of$11.1 million.
FINANCIAL IMPACT:
Forecasted$4.9 million in fees to support PCS services for 2017-18.
RECOMMENDATION:
Receive the Report.
DESCRIPTION:
The Parks and Community Services Department (PCS) offers a multitude of facility space for rental use;
programs and activities in the areas of aquatics, sports, youth and senior programs; and special events to
support Dublin's quality of life. PCS, which is primarily supported by the General Fund, offsets the costs of
these activities largely through fees.
City Staff undertake a review of the expenditures and revenues of various Department programs to assess if
fee adjustments are necessary. Based on these financial findings and survey of local markets, fees are adjusted
within cost or market ranges.
ITEM NO.: 8.1
Page 1 of 2
The change in forecasted revenue from Fiscal Year 2016-17 to 2017-18 is mainly related to the opening of the
Emerald Glen Recreation and Aquatic Complex known as the Wave. Aquatic program fees are expected to
increase by approximately $1.4 million with cost increasing by approximately $1.5 million to support services
such as swim lessons, recreational swim, swim exercises and classes.
Other significant changes include:
• Shifting Afterschool, Camps, and Preschool Services to a fee supported model for direct cost. Direct
cost for these services will be funded by fees.
• Shifting the facility user rate of non-profit agencies to the resident rate. Non-profit agencies presently
pay zero or a reduced rate to rent City facility space. With this change non-profits will pay at least the
resident rate to rent City facility space.
• Increase in adult sport fees to cover officiating service cost.
The City Council will consider the Citywide Master Fee Schedule, which includes PCS fees, at the June 20,
2017 City Council meeting.
Attachment 1 is a summary of the proposed PCS fees for Fiscal Year 2017-18.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Summary of PCS fees proposed for Fiscal Year 2017-18.
2. Pricing Policy for Parks and Community Services Programs, Facilities, and Field Use
Page 2 of 2
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ATTACHMENT 2
Pricing Policy for Parks and Community Services
Programs, Facilities, and Field Use
1. The City Council shall set Parks and Community Services programs, facilities and field
use fees ("Parks and Community Services Fees") annually as part of the adoption of
the City's Master Fee Schedule.
2. The City Council shall approve, by resolution, Parks and Community Services Fees,
and shall approve, by resolution, cost sharing, when applicable, for programs
offered via contract providers.
3. The Parks and Community Services Commission shall be given an opportunity to
review the Parks and Community Services Department's ("Department") program
fees annually prior to submission to City Council for approval.
4. The City Council will review and adopt cost recovery targets for the Department as
part of annual budget process.
5. The Department Director, in his or her sole discretion, may adjust fees outside of the
annual process by up to 20% in a fiscal year. Any revisions and/or changes shall be
documented as part of the next Master Fee Schedule adoption.
6. The fees for non-residents for both programs and facility rentals shall be established
at a minimum of 20% higher than fees for Dublin residents, unless an exception is
made via the City Council adopted Master Fee Schedule.
7. The Director, in his or her sole discretion, may has establish rates for new classes
(initiated after adoption of the annual Master Fee Schedule) and offer reduced fees
such as introductory rates, early registration, family discounts and coupon
discounts, to promote new recreation programs or resurrect existing ones.
8. Previously, the City Council adopted fee schedules with associated "use policies" as
separate actions. Now, the City Council shall adopt Parks and Community Services
Fees one time per year as part of the Master Fee Schedule.
2657409.1