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HomeMy WebLinkAboutReso 157-17 Amending the Classification Plan RESOLUTION NO. 157 — 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and WHEREAS, it is necessary to periodically add and revise job descriptions in the Classification Plan to reflect current responsibilities and laws. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall be amended to add the following positions: Recreation Manager (Exhibit A) Senior Public Works Inspector (Exhibit B) BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall further include changes to the following amended positions: Lifeguard/Swim Instructor II (Exhibit C) Assistant Pool Manager (Exhibit D) Pool Manager (Exhibit E) BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the City of Dublin; and that the changes contained herein shall be effective December 19, 2017. PASSED, APPROVED AND ADOPTED this 19th day of December, 2017, by the following vote: AYES: Councilmembers Biddle, Goel, Gupta and Hernandez NOES: ABSENT: Mayor Haubert ABSTAIN: ?it& //It( Mayor Pro e pore ATTEST: 'Z uw"I City Clerk Reso No. 157-17, Adopted 12/19/2017, Item No. 4.7 Page 1 of 1 EXpIIBIT A C.) 11,01 19 �1� ALIFOR� Date Adopted: December 19,2017 Date Revised: Title: Recreation Manager FLSA: EXEMPT/AT-WILL/MANAGEMENT General Purpose: Under direction of the Park and Community Services Director, plans, directs, coordinates and supervises activities and Recreation Division programs that may include: revenue generation, special interest classes, youth programs; senior citizens; league sports, and special programs as assigned. Duties include extensive work with other department, agencies and the community requiring problem solving, creativity, commitment, tact and discretion. This position functions as a member of the Parks and Community Services Department management team in Depai tinental policy development, administrative planning and addressing of Departmental problems,budget development,personnel recruitment; and does related work as required. Distinguishing Characteristics: The Recreation Manager is a management position responsible for directing, supervising, and participating in the activities of the Recreation Division; provides direct and indirect supervision and management of professional, technical, contract and clerical staff; provides highly responsible and complex staff assistance to the Parks and Community Services Director. Incumbents in this classification have a broad range of independence within policy and procedural limitations and work under minimal supervision. The incumbent is accountable to the Department Director for the effective supervision of personnel and the quality and efficiency of services directed. While the general parameters of the job are defined, the employee is expected to select and put into effect work procedures and practices which will lead to the effective and efficient accomplishment of Department goals. Recommendations on the improvement of Division activities are expected. Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, directs and coordinates Parks and Community Services/Recreation Division activities; plans, formulates and implements program plans for recreational activities, including the effective use of a wide variety of recreational areas, facilities and equipment. EXHIBIT A Establishes general approaches to be used in carrying out projects and determines priorities; reviews activity reports and periodically checks work in progress and upon completion to ensure compliance with policy, standards and directions; resolves operational and personnel problems, which cannot be handled by lower level supervisors. Investigates public complaints and requests related to functions supervised and makes determinations on action to be taken. Prepares recommendations on budgetary needs as related to personnel, equipment and material, including related justifications; administers the Division budget including the approval and control of expenditures; develops long range plans and objectives for Division; conducts a continuing review of activities for purposes of detecting problem areas and increasing efficiency. Evaluates Division staffing arrangements, staffing levels and work assignments and makes necessary recommendations to Department Director; sets performance standards for Division staff and evaluates performance; submits hiring recommendations for Division staff to the Department Director. Coordinates activities of the Division with City staff, contractors and outside agencies; negotiates and implements concessionaire, joint use and license agreements with commercial service providers, community organizations and other public agencies. Represents the City in meetings of the City Council, City Commissions/Committees and community groups; prepares and presents oral and written reports; develops agendas and staffs various Department committees. Minimum Qualifications: Knowledge of: Principles, practices, methods and materials for municipal recreation programs, administration and activities. Methods and techniques of evaluating recreational program needs and effectiveness. Methods and techniques of coordinating facilities maintenance. Supervisory principles and methods, including goal setting, budget preparation and administration and employee supervision. Thorough knowledge of the facilities, arrangements, resources, and equipment and safety practices necessary to administer broad recreational programs. Working knowledge of human behavior and psychology as applied to the various groups, which participate in recreational activities. Customer service techniques. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. Ability To: EXHIBIT A Develop, implement and oversee all recreation programs for the City. Plan, coordinate and oversee recreation programs. Plan, organize, assign, direct, review and evaluate comprehensive municipal recreation programs and activities. Address large and small groups of people. Select, train, motivate and evaluate assigned staff; develop, implement and interpret policies, procedures, goals, objectives and work standards. Analyze problems, evaluate alternatives and make creative recommendations. Establish and maintain effective working relationships with those contacted in the course of the work. Operate office equipment including computers and supporting word processing and spreadsheet applications. Represent the City effectively in meetings with others; and maintain accurate records and prepare clear and concise reports,meeting agendas and correspondence. Physical Standards: The physical standard described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to, bend and twist to reach files, walk, stand and run while participating in recreational programs or special events. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service budgets and technical reports; read and interpret complex data, staff reports, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public. The employee's working hours may emphasize either outdoor or indoor work. There may be some light physical work or activity in the operation of recreational programs, handling of event supplies and/or equipment. The employee's work hours may vary in accordance with the program being offered. Training and Experience: Any combination equivalent,to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be: - EXHIBIT A Education: Equivalent to a Bachelors degree from an accredited four-year college or university with specialization in recreation administration, leisure studies, business administration or a related field. Experience: Four years of responsible recreation experience supervising a variety of leisure time and recreational programs and one year of administrative and/or lead supervisory experience. Licenses; Certificates; Special Requirements: This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter training is required within one month of employment. Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal Liability. EXHIBIT B OF Dth, 19� � ®� 8Z � � e l�l �LIF0 Date Adopted: December 19,2017 Date Revised: Title: Senior Public Works Inspector FLSA: Non-Exempt General Purpose: Under direct supervision, coordinates the day-to-day scheduling of inspections, recording of inspection results and processing of inspections and related issues; performs complex roadway, storm drainage, parks and facilities inspections, which may include minor building, mechanical and electrical inspections to assure compliance with approved plans, specifications, regulations and ordinances of public and private construction projects (excluding building inspection); directs Public Works Inspectors and/or construction/inspections team in the field; provides general oversight of the permit issuance process;performs research and prepares department staff reports; provides plan check assistance on "over the counter" permits; is responsible for special projects assigned by the Senior Civil Engineer(Development) Distinguishing Characteristics: Under immediate supervision, this classification is distinguished from the class of Public Works Inspector by the performance of functional supervision and coordination of inspection personnel. Supervision Received and Exercised: Receives direction from the Senior Civil Engineer(Development). Provide lead supervision over assigned Public Works Inspectors and/or construction/inspections team. May exercise indirect supervision of technical inspection and clerical staff, as assigned. Essential Duties and Responsibilities: Directs the work of Public Works Inspectors and/or construction/inspections team in the field to include assigning tasks,providing advice and assistance as appropriate. Reviews improvement and development plans for conformance with City standards and compatibility with public works specifications. Reviews capital improvement project plans for conformance with City standards and compatibility with public works specifications. Performs field inspections on projects of a more complex nature. 1 EXHIBIT B Review, during design, and interpret plans and specifications on construction plans awarded to contractors. Confer with contractors regarding conformance to standards,plans, specifications and codes. Respond to inquires and complaints from contractors, engineers and other City staff and the public regarding inspection functions and construction activities. Inspects both public and private improvement projects for conformance with construction plans, specifications and good construction practices; enforces applicable construction safety practices. As required,perform limited field surveys,job layouts, and construction staking. Performs a variety of administrative tasks, including preparation of staff reports in support of the Department. Reviews and determines need for, and as appropriate,prepares change orders. As appropriate, issues stop work orders. Prepares list of project deficiencies, ensures same are corrected; certifies project as complete; recommends release of performance,payment, and/or maintenance bonds. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to this class. Minimum Qualifications: Knowledge of: Modern supervisory principles and practices and the ability to apply them, including Federal, State, County and City laws and ordinances regulating construction. Proper construction practices and trends associated with public works improvements. Principles, methods, public works and building construction materials and equipment specifically, roadway, storm drainage system, parks and facilities construction materials including associated terminology used on public works projects. Principles and practices of accepted construction safety standards and regulations. Basic survey practices. Materials,methods, and equipment used in the testing of construction materials. Modern office practices, procedures, methods and equipment. Customer service skills. 2 EXHIBIT B Ability To: Analyze construction methods to determine conformance with accepted standards and enforce corrective actions when necessary. Read, evaluate and interpret, and explain complex construction drawings, specifications, change orders, survey data and technical reports. Prepare and maintain accurate inspection records and correspondence. Interpret appropriate rules,regulations, contracts, laws and ordinances. Provide advice and assistance on construction inspection matters. Perform minor drafting work. Accurately use measuring and survey tools and equipment as required for making inspections and collecting data for reports and records. Make accurate mathematical calculations. Inspection of public works projects for compliance with standards and specifications. Conduct field inspection during inclement weather. Direct, organize, prioritize and provide lead supervision over the work of PW Inspectors and/or construction/inspections team. Work independently. Establish and maintain effective working relationships with those contacted in the course of work. Communicate effectively,both orally and in writing. Prepare clear and concise reports. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend, and twist to reach equipment around desk; drive a motor vehicle; move across rough terrain, bridge scaffolding and negotiate construction sites including,but not limited to: climbing, crawling and jumping,read fine print on blue prints; converse in person, over the telephone,two- way radio, and around the noise of heavy construction equipment, write and use keyboard to communicate; operate a calculator; intermittently lift and carry files, maps and construction materials weighing up to 40 pounds. 3 EXHIBIT B Read and interpret complex data, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public. Education,Experience,and Training: Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be: Education: Completion of High School or equivalent as necessary to provide the required reading,writing, and mathematical skills. Experience: Four years experience in general construction work plus a minimum of three years experience in public works inspection for a municipal or county jurisdiction. Lead Supervisory experience is highly desirable. Training: Any recent training such as, academic courses and certification programs, which are relevant to this job classification. Licenses; Certificates; Special Requirements: Possession of a valid California Class C Drivers' License and Certificate of Automobile Insurance for Personal Liability. Possession of California State Contractors license, Public Infrastructure Inspector certification and/or Construction General Permit Qualified SWPPP (Storm Water Pollution Prevention Plan) Practitioner&Developer(QSP/D)are desirable,but not required. 4 EXHIBIT C St■ Date Adopted: February 13, 1998 , Date Revised: December 19,2017 Title: Lifeguard/Swim Instructor II FLSA: Non-Exempt, Part-Time General Purpose: To provide instruction in all levels of American Red Cross swimming certification and other aquatics programs. Supervision Received and Exercised: Receive general supervision from the Recreation Coordinator, Pool Manager or Assistant Pool Manager. - Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Develop and implement lesson plans for swimming classes. Provide instruction for a variety of swimming classes for all ages and ability levels. - Enforce swimming pool rules and regulations, including ensuring orderly conduct by pool patrons, as needed. Assist swimmers who are in distress and administer a variety of first aid and/or life saving techniques, as appropriate. Assist in maintaining pool areas in a safe and clean.condition. Maintain accurate records related to swimming classes. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform other duties as assigned. EXHIBIT C Minimum Qualifications: Knowledge of: Basic instruction/training techniques. Use and care of lifesaving techniques and equipment used at public swimming pools. Ability to: Develop and implement lesson plans for swimming instruction and certification activities. Instruct and train patrons in a variety of swimming skills and techniques. Learn and enforce City swimming pool rules,regulations, and policies. Perform lifesaving strokes according to American Red Cross standards, perform lifesaving and emergency first aid techniques and practices; engage in physical activity. Communicate concisely orally and in writing. Communicate in an effective manner. Exercise courtesy and tact in dealing with swimming students and pool patrons. Deal with difficult or stressful situations in a calm and professional manner. Establish and maintain cooperative working relationships with those contacted in the course of work. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers,reports and instructions, observe, identify,and report operational problems. On an intermittent basis, stand,walk, and bend while monitoring various swimming activities; squat, climb, kneel and twist intermittently when setting up various programs; perform and demonstrate various swimming techniques; perform simple grasping and fine manipulation; and lift or carry weight of 100 pounds or less. Training and Experience: • EXHIBIT C Any combination equivalent to education and experience likely to provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be: Education: There is no educational requirement for this class; equivalent to completion of two years of high school is desirable. Experience: Demonstrated experience in skilled aquatic activities is desirable. Licenses; Certificates; Special Requirements: At time of hire,must be 16 years of age or older. Any offer of employment to an adult who will have direct contact with minors is conditional upon submission of a completed fingerprint screening and a satisfactory background check. This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter training is required within one month of employment. Current certification in American Red Cross CPR for the Professional Rescuer with AED; Lifeguard Training with Administering Emergency Oxygen; and Emergency Response (Title 22); Water Safety Instructor(WSI) is desirable,but not required. EXHIBIT D ((..k or Do- ift IA 19 ■114 82 �LIFOR� Date Adopted: February 13, 1996 Date Revised: December 19,2017 Title: Assistant Pool Manager FLSA: Non-Exempt, Part-Time General Purpose: To assist in planning, organizing, and supervising aquatics programs related to the management and operation of a public swimming pool; act as the Pool Manager in his/her absence. Supervision Received and Exercised: Receive general supervision from the Recreation Coordinator or Pool Manager. May exercise technical and functional supervision over part-time staff; as appropriate. Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Assist in supervising and training swimming pool part-time staff, including input to schedules and staff evaluation; act as the Pool Manager in his/her absence. Assist in overseeing swim lesson program; serve as swim instructor as needed. Enforce pool safety rules and regulations;maintain orderly patron conduct. Oversee weekend lifeguard team;.serve as lifeguard as needed. Maintain up-to-date records and prepare related reports as required. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform other duties as assigned. EXHIBIT D Minimum Qualifications: Knowledge of: City swimming pool rules,regulations, and policies. Basic techniques of motivation and leadership. Use and care of lifesaving techniques and equipment used at public swimming pools. English usage, spelling,punctuation, and grammar. Ability to:, Assist in the management and operation of a public swimming pool. Oversee part-time staff activities, as assigned. Perform all swimming strokes according to American Red Cross standards, engage in physical activity. Perform and demonstrate lifesaving and emergency first aid techniques and practices. Deal with difficult or stressful situations in a calm and professional manner. Prepare reports related to pool management and operations, as assigned. Communicate clearly and concisely,both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Use of computer applications is desirable. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On an intermittent basis stand, walk, and bend while monitoring aquatics programs; squat, climb, kneel and twist intermittently when setting up various programs; perform various swimming techniques when instructing staff and/or patrons;perform simple grasping and fine manipulation; and lift or carry weight of 100 pounds or less. • EXHIBIT D Training and Experience: Any combination equivalent to education and experience likely to provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to completion of twelfth grade. Experience: Two years experience as lifeguard and swim instructor. Licenses; Certificates; Special Requirements: At time of hire,must be 18 years of age or older. Any offer of employment to an adult who will have direct contact with minors is conditional upon submission of a completed fingerprint screening and a satisfactory background check. Current certification in American Red Cross CPR for the Professional Rescuer with AED; Lifeguard Training with Administering Emergency Oxygen; and Emergency Response(Title 22); Lifeguard Management and Water Safety Instructor(WSI)are desirable,but not required. This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter training is required within one month of employment. Possession of a valid California Class C drivers' license and Certificate of Automotive Insurance for Personal Liability. EXHIBIT E G, Or DZ�� �/ /ft i��\X11 19 C�=w =i�7 82 Date Adopted: February 13, 1996 Date Revised: December 19,2017 Title: Pool Manager FLSA: Non-Exempt, Part-Time General Purpose: To plan, organize, and supervise aquatics programs related to the management and operation of a public swimming pool. Supervision Received and Exercised: Receive direction from a Recreation Coordinator. Exercise technical and functional supervision over part-time staff, as appropriate. Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plan, organize, and supervise swimming activities at a public swimming pool. Schedule, supervise and evaluate part-time staff;plan and conduct in-service training. Schedule and maintain staff rotation and breaks; determine appropriate duties for lifeguards during periods when not assigned to guard chair. Assist with staff recruitment and hiring. Teach certification classes, and/or serve as swim instructor or lifeguard,as needed. Maintain up-to-date records,prepare required reports in a timely manner. Assist in the supervision of pool and building maintenance; notify Recreation Coordinator when supplies are needed or equipment needs repair. EXHIBIT E Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform other duties as assigned. Minimum Qualifications: Knowledge of: City Swimming pool rules,regulations, and policies. Basic supervisory practices and techniques. Use and care of lifesaving techniques and equipment used at public swimming pools. Basic pool chemistry and maintenance. Basic mathematics. English spelling,punctuation, and grammar. Ability to: Plan, organize, and supervise programs related to the management and operation of a public swimming pool. Supervise,train, and evaluate part-time staff Perform all swimming strokes according to American Red Cross standards, engage in physical activity. Perform and demonstrate lifesaving and emergency first aid techniques and practices. Deal with difficult or stressful situations in a calm and professional manner. Prepare, oversee, and/or review reports related to pool management and operations. Communicate clearly and concisely,both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Use of computer applications is desirable. Physical Standards: EXHIBIT E The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On an intermittent basis, sit at desk for long periods of time; stand,walk, and bend while monitoring aquatics programs; squat, climb, kneel and twist intermittently when setting up various programs; perform various swimming techniques when instructing staff and/or patrons; perform simple grasping and fine manipulation; and lift for carry weight of 100 pounds or less. Training and Experience: Any combination equivalent to education and experience likely to provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to the completion of the twelfth grade. Some college coursework in recreation administration, sports management or related field is desirable. Experience: Two years experience in management of pool operations. Licenses; Certificates; Special Requirements: At time of hire,must be 18 years of age or older. Any offer of employment to an adult who will have direct contact with minors is conditional upon submission of a completed fingerprint screening and a satisfactory background check. This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter training is required within one month of employment. Current certification in American Red Cross CPR for the Professional Rescuer with AED; Lifeguard Training with Administering Emergency Oxygen; and Emergency Response (Title 22). Lifeguard Management and Water Safety Instructor(WSI) are desirable,but not required. Possession of a valid California Class C drivers' license and Certificate of Automotive Insurance for Personal Liability.