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HomeMy WebLinkAboutReso 161-17 Memorandum of Understanding with The American Red Cross RESOLUTION NO. 161 — 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE AMERICAN RED CROSS WHEREAS, the City of Dublin actively participates in disaster preparedness events; and WHEREAS, the City is desirous to partner with American Red Cross for broad framework in assisting individuals, families and communities who have been or could be impacted by a disaster or an emergency; and WHEREAS, the purpose of this Memorandum of Understanding ("MOU") is to define a working relationship between The American Red Cross and the City in preparing for, responding to, and recovering from emergencies and disasters; and WHEREAS, cooperation between the City and The American Red Cross in respective disaster cycle activities will maximize services to the community and avoid duplication of efforts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Memorandum of Understanding with The American Red Cross for the period of December 19, 2017 through December 19, 2022, attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute the Memorandum of Understanding and take any appropriate action necessary to carry out the intent of this Resolution. PASSED, APPROVED AND ADOPTED this 19th day of December, 2017, by the following vote: AYES: Councilmembers Biddle, Goel, Gupta and Hernandez NOES: ABSENT: Mayor Haubert ABSTAIN: 1)$ (///liZ/6 Mayor Pro Tem_pore ATTEST: City Clerk Reso No. 161-17, Adopted 12/19/2017, Item No. 4.10 Page 1 of 1 EXHIBIT A Memorandum of Understanding Between The American Red Cross and City of Dublin MOU Between The American Red Cross and City of Dublin. I. Purpose The purpose of this Memorandum of Understanding ("MOU") is to define a working relationship between The American Red Cross (hereinafter "Red Cross") and the City of Dublin, its lead Emergency Management agency (hereinafter Dublin, and other departments, agencies, and offices in preparing for, responding to, and recovering from emergencies and disasters. This MOU provides the broad framework for cooperation and support between the Red Cross and Dublin in assisting individuals, families and communities who have been or could be impacted by a disaster or an emergency. It also provides the descriptions of readiness and response activities, such as planning, training, exercising and resourcing, and the clarification of roles and responsibilities of the Red Cross and Dublin to the community and other agencies. II. Parties A. Dublin As a government agency, all employees are mandated as official Disaster Service Workers by California Government Code 3100: Which declared that the protection of the health and safety and preservation of the lives and property of the people of the state from the effects of natural, manmade, or war-caused emergencies which result in conditions of disaster or in extreme peril to life, property, and resources is of paramount state importance requiring the responsible efforts of public and private agencies and individual citizens. In furtherance of the exercise of the police power of the state in protection of its citizens and resources, all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law. B. American Red Cross 1. Services to help people prepare for, respond to, and recover from disasters Founded in 1881, the Red Cross is the nation's premier nonprofit disaster management organization. As part of a worldwide movement that offers neutral and impartial humanitarian care, the Red Cross is a nongovernmental organization that mobilizes communities to aid people affected by or at risk of disasters with the aim of preventing and alleviating suffering. The Red Cross provides disaster cycle services without regard to race, color, national origin, religion, 2 MOU Between The American Red Cross and City of Dublin. gender, age, disability, sexual orientation, citizenship or veteran status. It follows the Fundamental Principles of the International Red Cross and Red Crescent Movement. The Red Cross is closely integrated into community preparedness, response, and recovery efforts, including those of federal, tribal, state and local government -and other nongovernmental organizations. Our goal is to work with multi-sector partners to help individuals, families, and communities prepare for, respond to, and recover from natural and manmade disasters of all sizes. - The Red Cross provides disaster cycle services pursuant to its Bylaws and other internal policies and procedures as well as its Congressional Charter (USC 36 §300101-300111). In the Charter, Congress authorized the Red-Cross "to carry out a system of national and international relief in time of peace, and apply that system in mitigating the suffering caused by pestilence, famine, fire, floods, and other great national calamities, and to devise and carry out measures for preventing those calamities." a. Preparedness The Red Cross vision for preparedness is that we, together with community leaders, partners and other stakeholders have built community capacity and capability to survive, to minimize suffering and to recover quickly after a disaster or emergency; and that together we have made preparedness a cultural norm all across the nation. The components for achieving this vision include: •Assessing community hazards,priority risks, needs and asset; •Engaging the community in preparedness (e.g. Home Fire Campaign); •Enabling individuals and families and organizations to take preparedness actions; •Leveraging our national network of volunteers and our ability to engage partners in direct preparedness actions within communities nationwide; • Working with social service organizations and schools to help them, their clients and students survive and recover quickly from a disaster; • Reinforcing preparedness for people and organizations who have taken preparedness actions. b. Response The Red Cross vision for response is to alleviate human suffering in the face of emergencies by mobilizing and organizing community resources to meet the immediate life-sustaining needs of individuals, families and communities affected by disaster; to lay the groundwork for long-term recovery; and to build resilience for future events. The range of services necessary to achieve this vision will vary based on the needs of those affected and the scale of the disaster. Additionally, there is often overlap between the provision of response and recovery services. The blending of the two processes is necessary for seamless 3 MOU Between The American Red Cross and City of Dublin. service to individuals, families and communities. Response services most commonly include: •Home Fire Response Services •Sheltering •Feeding •Health Services •Mental Health Services •Spiritual Care Services •Reunification •Distribution of Relief Supplies •Information &Referrals c. Recovery The Red Cross vision for recovery is to provide a standard and scalable set of services that align with available resources to bridge the gaps between client resources and serious human needs and that result in a similar set of assistance for similarly situated clients. Recovery services most commonly include: • Community Recovery Strategy Development • Casework/Recovery Planning •Direct Client Assistance • Community Preparedness &Resiliency Building *For large and/or complex recovery operations, where significant donor resources are available, expanded services or assistance may be provided. 2. Services related to the National Response Framework The Red Cross is a co-lead for the mass care component of Emergency Support Function (ESF) #6 of the National Response Framework (NRF). In this role, the Red Cross engages in a variety of activities to support states in their planning, coordinating and executing of mass care programs and strategies. The Red Cross also takes a leadership role in working with other non- governmental organizations and private companies that provide services during a disaster. Additionally, the Red Cross is a support agency to other ESFs — including ESF-8 and ESF-15 — in the NRF. 3. Services related to the National Recovery Framework The Red Cross is among the supporting organizations for three Recovery Support Functions: Community Planning and Capacity Building; Health and Social Services; and, Housing. In these 4 MOU Between The American Red Cross and City of Dublin. roles, the Red Cross engages at the headquarters level, as well as at the Federal Emergency Management Agency (FEMA) regional level, to provide insight and assistance in planning by drawing on Red Cross experience and representing the perspective of non-governmental organizations and private entities that provide recovery services. 4. Organization The Red Cross is chartered by the United States Congress to provide humanitarian services. Its national headquarters, located in Washington, D.C., is responsible for implementing policies and procedures that govern Red Cross activities and provides administrative and technical oversight - and guidance to its 62 regions in seven divisions. Each region has certain authority and responsibility for carrying out Red Cross disaster preparedness, response and recovery activities, delivering local Red Cross services, and meeting corporate obligations within the territorial jurisdiction assigned to it. Each region is familiar with the hazards of the locality and surveys local resources for personnel, equipment, supplies, transportation, emergency communications, and facilities available for disaster relief. Regions also formulate cooperative plans and procedures with local government agencies and private organizations for relief activities should a disaster occur. Through its nationwide network, the Red Cross coordinates its total resources for use in large disasters. In order to provide these services, the Red Cross will work with federal, tribal, state and/or local government for assistance and collaboration. III. Cooperative Actions The Red Cross recognizes the authority assigned to City Mayor and other local officials of Dublin and will share operating plans, priorities and objectives with the delegated emergency management staff of the local jurisdiction. Dublin recognizes the national level roles and responsibilities designated to the Red Cross in the July 28, 2015 Memorandum of Agreement between FEMA and Red Cross (Exhibit A). Dublin recognizes the Red Cross as having mass care responsibility in domestic disasters and when activated, authorizes and will support and coordinate with the Red Cross in the execution of these duties. The Red Cross and Dublin will coordinate their respective disaster cycle activities to maximize services to the community and avoid duplication of efforts in the following ways: 1. Explore ways to align business and operational processes and programs across the disaster cycle in an effort to make a more seamless disaster preparedness, response, and 5 MOU Between The American Red Cross and City of Dublin. recovery experience for residents of Dublin. 2. Coordinate mutual activation of no-notice events through the established 24 hour notification point of contact and develop joint Standard Operating Procedures for ongoing communications, including use of electronic technology, radio communications, and other emergency coordination protocols. 3. Maintain close coordination, liaison activities, and support at all levels with conferences, meetings, and other means of communication. Include a representative of the other party in appropriate committees, planning groups and task forces formed to mitigate, prepare for,respond to, and recover from disasters and other emergencies. 4. During a disaster or emergency situation, the Red Cross will, at the request of Dublin, provide liaison personnel to Dublin Emergency Operations Center. Dublin will provide facility access and identification, work space, and, whenever possible, other required support, such as a computer, e-mail access and a designated phone line for the Red Cross liaison personnel assigned to the Emergency Operations Center. 5. Dublin will support the Red Cross in the use of the National Shelter System (NSS) and the Red Cross will coordinate shelter information sharing and reporting with Dublin. 6. Dublin will facilitate the Red Cross use of facilities for shelters and service delivery sites wherever possible. The terms and conditions of such use will be set forth in a separate agreement. 7. During disasters and emergencies, keep each other informed of the human needs created by the events and the services they are providing. Share current data regarding disasters, to include risk and hazard analysis, statistical information, social media verifications, historical information, emerging needs and trends, damage assessments, declarations, and service delivery plans. 8. Work together to develop plans, revise planning annexes, and identify resources to facilitate delivery of services to people with disabilities or other access and functional needs during a disaster. 9. Actively participate in reviewing and carrying out responsibilities outlined in the local emergency operations plans. 10. Both parties will ensure, to the fullest extent possible, that disaster operations within Dublin will be as accessible as possible to people with disabilities or other access and functional needs, based on the American with Disabilities Act and related federal, state 6 MOU Between The American Red Cross and City of Dublin. and local laws. 11. Prior to and during the time of disaster, keep the public informed of cooperative efforts through the public information offices of the Red Cross and Dublin and explore opportunities for collaboration to provide community, family, and citizen disaster preparedness within Dublin. 12. Dublin recognizes that the Red Cross is dependent upon voluntary public financial donations. In accordance with applicable laws and regulations, Dublin will support the Red Cross in locating and acquiring necessary resources in an emergency including a response to formal resource requests. Both parties will work together, as appropriate, to identify local sourcing solutions that expand disaster capabilities and enhance community resilience. 13. Both parties agree not to use or display any trademarks of the other without first receiving the express written permission to do so; however, the use of the trademarks of the other party is permitted for internal meeting notes and plans that are not publicly distributed and used during the normal course of business related to the purpose of the MOU. If either party desires to use the intellectual property of the other, the "requesting party" should submit the proposed promotional/marketing materials, press releases, website displays or otherwise proposed use of the trademarks to the "owning party" for review in advance of dissemination or publication. 14. The Red Cross will support Dublin in integrating the efforts of the non-governmental organizations (NGOs) and Voluntary Organizations Active in Disaster (VOAD) that provide mass care services (e.g., Mass Care Feeding Task Forces) during disaster response operations. 15. Make training, educational and other developmental opportunities available to the other party's personnel and explore joint training and exercises. Encourage all staff and volunteers to engage in training (e.g., ICS 300 and 400), exercises, and disaster response activities, as appropriate. 16. Widely distribute this MOU within the Red Cross and Dublin departments and administrative offices and urge full cooperation. IV. Periodic Review MOU Between The American Red Cross and City of Dublin. The parties will, on an annual basis, on or around the anniversary date of this MOU, jointly evaluate their progress in implementing this MOU and revise and develop new plans, attachments or goals as appropriate. Both parties should notify the other if primary points of contact change. V. Term and Termination. - This MOU is effective as of December 19, 2017. It expires on December 19, 2022. Six months prior to expiration, the parties will meet to review the progress and success of the cooperative effort. In connection with such review, the parties may decide to extend this MOU for an additional period not exceeding five years, and if so shall confirm this in a signed writing. This MOU may be terminated by written notification from either party to the other at any time and for any or no reason. VI. Miscellaneous This MOU does not create a partnership, a joint power agreement, or a joint venture and does not create any financial commitments from one party to the other. Neither party has the authority to bind the other to any obligation. It is not intended that this MOU be enforceable as a matter of law in any court or dispute resolution forum. The sole remedy for non-performance under this MOU shall be termination,with no damages or penalty. City of Dublin The American Red Cross By: By: (Signature) (Signature) Name: Christopher L. Foss Name: Title: City Manager Title: Date December 19, 2017 Date: Contact information: Contact information Telephone: 925-833-6650 Telephone: E-mail: Chris.Foss(c,Dublin.ca.gov E-mail: 8 -