HomeMy WebLinkAboutFebruary 20, 2018 Agenda PacketFebruary 20, 2018 Dublin City Council Agenda Page 1 of 3
REGULAR MEETING
Tuesday, February 20, 2018
Council Chamber, 100 Civic Plaza
DUBLIN CITY COUNCIL
A G E N D A
Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on
the annual subscription list, please call 833-6650.
A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council
members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is
available in the City Clerk’s Office and also at the Dublin Library.
CLOSED SESSION 6:30
I CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of
Section 54956.9: 2 cases
II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Employee Re-Introduction: Alicia Rasmussen
The City Council will be re-introduced to newly promoted City Staff member Alicia
Rasmussen, Recreation Technician.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff member.
3.2. Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and
clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a
future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1. February 3, 2018 Special Meeting Minutes and February 6, 2018 Special and Regular
City Council Meeting Minutes
The City Council will consider approval of the minutes of the February 3, 2018 Special City
Council meeting; and the February 6, 2018 Special and Regular City Council meetings.
STAFF RECOMMENDATION:
Approve the minutes of the February 3, 2018 Special City Council meeting; and the
February 6, 2018 Special and Regular City Council meetings.
February 20, 2018 Dublin City Council Agenda Page 2 of 3
4.2. Approval of a New Capital Improvement Program Project - Iron Horse Trail Bridge at
Dublin Boulevard, a Project Funding Agreement with Alameda County Transportation
Commission, and a Consulting Services Agreement with Mark Thomas & Company,
Inc.
The City Council will consider approving a new Capital Improvement Program (CIP)
project, the Iron Horse Trail Bridge at Dublin Boulevard (“Project”). The City Council will
also consider approving an agreement with Mark Thomas & Company, Inc. for the design of
the Project and an agreement with the Alameda County Transportation Commission for
Project funding.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a New Capital Improvement Program Project – Iron Horse
Trail Bridge at Dublin Boulevard and Approving a Consulting Services Agreement with
Mark Thomas & Company, Inc.; adopt the Resolution Approving a Project Funding
Agreement with Alameda County Transportation Commission; and, approve the budget
change.
4.3. City Treasurer's Informational Report of Investments for the Quarter Ending
December 31, 2017
The City Council will receive an informational report of the City’s investments through the
quarter ending December 31, 2017 including a monthly transaction ledger. The City’s
investment portfolio for this period totaled $241,220,605 (book value) with an average
market yield of 1.77%. As required by the Policy, the City Treasurer (Administrative
Services Director) affirms that the City is able to meet its expenditure requirements for the
next six months.
STAFF RECOMMENDATION:
Receive the report.
4.4. Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from January 1, 2018 - January 31,
2018 totaling $15,007,017.21.
STAFF RECOMMENDATION:
Receive the report.
4.5. Fiscal Year 2017-18 2nd Quarter Financial Review
The City Council will receive a financi al report through the second quarter for Fiscal Year
2017-18 and consider amendments to the Fiscal Year 2017-18 Budget via a budget change.
The City Council will also receive an update to the City's 10-Year Forecast.
STAFF RECOMMENDATION:
Receive the report and approve the budget change.
4.6. Consulting Services Agreement with Management Partners
The City Council will consider approval of a consulting services agreement with
Management Partners for continued services as they relate to various Staff and City Council
routine services and special project work.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Consulting Services Agreement Between the City of
Dublin and Management Partners.
5. WRITTEN COMMUNICATION – NONE.
6. PUBLIC HEARING – NONE.
February 20, 2018 Dublin City Council Agenda Page 3 of 3
7. UNFINISHED BUSINESS
7.1. Ashton at Dublin Station (Transit Center Site A-3) Planned Development Zoning
Stage 2 Development Plan, Site Development Review Permit, and Tentative Map 8437
(PLPA 2017-00036)
The City Council will consider a request by the Applicant, Ashton at Dublin Station, to
construct a residential project comprised of 220 apartment units, and related amenities
including a fitness center, pool, roof top lounge, and 331 structured parking spaces on a 2.36 -
acre site located within the Dublin Transit Center. The proposed mix of residential units
includes 22 studio units, 98 one-bedroom units, 96 two-bedroom units and 4 three-bedroom
units. The site has a land use designation of High Density Residential (25.1 or greater units
per acre). The application includes a Planned Development Zoning Stage 2 Development
Plan, Site Development Review Permit, and Tentative Map for condominium purposes.
STAFF RECOMMENDATION:
Waive the reading and INTRODUCE an Ordinance Approving a Planned Development
Zoning Stage 2 Development Plan for the Transit Center Site A-3, and adopt the Resolution
Approving a Site Development Review Permit and Tentative Map 8437 for the Transit
Center Site A-3 Project.
7.2. Report from Fiscal Sustainability Task Force
The City Council will receive a report from the Fiscal Sustainability Task Force.
STAFF RECOMMENDATION:
Receive the report.
8. NEW BUSINESS – NONE.
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 -
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure env ironment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diver se community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
Page 1 of 1
STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Employee Re-Introduction: Alicia Rasmussen
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will be re-introduced to newly promoted City Staff member Alicia
Rasmussen, Recreation Technician.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff member.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will be re-introduced to newly promoted City Staff member Alicia
Rasmussen, Recreation Technician.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
3.1
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STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
February 3, 2018 Special Meeting Minutes and February 6, 2018 Special
and Regular City Council Meeting Minutes
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the February 3, 2018 Special
City Council meeting; and the February 6, 2018 Special and Regular City Council
meetings.
STAFF RECOMMENDATION:
Approve the minutes of the February 3, 2018 Special City Council meeting; and the
February 6, 2018 Special and Regular City Council meetings.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The City Council will consider approval of the February 3, 2018 Special City Council
meeting; and the February 6, 2018 Special and Regular City Council meetings.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Draft Minutes of the February 3, 2018 Special City Council Meeting
2. Draft Minutes of the February 6, 2018 Special CIty Council Meeting
3. Draft Minutes of the February 6, 2018 Regular CIty Council Meeting
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DUBLIN CITY COUNCIL MINUTES 1
SPECIAL MEETING
February 3, 2018
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
SPECIAL MEETING – February 3, 2018
A special meeting of the Dublin City Council was held on Saturday, February 3, 2018, in the
Regional Meeting Room at the Dublin Civic Center. The meeting was called to order at
9:01 a.m., by Mayor Haubert.
ROLL CALL & PLEDGE OF ALLEGIANCE
PRESENT: Councilmembers Biddle, Gupta, Hernandez, Goel, and Mayor Haubert
ABSENT:
The pledge of allegiance to the flag was recited by the City Council, Staff and those pre sent.
Retreat, Facilitated By Patrick O’Keefe of Management Partners
The City Council participated in the retreat and discussed the City’s vision, mission and values,
long-term financial planning, and strategic planning.
ADJOURNMENT
There being no further business to come before the City Council, the meeting was adjourned at
1:11 p.m.
Minutes prepared by Caroline P. Soto, City Clerk.
_________________________________
Mayor
ATTEST: ___________________________
City Clerk
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MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
SPECIAL MEETING – FEBRUARY 6, 2018
DUBLIN CITY COUNCIL MINUTES 1
SPECIAL MEETING
FEBRUARY 6, 2018
1. Call to Order and Pledge of Allegiance – The meeting was called to order at 6:00
p.m. The pledge of allegiance was recited by the City Council, Staff, and those present
at the meeting.
Attendee Name Title Status
David Haubert Mayor Present
Don Biddle Vice Mayor Present
Arun Goel Councilmember Present
Abe Gupta Councilmember Present
Melissa Hernandez Councilmember Present
2. Public Comment
No public comments were made.
3. Study Session
3.1. Ashton at Dublin Station (Transit Center Site A-3) Planned Development
Rezone with a related Stage 2 Development Plan, Site Development Review
Permit, and Tentative Map 8437
David Israel, Principal for BAR Architects, made a presentation regarding the
project and responded to questions posed by the City Council.
R. Jing Firmeza, Dublin resident, provided public comment.
The City Council received the presentation.
4. Adjournment
The meeting was adjourned by Mayor David Haubert at 7:07 p.m.
Mayor
ATTEST:
___________________________
City Clerk
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MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – FEBRUARY 6, 2018
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
FEBRUARY 6, 2018
Closed Session
1. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of
Section 54956.9: 2 cases
1. Call to Order and Pledge of Allegiance – The meeting was called to order at 7:14
p.m. The pledge of allegiance was led by members of the Dublin United Soccer League
and recited by the City Council, Staff, and those present at the meeting.
Attendee Name Title Status
David Haubert Mayor Present
Don Biddle Vice Mayor Present
Arun Goel Councilmember Present
Abe Gupta Councilmember Present
Melissa Hernandez Councilmember Present
2. Report on Closed Session – By consensus, the City Council agreed to convene to
Closed Session after the end of the regular business.
3. Oral Communications
3.1. Recognition of Fallon Middle School Cricket for Cubs Team
Ramesh Immadi provided public comment.
Anika Kolan provided public comment.
Saketh Ayinaparthi provided public comment.
Mrityunjaya Routray provided public comment.
Pradeep Rovtra, Dublin resident, provided public comment.
Ram provided public comment.
Rashidi provided public comment.
The City Council recognized the Fallon Middle School Cricket for Cubs Team.
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DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
FEBRUARY 6, 2018
3.2. Recognition of Dublin United Soccer League's 50th Anniversary
The City Council presented a certificate to the Dublin United Soccer League
recognizing its 50th Anniversary.
3.3. Recognition of the 2017 Decorate Dublin Holiday Contest Winners
The City Council presented plaques to the 2017 Decorate Dublin Holiday Contest
winners.
3.4. Acceptance of Donations from the Altamont Cruisers Car Club, Valley
Spokesman Touring Club and the Bilich Family
The City Council formally accepted the donations and presented Certificates of
Recognition to the donors.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Abe Gupta, Councilmember
SECOND: Arun Goel, Councilmember
AYES: Haubert, Biddle, Goel, Gupta, Hernandez
3.5. Introduction of New Board of Trustee for the Alameda County Mosquito
Abatement District
The City Council welcomed Alan Brown as the new City appointee to the
Alameda County Mosquito Abatement District.
3.6. Community Spotlight: Certificate of Recognition for Hope Hospice
The City Council presented a Certificate of Recognition to Hope Hospice.
3.7. Employee Introduction: Steve Windsor
The City Council welcomed new City of Dublin staff member, Steve Windsor.
3.8. Public Comment
No public comments were made.
4. Consent Calendar
4.1. Approved the minutes of the January 9, 2018 Regular City Council meeting.
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DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
FEBRUARY 6, 2018
4.2. Adopted
RESOLUTION NO. 08 – 18
DECLARING WEEDS AND COMBUSTIBLE REFUSE A PUBLIC NUISANCE
AND ORDERING THE ABATEMENT THEREOF
4.3. Adopted
RESOLUTION NO. 09 – 18
APPROVING ON-CALL CONSULTING SERVICES AGREEMENTS WITH WRNS
STUDIO, LPA, INC., GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC.,
AND DAHLIN GROUP FOR ARCHITECTURAL SERVICES
4.4. Adopted
RESOLUTION NO. 10 – 18
AMENDING THE MASTER FEE SCHEDULE TO INCLUDE FEES FOR
RENTAL OF THE EMERALD GLEN AMPHITHEATER
4.5. Adopted
RESOLUTION NO. 11 – 18
APPROVING AN AGREEMENT WITH SPECIAL EVENTS
FOR RENTAL OF EVENT EQUIPMENT
4.6. Adopted
RESOLUTION NO. 12 – 18
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT
TO MCNABB CONSTRUCTION, INC. FOR THE EMERALD GLEN PARK
CONCESSION BUILDING PROJECT (CIP NO. PK0105)
4.7. Adopted
RESOLUTION NO. 13 – 18
DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR
CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1;
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(STAGECOACH ROAD AREA); LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK); LANDSCAPING
AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA
AREA); AND STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1
(DUBLIN RANCH AREA AND TRACTS 7067, 7856, 8024, 8073, 8074)
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Don Biddle, Vice Mayor
SECOND: Abe Gupta, Councilmember
AYES: Haubert, Biddle, Goel, Gupta, Hernandez
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DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
FEBRUARY 6, 2018
5. Written Communication – None.
6. Public Hearing – None.
7. Unfinished Business
7.1. Award of Contract to Sausal Corporation, Approval of an Agreement with
Swinerton Builders, Approval of Plans and Specification, and Waive Minor
Bid Irregularity for the Public Safety Complex – Police Services Building
(Project No. GI0116)
The City Council approved the budget change and adopted:
RESOLUTION NO. 14 – 18
APPROVING THE PLANS AND SPECIFICATIONS, WAIVING MINOR BID
IRREGULARITY, AWARDING A CONTRACT TO SAUSAL CORPORATION, AND
APPROVING AN AGREEMENT WITH SWINERTON BUILDERS, DBA SWINERTON
MANAGEMENT & CONSULTING FOR THE PUBLIC SAFETY COMPLEX – POLICE
SERVICES BUILDING, CIP NO. GI0116.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Don Biddle, Vice Mayor
SECOND: Melissa Hernandez, Councilmember
AYES: Haubert, Biddle, Goel, Gupta, Hernandez
8. New Business
8.1. Consideration of Use of Rosenberg’s Rules of Order
By consensus, the City Council agreed to move this item to its next Strategic
Planning meeting.
9. Other Business – Brief information only reports from City Council and/or Staff,
including committee reports and reports by City Council related to meetings attended at
City expense (AB1234).
8:14 p.m.
The City Council convened to Closed Session.
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DUBLIN CITY COUNCIL MINUTES 5
REGULAR MEETING
FEBRUARY 6, 2018
9:06 p.m.
Report on Closed Session:
The Mayor stated there was no reportable action out of Closed Session.
10. Adjournment
The meeting was adjourned by Mayor David Haubert at 9:06 p.m.
Mayor
ATTEST:
___________________________
City Clerk
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STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Approval of a New Capital Improvement Program Project - Iron Horse Trail
Bridge at Dublin Boulevard, a Project Funding Agreement with Alameda
County Transportation Commission, and a Consulting Services Agreement
with Mark Thomas & Company, Inc.
Prepared by: Obaid Khan, Transportation and Operations Manager
EXECUTIVE SUMMARY:
The City Council will consider approving a new Capital Improvement Program (CIP)
project, the Iron Horse Trail Bridge at Dublin Boulevard (“Project”). The City Council will
also consider approving an agreement with Mark Thomas & Company, Inc. for the
design of the Project and an agreement with the Alameda County Transportation
Commission for Project funding.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a New Capital Improvement Program Project – Iron
Horse Trail Bridge at Dublin Boulevard and Approving a Consulting Services Agreement
with Mark Thomas & Company, Inc.; adopt the Resolution Approving a Project Funding
Agreement with Alameda County Transportation Commission; and, approve the budget
change.
FINANCIAL IMPACT:
The total cost for the design phase of the Iron Horse Trail Bridge at Dublin Boulevard
(Project) is estimated to be $1,522,000, made up of $1,351,000 in consulting costs and
$171,000 in Staff costs. The Alameda County Transportation Commission (ACTC) has
approved $1,294,000 in Measure BB grant funding for the Project. The remaining
funding of $228,000, referred to as the local match, is proposed to be provided by the
Gas Tax fund. Approval of the new CIP and the associated Budget Change will not
impact the General Fund.
DESCRIPTION:
On November 7, 2017, the City Council approved the Iron Horse Trail Feasibility Study
4.2
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(Study) as well as the proposed design of a bridge crossing at Dublin Boulevard. This
Study recommended a steel truss arch-type bridge for this location. Staff has been
coordinating the bridge elements with the 30-acre community park that is slated to be
built as part of the Boulevard development at the northeast corner of the Dublin
Boulevard and Scarlett Drive intersection (see attachment 6 for the location map).
On April 27, 2017, the Alameda County Transportation Commission approved
$1,294,000 in the Measure BB grant for the final design phase of the Iron Horse Trail
Crossing at Dublin Boulevard (Project). On November 17, 2017, Staff issued a Request
for Proposal (RFP) for the selection of a consultant to complete the final design phase
work. In response to the RFP, the City received four proposals. Based on the RFP
selection criteria, two firms were selected for interviews, which were conducted on
December 19, 2017. The interview panel consisted of Project partner agencies and City
staff. Mark Thomas & Company, Inc. received the highest ranking and was
recommended as the prime consultant for the Project work.
The total not-to-exceed cost of the Mark Thomas & Company, Inc. agreement for design
of the Project is $1,351,000. This amount includes optional tasks related to bid support,
construction support, and environmental document preparation. The Agreement also
includes a 10 percent contingency, which is needed to address any unforeseen issues
that might be encountered during the Project design . If the City Council approves the
agreement, work on the final design phase of the Project will begin immediately with a
planned completion of this phase by Spring 2019.
The completion of the final design phase will make the Project ready for construction.
Funding for construction of the bridge has not yet been identified. However, the
Boulevard development has committed $1.0 million towards the construction phase of
the Project. Staff is pursuing the construction phase grant funding.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this report has been provided to the Alameda County Transportation
Commission (ACTC) and the ACTC Citizen Watchdog Committee.
ATTACHMENTS:
1. Resolution Approving a New Capital Improvement Project - Iron Horse Trail Bridge at
Dublin Boulevard and Approving a Consulting Services Agreement with Mark Thomas &
Company Inc.
2. Exhibit A to Resolution - Consulting Services Agreement with Mark Thomas &
Company and Inc.
3. Resolution Approving a Project Funding Agreement with the Alameda County
Transportation Commission
4. Exhibit A to Resolution - Project Funding Agreement
5. Budget Change
6. Location Map
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4.2
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RESOLUTION NO. ____ - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A NEW CAPITAL IMPROVEMENT PROGRAM PROJECT – IRON HORSE
TRAIL BRIDGE AT DUBLIN BOULEVARD AND APPROVING A CONSULTING SERVICES
AGREEMENT WITH MARK THOMAS & COMPANY, INC.
WHEREAS, On November 7, 2017, the City Council approved the Iron Horse Trail
Feasibility Study as well as the proposed design of a bridge crossing at Dublin Boulevard;
and
WHEREAS, the City has received Measure BB grant funding for the final design
phase of an Iron Horse Trail bridge crossing at Dublin Boulevard; and
WHEREAS, it is now prudent to proceed with the design of the Iron Horse Trail
Bridge at Dublin Boulevard because of the Measure BB grant funding; and
WHEREAS, the City completed a Request For Proposal (RFP) process to select an
consulting firm to complete the final design phase of the Iron Horse Trail Bridget at Dublin
Boulevard; and
WHEREAS, Mark Thomas & Company, Inc. has demonstrated the ability to perform
said final design work; and
WHEREAS, Mark Thomas & Company Inc. is available to perform said work as
specified in for a not to exceed amount of $1,351,000. This amount also includes
approximately 10% in contingency for any unforeseen work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby approve a new Capital Improvement Program Project – Iron Horse Trail Bridge
at Dublin Boulevard.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
approve a Consulting Services Agreement with Mark Thomas & Company, Inc. for design of
the Iron Horse Trail Bridge at Dublin Boulevard, as attached hereto as Exhibit A to this
Resolution, for the not to exceed amount of $1,351,000.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement with Mark Thomas & Company, Inc.
PASSED, APPROVED AND ADOPTED this 20th day of February 2018, by the
following vote:
4.2.a
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AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
4.2.a
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
MARK THOMAS & COMPANY, INC.
This Agreement is made and entered into between the City of Dublin ("City") and Mark Thomas & Company, Inc
(“Consultant”) as of February 20, 2018 (the “Effective Date”). In consideration of their mutual covenants, the parties
hereto agree as follows:
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall
provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the
manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement
and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall
end on December 31, 2019, the date of completion specified in Exhibit A, and Consultant shall
complete the work described in Exhibit A prior to that date, unless the term of the Agreement is
otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant
to complete the services required by this Agreement shall not affect the City’s right to terminate the
Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent practitioner of
the profession in which Consultant is engaged in the geographical area in which Consultant
practices its profession. Consultant shall prepare all work products required by this Agreement in a
professional manner and shall conform to the standards of quality normally observed by a person
practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services
pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term
of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately
upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided in
Section 1.1 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed One Million Three
Hundred Fifty-One Thousand Dollars, ($1,351,000), notwithstanding any contrary indications that may be contained
in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the
event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments
from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City
in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate
services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is
based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and
benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation
hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and
4.2.b
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its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions
beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this
Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. No
individual performing work under this Contract shall bill more than 2,000 hours in a fiscal year unless approved, in
writing, by the City Manager or his/her designee. Invoices shall contain the following information:
Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
The beginning and ending dates of the billing period;
A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under this
Contract
o Hours must be logged in increments of tenths of an hour or quarter hours
o If this Contract covers multiple projects, all hours must also be logged by project
assignment
o A brief description of the work, and each reimbursable expense
A Task Summary containing the original contract amount, the amount of prior billings, the
total due this period, the balance available under the Agreement, and the percentage of
completion;
The total number of hours of work performed under the Agreement by Consultant and
each employee, agent, and subcontractor of Consultant performing services hereunder,
as well as a separate notice when the total number of hours of work by Consultant and
any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800
hours, which shall include an estimate of the time necessary to complete the work
described in Exhibit A;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services
satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days
from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this
Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by
Consultant in rendering services pursuant to this Agreement. City shall make no payment for any
extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of
compensation provided above either for a task or for the entire Agreement, unless the Agreement
is modified prior to the submission of such an invoice by a properly executed change order or
amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the
amounts shown on the fee schedule set forth on the compensation schedule attached as Exhibit B.
2.5 Reimbursable Expenses. Reimbursable expenses shall not exceed ($27,300). Expenses shall
be approved, in writing, by the Transportation and Operations Manager. Reimbursable expenses
are included in the total amount of compensation provided under this Agreement that shall not be
exceeded.
4.2.b
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2.6 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.7 Payment upon Termination. In the event that the City or Consultant terminates this Agreement
pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and
reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of
termination. Consultant shall maintain adequate logs and timesheets in order to verify costs
incurred to that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to perform any services or
incur any costs whatsoever under the terms of this Agreement until receipt of authorization from
the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and
expense, provide all facilities and equipment that may be necessary to perform the services required by this
Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only
under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably
necessary for Consultant’s use while consulting with City employees and reviewing records and the information in
possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of
City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including
but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction
facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at
its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance of the work hereunder by the
Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance
satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section
throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid.
Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required
insurance shall be submitted and made part of this Agreement prior to execution.
It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of
the specified minimum insurance coverage requirements and/or limits shall be available to City as an additional
insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits
specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater. The additional insured coverage under the
Consultant’s policy shall be “primary and non-contributory” and will not seek contribution from City’s insurance or self-
insurance and shall be at least as broad as CG 20 01 04 12. In the event Consultant fails to maintain coverage as
required by this Agreement, City at its sole discretion may purchase the coverage required and the cost will be paid
by Consultant. Failure to exercise this right shall not constitute a waiver of right to exercise later. Each insurance
policy shall include an endorsement providing that it shall not be cancelled, changed, or allowed to lapse without at
least thirty (30) days’ prior written notice to City of such cancellation, change, or lapse.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory
Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons
employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance
4.2.b
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and Employer’s Liability Insurance shall be provided with limits of not less than ONE MILLION
DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self-insurance complies
fully with the provisions of the California Labor Code. Determination of whether a self-insurance
program meets the standards of the Labor Code shall be solely in the discretion of the Contract
Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-
insurance is provided, shall waive all rights of subrogation against the City and its officers, officials,
employees, and volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior
written notice by certified mail, return receipt requested, has been given to the City. Consultant
shall notify City within 14 days of notification from Consultant’s insurer if such coverage is
suspended, voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this Agreement in an
amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence,
combined single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or
other form with a general aggregate limit is used, either the general aggregate limit shall
apply separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required occurrence limit. Such coverage shall
include but shall not be limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to property resulting
from activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad
as Insurance Services Office Commercial General Liability occurrence form CG 0001.
Automobile coverage shall be at least as broad as Insurance Services Office Automobile
Liability form CA 0001 Code 1 (“any auto”).
4.2.3 Additional requirements. Each of the following shall be included in the insurance
coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered as
additional insureds with respect to each of the following: liability arising out of
activities performed by or on behalf of Consultant, including the insured’s general
supervision of Consultant; products and completed operations of Consultant;
premises owned, occupied, or used by Consultant; and automobiles owned,
leased, or used by the Consultant. The coverage shall contain no special
limitations on the scope of protection afforded to City or its officers, employees,
agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not on a
claims-made basis.
c. An endorsement must state that coverage is primary insurance with respect to
the City and its officers, officials, employees and volunteers, and that no
4.2.b
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insurance or self-insurance maintained by the City shall be called upon to
contribute to a loss under the coverage.
d. Any failure of CONSULTANT to comply with reporting provisions of the policy
shall not affect coverage provided to CITY and its officers, employees, agents,
and volunteers.
e. An endorsement shall state that coverage shall not be canceled except after
thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the City. Consultant shall notify City within 14 days of notification
from Consultant’s insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall maintain for the
period covered by this Agreement professional liability insurance for licensed professionals
performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS
($1,000,000) covering the licensed professionals’ errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided, canceled by
either party, reduced in coverage or in limits, except after thirty (30) days' prior written
notice by certified mail, return receipt requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages are written on a
claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of
the Agreement.
b. Insurance must be maintained, and evidence of insurance must be provided for
at least five years after completion of the Agreement or the work, so long as
commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another claims-
made policy form with a retroactive date that precedes the date of this
Agreement, Consultant must provide extended reporting coverage for a minimum
of five years after completion of the Agreement or the work. The City shall have
the right to exercise, at the Consultant’s sole cost and expense, any extended
reporting provisions of the policy, if the Consultant cancels or does not renew the
coverage.
d. A copy of the claim reporting requirements must be submitted to the City prior to
the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with
insurers with a Bests' rating of no less than A:VII.
4.2.b
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4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant
shall furnish City with certificates of insurance and with original endorsements effecting
coverage required herein. The certificates and endorsements for each insurance policy
are to be signed by a person authorized by that insurer to bind coverage on its behalf.
The City reserves the right to require complete, certified copies of all required insurance
policies and endorsements. Failure to exercise this right shall not constitute a waiver of
right to exercise later.
4.4.3 Subcontractors. Consultant agrees to include with all subcontractors in their subcontract
the same requirements and provisions of this Agreement including the Indemnification
and Insurance requirements to the extent they apply to the scope of the Subcontractor’s
work. Subcontractors hired by Consultant agree to be bound to Consultant and the City in
the same manner and to the same extent as Consultant is bound to the City under the
Contract Documents. Subcontractor further agrees to include these same provisions with
any Sub-subcontractor. A copy of the Owner Contract Document Indemnity and
Insurance provisions will be furnished to the Subcontractor upon request. The General
Contractor shall require all subcontractors to provide a valid certificate of insurance and
the required endorsements included in the agreement prior to commencement of any
work and will provide proof of compliance to the City.
4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements,
upon a determination that the coverages, scope, limits, and forms of such insurance are
either not commercially available, or that the City’s interests are otherwise fully protected.
4.4.5 Deductibles and Self-Insured Retentions. All self-insured retentions (SIR) and/or
deductibles must be disclosed to the City for approval and shall not reduce the limits of
liability. Policies containing any self-insured retention provision and/or deductibles shall
provide or be endorsed to provide that the SIR and/or deductibles may be satisfied by
either the named insured or the City.
4.4.6 Excess Insurance. The limits of insurance required in this Agreement may be satisfied
by a combination of primary and umbrella or excess insurance. Any umbrella or excess
insurance shall contain or be endorsed to contain a provision that such coverage shall
also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City’s own insurance or self-insurance shall be
called upon to protect City as a named insured.
4.4.7 Notice of Reduction in Coverage. In the event that any coverage required by this
section is reduced, limited, or materially affected in any other manner, Consultant shall
provide written notice to City at Consultant’s earliest possible opportunity and in no case
later than five days after Consultant is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or
maintain any insurance policies or policy endorsements to the extent and within the time herein
required, City may, at its sole option exercise any of the following remedies, which are alternatives
to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for such insurance
from any sums due under the Agreement;
4.2.b
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Order Consultant to stop work under this Agreement or withhold any payment that becomes
due to Consultant hereunder, or both stop work and withhold any payment, until Consultant
demonstrates compliance with the requirements hereof; and/or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the maximum extent
allowed by law, Consultant shall indemnify, and hold harmless the City, and City Councilmembers, officers,
volunteers and employees against any and all suits, claims or actions arising out of any injury to persons or property,
including death, that may occur, or that may be alleged to have occurred, in the course of the performance of this
Agreement by a negligent act or omission or wrongful misconduct of the Consultant or its employees, subcontractors
or agents. Consultant further agrees to defend in accordance with the provisions of CA civil code section 2782.8
however, the cost to defend charged to Consultant shall not exceed Consultant’s proportionate percentage
fault. Consultant’s responsibility for such defense and indemnity obligations shall survive the termination or
completion of this Agreement for the full period of time allowed by law. The defense and indemnification obligations
of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations
contained in this Agreement.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an
independent contractor and shall not be an employee of City. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement
and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not
have the right to control the means by which Consultant accomplishes services rendered pursuant
to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing services under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any and all claims to, any compensation, benefit, or any incident of employment by
City, including but not limited to eligibility to enroll in the California Public Employees Retirement
System (PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority,
express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant
shall have no authority, express or implied, pursuant to this Agreement to bind City to any
obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws
applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal
assistance from another governmental entity, Consultant and any subcontractors shall comply with
all applicable rules and regulations to which City is bound by the terms of such fiscal assistance
program.
4.2.b
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7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals of whatsoever nature that are legally required to practice their respective professions.
Consultant represents and warrants to City that Consultant and its employees, agents, any
subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to practice their
respective professions. In addition to the foregoing, Consultant and any subcontractors shall
obtain and maintain, during the term of this Agreement, valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a
person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical
condition, marital status, sex, or sexual orientation, against any employee, applicant for
employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for
any services or programs provided by Consultant under this Agreement. Consultant shall comply
with all applicable federal, state, and local laws, policies, rules, and requirements related to equal
opportunity and nondiscrimination in employment, contracting, and the provision of any services
that are the subject of this Agreement, including but not limited to the satisfaction of any positive
obligations required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by the
Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days’ written notice to City and shall include in
such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services performed to
the effective date of termination; City, however, may condition payment of such compensation
upon Consultant delivering to City any or all documents, photographs, computer software, video
and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the
City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement
beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment
to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants
such an extension, City shall have no obligation to provide Consultant with compensation beyond
the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract
Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable
expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement
contemplates personal performance by Consultant and is based upon a determination of
Consultant’s unique personal competence, experience, and specialized personal knowledge.
Moreover, a substantial inducement to City for entering into this Agreement was and is the
professional reputation and competence of Consultant. Consultant may not assign this Agreement
4.2.b
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or any interest therein without the prior written approval of the Contract Administrator. Consultant
shall not subcontract any portion of the performance contemplated and provided for herein, other
than to the subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this
Agreement allocating liability between City and Consultant shall survive the termination of this
Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this
Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work
product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by
Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would have
paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts,
studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any
other documents or materials, in electronic or any other form, that Consultant prepares or obtains
pursuant to this Agreement and that relate to the matters covered hereunder shall be the property
of the City. Consultant hereby agrees to deliver those documents to the City upon termination of
the Agreement. It is understood and agreed that the documents and other materials, including but
not limited to those described above, prepared pursuant to this Agreement are prepared
specifically for the City and are not necessarily suitable for any future or other use. City and
Consultant agree that, until final approval by City, all data, plans, specifications, reports and other
documents are confidential and will not be released to third parties without prior written consent of
both parties.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of
account, invoices, vouchers, canceled checks, and other records or documents evidencing or
relating to charges for services or expenditures and disbursements charged to the City under this
Agreement for a minimum of three (3) years, or for any longer period required by law, from the date
of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement
requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any
time during regular business hours, upon oral or written request of the City. Under California
Government Code Section 8546.7, if the amount of public funds expended under this Agreement
exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part of any audit of the City,
for a period of three (3) years after final payment under the Agreement.
4.2.b
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Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory
relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to
reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The
court may set such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this Agreement,
the parties agree that trial of such action shall be vested exclusively in the state courts of California
in the County of Alameda or in the United States District Court for the Northern District of
California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement
is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in
full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not
void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement
does not constitute a waiver of any other breach of that term or any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall
apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and
other printed material on recycled paper to the extent it is available at equal or less cost than virgin
paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the
corporate limits of City or whose business, regardless of location, would place Consultant in a
“conflict of interest,” as that term is defined in the Political Reform Act, codified at California
Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this Agreement. No
officer or employee of City shall have any financial interest in this Agreement that would violate
California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months,
an employee, agent, appointee, or official of the City. If Consultant was an employee, agent,
appointee, or official of the City in the previous twelve months, Consultant warrants that it did not
participate in any manner in the forming of this Agreement. Consultant understands that, if this
Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void
and Consultant will not be entitled to any compensation for services performed pursuant to this
Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the
City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing,
it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
Principals and those performing work for City of Dublin may be required to submit a California Fair
Political Practices Commission (FPPC) Form 700: Statement of Economic Interests documenting
4.2.b
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potential financial conflicts of interest. For additional information, proposers should refer to the
FPPC website at http://www.fppc.ca.gov/Form700.html.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview
related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager ("Contract
Administrator"). All correspondence shall be directed to or through the Contract Administrator or
his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Mark Thomas & Company, Inc Attn: Sasha Dansky
360 22nd Street, Suite 501 Oakland, CA 94612
Any written notice to City shall be sent to:
The City of Dublin
Attn: Gary Huisingh 100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including Exhibits A, B, and C, represents the entire and integrated
agreement between City and Consultant and supersedes all prior negotiations, representations, or
agreements, either written or oral.
4.2.b
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Attachment: 2. Exhibit A to Resolution - Consulting Services Agreement with Mark Thomas & Company and Inc. (Iron Horse Trail Crossing @
EXHIBIT A
SCOPE OF SERVICES
See Attached Scope of Work and Schedule.
4.2.b
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Iron Horse Trail Bridge Overcrossing
City of Dublin
1 OF 9
SCOPE OF WORK
TASK 1. PROJECT MANAGEMENT
Mark Thomas will provide project management and administration services including monitoring subconsultant
activities, coordinating with the City and subconsultants, implementing quality control and quality assurance
procedures, submitting monthly invoices and progress reports, preparing and maintaining project schedule, and
developing a work plan to meet the project budget and schedule goals. It is assumed the project design will be
completed in 12 months. The Mark Thomas Team will also coordinate with the surrounding projects including the new
public park and the extension of Scarlett Drive. The culvert extension work is anticipated to be completed ahead of
this project.
1A.1 Supervise and Coordinate Design - Mark Thomas will supervise, coordinate, and monitor planning and design
for conformance with City of Dublin’s, East Bay Regional Park District’s and Alameda County Transportation
Commission’s standards and policies. This task also includes general correspondence with the City and internal team.
1A.2 Project Information - Mark Thomas will provide project information and support to the City’s Public Information
Officer throughout the life of the project, including plans, stakeholder/public meeting graphics and support at project
public outreach events. It is assumed that we will be required to attend up to two public outreach events and provide
up to three 24-inch by 36-inch exhibit boards to be used at the meetings. Mark Thomas will also assist the City with
PowerPoint slides as appropriate.
DELIVERABLES
• Public outreach event attendance (up to 2 meetings)
• Public outreach event exhibit boards (up to 3 boards)
1A.3 Operations and Maintenance Agreement Support - Mark Thomas will provide project information, including
exhibits and definition of design features that are City of Dublin-required versus East Bay Regional Park District-
required, and support the development of Operation and Maintenance agreement(s), as well as a potential easement
agreement for trail maintenance and operations with East Bay Regional Park District. We have assumed 40 hours of
staff time for this task and one plat and legal description to supplement the Operations and Maintenance agreement.
DELIVERABLES
• Plat and legal description (1)
1A.4 Data Collection and Review - Mark Thomas will conform to City requirements and standards prior to the start of
any design work. We will collect and review relevant and available documentation including As-Built Drawings,
mapping, reports and studies as well as the Iron Horse Trail Feasibility Study. Mark Thomas will prepare a brief memo
summarizing the existing site conditions, constraints and coordination needs with partner agencies and utilities.
DELIVERABLES
• Existing conditions and coordination memo
1A.5 Adjacent Project Coordination - Mark Thomas will coordinate with the project consultants who are performing
design and/or construction of adjacent facilities to facilitate the timely flow of information for each task activity.
4.2.b
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Iron Horse Trail Bridge Overcrossing
City of Dublin
2 OF 9
Adjacent projects include, but are not limited to, Dublin/Pleasanton BART Station projects, City of Dublin’s Community
Park development at the development adjacent to Camp Parks area, Scarlett Drive improvements including the culvert
extension and other development and maintenance projects. It is assumed this project will follow the design and
construction of the culvert extension project at Scarlett Drive.
1A.6 Quality Assurance/Quality Control - Mark Thomas will conform to our Quality Management Manual (QMM)
while performing QA/QC for the project. All stated deliverables will go through an independent QA/QC review from
staff not working on the project before delivery to the City.
DELIVERABLES
• QA/ QC plan conforming to Mark Thomas’ QMM with QC documents submitted with milestone design deliverables
(35%, 65%, etc.)
1A.7 Meetings - Mark Thomas will attend bi-weekly meetings either in person or by conference call to monitor and
update staff and project partners on progress and discuss status of project. Attend agency meetings with City of
Dublin, Alameda County Transportation Commission, East Bay Regional Park District and other stakeholders to reach
design concurrence. Resolve/respond to questions and issues. This task assumes up to 24 bi-weekly meetings and
eight outside agency meetings/calls. Agendas and minutes will be prepared for the eight agency meetings but not the
bi-weekly internal meetings but we will track action items.
DELIVERABLES
• Meeting agendas and minutes (up to 8 meetings)
1A.8 Schedule - Mark Thomas will prepare a detailed project schedule within one month after Notice to Proceed and
update the schedule on a monthly basis.
DELIVERABLES
• CPM schedule (12, updated monthly)
1A.9 Invoicing and Progress Reports - Mark Thomas will prepare and submit monthly progress reports and invoices for
the duration of the design.
DELIVERABLES
•
• Invoices and progress reports (12, updated monthly)
• Unless specifically noted, all deliverables in Task 1A, Project Management will be submitted electronically in pdf
format
TASK 2. PROJECT LEVEL ENVIRONMENTAL CLEARANCE UNDER CEQA
As a part of the Mark Thomas Team, Metis will prepare a project level CEQA analysis and review to clear the project
for construction. It is anticipated that the project will be environmentally cleared with a Mitigated Negative
Declaration (MND) under the CEQA but the final determination shall be based on the Initial Study prepared as part of
this Task. It is assumed that no resource agency permits will be needed as the construction of the project will stay
within the top of bank of the existing trail alignment and that the Scarlett Drive extension and the Zone 7 culvert
extension have been completed prior to construction of the overcrossing project. It is also assumed no temporary
4.2.b
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construction easements or right-of-way acquisition is needed as a part of the project as the project alignment falls
within existing trail and City right of way.
2A.1 Alignment Study - The Mark Thomas Team will prepare an alignment study that will analyze different crossing
alignments at Dublin Boulevard. The intent of the study is to determine if there are ways to shorten the main span of
the bridge and make the crossing more perpendicular over the roadway. We will analyze several aspects of each
alignment such as cost, utility impacts, right-of-way impacts, permitting, environmental clearance approach, visual
appeal and construction staging. We will work closely with the City to develop further selection criteria, which will
ultimately lead to a preferred alternative. Analyzation of up to three different alignments will be included in the study
and it is assumed the study will be subject to two round of comment reviews by the City and other stakeholders.
DELIVERABLES
• Alignment Study
2A.2 Preliminary Geometry Plan - Mark Thomas will prepare a preliminary geometry plan based on the feasibility
study alignment and preferred bridge type alternative. The plan will show plan and profile of the overcrossing as well
as typical cross sections at up to three locations along the alignment. It is assumed that the plan will be refined after
up to two rounds of City comments. After the comments are addressed, we will prepare a photo simulation of the
bridge to be used as a part of the visual impact assessment with the CEQA document. The photo simulation will be
taken from up to three different angles. This task also includes the preparation of a succinct Basis of Design
Memorandum that will include standards used and assumptions for the final design of the project.
DELIVERABLES
• Preliminary Geometry Plan
• Basis of Design Memo
2A.3 CEQA Project Definition and Risk Analysis - This task will include initial meetings with the City and the design
team to confirm the extent of proposed actions, verify understanding of project partner objectives and participation in
the CEQA process, and definition of a CEQA approach to environmental clearance for the project. This analysis aims to
protect the City from potential challenges that could occur during the public review process.
DELIVERABLES
• CEQA Project Description
2A.4 Technical Studies - Technical studies provide substantiation for the CEQA document analysis and findings.
Based on our understanding of the project, the overcrossing structure would be a clear span over Dublin Boulevard,
and proposed locations for construction staging and bridge abutments and foundational features that would be
constructed within the existing right of way, the need for detailed technical studies would be minimized. Biological
and cultural resources technical studies are proposed to confirm the extent to which State and Federal agencies may
claim jurisdiction in the project area, and also to confirm the lack of jurisdiction, as a means of protecting the City from
potential challenges as the project proceeds. Technical studies include Biological Technical Study for CEQA and State
Permits (401), Cultural Resources, Paleontological and AB 52 Tribal Consultation and a Traffic/Transportation Impacts
Memorandum.
DELIVERABLES
• Technical Studies (Biological, Cultural Resources, Paleo, AB 52 Tribal Consultation, Traffic/Transportation Impacts)
4.2.b
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2A.5 Initial Study - Using the data generated in the CEQA technical studies listed above and based on a CEQA project
description approved by the City, Metis would prepare an Initial Study document with clearly written text and clean
print-ready graphics. The Initial Study will be based on the current CEQA guidelines and will include an appendix with
proposed materials suitable for the City to conduct the government-to-government consultation with Native American
Tribes, pursuant to AB 52 and current CEQA guidelines. We will prepare GHG, Energy, Traffic and Transportation
discussions for the Initial Study based on qualitative analysis.
DELIVERABLES
• CEQA Initial Study
2A.6 Mitigated Negative Declaration - Assuming the Initial Study substantiates potential impacts of construction and
operation of the overcrossing can be mitigated to a less than significant level, Metis will prepare a Draft Mitigated
Negative Declaration document for the City’s use.
DELIVERABLES
• CEQA Mitigated Negative Declaration
2A.7 Project Coordination - This task will include maintaining close communication and coordination with design
team and City staff particularly at project kick-off and during preparation and finalization of the scope of the CEQA
action. Metis will attend public meetings and interagency meetings prepared to explain CEQA topics, potential
mitigation measures and other environmental terms and conditions that need discussion and to be addressed,
including AB 52 Tribal Coordination tasks. It is assumed that we will attend up to eight agency coordination meetings,
either individually or as a group, with the Alameda County Transportation Commission, Dublin San Ramon Sanitary
District, East Bay Regional Park District and Zone 7 Water Agency. As no resource agency permits will be needed for
construction of this project we will not need to coordinate with the San Francisco Bay Regional Water Quality Control
Board (RWQCB), California Department of Fish & Wildlife (CDFW), US Army Corp (USACE), or the US Fish & Wildlife
Service (USFWS) although we will confirm their jurisdiction limits through the CEQA process.
DELIVERABLES
• Agency Meeting Attendance, Agendas and Minutes (up to 8 meetings)
2A.8 Stormwater Control Plan - Mark Thomas will prepare a Stormwater Control Plan as a part of the project in
accordance with the Municipal Regional Stormwater NPDES Permit (No. CAS612008), provision C3. The plan will
define stormwater treatment areas and calculate the needed area for the new impervious surface generated by the
project as detailed in the Alameda County Clean Water Program, C.3 Stormwater Technical Guidance handbook. As
this is a trail project, it may be exempt from this report but we will determine that ahead of plan preparation.
Preparation of a Storm Water Pollution Prevention Plan (SWPPP) is not included in this scope but can be added as a
supplementary service.
DELIVERABLES
• Stormwater Control Plan
• Unless specifically noted, all deliverables in Task 2A, Project Level Environmental Clearance Under CEQA will be
submitted electronically in pdf format
4.2.b
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TASK 3. COMMUNITY AND STAKEHOLDER OUTREACH
As a part of the Mark Thomas team, Fehr & Peers will assist with community and stakeholder outreach for the project.
Due to the robust outreach effort completed during the feasibility, stage it is expected that any public outreach will be
limited and focused on final design elements. Task 3A.1 will be integrated with Task 2A to satisfy CEQA related
outreach requirements.
3A.1 Community Outreach - Fehr & Peers will attend and provide support to City staff in focused public outreach and
community meetings to obtain input on specific issues. Fehr & Peers will provide all necessary meeting materials
including graphics, presentation slides, handouts, etc. for each meeting and conduct a “pre-meeting planning session”
with the City via teleconference before each meeting. Once the meeting is complete, we will provide meeting minutes
for distribution. It is anticipated there will be one community meeting and up to four Council/Board/Commission
presentations. It is anticipated that each additional public outreach meeting would cost approximately $3,500.
DELIVERABLES
• Outreach Plan
• Project webpage on the City’s website (including maintenance through final design)
• Meeting agendas and minutes (up to one community meeting and four Board/Council/Commission meetings)
• Meeting materials (boards, handouts, PowerPoint slides, etc.)(budgeted $750 per meeting up to five meetings)
3A.2 Stakeholder Meetings - Mark Thomas will lead up to five stakeholder/agency staff meetings. We will conduct a
Kick-off meeting with project partners/stakeholders to familiarize them with project constraints as well as to allocate
time to conduct a field visit as a part of this meeting. We have budgeted approximately $2,000 for each stakeholder
meeting.
DELIVERABLES
• Meeting agendas and minutes (up to five stakeholder meetings)
• Unless specifically noted, all deliverables in Task 3A, Community and Stakeholder Outreach will be submitted
electronically in pdf format
TASK 4. DESIGN
4A.-1 Topographic Mapping - Mark Thomas will prepare 1”=20’ scale surveys for digital orthophotography and field
topographic surveys using the City’s control network and the vertical datum shall be NAVD88 and the horizontal
datum shall be the California State Coordinate System NAD83. The survey will meet Caltrans Third Order of Accuracy
as defined in Caltrans Survey Manual “Figure 5-1A Caltrans Orders of Survey Accuracy”, 2006 page 5-3. Ownership and
property line information will be added to the drawings and the data shall be provided by the City, including
preliminary title reports. This effort will include one day of field time to set control (in either the pavement or sidewalk
at locations not to be disturbed by construction of this project), two days of supplemental topographic field surveying
and two days of right-of-way surveying.
Mark Thomas will perform a field survey to locate necessary monumentation based on publicly available Survey
Records available from Alameda County, to establish property lines and the right of way lines of Dublin Boulevard and
the former railroad (Iron Horse Trail). It is our understanding that no other monument ties to other maps will be
necessary to complete this project. Should monuments be missing, a material discrepancy be found or evidence of a
dispute with adjoiners discovered, we will stop work under the current scope and discuss options to move forward.
Once the locations of the property lines and right-of-way lines are established from the field evidence collected, Mark
4.2.b
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Thomas will plot these lines in a digital CAD file to be incorporated in the base mapping. The AutoCAD CAD file will
contain utility lines, property and right-of-way lines and all other pertinent survey data.
DELIVERABLES
• Topographic base map with utilities
4A.-2 Geotechnical Report - As a part of the Mark Thomas team, PCI will prepare a geotechnical report for the
project. PCI will comply with Alameda County Drilling Permit requirements and it is assumed that the borings will be in
the trail and within City right of way. Two borings will be drilled at the anticipated supports for the main bridge and
two additional borings will be drilled at about 140-foot spacing on either side for the slab bridges. These borings are
proposed to be 60 to 80-feet in depth. In addition, two borings will be drilled for the retaining wall and the ramp
structure to a depth of about 40-feet. We anticipate using a truck mounted mud-rotary drill rig for the work and that
the subsurface may require diamond coring into rocky material. It is assumed that up to $1,000 in traffic control will
be needed and a no fee encroachment permit will be provided by the City.
PCI will perform laboratory tests on representative soil samples and analyze moisture density, unconfined
compression, gradation analyses, R-value tests, corrosion tests and a Plasticity Index test, as necessary. Environmental
testing is not included in this scope of work. PCI will complete engineering analyses and develop design
recommendations for the proposed bridge foundation system and it is anticipated that pile foundations will be
adopted for foundation support.
DELIVERABLES
• Geotechnical Report (2 copies)
4A.-3 Utility Coordination - Mark Thomas will collect existing utility maps from utility owners for utilities within the
project area and show existing utility lines and structures on the topographic base map. If conflicts are identified,
Mark Thomas will prepare conflict mapping and coordinate with the affected utility company for relocation. As a part
of the Mark Thomas team, BTI will perform utility potholing for the Kinder Morgan pipeline and other pertinent
utilities. It is assumed that we will need up to twelve (12) one-foot by one-foot by 8-foot deep potholes at a cost of
$1,500 per pothole. We have assumed one day of field crew time to survey and catalog the vertical and horizontal
locations of the potholes. Potholing will be performed prior to the 65% design and after the 35% design has been
approved. As a part of the Mark Thomas team, Y&C will coordinate with PG&E to determine the appropriate service
point for the bridge lighting.
4A.4 35% PS&E - After approval of the preliminary geometry plan, the Mark Thomas team will prepare construction
documents including plans, specifications, and estimate (PS&E) using City and Caltrans standards for the overcrossing. A
schematic landscape plan will be prepared for the 35% submittal as well as a bridge general plan. We will prepare the
technical special provisions in accordance with Caltrans 2015 standards and City format where the Caltrans
specifications need to be supplemented. The 35% submittal will be outline specifications only. We will also prepare a
construction cost estimate that will identify construction work items, quantities, unit costs, and summarize the
estimated total Project cost, including allowances for supplemental work, owner-furnished materials, expenses,
mobilization, and contingencies. The project design will need to be mindful of the preliminary cost estimate and work
diligently to stay at, or under that cost as this is a City identified goal for the project. In general, the plan set will consist
of the sheets listed below:
4.2.b
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Sheet Type # of Pages
Cover Sheet 1
General Notes 2
Key Map 1
Typical Cross Sections 2
Demolition Plan 2
Layout Plan 3
Profile and Superelevation Diagram 3
Construction Details 5
Utility and Drainage Plan 4
Erosion Control Plans 4
Construction Area Signs 2
Traffic Handling / Stage Construction Plans 6
Pavement Delineation and Sign Plan 2
Structural Plans and Details 30
Electrical Plans and Details 4
Irrigation and Planting Plans 4
Total 75
The 35% plans will be a small subset of this list and more sheets will be added as the design progresses through 65%,
95% and 100% levels.
DELIVERABLES
• 35% PS&E (4 full size bond copies) and 1 pdf copy
4A.5 65% PS&E - After approval and comments on the 35% design package, the Mark Thomas team will prepare 65%
PS&E. The 65% design is a detailed, but unchecked set that will provide enough detail to evaluate the majority of the
project elements. The specifications will encompass the details for this project specifically and will not rely on
references to other documents as it is meant to be a standalone set of specifications. Peripheral specification sections
may be added as an attachment to the package. A photometric plan will also be prepared to identify the lighting levels
and areas affected by the proposed project lighting.
DELIVERABLES
• 65% PS&E (4 full size bond copies) and 1 pdf copy
• Project Photometric Plan
4A.6 95% PS&E - After approval and comments on the 65% design package, the Mark Thomas team will prepare 95%
PS&E. The 95% design is a detailed and checked set that will provide detail on all elements of the project.
DELIVERABLES
• 95% PS&E (4 full size bond copies) and 1 pdf copy
4A.7 100% PS&E - After approval and comments on the 95% design package, the Mark Thomas team will prepare
100% PS&E. The 100% PS&E is a complete bid ready package ready for advertisement. Mark Thomas will incorporate
the project technical specification within the City’s provided front-end “boilerplate” specifications and contract book.
The project plans and specifications will be stamped and signed by a Mark Thomas Team member prior to
advertisement.
4.2.b
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DELIVERABLES
• 100% PS&E (4 full size bond copies) 1 copy in AutoCAD, MS Word, MS Excel and 1 pdf formats
4A.8 Structural Calculations - Mark Thomas will prepare bridge calculations, independent check calculations, and
bridge plans. At the 65% submittal, Mark Thomas will submit a complete, unchecked set of bridge plans. Following
review by the City, Mark Thomas will perform an independent design check of the bridge plans in conformance with
Caltrans bridge design procedures. The independent check will be completed by an experienced registered engineer
who was not involved in the original design of the structure. The structure design and check will be performed in
accordance with AASHTO LRFD Bridge Design Specifications, 6th Edition with Caltrans Amendments, AASHTO LRFD
Guide Specifications for the Design of Pedestrian Bridges, and Caltrans Seismic Design Criteria, Version 1.7. The latest,
updated versions of the Caltrans Bridge Design Manuals will be used.
4A.9 Conceptual Construction Schedule - Mark Thomas will prepare a conceptual construction schedule for the
project that will take into account various issues and constraints found during the final design process. The conceptual
schedule will be submitted with the 35%, 65%, 95% and 100% PS&E deliverables.
DELIVERABLES
• Conceptual construction schedule
• Unless specifically noted, all deliverables in Task 4A, Design will be submitted electronically in pdf format
TASK 1. BID SUPPORT (OPTIONAL)
The Mark Thomas team will provide assistance and support as necessary during the bidding phase. This includes
issuing necessary documentation and preparing addenda, revised drawings, quantity and cost estimates, and
responding to Requests for Information. After closing of the bid period Mark Thomas will prepare a conformed set of
applicable contract documents and will include the original Bid Document as the base document and incorporate all
items, such as revised drawings, technical specifications, and quantities issued from addenda. The budget for this task
was created based on past experience with similar projects and expected level of effort. Work will be billed on a time
and materials basis as the actual required level of effort is unknown and will be based upon questions during bid time
and requests of the City.
DELIVERABLES
• Addenda, revised drawings, and quantity and cost estimates and responses to Requests for Information
• Conformed set of contract documents in pdf., MS Word, MS Excel, and AutoCAD formats
• Unless specifically noted, all deliverables will be submitted electronically in pdf format
TASK 2. CONSTRUCTION SUPPORT/DESIGN SUPPORT DURING
CONSTRUCTION (OPTIONAL)
The Mark Thomas team will provide design support during construction, respond to Requests for Information, review
technical submittals, and assess change orders. We will attend progress and field meetings and coordinate with the
City staff/Resident Engineer to provide support as needed and document design changes and provide revised drawings
as required. The budget for this task was created based on past experience with similar projects and expected level of
effort. Work will be billed on a time and materials basis as the actual required level of effort is unknown and will be
based upon contractor questions and requests of the City.
4.2.b
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DELIVERABLES
• Revised drawings and responses to Requests for Information
• Unless specifically noted, all deliverables will be submitted electronically in pdf format
TASK 3. CLOSE-OUT SUPPORT (OPTIONAL)
The Mark Thomas team will provide support, as needed, during close-out phase including assistance with
reconciliation of pending change orders as well as preparation of an as-built set at project completion.
DELIVERABLES
• As-built drawings in pdf and AutoCAD dwg format
• Unless specifically noted, all deliverables will be submitted electronically in pdf format
TASK 4. EIR SCOPE AND BUDGET (OPTIONAL)
4B.1 Notice of Preparation for EIR - If the Initial Study analysis concludes that significant impacts could occur as a
result of construction or operation of the proposed overcrossing that cannot be mitigated to a less than significant
level, Metis will prepare a Notice of Preparation (NOP) for use by the City. The Notice of Preparation would be used to
inform the public that the City intends to prepare a Focused Environmental Impact Report to address only the specific
resource areas the Initial Study identified as having significant impacts. The NOP will also reference a public scoping
meeting, which Metis will lead, and during which comments from the public will be taken.
4B.2 Environmental Impact Report - If the Initial Study analysis concludes that significant impacts could occur as a
result of construction or operation of the proposed overcrossing that cannot be mitigated to a less than significant
level, Metis will prepare an Administrative Draft Focused EIR for up to three resource area topics (ie; biology, traffic,
air quality) that includes text and graphics, incorporates the Initial Study by reference, and includes and addresses
NOP scoping comments or letters received. The administrative draft will be submitted to the City of Dublin for review
and comment. Once the City completes one round of consolidated comments on the Administrative Draft, Metis will
prepare a public review (print-ready) draft of the Focused EIR which will be subject to a 45-day review period. Metis
will respond to comments from the public and prepare a Final EIR with findings.
DELIVERABLES
• Notice of Preparation
• Project EIR
• Unless specifically noted, all deliverables will be submitted electronically in pdf format
4.2.b
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Dec '18Jan '19Feb '19Mar '19Apr '19May '19Jun '19Jul '19Aug '19Sep '19Oct '19Nov '19Dec '19
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1
8
4.2.b Packet Pg. 40Attachment: 2. Exhibit A to Resolution - Consulting Services Agreement with Mark Thomas & Company and Inc. (Iron Horse Trail Crossing @
EXHIBIT B
COMPENSATION SCHEDULE
See attached Cost Proposal.
These rates remain in effect through June 30, 2018, at which time the City of Dublin allows for a CPI adjustment for
the new fiscal year, beginning July 1, 2018 and each fiscal year thereafter. This adjustment shall be based on the
San Francisco Bay Area Consumer Price Index (CPI) for Urban Wage Earners. Consultant shall submit to the
Transportation & Operations Manager, or their designee, in writing, proposed new rates for approval, prior to taking
effect.
Please note, reimbursable expenses are included in Agreement’s not-to-exceed total of $1,351,000. Any increases
to this amount will need to be approved, in writing, by the Transportation & Operations Manager, or their designee.
Invoices shall be submitted electronically to: pwinvoices@dublin.ca.gov.
4.2.b
Packet Pg. 41
At
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@
January 12, 2018
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1A PROJECT MANAGEMENT
1A.1 Supervise and Coordinate Design 12 80 20 112 $26,947 - - - - - - - $0 $26,947
1A.2 Project Information 8 24 24 56 $8,214 - - - - - - - $0 $8,214
1A.3 O&M Agreement Support 2 8 8 8 2 12 40 $7,011 - - - - - - - $0 $7,011
1A.4 Data Collection & Review 4 16 40 60 $8,378 - - - - - - - $0 $8,378
1A.5 Adjacent Project Coordination 8 40 12 60 $9,380 - - - - - - - $0 $9,380
1A.6 Quality Assurance / Quality Control (QA/QC)8 40 40 12 100 $18,582 - - - - - - - $0 $18,582
1A.7 Meetings 4 64 24 92 $21,479 - - - 11,575 - - - $579 $33,633
1A.8 Schedule 16 12 28 $5,469 - - - - - - - $0 $5,469
1A.9 Invoicing and Progress Reports 20 40 60 $9,530 - - - - - - - $0 $9,530
Subtotal Task 1A 18 216 0 40 40 112 60 24 0 0 0 2 12 0 84 0 608 $114,990 $0 $0 $0 $11,575 $0 $0 $0 $579 $127,144
2A PROJECT LEVEL ENVIRONMENTAL CLEARANCE UNDER CEQA
2A.1 Alignment Study 2 16 4 4 40 40 2 108 $17,074 10,000 7,500 2,500 - - - - $1,000 $38,074
2A.2 Preliminary Geometry Plan 1 16 8 8 4 40 24 40 8 48 197 $27,745 - - - 10,357 - - - $518 $38,620
2A.3 CEQA Project Definition and Risk Analysis 2 8 10 $2,740 9,250 - - - - - - $463 $12,453
2A.4 Technical Studies 2 8 10 $2,740 27,750 - - - - - - $1,388 $31,878
2A.5 Initial Study 1 4 5 $1,370 45,500 - - - - - - $2,275 $49,145
2A.6 Mitigated Negative Declaration 1 8 9 $2,414 3,750 - - - - - - $188 $6,352
2A.7 Project Coordination 24 16 40 $8,578 8,750 - - - - - - $438 $17,766
2A.8 Stormwater Control Plan 4 12 40 56 $7,799 - - - - - - - $0 $7,799
Subtotal Task 2A 9 88 12 12 4 108 64 80 0 0 0 0 0 0 10 48 435 $70,460 $105,000 $7,500 $2,500 $10,357 $0 $0 $0 $6,268 $202,085
3A COMMUNITY AND STAKEHOLDER OUTREACH
3A.1 Community Outreach 4 4 $1,044 - 9,600 - - - - - $480 $11,124
3A.2 Stakeholder Meetings 8 20 28 $4,981 - 5,030 - - - - - $252 $10,262
Subtotal Task 3A 0 12 0 0 0 20 0 0 0 0 0 0 0 0 0 0 32 $6,025 $0 $14,630 $0 $0 $0 $0 $0 $732 $21,386
4A DESIGN
4A.1 Topographic Mapping 8 8 40 40 50 146 $27,997 - - - - - - 4,280 $214 $32,492
4A.2 Geotechnical Report 4 4 8 $1,623 - - 20,757 - - - - $1,038 $23,418
4A.3 Utility Coordination 8 80 40 4 10 142 $21,063 - - - - - 20,500 - $1,025 $42,588
4A.4 35% PS&E 8 80 80 120 120 80 488 $61,841 - - - 16,449 4,160 - - $1,030 $83,480
4A.5 65% PS&E 24 32 40 80 240 300 160 40 916 $112,449 - - - 28,633 6,665 - $1,765 $149,512
4A.6 95% PS&E 24 16 32 80 80 160 200 80 80 16 768 $99,428 - - - 33,507 5,280 - - $1,939 $140,154
4A.7 100% PS&E 12 16 40 40 120 120 40 16 404 $52,845 - - - 14,317 4,050 - - $918 $72,130
4A.8 Structural Calculations 140 240 380 $70,362 - - - - - - - $0 $70,362
4A.9 Conceptual Construction Schedule 8 4 12 $3,075 - - - - - - - $0 $3,075
Subtotal Task 4A 0 88 68 172 480 372 640 780 80 360 8 40 44 60 72 0 3264 $450,683 $0 $0 $20,757 $92,905 $20,155 $20,500 $4,280 $7,930 $617,211
TOTAL HOURS 27 404 80 224 524 612 764 884 80 360 8 42 56 60 166 48 4339 760 102 172 764 151 0 44 6,332
Anticipated Salary Increases (3% for 1 year)$19,265 $0 $0 $0 $0 $0 $0 $0 $0 $19,265
OTHER DIRECT COSTS $6,500 $0 $0 $18,700 $0 $200 $0 $1,900 $27,300
Contingency (~10%)$110,000
TOTAL COST $8,802 $105,444 $19,738 $46,691 $89,911 $88,521 $95,870 $97,766 $7,203 $27,562 $1,640 $7,770 $8,120 $14,400 $17,888 $4,832 $667,923 $105,000 $22,130 $41,957 $114,837 $20,355 $20,500 $6,180 $15,508 $1,124,391
Total SLBEs 30.44%
Total LBEs 100.00%
COST PROPOSAL FOR PROJECT SCOPE - City of Dublin: Iron Horse Trail Bridge OC
Mark Thomas
TOTAL COST
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Total MT
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4.2.b
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$326 $261 $247 $208 $172 $145 $125 $111 $90 $77 $205 $185 $145 $240 $108 $101 LBE/SLBE LBE LBE/SLBE LBE/SLBE LBE/SLBE LBE/SLBE LBE/SLBE 5%
COST PROPOSAL FOR PROJECT SCOPE - City of Dublin: Iron Horse Trail Bridge OC
Mark Thomas
TOTAL COST
Subconsultants
Total
Hours
Total MT
Cost
B OPTIONAL TASKS
1B Bid Support 16 8 8 40 72 $13,603 - - - 10,357 410 - - $538 $24,908
2B Construction Support/Design Support During Construction 48 24 40 120 80 312 $54,183 - - - 20,963 2,330 - - $1,165 $78,641
3B Close-Out Support 8 24 40 72 $10,579 - - - 10,357 - - - $518 $21,453
4B EIR Scope and Budget 8 24 32 $8,872 50,000 - - - - - - $2,500 $61,372
5B Permitting 8 20 20 48 $10,721 25,000 - - - - - - $1,250 $36,971
Subtotal Optional Tasks 16 116 32 48 0 204 120 0 0 0 0 0 0 0 0 0 536 $97,958 $75,000 $0 $0 $41,677 $2,740 $0 $0 $5,971 $223,346
TOTAL HOURS - OPTIONAL 16 116 32 48 0 204 120 0 0 0 0 0 0 0 0 0 536 400 0 0 260 15 0 0 1,211
Anticipated Salary Increases (3% for 1 year)$2,939 $0 $0 $0 $0 $0 $0 $0 $0 $2,939
OTHER DIRECT COSTS - OPTIONAL $0 $0 $0 $0 $0 $20 $0 $0 $20
TOTAL COST - OPTIONAL $5,216 $30,276 $7,895 $10,005 $0 $29,507 $15,058 $0 $0 $0 $0 $0 $0 $0 $0 $0 $100,896 $75,000 $0 $0 $41,677 $2,760 $0 $0 $5,971 $226,304
4.2.b
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EXHIBIT D
COMPLIANCE WITH ALAMEDA COUNTY TRANSPORTATION COMMISSION
GRANT FUNDING REQUIREMENTS
The City of Dublin will receive funds from the Alameda County Transportation Commission (ACTC), which requires
Consultant comply with the following:
1. Project Sponsor shall require that professional services consultants, construction services contractors, volunteer
service individuals involved with the Project, and any other contractors or subcontractors name Alameda CTC, its
governing body, officers, employees and consultants as additional insured on all appropriate insurance required by
Project Sponsor for Project. Project Sponsor shall submit to Alameda CTC current insurance documentation on all
appropriate insurance required by Project Sponsor for Project. If this Agreement includes any TFCA funds, Project
Sponsor shall comply with the insurance requirements specified in Appendix H: Transportation Fund for Clean Air
Policies and Requirements.
2. Consultant shall review and comply on behalf of the City with the City’s Agreement with ACTC for grant funding of
the Iron Horse Trail, entitled Project Funding Agreement between Alameda County Transportation Commission and
the City of Dublin for the Iron Horse Trail Crossing at Dublin Boulevard.
4.2.b
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RESOLUTION NO. _____ - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING A PROJECT FUNDING AGREEMENT WITH THE ALAMEDA COUNTY
TRANSPORTATION COMMISSION
WHEREAS, On April 27, 2017, the Alameda County Transportation Commission
allocated to the City of Dublin $1,294,000 through the Measure BB discretionary funds for the
Iron Horse Trail Bridge at Dublin Boulevard (Project); and
WHEREAS, to receive this grant funding a local match of $228,000 is required and
adequate local funds are available to meet this requirement; and
WHEREAS, On November 7, 2017, the City Council approved the Iron Horse Trail Feasibility
Study as well as the proposed design of a bridge crossing at Dublin Boulevard.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approve the Project Funding Agreement with the Alameda County Transportation
Commission, attached hereto as Exhibit A to this Resolution.
BE IT FURHTER RESOLVED that the City Manager is authorized to execute the Project
Funding Agreement.
PASSED, APPROVED AND ADOPTED this 20th day of February 2018, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
__________________________________
City Clerk
4.2.c
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Attachment: 4. Exhibit A to Resolution - Project Funding Agreement (Iron Horse Trail Crossing @ Dublin Blvd)
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
st0118.9100.9101 - Salaries & Benefits $171,000
st0118.9200.9201 - Contract Services - General $1,351,000
3600.9601.49999 (Transfers In)$1,522,000
st0118.2201 (2201.9601.89101) - Gas Tax - Transfers Out $228,000
st0118.2217 (2217.9601.89101) - Measure BB Grant - Transfers Out $1,294,000
2/20/2018
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Final design for the construction of a bicycle and pedestrian bridge overcrossing of Dublin Boulevard for the Iron Horse Trail
(IHT) near Scarlett Drive.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2017-18
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
City Council's Approval Required
EXP: CIP - Iron Horse Trail Bridge at Dublin Blvd
\\cc-uem\users\carolines\appdata\roaming\iqm2\minutetraq\dublinca@dublinca.iqm2.com\work\attachments\3001
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Page 1 of 5
STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
City Treasurer's Informational Report of Investments for the Quarter
Ending December 31, 2017
Prepared by: Jay Baksa, Financial Analyst
EXECUTIVE SUMMARY:
The City Council will receive an informational report of the City’s investments through
the quarter ending December 31, 2017 including a monthly transaction ledger. The
City’s investment port folio for this period totaled $241,220,605 (book value) with an
average market yield of 1.77%. As required by the Policy, the City Treasurer
(Administrative Services Director) affirms that the City is able to meet its expenditure
requirements for the next six months.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
Investments are made in accordance with the City Investment Policy and State
Law. Interest earned is apportioned between funds (i.e. General Fund, Gas Tax
Fund, etc.) based upon their proportionate share of the total cash balance. Based
on the financial needs of the City including the timing of receipt of revenues and
payment of expenditures, the quarterly cash balance can vary from quarter to quarter.
This report does not include any adjustment to the amended budget for interest
revenue, which is currently at $1,326,000 in the General Fund.
DESCRIPTION:
The total investment portfolio of $241,220,605 (book value) is comprised of
$158,849,158 managed by Chandler Asset Management (Chandler), and $82,371,447
invested by the City in local government pools. The average market yield of the
Chandler portfolio and the local pools was 2.00 and 1.32%, respectively. The total
investment portfolio balance fluctuates throughout the year due to normal cash flow
needs and includes both discretionary and restricted funds.
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Economic Update Highlights
The following are some highlights from the Economic Update included in the attached
Investment Report prepared by Chandler (Attachment 1):
The Federal Open Market Committee (FOMC) raised the fed funds target rate by 25
basis points to a range of 1.25% - 1.50% at the December 13 meeting. The FOMC’s
economic projections indicate the Fed still plans to hike the fed funds rate three times in
2018 to a median level of 2.1%. The Fed also left its long-run fed funds rate forecast
unchanged at 2.8%. Chandler believes that the long-run forecast is too high and closer
to 2.0% - 2.5%.
GDP grew by 3.2% in the third quarter. The consensus estimate for the fourth quarter
GDP growth is 2.7%. The economic data has been favorable with the economy at or
near full employment, consumer confidence being strong, and leading indicators
suggesting the economy will continue to grow modestly. Tax reform may have the
propensity to prolong the current business cycle and provide a tailwind to economic
growth in 2018. Chandler is forecasting GDP growth of about 2.5% in 2018.
The Treasury yield curve continued to flatten in December. The 2 -year Treasury
increased about ten basis points to 1.88% and the 10-year Treasury yield was
essentially unchanged. On a year-over-year basis, the 2-year Treasury yield increased
nearly 70 basis points in 2017 and the 10-Year Treasury yield declined slightly.
City of Dublin Portfolio
The City's portfolio managed by Chandler has maintained a healthy balance of
investment types. In the September quarter the City utilized funds held in the Local
Government Investment Pools to meet cash flow needs. In the current quarter the City
deposited a property tax payment into the Local Government Investment Pools, which
saw an increase, as illustrated in Chart 1 below. The City left funding levels with
Chandler relatively unchanged, providing the opportunity to earn a higher rate of return
on the majority of its funds.
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Chart 1: Investments by Type, September 30, 2017 - December 31, 2017
The market value of the City's portfolio increased $21.8 million from September 30,
2017 (see Table 1 below), and $34.3 million from the same quarter the prior year . The
quarter-over-quarter increase was due to multiple payments made in the September
quarter and the receipt of property tax revenue in the current quarter.
Table 1: Portfolio Values and Yield to Maturity
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Overall market yield-to-maturity increased from 1.51%to 1.77% (see Table 2 below).
For detailed monthly transactions, see Attachment 2.
Table 2: Quarterly Holdings (Par Value) by Type, and YTM, 5 Quarters
Funds Managed by the City
The City participates in two local agency investment pools managed by government
finance professionals and treasurers: the Local Agency Investment Fund (LAIF) and the
California Asset Management Program (CAMP). The City has typically carried close to
the $50 million maximum allowable in LAIF with any excesses resulting fr om the timing
of large payments deposited into CAMP as a temporary holding place.
LAIF rates have increased to 1.20% as of December 2017, the highest in the seven
year period shown in Table 3 below.
Table 3: Quarterly LAIF Yields, Recent Eight Years
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. City of Dublin Investment Report for Period Ending December 2017
2. Transaction Ledger - October - December 2017
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6225 Lusk Blvd | San Diego, CA 92121 | Phone 800.317.4747 | Fax 858.546.3741 | www.chandlerasset.com
CHANDLER ASSET MANAGEMENT
Period Ending
December 31, 2017
City of Dublin
Investment Report
Attachment I 4.3.a
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Table of Contents
SECTION 1 Economic Update
SECTION 2 Account Profile
SECTION 3 Consolidated Information
SECTION 4 Portfolio Holdings
SECTION 5 Transactions
1
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SECTION 1
Economic Update
2
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GDPgrew by 3.2%in thethirdquarter,followinggrowth of 3.1%in thesecondquarter and 1.2%in thefirstquarter.
TheconsensusestimateforfourthquarterGDPgrowth is 2.7%.Overall,economicdata hasbeen favorable.The
economy is atornear fullemployment,consumerconfidence is strong,and leadingindicatorssuggesttheeconomy
willcontinue to growmodestly.Taxreformmayhavethepropensity to prolongthecurrentbusinesscycle and provide
atailwind to economicgrowth in 2018,even as we enterthethirdyear of monetarypolicytightening by theFed.We
are forecasting GDP growth of about 2.5% in 2018.
Economic Update
TheFederalOpenMarketCommittee(FOMC)raisedthefedfundstargetrate by25 basispoints to arange of 1.25%-
1.50%at theDecember 13 meeting.Nevertheless,theFedbelievesthestance of monetarypolicyremains
accommodative.Notablythereweretwodissentingvotes by FedPresidentsEvans and Kashkari,whopreferred to
keepthefedfundsrateunchanged.BothEvans and Kashkariwillrotate outas votingFOMCmembersthisyear.The
Fedsaideconomicactivity hadbeen “rising at asolidrate.”However,overallinflationforitemsotherthanfood and
energy has declined.TheFOMC’seconomicprojectionsindicatetheFedstillplans to hikethefedfundsratethree
times in 2018 to amedianlevel of 2.1%.TheFedalsoleftitslong-runfedfundsrateforecastunchanged at 2.8%.We
expecttheFed to remain on apathtowardmonetarypolicynormalizationthisyear.We alsobelievetheFed
Presidentsthatarerotating in as votingFOMCmembersthisyearmay be slightlymorehawkishthanlastyear's
votingmembers.However,we continue to believethattheFed’sterminalrateforecast is toohigh,and believethelong-
run rate is probably closer to 2.0%-2.5%.
TheTreasuryyieldcurvecontinued to flatten in December.The2-yearTreasuryyieldincreased about tenbasispoints
in December to 1.88%and the10-yearTreasuryyieldwasessentiallyunchanged.On ayear-over-yearbasis,the 2-
yearTreasuryyieldincreasednearly 70 basispoints in 2017and the10-yearTreasuryyielddeclinedslightly.Allelse
beingequal,we believetheFed'splan to normalizethebalancesheetcouldhelppromoteasteeperyieldcurveover
an intermediatetimehorizon.Taxreformmayalso be stimulative to theeconomy and driveyields at thelong endof
the curve higher.
3
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U.S.nonfarmpayrollsrose by 148,000 in December,belowtheconsensusforecast of 191,000 but still enough to absorb new entrants
into the labor market. October and November payrolls were revised down by a net total of 9,000. Nevertheless, on a trailing 3-month and
6-month basis, payrolls increased by an average of 204,000 and 166,000 per month, respectively. The unemployment rate and the labor
participationratewereunchanged in December at 4.1%and 62.7%,respectively.Abroadermeasure of unemploymentcalledtheU-6,
whichincludesthosewhoaremarginallyattached to thelaborforce and employedparttimeforeconomicreasons,edgedup to 8.1%in
Decemberfrom8.0%in November and 7.9%in October.Wagesrose0.3%in December,followingadownwardlyrevised0.1%
increase in November. Wages were up 2.5% on a year-over-year basis in December, in line with expectations.
Employment
Source: US Department of Labor Source: US Department of Labor
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5.0%
6.0%
7.0%
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11.0%
12.0%
13.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
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TheConsumerPriceIndex(CPI)was up 2.2%year-over-year in November,versus up 2.0%year-over-year in October.CoreCPI(CPI
lessfood and energy)was up 1.7%year-over-year in November,versus up 1.8%year-over-year in October.CoreCPIremainssoft.
ThePersonalConsumptionExpenditures(PCE)indexwas up 1.8%year-over-year in November,versus up 1.6%year-over-year in
October.However,CorePCE(excludingfood and energy)was up just1.5%on ayear-over-yearbasis in November.PCEinflation
remains well below the Fed's 2.0% target.
Inflation
Source: US Department of Labor Source: US Department of Labor
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0.5%
1.0%
1.5%
2.0%
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CPI YOY % Change
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(PCE)
PCE Price Deflator YOY % Change
PCE Core Deflator YOY % Change
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On ayear-over-yearbasis,retailsaleswere up 5.8%in November,versus up 4.9%year-over-year in October.On amonth-over-month
basis, retail sales increased 0.8% in November, far exceeding expectations. Excluding autos and gas, the month-over-month figure was
up 0.8% as well. This growth bodes well for retailers in the fourth quarter. Meanwhile, the Consumer Confidence index eased slightly but
remained strong in December at 122.1 down from 128.6 in November.
Consumer
Source: US Department of Commerce Source: The Conference Board
0.0%
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TheIndex of LeadingEconomicIndicators(LEI)rose0.4%in November,exceedingexpectations,followinga1.2%increase in October.
Theindexswungsharplyhigher in October,driven by ahurricane-relatedrebound,but returned to asteadypace of growth in
November.According to theConferenceBoard,thegrowth of theLEIsuggeststhatsolideconomicgrowth in the US economywill
continueintothefirsthalf of2018.TheChicagoFedNationalActivityIndex(CFNAI)increased in November to 0.41from0.31 in
October, on a 3-month moving average basis. The index suggests that the economy is growing at a solid pace.
Economic Activity
-0.4%
-0.2%
0.0%
0.2%
0.4%
0.6%
0.8%
1.0%
1.2%
1.4%
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Source: The Conference Board Source: Federal Reserve Bank of Chicago
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Totalhousingstartswerestrongerthanexpected in November,up 3.3%.Single-familystartsincreased5.3%in November,whilemulti-
familystartsweredownslightly.Permitswerealsobetterthanthanexpected in November.According to theCase-Shiller20-Cityhome
priceindex,homepriceswere up 6.4%year-over-year in October,versus up 6.2%year-over-year in September.Pricingremainsfirm,
helped by an acceleration in demand and lack of supply.
Housing
Source: US Census Bureau Source: S&P
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Multi Family Housing Starts
Single Family Housing Starts
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4.5%
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TheInstituteforSupplyManagement(ISM)manufacturingindexrose to 59.7 in Decemberfrom58.2 in November.Theindexremains
indicative of strength in themanufacturingsector.Areadingabove50.0suggeststhemanufacturingsector is expanding.TheIndustrial
Productionindexwas up 3.4%year-over-year in Novemberversus up 2.9%year-over-year in October.Themanufacturingcomponent
wasverystrong in October but softened in November.Nevertheless,theindexsuggeststhatactivity in thefactorysectoraccelerated in
the fourth quarter. With Capacity Utilization at just 77.1% in November though, there is still excess capacity for growth.
Manufacturing
Source: Institute for Supply Management Source: Federal Reserve
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60
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Institute of Supply Management Purchasing
Manager Index
Expanding
Contracting
-4.0%
-3.0%
-2.0%
-1.0%
0.0%
1.0%
2.0%
3.0%
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ThirdquarterGDPgrew atan annualizedrate of 3.2%,followinggrowth of 3.1%in thesecondquarter.Thirdquartereconomicgrowth
got aboostfromnonresidentialfixedinvestment,alongwithabuild in inventorieswhichmayhavereversed in thefourthquarter.
Nevertheless, the third quarter GDP report was solid.
Gross Domestic Product (GDP)
Source: US Department of Commerce Source: US Department of Commerce
12/163/176/179/17
2.0%1.3%2.2%1.5%
1.3%-0.2%0.6%1.2%
-1.6%0.2%0.2%0.4%
0.0%-0.2%0.1%0.1%
0.1%0.1%-0.2%0.0%
1.8%1.2%3.1%3.2%
State and Local (Consumption and Gross
Investment)
Components of GDP
Total
Net Exports and Imports
Personal Consumption Expenditures
Gross Private Domestic Investment
Federal Government Expenditures
-2.0%
-1.0%
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
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Source: Bloomberg
Theyieldcurveflattenedmeaningfully in 2017.Thespreadbetween2-year and 10-yearTreasuryyieldswasjust 52 basispoints at the
endof theyear,compared to 126at the endof2016.During 2017,theFederalReserveraisedthefedfundsratethreetimes(inMarch,
June,and December)by atotal of75 basispoints,whichlargelyfueledtheincrease in shorterrates.However,inflationexpectations
remain muted, which we believe has kept a lid on longer-term rates.
Bond Yields
Source: Bloomberg
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yi
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d
(
%
)
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
US Treasury Yield Curve
Dec-17
Sep-17
Dec-16
Yi
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SECTION 2
Account Profile
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Objectives
Chandler Asset Management Performance Objective
The performance objective of the City of Dublin is to earn a return that equals or exceeds the return on of the
Bank of America Merrill Lynch 1-5 Year Treasury and Agency Index.
Investment Objectives
The investment objectives of the City of Dublin are first, to provide safety of principal; second, to provide
adequate liquidity to meet all requirements which might be reasonably anticipated; third, to attain a market
average rate of return on its investments throughout economic cycles; and fourth, to be diversified to avoid
incurring unreasonable and avoidable risks regarding specific security types or individual financial
institutions.
Strategy
In order to achieve this objective, the portfolio invests in high quality fixed income instruments consistent with
the City's investment policy and California Government Code.
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Compliance
Category Standard Comment
Treasury Issues No limitations Complies
Agency Issues 35% max per issuer; 25% max callables Complies
Supranationals "AA" rated or equivalent by a NRSRO; 30% maximum; 5% max per issuer; USD
denominated senior unsecured unsubordinated obligations issued by: IBRD, IFC, IADB
Complies
Municipal Securities "A" rated or higher by a NRSRO; 5% max per issuer Complies
Medium Term Notes "A" rated or higher by a NRSRO; 30% maximum; 5% max per issuer; Issued by
corporations organized and operating within the U.S. or by depository institutions
licensed by the U.S. or any state and operating within the U.S.
Complies
Banker’s Acceptances "A-1" rated or higher by a NRSRO; 40% maximum; 5% max per issuer; 20% max
amount invested in BA with any one financial institution in combination with any other
debt from that financial institution; 180 days max maturity
Complies
Commercial Paper "A-1" rated or higher by a NRSRO; 25% maximum; 5% max per issuer; 20% max
amount invested in CP of any one issuer in combination with any other debt from that
issuer; 270 days max maturity
Complies
Negotiable Certificates of Deposit "A" or better long term debt rating and/or "A-1" or higher short term rating by a NRSRO;
30% maximum; 5% max per issuer; 20% max amount invested in NCDs with any one
financial institution in combination with any other debt from that financial institution.
Complies
Time Deposits/ Certificates of Deposit10% max; Collateralized/FDIC Insured; 1 year max maturity Complies
Asset-Backed and Mortgage-Backed
Securities (ABS/MBS)
"AA" rated or higher by a NRSRO; "A" rated or higher for the issuer's debt by a
NRSRO; 20% maximum; 5% max per issue
Complies
Money Market Mutual Funds and
Mutual Funds
Highest rating or "AAA" rated by two NRSROs; SEC registered adviser with AUM
>$500 million and experience greater than 5 years; 10% per one Mutual Fund; 20%
maximum in Money Market Mutual Funds; 20% maximum combined of total portfolio in
these securities
Complies
LAIF Max program limit Complies
CAMP Not used by adviser Complies
Max Per Issuer 5% (except US Government, Agencies and its instrumentalities including agency
backed-mortgage pools, Money Market Mutual Funds)
Complies
Maximum Maturity 5 years Complies
City of Dublin
December 31, 2017
COMPLIANCE WITH INVESTMENT POLICY
Assets managed by Chandler Asset Management are in full compliance with state law and with the City's investment policy.
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Portfolio Characteristics
City of Dublin
12/31/2017 9/30/2017
Benchmark* Portfolio Portfolio
Average Maturity (yrs) 2.68 2.55 2.57
Modified Duration 2.57 2.39 2.41
Average Purchase Yield n/a 1.67% 1.60%
Average Market Yield 1.98% 2.00% 1.66%
Average Quality** AAA AA/Aa1 AA/Aa1
Total Market Value 158,173,214 158,631,241
*BAML 1-5 Yr US Treasury/Agency Index
**Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively.
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ABS
4.1%
Agency
35.1%
Commercial
Paper
2.0%
Money Market
Fund FI
0.1%
Negotiable
CD
1.8%
US Corporate
21.8%
US Treasury
32.3%
Supranational
2.8%
Sector Distribution
City of Dublin
December 31, 2017 September 30, 2017
ABS
5.1%
Agency
36.8%
Commercial
Paper
2.0% Money Market
Fund FI
0.2%
Negotiable
CD
1.8%
US Corporate
22.4%
US Treasury
31.8%
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Issuers
City of Dublin – Account #10198 As of 12/31/2017
Issue Name Investment Type % Portfolio
Government of United States US Treasury 32.34%
Federal National Mortgage Association Agency 15.85%
Federal Home Loan Bank Agency 13.65%
Federal Home Loan Mortgage Corp Agency 5.55%
Bank of Tokyo-Mit UFJ Commercial Paper 2.00%
John Deere ABS ABS 1.77%
Bank of Nova Scotia Houston Negotiable CD 1.77%
Pepsico Inc US Corporate 1.74%
ChevronTexaco Corp US Corporate 1.74%
Inter-American Dev Bank Supranational 1.55%
Honda ABS ABS 1.32%
US Bancorp US Corporate 1.29%
Chubb Corporation US Corporate 1.27%
Intl Bank Recon and Development Supranational 1.26%
Qualcomm Inc US Corporate 1.26%
Wells Fargo Corp US Corporate 1.21%
Honda Motor Corporation US Corporate 1.15%
JP Morgan Chase & Co US Corporate 1.15%
Microsoft US Corporate 1.15%
Exxon Mobil Corp US Corporate 1.14%
State Street Bank US Corporate 1.12%
Deere & Company US Corporate 1.12%
Bank of New York US Corporate 1.12%
Apple Inc US Corporate 1.11%
Eli Lilly & Co US Corporate 1.00%
HSBC USA Corp US Corporate 0.95%
Cisco Systems US Corporate 0.86%
Oracle Corp US Corporate 0.80%
Berkshire Hathaway US Corporate 0.64%
Nissan ABS ABS 0.57%
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Issuers
City of Dublin – Account #10198 As of 12/31/2017
Issue Name Investment Type % Portfolio
Toyota ABS ABS 0.44%
First American Govt Oblig Fund Money Market Fund FI 0.13%
Total 100.00%
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AAA AA A <A NR
12/31/17 2.2% 78.4% 13.4% 0.0% 6.0%
09/30/17 2.7% 80.1% 13.4% 0.0% 3.8%
Source: S&P Ratings
Quality Distribution
December 31, 2017 vs. September 30, 2017
City of Dublin
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
AAA AA A <A NR
12/31/2017 9/30/2017
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0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+
City of Dublin BAML 1-5 Yr US Treasury/Agency Index
Duration Distribution
City of Dublin
Portfolio Compared to the Benchmark as of December 31, 2017
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+
Portfolio 7.9% 6.2% 5.7% 20.4% 19.9% 26.3% 13.6% 0.0%
Benchmark* 0.0% 0.0% 1.7% 33.2% 28.5% 22.3% 14.4% 0.0%
*BAML 1-5 Yr US Treasury/Agency Index
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Investment Performance
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
12 months 2 years 3 years 5 years 10 years Since Inception
City of Dublin City of Dublin Custom Index*
City of Dublin
Period Ending
December 31, 2017
Total Rate of Return
Annualized Since Inception
October 31, 2013
Annualized
3 months 12 months 2 years 3 years 5 years 10 years Since
Inception
City of Dublin -0.29%1.01% 1.18% 1.11% N/A N/A 0.98%
BAML 1-5 Yr US Treasury/Agency Index -0.38%0.66% 0.88% 0.91% N/A N/A 0.79%
*BAML 1-3 Yr US Treasury/Agency Index to 12/31/2014
Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes
interest earnings, realized and unrealized gains and losses in the portfolio.
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Portfolio Characteristics
City of Dublin Reporting Account
12/31/2017 9/30/2017
Portfolio Portfolio
Average Maturity (yrs) 0.00 0.00
Modified Duration 0.00 0.00
Average Purchase Yield 1.32% 1.13%
Average Market Yield 1.32% 1.13%
Average Quality AAA/NR AAA/NR
Total Market Value 82,491,846 60,197,021
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LAIF
49.0%
Local Gov
Investment
Pool
51.0%
Sector Distribution
City of Dublin Reporting Account
December 31, 2017 September 30, 2017
LAIF
66.9%
Local Gov
Investment
Pool
33.1%
23
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Issuers
City of Dublin Reporting Account – Account #10219 As of 12/31/2017
Issue Name Investment Type % Portfolio
Local Agency Investment Fund LAIF 51.03%
CAMP Local Gov Investment Pool 48.97%
Total 100.00%
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SECTION 3
Consolidated Information
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Portfolio Characteristics
City of Dublin Consolidated
12/31/2017 9/30/2017
Portfolio Portfolio
Average Maturity (yrs) 1.68 1.87
Modified Duration 1.57 1.74
Average Purchase Yield 1.55% 1.47%
Average Market Yield 1.77% 1.51%
Average Quality AA+/Aaa AA+/Aa1
Total Market Value 240,665,060 218,828,262
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ABS
2.7%
Agency
23.0%
Commercial
Paper
1.3%
LAIF
16.8%
Local Gov
Investment Pool
17.5%
Money Market
Fund FI
0.1%
Negotiable CD
1.2%
US Corporate
14.3%
US Treasury
21.3%
Supranational
1.8%
Sector Distribution
City of Dublin Consolidated
December 31, 2017 September 30, 2017
ABS
3.7%
Agency
26.7%
Commercial
Paper
1.4%
LAIF
18.4% Local Gov
Investment Pool
9.1%
Money Market
Fund FI
0.2%
Negotiable CD
1.3%
US Corporate
16.2%
US Treasury
23.0%
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SECTION 4
Portfolio Holdings
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Holdings Report
For the Month Ending 12/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
ABS
89236WAC2 Toyota Auto Receivables Owner 2015-A
1.120% Due 02/15/2019
152,147.52 02/24/2015
0.61%
152,124.52
152,146.56
99.93
1.64%
152,033.95
75.74
0.10%
(112.61)
Aaa / AAA
NR
1.13
0.14
47788NAB4 John Deere Owner Trust 2016-B A2
1.090% Due 02/15/2019
348,076.01 07/19/2016
0.91%
348,054.78
348,066.68
99.94
1.81%
347,860.83
168.62
0.22%
(205.85)
Aaa / NR
AAA
1.13
0.09
43813NAC0 Honda Auto Receivables 2015-2 A3
1.040% Due 02/21/2019
264,906.72 05/13/2015
0.36%
264,866.06
264,894.40
99.86
1.84%
264,546.26
76.53
0.17%
(348.14)
NR / AAA
AAA
1.14
0.17
65478WAB1 Nissan Auto Receivables Owner 2016-C A2A
1.070% Due 05/15/2019
320,528.31 08/02/2016
0.82%
320,515.69
320,522.06
99.93
1.46%
320,294.88
152.43
0.20%
(227.18)
Aaa / NR
AAA
1.37
0.19
89231LAB3 Toyota Auto Receivables Owner 2016-D
1.060% Due 05/15/2019
541,479.44 10/04/2016
0.87%
541,436.12
541,456.57
99.85
1.70%
540,653.05
255.10
0.34%
(803.52)
Aaa / AAA
NR
1.37
0.24
43814TAB8 Honda Auto Receivables 2017-1 A2
1.420% Due 07/22/2019
586,317.08 03/21/2017
1.28%
586,303.07
586,307.69
99.86
1.78%
585,523.17
231.27
0.37%
(784.52)
Aaa / NR
AAA
1.56
0.38
47787XAB3 John Deere Owner Trust 2017-A A2
1.500% Due 10/15/2019
649,966.02 02/22/2017
1.50%
649,963.42
649,964.25
99.87
1.84%
649,114.52
433.31
0.41%
(849.73)
Aaa / NR
AAA
1.79
0.39
654747AB0 Nissan Auto Receivables 2017-A A2A
1.470% Due 01/15/2020
577,231.16 03/21/2017
1.47%
577,228.22
577,229.02
99.82
1.84%
576,190.40
377.12
0.36%
(1,038.62)
Aaa / NR
AAA
2.04
0.49
43814PAB6 Honda Auto Receivables Owner T 17-3 A2
1.570% Due 01/21/2020
460,000.00 09/25/2017
1.58%
459,959.11
459,963.66
99.72
1.92%
458,720.28
260.79
0.29%
(1,243.38)
NR / AAA
AAA
2.06
0.80
47788MAC4 John Deere Owner Trust 2016-A A3
1.360% Due 04/15/2020
1,029,947.56 02/23/2016
1.04%
1,029,785.44
1,029,857.61
99.72
1.87%
1,027,070.85
622.55
0.65%
(2,786.76)
Aaa / NR
AAA
2.29
0.55
43814QAC2 Honda Auto Receivables 2016-2 A3
1.390% Due 04/15/2020
784,651.05 05/24/2016
1.24%
784,635.82
784,642.06
99.67
1.92%
782,061.63
484.74
0.49%
(2,580.43)
Aaa / NR
AAA
2.29
0.63
47788BAB0 John Deere Owner Trust 2017-B A2A
1.590% Due 04/15/2020
455,000.00 07/11/2017
1.60%
454,960.46
454,967.05
99.75
1.95%
453,870.24
321.53
0.29%
(1,096.81)
Aaa / NR
AAA
2.29
0.69
47788BAD6 John Deere Owner Trust 2017-B A3
1.820% Due 10/15/2021
320,000.00 07/11/2017
1.83%
319,976.58
319,979.10
99.25
2.22%
317,612.16
258.84
0.20%
(2,366.94)
Aaa / NR
AAA
3.79
1.89
Total ABS 6,490,250.87 1.22%
6,489,809.29
6,489,996.71 1.84%
6,475,552.22
3,718.57
4.10%
(14,444.49)
Aaa / AAA
Aaa
1.95
0.52
Agency
3135G0TG8 FNMA Note
0.875% Due 02/08/2018
3,000,000.00 01/21/2015
0.97%
2,991,390.00
2,999,706.04
99.95
1.34%
2,998,554.00
10,427.08
1.90%
(1,152.04)
Aaa / AA+
AAA
0.11
0.10
313378A43 FHLB Note
1.375% Due 03/09/2018
4,000,000.00 Various
0.96%
4,047,840.00
4,003,030.95
100.01
1.33%
4,000,288.00
17,111.12
2.54%
(2,742.95)
Aaa / AA+
AAA
0.19
0.19
313379DT3 FHLB Note
1.250% Due 06/08/2018
2,000,000.00 08/18/2015
1.12%
2,007,360.00
2,001,135.63
99.86
1.57%
1,997,182.00
1,597.22
1.26%
(3,953.63)
Aaa / AA+
AAA
0.44
0.43
3135G0G72 FNMA Note
1.125% Due 12/14/2018
2,500,000.00 12/18/2015
1.37%
2,481,975.00
2,494,256.50
99.34
1.83%
2,483,382.50
1,328.13
1.57%
(10,874.00)
Aaa / AA+
AAA
0.95
0.94
3133782M2 FHLB Note
1.500% Due 03/08/2019
2,750,000.00 04/24/2015
1.21%
2,779,892.50
2,759,130.88
99.59
1.85%
2,738,703.00
12,947.92
1.74%
(20,427.88)
Aaa / AA+
AAA
1.18
1.16
City of Dublin - Account #10198
29
Attachment I 4.3.a
Packet Pg. 120
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Holdings Report
For the Month Ending 12/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
3137EADG1 FHLMC Note
1.750% Due 05/30/2019
1,000,000.00 01/29/2015
1.28%
1,019,690.00
1,006,401.43
99.85
1.85%
998,534.00
1,506.94
0.63%
(7,867.43)
Aaa / AA+
AAA
1.41
1.39
3135G0ZG1 FNMA Note
1.750% Due 09/12/2019
2,500,000.00 10/28/2014
1.68%
2,508,350.00
2,502,905.37
99.72
1.92%
2,492,920.00
13,246.53
1.58%
(9,985.37)
Aaa / AA+
AAA
1.70
1.66
3137EADM8 FHLMC Note
1.250% Due 10/02/2019
2,500,000.00 12/18/2015
1.64%
2,464,700.00
2,483,666.40
98.81
1.94%
2,470,227.50
7,725.69
1.57%
(13,438.90)
Aaa / AA+
AAA
1.75
1.72
3135G0A78 FNMA Note
1.625% Due 01/21/2020
2,000,000.00 04/07/2015
1.44%
2,016,580.00
2,007,109.78
99.34
1.95%
1,986,896.00
14,444.44
1.27%
(20,213.78)
Aaa / AA+
AAA
2.06
2.00
313383HU8 FHLB Note
1.750% Due 06/12/2020
2,000,000.00 10/08/2015
1.46%
2,026,040.00
2,013,614.59
99.32
2.03%
1,986,464.00
1,847.22
1.26%
(27,150.59)
Aaa / AA+
NR
2.45
2.38
3137EAEK1 FHLMC Note
1.875% Due 11/17/2020
2,400,000.00 11/28/2017
1.91%
2,397,336.00
2,397,417.10
99.48
2.06%
2,387,421.60
5,750.00
1.51%
(9,995.50)
Aaa / AA+
AAA
2.88
2.78
3135G0F73 FNMA Note
1.500% Due 11/30/2020
2,500,000.00 12/04/2015
1.87%
2,455,750.00
2,474,130.77
98.53
2.02%
2,463,265.00
3,229.17
1.56%
(10,865.77)
Aaa / AA+
AAA
2.92
2.83
3130A7CV5 FHLB Note
1.375% Due 02/18/2021
3,470,000.00 Various
1.45%
3,457,221.20
3,461,957.13
97.76
2.12%
3,392,379.57
17,627.12
2.16%
(69,577.56)
Aaa / AA+
AAA
3.14
3.03
3135G0J20 FNMA Note
1.375% Due 02/26/2021
5,000,000.00 Various
1.29%
5,018,675.00
5,012,803.64
97.89
2.07%
4,894,745.00
23,871.52
3.11%
(118,058.64)
Aaa / AA+
AAA
3.16
3.05
313379RB7 FHLB Note
1.875% Due 06/11/2021
3,000,000.00 08/30/2017
1.67%
3,022,620.00
3,020,603.87
99.15
2.13%
2,974,512.00
3,125.00
1.88%
(46,091.87)
Aaa / AA+
AAA
3.45
3.31
3130A8QS5 FHLB Note
1.125% Due 07/14/2021
2,500,000.00 07/25/2016
1.28%
2,481,475.00
2,486,826.21
96.68
2.10%
2,416,942.50
13,046.88
1.54%
(69,883.71)
Aaa / AA+
AAA
3.54
3.42
3137EAEC9 FHLMC Note
1.125% Due 08/12/2021
3,000,000.00 Various
1.33%
2,971,215.00
2,978,906.68
96.53
2.13%
2,895,876.00
13,031.26
1.84%
(83,030.68)
Aaa / AA+
AAA
3.62
3.50
3135G0Q89 FNMA Note
1.375% Due 10/07/2021
2,000,000.00 10/06/2016
1.45%
1,992,924.00
1,994,671.69
97.25
2.14%
1,945,044.00
6,416.67
1.23%
(49,627.69)
Aaa / AA+
AAA
3.77
3.63
3135G0S38 FNMA Note
2.000% Due 01/05/2022
2,500,000.00 01/30/2017
2.04%
2,495,475.00
2,496,317.15
99.34
2.17%
2,483,532.50
24,444.44
1.59%
(12,784.65)
Aaa / AA+
AAA
4.02
3.80
313378CR0 FHLB Note
2.250% Due 03/11/2022
2,000,000.00 06/19/2017
1.86%
2,035,280.00
2,031,291.83
100.15
2.21%
2,002,980.00
13,750.00
1.28%
(28,311.83)
Aaa / AA+
NR
4.19
3.96
3135G0T45 FNMA Note
1.875% Due 04/05/2022
3,250,000.00 05/05/2017
1.99%
3,232,125.00
3,234,497.70
98.75
2.18%
3,209,518.00
14,557.29
2.04%
(24,979.70)
Aaa / AA+
AAA
4.26
4.05
Total Agency 55,870,000.00 1.47%
55,903,913.70
55,860,381.34 1.94%
55,219,367.17
221,031.64
35.05%
(641,014.17)
Aaa / AA+
Aaa
2.45
2.36
Commercial Paper
06538CCD1 Bank of Tokyo Mitsubishi NY Discount CP
1.450% Due 03/13/2018
3,170,000.00 11/07/2017
1.48%
3,154,039.93
3,160,934.68
99.71
1.48%
3,160,934.68
0.00
2.00%
0.00
P-1 / A-1
NR
0.20
0.20
Total Commercial Paper 3,170,000.00 1.48%
3,154,039.93
3,160,934.68 1.48%
3,160,934.68
0.00
2.00%
0.00
P-1 / A-1
NR
0.20
0.20
City of Dublin - Account #10198
30
Attachment I 4.3.a
Packet Pg. 121
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7
Holdings Report
For the Month Ending 12/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
Money Market Fund FI
31846V203 First American Govt Obligation Fund 205,517.22 Various
0.87%
205,517.22
205,517.22
1.00
0.87%
205,517.22
0.00
0.13%
0.00
Aaa / AAA
AAA
0.00
0.00
Total Money Market Fund FI 205,517.22 0.87%
205,517.22
205,517.22 0.87%
205,517.22
0.00
0.13%
0.00
Aaa / AAA
Aaa
0.00
0.00
Negotiable CD
06417GXH6 Bank of Nova Scotia Yankee CD
1.570% Due 08/09/2018
2,775,000.00 08/08/2017
1.57%
2,775,000.00
2,775,000.00
100.00
1.57%
2,775,000.00
17,548.02
1.77%
0.00
P-1 / A-1
NR
0.61
0.60
Total Negotiable CD 2,775,000.00 1.57%
2,775,000.00
2,775,000.00 1.57%
2,775,000.00
17,548.02
1.77%
0.00
Aaa / AA
NR
0.61
0.60
Supranational
459058FY4 Intl. Bank Recon & Development Note
2.000% Due 01/26/2022
2,000,000.00 10/26/2017
2.12%
1,990,320.00
1,990,713.70
99.04
2.25%
1,980,744.00
17,222.22
1.26%
(9,969.70)
Aaa / NR
AAA
4.07
3.85
4581X0CZ9 Inter-American Dev Bank Note
1.750% Due 09/14/2022
2,500,000.00 11/28/2017
2.18%
2,451,675.00
2,452,559.16
97.58
2.29%
2,439,570.00
13,003.47
1.55%
(12,989.16)
NR / NR
AAA
4.71
4.46
Total Supranational 4,500,000.00 2.15%
4,441,995.00
4,443,272.86 2.27%
4,420,314.00
30,225.69
2.81%
(22,958.86)
Aaa / NR
Aaa
4.42
4.19
US Corporate
40428HPH9 HSBC USA Inc Note
1.625% Due 01/16/2018
500,000.00 11/25/2013
1.69%
498,705.00
499,987.14
99.99
1.79%
499,963.00
3,723.96
0.32%
(24.14)
A2 / A
AA-
0.04
0.04
713448CR7 PepsiCo Inc Note
1.250% Due 04/30/2018
1,430,000.00 Various
1.26%
1,429,428.40
1,429,937.89
99.92
1.50%
1,428,807.38
3,028.82
0.91%
(1,130.51)
A1 / A+
A
0.33
0.33
037833AJ9 Apple Inc Note
1.000% Due 05/03/2018
1,750,000.00 Various
1.34%
1,726,740.00
1,748,049.46
99.75
1.73%
1,745,674.00
2,819.44
1.11%
(2,375.46)
Aa1 / AA+
NR
0.34
0.34
166764AE0 Chevron Corp Callable Note Cont 5/24/2018
1.718% Due 06/24/2018
1,750,000.00 Various
1.57%
1,758,299.00
1,751,221.51
100.00
1.71%
1,749,996.50
584.60
1.11%
(1,225.01)
Aa2 / AA-
NR
0.48
0.40
06406HCL1 Bank of New York Callable Note Cont 7/2/2018
2.100% Due 08/01/2018
1,000,000.00 02/05/2014
1.94%
1,006,820.00
1,000,774.32
100.10
1.90%
1,000,950.00
8,750.00
0.64%
175.68
A1 / A
AA-
0.58
0.50
084664BY6 Berkshire Hathaway Note
2.000% Due 08/15/2018
1,000,000.00 12/12/2013
1.89%
1,004,960.00
1,000,658.61
100.06
1.89%
1,000,645.00
7,555.56
0.64%
(13.61)
Aa2 / AA
A+
0.62
0.61
17275RAR3 Cisco Systems Note
2.125% Due 03/01/2019
1,350,000.00 11/14/2014
2.05%
1,354,063.50
1,351,102.32
100.11
2.03%
1,351,516.05
9,562.50
0.86%
413.73
A1 / AA-
NR
1.16
1.14
532457BF4 Eli Lilly & Co Note
1.950% Due 03/15/2019
1,575,000.00 Various
1.91%
1,577,796.75
1,575,780.77
99.92
2.02%
1,573,708.50
9,043.13
1.00%
(2,072.27)
A2 / AA-
A
1.20
1.18
94974BFU9 Wells Fargo Corp Note
2.125% Due 04/22/2019
1,900,000.00 Various
2.07%
1,904,120.50
1,901,366.66
99.98
2.14%
1,899,701.70
7,738.54
1.21%
(1,664.96)
A2 / A
A+
1.31
1.28
02665WAH4 American Honda Finance Note
2.250% Due 08/15/2019
1,800,000.00 Various
2.08%
1,812,627.00
1,804,805.60
100.15
2.16%
1,802,691.00
15,300.00
1.15%
(2,114.60)
A2 / A+
NR
1.62
1.57
City of Dublin - Account #10198
31
Attachment I 4.3.a
Packet Pg. 122
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7
Holdings Report
For the Month Ending 12/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
06406HCW7 Bank of New York Callable Note Cont 8/11/2019
2.300% Due 09/11/2019
750,000.00 04/22/2015
1.82%
764,722.50
755,515.07
100.26
2.13%
751,955.25
5,270.83
0.48%
(3,559.82)
A1 / A
AA-
1.70
1.57
68389XAX3 Oracle Corp Note
2.250% Due 10/08/2019
1,250,000.00 Various
1.73%
1,272,172.50
1,261,083.55
100.45
1.99%
1,255,651.25
6,484.38
0.80%
(5,432.30)
A1 / AA-
A+
1.77
1.72
40428HPN6 HSBC USA Inc Note
2.375% Due 11/13/2019
1,000,000.00 11/07/2014
2.32%
1,002,440.00
1,000,909.99
100.12
2.31%
1,001,160.00
3,166.67
0.63%
250.01
A2 / A
AA-
1.87
1.81
46625HKA7 JP Morgan Chase Callable Note Cont 12/23/2019
2.250% Due 01/23/2020
1,800,000.00 Various
2.37%
1,790,172.00
1,795,719.78
99.93
2.28%
1,798,795.80
17,775.00
1.15%
3,076.02
A3 / A-
A+
2.06
1.91
713448CS5 PepsiCo Inc Callable Note Cont 3/30/2020
1.850% Due 04/30/2020
1,330,000.00 04/27/2015
1.86%
1,329,241.90
1,329,647.30
99.19
2.22%
1,319,284.19
4,169.18
0.84%
(10,363.11)
A1 / A+
A
2.33
2.18
747525AD5 Qualcomm Inc Note
2.250% Due 05/20/2020
2,000,000.00 Various
2.22%
2,001,128.80
2,001,363.19
99.23
2.58%
1,984,578.00
5,125.00
1.26%
(16,785.19)
A1 / A
NR
2.39
2.30
24422ESY6 John Deere Capital Corp Note
2.375% Due 07/14/2020
1,000,000.00 09/15/2016
1.69%
1,025,153.50
1,016,702.79
100.21
2.29%
1,002,101.00
11,017.36
0.64%
(14,601.79)
A2 / A
A
2.54
2.42
00440EAT4 ACE INA Holdings Inc Callable Note Cont 10/3/2020
2.300% Due 11/03/2020
2,000,000.00 Various
2.25%
2,003,489.00
2,002,699.18
99.84
2.36%
1,996,816.00
7,411.11
1.27%
(5,883.18)
A3 / A
A
2.84
2.65
24422ETF6 John Deere Capital Corp Note
2.550% Due 01/08/2021
750,000.00 Various
2.42%
753,733.15
752,784.96
100.39
2.42%
752,894.26
9,190.62
0.48%
109.30
A2 / A
A
3.02
2.86
30231GAV4 Exxon Mobil Corp Callable Note Cont 2/1/2021
2.222% Due 03/01/2021
1,800,000.00 Various
2.06%
1,813,024.00
1,808,645.24
99.78
2.30%
1,795,971.60
13,332.00
1.14%
(12,673.64)
Aaa / AA+
NR
3.17
3.02
166764BG4 Chevron Corp Callable Note Cont 4/15/2021
2.100% Due 05/16/2021
1,000,000.00 04/20/2017
2.09%
1,000,190.00
1,000,157.82
99.18
2.35%
991,814.00
2,625.00
0.63%
(8,343.82)
Aa2 / AA-
NR
3.38
3.23
857477AV5 State Street Bank Note
1.950% Due 05/19/2021
1,800,000.00 Various
1.91%
1,802,989.00
1,802,251.33
98.56
2.40%
1,774,018.80
4,095.01
1.12%
(28,232.53)
A1 / A
AA-
3.38
3.24
594918BP8 Microsoft Callable Note Cont 7/8/21
1.550% Due 08/08/2021
1,850,000.00 Various
1.59%
1,846,471.85
1,847,425.03
97.37
2.31%
1,801,295.06
11,390.35
1.15%
(46,129.97)
Aaa / AAA
AA+
3.61
3.45
91159HHP8 US Bancorp Note
2.625% Due 01/24/2022
2,000,000.00 05/23/2017
2.36%
2,023,280.00
2,020,274.37
100.57
2.48%
2,011,484.00
22,895.83
1.29%
(8,790.37)
A1 / A+
AA
4.07
3.79
Total US Corporate 34,385,000.00 1.95%
34,501,768.35
34,458,863.88
2.16%
34,291,472.34
192,054.89
21.80%
(167,391.54)
A1 / A+
A+
2.02
1.92
US Treasury
912828C24 US Treasury Note
1.500% Due 02/28/2019
1,750,000.00 08/18/2014
1.50%
1,750,347.65
1,750,088.91
99.60
1.85%
1,743,028.00
8,919.20
1.11%
(7,060.91)
Aaa / AA+
AAA
1.16
1.14
912828D80 US Treasury Note
1.625% Due 08/31/2019
3,000,000.00 Various
1.78%
2,977,822.56
2,992,566.37
99.59
1.87%
2,987,814.00
16,564.23
1.90%
(4,752.37)
Aaa / AA+
AAA
1.67
1.62
912828G61 US Treasury Note
1.500% Due 11/30/2019
2,000,000.00 Various
1.45%
2,003,378.10
2,001,685.35
99.28
1.89%
1,985,546.00
2,637.36
1.26%
(16,139.35)
Aaa / AA+
AAA
1.92
1.87
912828G95 US Treasury Note
1.625% Due 12/31/2019
3,000,000.00 01/08/2015
1.50%
3,017,470.99
3,007,025.01
99.48
1.89%
2,984,298.00
134.67
1.89%
(22,727.01)
Aaa / AA+
AAA
2.00
1.96
912828H52 US Treasury Note
1.250% Due 01/31/2020
4,500,000.00 Various
1.53%
4,440,542.42
4,474,835.25
98.68
1.90%
4,440,411.00
23,539.41
2.82%
(34,424.25)
Aaa / AA+
AAA
2.08
2.03
City of Dublin - Account #10198
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Holdings Report
For the Month Ending 12/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
912828K58 US Treasury Note
1.375% Due 04/30/2020
1,750,000.00 05/06/2015
1.55%
1,735,171.88
1,743,074.78
98.76
1.92%
1,728,329.75
4,121.20
1.10%
(14,745.03)
Aaa / AA+
AAA
2.33
2.28
912828XE5 US Treasury Note
1.500% Due 05/31/2020
3,000,000.00 Various
1.67%
2,976,025.68
2,988,228.50
99.02
1.92%
2,970,468.00
3,956.04
1.88%
(17,760.50)
Aaa / AA+
AAA
2.42
2.36
912828XM7 US Treasury Note
1.625% Due 07/31/2020
1,500,000.00 09/08/2015
1.52%
1,507,622.21
1,504,017.98
99.23
1.93%
1,488,457.50
10,200.41
0.95%
(15,560.48)
Aaa / AA+
AAA
2.58
2.50
912828L99 US Treasury Note
1.375% Due 10/31/2020
5,000,000.00 Various
1.69%
4,927,376.14
4,958,048.05
98.39
1.96%
4,919,335.00
11,774.86
3.12%
(38,713.05)
Aaa / AA+
AAA
2.84
2.75
912828N89 US Treasury Note
1.375% Due 01/31/2021
2,000,000.00 03/15/2016
1.49%
1,988,834.83
1,992,945.02
98.09
2.02%
1,961,876.00
11,508.15
1.25%
(31,069.02)
Aaa / AA+
AAA
3.09
2.98
912828S76 US Treasury Note
1.125% Due 07/31/2021
1,500,000.00 12/12/2016
1.89%
1,449,262.83
1,460,784.46
96.70
2.08%
1,450,546.50
7,061.82
0.92%
(10,237.96)
Aaa / AA+
AAA
3.58
3.47
912828T34 US Treasury Note
1.125% Due 09/30/2021
2,750,000.00 Various
1.66%
2,682,431.10
2,697,678.11
96.49
2.10%
2,653,428.25
7,904.36
1.68%
(44,249.86)
Aaa / AA+
AAA
3.75
3.63
912828U65 US Treasury Note
1.750% Due 11/30/2021
2,500,000.00 12/28/2016
2.06%
2,464,461.50
2,471,739.28
98.61
2.12%
2,465,137.50
3,846.15
1.56%
(6,601.78)
Aaa / AA+
AAA
3.92
3.75
912828V72 US Treasury Note
1.875% Due 01/31/2022
1,500,000.00 02/27/2017
1.84%
1,502,407.37
1,501,996.32
98.96
2.14%
1,484,413.50
11,769.70
0.95%
(17,582.82)
Aaa / AA+
AAA
4.09
3.88
912828J76 US Treasury Note
1.750% Due 03/31/2022
3,000,000.00 04/25/2017
1.85%
2,985,830.37
2,987,798.37
98.36
2.16%
2,950,782.00
13,413.46
1.87%
(37,016.37)
Aaa / AA+
AAA
4.25
4.05
912828WZ9 US Treasury Note
1.750% Due 04/30/2022
2,750,000.00 05/23/2017
1.84%
2,738,944.75
2,740,306.72
98.28
2.17%
2,702,625.75
8,329.33
1.71%
(37,680.97)
Aaa / AA+
AAA
4.33
4.13
912828XR6 US Treasury Note
1.750% Due 05/31/2022
1,500,000.00 06/28/2017
1.81%
1,496,020.65
1,496,432.54
98.26
2.17%
1,473,867.00
2,307.69
0.93%
(22,565.54)
Aaa / AA+
AAA
4.42
4.21
912828XW5 US Treasury Note
1.750% Due 06/30/2022
3,000,000.00 07/25/2017
1.86%
2,984,072.55
2,985,479.47
98.19
2.17%
2,945,742.00
145.03
1.86%
(39,737.47)
Aaa / AA+
AAA
4.50
4.30
912828L24 US Treasury Note
1.875% Due 08/31/2022
2,000,000.00 09/27/2017
1.92%
1,995,944.20
1,996,158.49
98.59
2.19%
1,971,876.00
12,741.71
1.25%
(24,282.49)
Aaa / AA+
AAA
4.67
4.41
912828L57 US Treasury Note
1.750% Due 09/30/2022
3,750,000.00 Various
2.02%
3,702,841.80
3,704,302.08
98.00
2.20%
3,674,853.75
16,766.83
2.33%
(29,448.33)
Aaa / AA+
AAA
4.75
4.50
Total US Treasury 51,750,000.00 1.72%
51,326,809.58
51,455,191.06 2.03%
50,982,835.50
177,641.61
32.34%
(472,355.56)
Aaa / AA+
Aaa
3.19
3.07
TOTAL PORTFOLIO 159,145,768.09 1.67%
158,798,853.07
158,849,157.75 2.00%
157,530,993.13
642,220.42
100.00%
(1,318,164.62)
Aa1 / AA
Aaa
2.55
2.39
TOTAL MARKET VALUE PLUS ACCRUALS 158,173,213.55
City of Dublin - Account #10198
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Holdings Report
For the Month Ending 12/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
LAIF
90LAIF$00 Local Agency Investment Fund State Pool
40,279,741.38 Various
1.28%
40,279,741.38
40,279,741.38
1.00
1.28%
40,279,741.38
120,398.86
48.97%
0.00
NR / NR
NR
0.00
0.00
Total LAIF 40,279,741.38 1.28%
40,279,741.38
40,279,741.38
1.28%
40,279,741.38
120,398.86
48.97%
0.00
NR / NR
NR
0.00
0.00
Local Gov Investment Pool
90CAMP$00 Public Financial Management CAMP
42,091,706.09 Various
1.36%
42,091,706.09
42,091,706.09
1.00
1.36%
42,091,706.09
0.00
51.03%
0.00
NR / AAA
NR
0.00
0.00
Total Local Gov Investment Pool 42,091,706.09 1.36%
42,091,706.09
42,091,706.09
1.36%
42,091,706.09
0.00
51.03%
0.00
NR / AAA
NR
0.00
0.00
TOTAL PORTFOLIO 82,371,447.47 1.32%
82,371,447.47
82,371,447.47 1.32%
82,371,447.47
120,398.86
100.00%
0.00
NR / AAA
NR
0.00
0.00
TOTAL MARKET VALUE PLUS ACCRUALS 82,491,846.33
City of Dublin Reporting Account - Account #10219
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SECTION 5
Transactions
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Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 10/06/2017 912828L57 2,500,000.00 US Treasury Note
1.75% Due: 09/30/2022 98.980 1.97% 2,474,511.72 721.15 2,475,232.87 0.00
Purchase 10/30/2017 459058FY4 2,000,000.00 Intl. Bank Recon & Development Note
2% Due: 01/26/2022 99.516 2.12% 1,990,320.00 10,444.44 2,000,764.44 0.00
Purchase 10/31/2017 912828L57 500,000.00 US Treasury Note
1.75% Due: 09/30/2022 98.754 2.02% 493,769.53 745.19 494,514.72 0.00
Purchase 11/08/2017 06538CCD1 3,170,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.45% Due: 03/13/2018 99.497 1.48% 3,154,039.93 0.00 3,154,039.93 0.00
Purchase 11/29/2017 3137EAEK1 2,400,000.00 FHLMC Note
1.875% Due: 11/17/2020 99.889 1.91% 2,397,336.00 1,750.00 2,399,086.00 0.00
Purchase 11/30/2017 4581X0CZ9 2,500,000.00 Inter-American Dev Bank Note
1.75% Due: 09/14/2022 98.067 2.18% 2,451,675.00 9,236.11 2,460,911.11 0.00
Purchase 12/29/2017 912828L57 750,000.00 US Treasury Note
1.75% Due: 09/30/2022 97.941 2.21% 734,560.55 3,245.19 737,805.74 0.00
Subtotal 13,820,000.00 13,696,212.73 26,142.08 13,722,354.81 0.00
TOTAL ACQUISITIONS 13,820,000.00 13,696,212.73 26,142.08 13,722,354.81 0.00
DISPOSITIONS
Sale 10/06/2017 912828G61 2,500,000.00 US Treasury Note
1.5% Due: 11/30/2019 99.941 1.53% 2,498,535.16 13,114.75 2,511,649.91 -3834.10
Sale 10/27/2017 313381B20 2,000,000.00 FHLB Note
0.75% Due: 12/08/2017 99.960 1.10% 1,999,200.00 5,791.67 2,004,991.67 -799.54
Sale 11/29/2017 3137EADP1 3,000,000.00 FHLMC Note
0.875% Due: 03/07/2018 99.872 1.34% 2,996,160.00 5,979.17 3,002,139.17 -2769.26
Subtotal 7,500,000.00 7,493,895.16 24,885.59 7,518,780.75 -7,402.90
Maturity 11/08/2017 06538BY80 3,160,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.33% Due: 11/08/2017 99.542 3,160,000.00 0.00 3,160,000.00 0.00
September 30, 2017 through December 31, 2017
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Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
Maturity 11/20/2017 36962G6K5 750,000.00 General Electric Capital Corp Note
1.6% Due: 11/20/2017 100.000 750,000.00 0.00 750,000.00 0.00
Subtotal 3,910,000.00 3,910,000.00 0.00 3,910,000.00 0.00
TOTAL DISPOSITIONS 12,992,254.02 12,986,149.18 50,145.57 13,036,294.75 -7,402.90
September 30, 2017 through December 31, 2017
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Transaction Ledger
City of Dublin Reporting Account - Account #10219
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 10/15/2017 90LAIF$00 108,723.50 Local Agency Investment Fund State Pool 1.000 1.12% 108,723.50 0.00 108,723.50 0.00
Purchase 10/31/2017 90CAMP$00 22,883.11 Public Financial Management CAMP 1.000 1.16% 22,883.11 0.00 22,883.11 0.00
Purchase 12/31/2017 90CAMP$00 32,918.56 Public Financial Management CAMP 1.000 1.36% 32,918.56 0.00 32,918.56 0.00
Subtotal 164,525.17 164,525.17 0.00 164,525.17 0.00
Security
Contribution 10/13/2017 90CAMP$00 4,400,000.00 Public Financial Management CAMP 1.000 4,400,000.00 0.00 4,400,000.00 0.00
Security
Contribution 10/24/2017 90CAMP$00 3,000,000.00 Public Financial Management CAMP 1.000 3,000,000.00 0.00 3,000,000.00 0.00
Security
Contribution 12/08/2017 90CAMP$00 2,500,000.00 Public Financial Management CAMP 1.000 2,500,000.00 0.00 2,500,000.00 0.00
Security
Contribution 12/18/2017 90CAMP$00 22,000,000.00 Public Financial Management CAMP 1.000 22,000,000.00 0.00 22,000,000.00 0.00
Subtotal 31,900,000.00 31,900,000.00 0.00 31,900,000.00 0.00
TOTAL ACQUISITIONS 32,064,525.17 32,064,525.17 0.00 32,064,525.17 0.00
DISPOSITIONS
Security
Withdrawal 10/30/2017 90CAMP$00 4,900,000.00 Public Financial Management CAMP 1.000 4,900,000.00 0.00 4,900,000.00 0.00
Security
Withdrawal 11/30/2017 90CAMP$00 4,880,272.31 Public Financial Management CAMP 1.000 4,880,272.31 0.00 4,880,272.31 0.00
Subtotal 9,780,272.31 9,780,272.31 0.00 9,780,272.31 0.00
TOTAL DISPOSITIONS 9,780,272.31 9,780,272.31 0.00 9,780,272.31 0.00
September 30, 2017 through December 31, 2017
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Disclosure
Information contained herein is confidential. Prices are provided by IDC, an independent
pricing source. In the event IDC does not provide a price or if the price provided is not
reflective of fair market value, Chandler will obtain pricing from an alternative approved third
party pricing source in accordance with our written valuation policy and procedures. Our
valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.
39
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Transaction Ledger
9/30/17 Thru 10/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 10/02/2017 31846V203 15,625.00 First American Govt Obligation Fund 1.000 0.61 %15,625.00 0.00 15,625.00 0.00
Purchase 10/02/2017 31846V203 577.49 First American Govt Obligation Fund 1.000 0.61 %577.49 0.00 577.49 0.00
Purchase 10/05/2017 31846V203 29,622.39 First American Govt Obligation Fund 1.000 0.61 %29,622.39 0.00 29,622.39 0.00
Purchase 10/06/2017 31846V203 36,417.04 First American Govt Obligation Fund 1.000 0.61 %36,417.04 0.00 36,417.04 0.00
Purchase 10/06/2017 912828L57 2,500,000.00 US Treasury Note
1.75% Due 9/30/2022
98.980 1.97 %2,474,511.72 721.15 2,475,232.87 0.00
Purchase 10/07/2017 31846V203 13,750.00 First American Govt Obligation Fund 1.000 0.61 %13,750.00 0.00 13,750.00 0.00
Purchase 10/08/2017 31846V203 14,062.50 First American Govt Obligation Fund 1.000 0.61 %14,062.50 0.00 14,062.50 0.00
Purchase 10/15/2017 90LAIF$00 108,723.50 Local Agency Investment Fund State Pool 1.000 1.12 %108,723.50 0.00 108,723.50 0.00
Purchase 10/16/2017 31846V203 932.46 First American Govt Obligation Fund 1.000 0.61 %932.46 0.00 932.46 0.00
Purchase 10/16/2017 31846V203 818.75 First American Govt Obligation Fund 1.000 0.61 %818.75 0.00 818.75 0.00
Purchase 10/16/2017 31846V203 602.88 First American Govt Obligation Fund 1.000 0.61 %602.88 0.00 602.88 0.00
Purchase 10/16/2017 31846V203 485.33 First American Govt Obligation Fund 1.000 0.61 %485.33 0.00 485.33 0.00
Purchase 10/16/2017 31846V203 1,263.66 First American Govt Obligation Fund 1.000 0.61 %1,263.66 0.00 1,263.66 0.00
Purchase 10/16/2017 31846V203 111,400.47 First American Govt Obligation Fund 1.000 0.61 %111,400.47 0.00 111,400.47 0.00
Purchase 10/16/2017 31846V203 771.75 First American Govt Obligation Fund 1.000 0.61 %771.75 0.00 771.75 0.00
Purchase 10/16/2017 31846V203 65,791.20 First American Govt Obligation Fund 1.000 0.61 %65,791.20 0.00 65,791.20 0.00
Purchase 10/16/2017 31846V203 95,520.12 First American Govt Obligation Fund 1.000 0.61 %95,520.12 0.00 95,520.12 0.00
Purchase 10/16/2017 31846V203 46,998.48 First American Govt Obligation Fund 1.000 0.61 %46,998.48 0.00 46,998.48 0.00
Purchase 10/18/2017 31846V203 381.16 First American Govt Obligation Fund 1.000 0.61 %381.16 0.00 381.16 0.00
Purchase 10/22/2017 31846V203 20,187.50 First American Govt Obligation Fund 1.000 0.61 %20,187.50 0.00 20,187.50 0.00
Purchase 10/23/2017 31846V203 80,654.16 First American Govt Obligation Fund 1.000 0.61 %80,654.16 0.00 80,654.16 0.00
Purchase 10/23/2017 31846V203 76,385.49 First American Govt Obligation Fund 1.000 0.61 %76,385.49 0.00 76,385.49 0.00
Purchase 10/27/2017 31846V203 2,004,991.67 First American Govt Obligation Fund 1.000 0.61 %2,004,991.67 0.00 2,004,991.67 0.00
Purchase 10/30/2017 31846V203 45,302.50 First American Govt Obligation Fund 1.000 0.61 %45,302.50 0.00 45,302.50 0.00
Purchase 10/30/2017 459058FY4 2,000,000.00 Intl. Bank Recon & Development Note
2% Due 1/26/2022
99.516 2.12 %1,990,320.00 10,444.44 2,000,764.44 0.00
Purchase 10/31/2017 31846V203 46,406.25 First American Govt Obligation Fund 1.000 0.63 %46,406.25 0.00 46,406.25 0.00
Purchase 10/31/2017 90CAMP$00 22,883.11 Public Financial Management CAMP 1.000 1.16 %22,883.11 0.00 22,883.11 0.00
Execution Time: 11/22/2017 12:49:00 PMChandler Asset Management - CONFIDENTIAL Page 8
Attachment II 4.3.b
Packet Pg. 131
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Transaction Ledger
9/30/17 Thru 10/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 10/31/2017 912828L57 500,000.00 US Treasury Note
1.75% Due 9/30/2022
98.754 2.02 %493,769.53 745.19 494,514.72 0.00
Subtotal 7,840,554.86 7,799,156.11 11,910.78 7,811,066.89 0.00
Security
Contribution
10/13/2017 90CAMP$00 4,400,000.00 Public Financial Management CAMP 1.000 4,400,000.00 0.00 4,400,000.00 0.00
Security
Contribution
10/24/2017 90CAMP$00 3,000,000.00 Public Financial Management CAMP 1.000 3,000,000.00 0.00 3,000,000.00 0.00
Subtotal 7,400,000.00 7,400,000.00 0.00 7,400,000.00 0.00
TOTAL ACQUISITIONS 15,240,554.86 15,199,156.11 11,910.78 15,211,066.89 0.00
DISPOSITIONS
Sale 10/06/2017 912828G61 2,500,000.00 US Treasury Note
1.5% Due 11/30/2019
99.941 1.53 %2,498,535.16 13,114.75 2,511,649.91 -3,834.10
Sale 10/27/2017 313381B20 2,000,000.00 FHLB Note
0.75% Due 12/8/2017
99.960 1.10 %1,999,200.00 5,791.67 2,004,991.67 -799.54
Sale 10/30/2017 31846V203 2,000,764.44 First American Govt Obligation Fund 1.000 0.61 %2,000,764.44 0.00 2,000,764.44 0.00
Sale 10/31/2017 31846V203 494,514.72 First American Govt Obligation Fund 1.000 0.63 %494,514.72 0.00 494,514.72 0.00
Subtotal 6,995,279.16 6,993,014.32 18,906.42 7,011,920.74 -4,633.64
Paydown 10/16/2017 43814QAC2 0.00 Honda Auto Receivables 2016-2 A3
1.39% Due 4/15/2020
100.000 0.00 932.46 932.46 0.00
Paydown 10/16/2017 47787XAB3 0.00 John Deere Owner Trust 2017-A A2
1.5% Due 10/15/2019
100.000 0.00 818.75 818.75 0.00
Paydown 10/16/2017 47788BAB0 0.00 John Deere Owner Trust 2017-B A2A
1.59% Due 4/15/2020
100.000 0.00 602.88 602.88 0.00
Paydown 10/16/2017 47788BAD6 0.00 John Deere Owner Trust 2017-B A3
1.82% Due 10/15/2021
100.000 0.00 485.33 485.33 0.00
Paydown 10/16/2017 47788MAC4 0.00 John Deere Owner Trust 2016-A A3
1.36% Due 4/15/2020
100.000 0.00 1,263.66 1,263.66 0.00
Paydown 10/16/2017 47788NAB4 110,760.57 John Deere Owner Trust 2016-B A2
1.09% Due 2/15/2019
100.000 110,760.57 639.90 111,400.47 0.00
Paydown 10/16/2017 654747AB0 0.00 Nissan Auto Receivables 2017-A A2A
1.47% Due 1/15/2020
100.000 0.00 771.75 771.75 0.00
Execution Time: 11/22/2017 12:49:00 PMChandler Asset Management - CONFIDENTIAL Page 9
Attachment II 4.3.b
Packet Pg. 132
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Transaction Ledger
9/30/17 Thru 10/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Paydown 10/16/2017 65478WAB1 65,327.08 Nissan Auto Receivables Owner 2016-C
A2A
1.07% Due 5/15/2019
100.000 65,327.08 464.12 65,791.20 0.00
Paydown 10/16/2017 89231LAB3 94,794.62 Toyota Auto Receivables Owner 2016-D
1.06% Due 5/15/2019
100.000 94,794.62 725.50 95,520.12 0.00
Paydown 10/16/2017 89236WAC2 46,729.75 Toyota Auto Receivables Owner 2015-A
1.12% Due 2/15/2019
100.000 46,729.75 268.73 46,998.48 0.00
Paydown 10/18/2017 43814PAB6 0.00 Honda Auto Receivables Owner T 17-3 A2
1.57% Due 1/21/2020
100.000 0.00 381.16 381.16 0.00
Paydown 10/23/2017 43813NAC0 80,228.40 Honda Auto Receivables 2015-2 A3
1.04% Due 2/21/2019
100.000 80,228.40 425.76 80,654.16 0.00
Paydown 10/23/2017 43814TAB8 75,430.52 Honda Auto Receivables 2017-1 A2
1.42% Due 7/22/2019
100.000 75,430.52 954.97 76,385.49 0.00
Subtotal 473,270.94 473,270.94 8,734.97 482,005.91 0.00
Security
Withdrawal
10/25/2017 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00
Security
Withdrawal
10/30/2017 90CAMP$00 4,900,000.00 Public Financial Management CAMP 1.000 4,900,000.00 0.00 4,900,000.00 0.00
Subtotal 4,900,104.17 4,900,104.17 0.00 4,900,104.17 0.00
TOTAL DISPOSITIONS 12,368,654.27 12,366,389.43 27,641.39 12,394,030.82 -4,633.64
OTHER TRANSACTIONS
Interest 10/02/2017 3137EADM8 2,500,000.00 FHLMC Note
1.25% Due 10/2/2019
0.000 15,625.00 0.00 15,625.00 0.00
Interest 10/05/2017 3135G0T45 3,250,000.00 FNMA Note
1.875% Due 4/5/2022
0.000 29,622.39 0.00 29,622.39 0.00
Interest 10/07/2017 3135G0Q89 2,000,000.00 FNMA Note
1.375% Due 10/7/2021
0.000 13,750.00 0.00 13,750.00 0.00
Interest 10/08/2017 68389XAX3 1,250,000.00 Oracle Corp Note
2.25% Due 10/8/2019
0.000 14,062.50 0.00 14,062.50 0.00
Interest 10/22/2017 94974BFU9 1,900,000.00 Wells Fargo Corp Note
2.125% Due 4/22/2019
0.000 20,187.50 0.00 20,187.50 0.00
Interest 10/30/2017 713448CR7 1,430,000.00 PepsiCo Inc Note
1.25% Due 4/30/2018
0.000 8,937.50 0.00 8,937.50 0.00
Interest 10/30/2017 713448CS5 1,330,000.00 PepsiCo Inc Callable Note Cont 3/30/2020
1.85% Due 4/30/2020
0.000 12,302.50 0.00 12,302.50 0.00
Execution Time: 11/22/2017 12:49:00 PMChandler Asset Management - CONFIDENTIAL Page 10
Attachment II 4.3.b
Packet Pg. 133
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Transaction Ledger
9/30/17 Thru 10/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
OTHER TRANSACTIONS
Interest 10/30/2017 912828WZ9 2,750,000.00 US Treasury Note
1.75% Due 4/30/2022
0.000 24,062.50 0.00 24,062.50 0.00
Interest 10/31/2017 912828K58 1,750,000.00 US Treasury Note
1.375% Due 4/30/2020
0.000 12,031.25 0.00 12,031.25 0.00
Interest 10/31/2017 912828L99 5,000,000.00 US Treasury Note
1.375% Due 10/31/2020
0.000 34,375.00 0.00 34,375.00 0.00
Subtotal 23,160,000.00 184,956.14 0.00 184,956.14 0.00
Dividend 10/02/2017 31846V203 383,012.22 First American Govt Obligation Fund 0.000 577.49 0.00 577.49 0.00
Dividend 10/15/2017 90LAIF$00 3,694,377,948.9
4
Local Agency Investment Fund State Pool 0.000 108,723.50 0.00 108,723.50 0.00
Dividend 10/31/2017 90CAMP$00 22,416,176.73 Public Financial Management CAMP 0.000 22,883.11 0.00 22,883.11 0.00
Subtotal 3,717,177,137.8
9
132,184.10 0.00 132,184.10 0.00
TOTAL OTHER TRANSACTIONS 3,740,337,137.8
9
317,140.24 0.00 317,140.24 0.00
Execution Time: 11/22/2017 12:49:00 PMChandler Asset Management - CONFIDENTIAL Page 11
Attachment II 4.3.b
Packet Pg. 134
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Transaction Ledger
10/31/17 Thru 11/30/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 11/01/2017 31846V203 457.16 First American Govt Obligation Fund 1.000 0.63 %457.16 0.00 457.16 0.00
Purchase 11/03/2017 31846V203 31,750.00 First American Govt Obligation Fund 1.000 0.63 %31,750.00 0.00 31,750.00 0.00
Purchase 11/08/2017 06538CCD1 3,170,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.45% Due 3/13/2018
99.497 1.48 %3,154,039.93 0.00 3,154,039.93 0.00
Purchase 11/08/2017 31846V203 3,160,000.00 First American Govt Obligation Fund 1.000 0.63 %3,160,000.00 0.00 3,160,000.00 0.00
Purchase 11/13/2017 31846V203 11,743.06 First American Govt Obligation Fund 1.000 0.63 %11,743.06 0.00 11,743.06 0.00
Purchase 11/15/2017 31846V203 932.46 First American Govt Obligation Fund 1.000 0.63 %932.46 0.00 932.46 0.00
Purchase 11/15/2017 31846V203 818.75 First American Govt Obligation Fund 1.000 0.63 %818.75 0.00 818.75 0.00
Purchase 11/15/2017 31846V203 602.88 First American Govt Obligation Fund 1.000 0.63 %602.88 0.00 602.88 0.00
Purchase 11/15/2017 31846V203 485.33 First American Govt Obligation Fund 1.000 0.63 %485.33 0.00 485.33 0.00
Purchase 11/15/2017 31846V203 17,739.80 First American Govt Obligation Fund 1.000 0.63 %17,739.80 0.00 17,739.80 0.00
Purchase 11/15/2017 31846V203 143,384.02 First American Govt Obligation Fund 1.000 0.63 %143,384.02 0.00 143,384.02 0.00
Purchase 11/15/2017 31846V203 3,938.93 First American Govt Obligation Fund 1.000 0.63 %3,938.93 0.00 3,938.93 0.00
Purchase 11/15/2017 31846V203 69,398.88 First American Govt Obligation Fund 1.000 0.63 %69,398.88 0.00 69,398.88 0.00
Purchase 11/15/2017 31846V203 98,459.28 First American Govt Obligation Fund 1.000 0.63 %98,459.28 0.00 98,459.28 0.00
Purchase 11/15/2017 31846V203 47,292.73 First American Govt Obligation Fund 1.000 0.63 %47,292.73 0.00 47,292.73 0.00
Purchase 11/16/2017 31846V203 10,500.00 First American Govt Obligation Fund 1.000 0.63 %10,500.00 0.00 10,500.00 0.00
Purchase 11/19/2017 31846V203 17,550.00 First American Govt Obligation Fund 1.000 0.63 %17,550.00 0.00 17,550.00 0.00
Purchase 11/20/2017 31846V203 28,500.00 First American Govt Obligation Fund 1.000 0.63 %28,500.00 0.00 28,500.00 0.00
Purchase 11/20/2017 31846V203 750,000.00 First American Govt Obligation Fund 1.000 0.63 %750,000.00 0.00 750,000.00 0.00
Purchase 11/20/2017 31846V203 601.83 First American Govt Obligation Fund 1.000 0.63 %601.83 0.00 601.83 0.00
Purchase 11/21/2017 31846V203 75,412.77 First American Govt Obligation Fund 1.000 0.63 %75,412.77 0.00 75,412.77 0.00
Purchase 11/21/2017 31846V203 74,456.43 First American Govt Obligation Fund 1.000 0.63 %74,456.43 0.00 74,456.43 0.00
Purchase 11/29/2017 3137EAEK1 2,400,000.00 FHLMC Note
1.875% Due 11/17/2020
99.889 1.91 %2,397,336.00 1,750.00 2,399,086.00 0.00
Purchase 11/29/2017 31846V203 603,053.17 First American Govt Obligation Fund 1.000 0.63 %603,053.17 0.00 603,053.17 0.00
Purchase 11/30/2017 31846V203 100,000.00 First American Govt Obligation Fund 1.000 0.68 %100,000.00 0.00 100,000.00 0.00
Purchase 11/30/2017 4581X0CZ9 2,500,000.00 Inter-American Dev Bank Note
1.75% Due 9/14/2022
98.067 2.18 %2,451,675.00 9,236.11 2,460,911.11 0.00
Subtotal 13,317,077.48 13,250,128.41 10,986.11 13,261,114.52 0.00
Execution Time: 12/26/2017 3:00:13 PMChandler Asset Management - CONFIDENTIAL Page 8
Attachment II 4.3.b
Packet Pg. 135
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Transaction Ledger
10/31/17 Thru 11/30/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Short Sale 11/08/2017 31846V203 -3,154,039.93 First American Govt Obligation Fund 1.000 -3,154,039.93 0.00 -3,154,039.93 0.00
Subtotal -3,154,039.93 -3,154,039.93 0.00 -3,154,039.93 0.00
TOTAL ACQUISITIONS 10,163,037.55 10,096,088.48 10,986.11 10,107,074.59 0.00
DISPOSITIONS
Closing
Purchase
11/08/2017 31846V203 -3,154,039.93 First American Govt Obligation Fund 1.000 -3,154,039.93 0.00 -3,154,039.93 0.00
Subtotal -3,154,039.93 -3,154,039.93 0.00 -3,154,039.93 0.00
Sale 11/08/2017 31846V203 3,154,039.93 First American Govt Obligation Fund 1.000 0.63 %3,154,039.93 0.00 3,154,039.93 0.00
Sale 11/29/2017 3137EADP1 3,000,000.00 FHLMC Note
0.875% Due 3/7/2018
99.872 1.34 %2,996,160.00 5,979.17 3,002,139.17 -2,769.26
Sale 11/30/2017 31846V203 2,460,911.11 First American Govt Obligation Fund 1.000 0.68 %2,460,911.11 0.00 2,460,911.11 0.00
Subtotal 8,614,951.04 8,611,111.04 5,979.17 8,617,090.21 -2,769.26
Paydown 11/15/2017 43814QAC2 0.00 Honda Auto Receivables 2016-2 A3
1.39% Due 4/15/2020
100.000 0.00 932.46 932.46 0.00
Paydown 11/15/2017 47787XAB3 0.00 John Deere Owner Trust 2017-A A2
1.5% Due 10/15/2019
100.000 0.00 818.75 818.75 0.00
Paydown 11/15/2017 47788BAB0 0.00 John Deere Owner Trust 2017-B A2A
1.59% Due 4/15/2020
100.000 0.00 602.88 602.88 0.00
Paydown 11/15/2017 47788BAD6 0.00 John Deere Owner Trust 2017-B A3
1.82% Due 10/15/2021
100.000 0.00 485.33 485.33 0.00
Paydown 11/15/2017 47788MAC4 16,476.13 John Deere Owner Trust 2016-A A3
1.36% Due 4/15/2020
100.000 16,476.13 1,263.67 17,739.80 0.00
Paydown 11/15/2017 47788NAB4 142,844.73 John Deere Owner Trust 2016-B A2
1.09% Due 2/15/2019
100.000 142,844.73 539.29 143,384.02 0.00
Paydown 11/15/2017 654747AB0 3,167.18 Nissan Auto Receivables 2017-A A2A
1.47% Due 1/15/2020
100.000 3,167.18 771.75 3,938.93 0.00
Paydown 11/15/2017 65478WAB1 68,993.01 Nissan Auto Receivables Owner 2016-C
A2A
1.07% Due 5/15/2019
100.000 68,993.01 405.87 69,398.88 0.00
Execution Time: 12/26/2017 3:00:13 PMChandler Asset Management - CONFIDENTIAL Page 9
Attachment II 4.3.b
Packet Pg. 136
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Transaction Ledger
10/31/17 Thru 11/30/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Paydown 11/15/2017 89231LAB3 97,817.52 Toyota Auto Receivables Owner 2016-D
1.06% Due 5/15/2019
100.000 97,817.52 641.76 98,459.28 0.00
Paydown 11/15/2017 89236WAC2 47,067.61 Toyota Auto Receivables Owner 2015-A
1.12% Due 2/15/2019
100.000 47,067.61 225.12 47,292.73 0.00
Paydown 11/20/2017 43814PAB6 0.00 Honda Auto Receivables Owner T 17-3 A2
1.57% Due 1/21/2020
100.000 0.00 601.83 601.83 0.00
Paydown 11/21/2017 43813NAC0 75,056.54 Honda Auto Receivables 2015-2 A3
1.04% Due 2/21/2019
100.000 75,056.54 356.23 75,412.77 0.00
Paydown 11/21/2017 43814TAB8 73,590.72 Honda Auto Receivables 2017-1 A2
1.42% Due 7/22/2019
100.000 73,590.72 865.71 74,456.43 0.00
Subtotal 525,013.44 525,013.44 8,510.65 533,524.09 0.00
Maturity 11/08/2017 06538BY80 3,160,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.33% Due 11/8/2017
99.542 3,160,000.00 0.00 3,160,000.00 0.00
Maturity 11/20/2017 36962G6K5 750,000.00 General Electric Capital Corp Note
1.6% Due 11/20/2017
100.000 750,000.00 0.00 750,000.00 0.00
Subtotal 3,910,000.00 3,910,000.00 0.00 3,910,000.00 0.00
Security
Withdrawal
11/27/2017 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00
Security
Withdrawal
11/30/2017 90CAMP$00 4,880,272.31 Public Financial Management CAMP 1.000 4,880,272.31 0.00 4,880,272.31 0.00
Subtotal 4,880,376.48 4,880,376.48 0.00 4,880,376.48 0.00
TOTAL DISPOSITIONS 14,776,301.03 14,772,461.03 14,489.82 14,786,950.85 -2,769.26
OTHER TRANSACTIONS
Interest 11/03/2017 00440EAT4 2,000,000.00 ACE INA Holdings Inc Callable Note Cont
10/3/2020
2.3% Due 11/3/2020
0.000 23,000.00 0.00 23,000.00 0.00
Interest 11/03/2017 037833AJ9 1,750,000.00 Apple Inc Note
1% Due 5/3/2018
0.000 8,750.00 0.00 8,750.00 0.00
Interest 11/13/2017 40428HPN6 1,000,000.00 HSBC USA Inc Note
2.375% Due 11/13/2019
0.000 11,743.06 0.00 11,743.06 0.00
Interest 11/16/2017 166764BG4 1,000,000.00 Chevron Corp Callable Note Cont 4/15/2021
2.1% Due 5/16/2021
0.000 10,500.00 0.00 10,500.00 0.00
Interest 11/19/2017 857477AV5 1,800,000.00 State Street Bank Note
1.95% Due 5/19/2021
0.000 17,550.00 0.00 17,550.00 0.00
Execution Time: 12/26/2017 3:00:13 PMChandler Asset Management - CONFIDENTIAL Page 10
Attachment II 4.3.b
Packet Pg. 137
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Transaction Ledger
10/31/17 Thru 11/30/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
OTHER TRANSACTIONS
Interest 11/20/2017 36962G6K5 750,000.00 General Electric Capital Corp Note
1.6% Due 11/20/2017
0.000 6,000.00 0.00 6,000.00 0.00
Interest 11/20/2017 747525AD5 2,000,000.00 Qualcomm Inc Note
2.25% Due 5/20/2020
0.000 22,500.00 0.00 22,500.00 0.00
Interest 11/30/2017 3135G0F73 2,500,000.00 FNMA Note
1.5% Due 11/30/2020
0.000 18,750.00 0.00 18,750.00 0.00
Interest 11/30/2017 3137EADG1 1,000,000.00 FHLMC Note
1.75% Due 5/30/2019
0.000 8,750.00 0.00 8,750.00 0.00
Interest 11/30/2017 912828G61 2,000,000.00 US Treasury Note
1.5% Due 11/30/2019
0.000 15,000.00 0.00 15,000.00 0.00
Interest 11/30/2017 912828U65 2,500,000.00 US Treasury Note
1.75% Due 11/30/2021
0.000 21,875.00 0.00 21,875.00 0.00
Interest 11/30/2017 912828XE5 3,000,000.00 US Treasury Note
1.5% Due 5/31/2020
0.000 22,500.00 0.00 22,500.00 0.00
Interest 11/30/2017 912828XR6 1,500,000.00 US Treasury Note
1.75% Due 5/31/2022
0.000 13,125.00 0.00 13,125.00 0.00
Subtotal 22,800,000.00 200,043.06 0.00 200,043.06 0.00
Dividend 11/01/2017 31846V203 580,952.14 First American Govt Obligation Fund 0.000 457.16 0.00 457.16 0.00
Subtotal 580,952.14 457.16 0.00 457.16 0.00
TOTAL OTHER TRANSACTIONS 23,380,952.14 200,500.22 0.00 200,500.22 0.00
Execution Time: 12/26/2017 3:00:13 PMChandler Asset Management - CONFIDENTIAL Page 11
Attachment II 4.3.b
Packet Pg. 138
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Transaction Ledger
11/30/17 Thru 12/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 12/01/2017 31846V203 623.72 First American Govt Obligation Fund 1.000 0.68 %623.72 0.00 623.72 0.00
Purchase 12/08/2017 31846V203 12,500.00 First American Govt Obligation Fund 1.000 0.68 %12,500.00 0.00 12,500.00 0.00
Purchase 12/11/2017 31846V203 28,125.00 First American Govt Obligation Fund 1.000 0.68 %28,125.00 0.00 28,125.00 0.00
Purchase 12/12/2017 31846V203 17,500.00 First American Govt Obligation Fund 1.000 0.68 %17,500.00 0.00 17,500.00 0.00
Purchase 12/14/2017 31846V203 14,062.50 First American Govt Obligation Fund 1.000 0.68 %14,062.50 0.00 14,062.50 0.00
Purchase 12/15/2017 31846V203 21,281.41 First American Govt Obligation Fund 1.000 0.68 %21,281.41 0.00 21,281.41 0.00
Purchase 12/15/2017 31846V203 5,852.73 First American Govt Obligation Fund 1.000 0.68 %5,852.73 0.00 5,852.73 0.00
Purchase 12/15/2017 31846V203 602.88 First American Govt Obligation Fund 1.000 0.68 %602.88 0.00 602.88 0.00
Purchase 12/15/2017 31846V203 485.33 First American Govt Obligation Fund 1.000 0.68 %485.33 0.00 485.33 0.00
Purchase 12/15/2017 31846V203 69,821.30 First American Govt Obligation Fund 1.000 0.68 %69,821.30 0.00 69,821.30 0.00
Purchase 12/15/2017 31846V203 103,207.05 First American Govt Obligation Fund 1.000 0.68 %103,207.05 0.00 103,207.05 0.00
Purchase 12/15/2017 31846V203 50,369.53 First American Govt Obligation Fund 1.000 0.68 %50,369.53 0.00 50,369.53 0.00
Purchase 12/15/2017 31846V203 66,006.47 First American Govt Obligation Fund 1.000 0.68 %66,006.47 0.00 66,006.47 0.00
Purchase 12/15/2017 31846V203 87,780.59 First American Govt Obligation Fund 1.000 0.68 %87,780.59 0.00 87,780.59 0.00
Purchase 12/15/2017 31846V203 42,161.09 First American Govt Obligation Fund 1.000 0.68 %42,161.09 0.00 42,161.09 0.00
Purchase 12/18/2017 31846V203 601.83 First American Govt Obligation Fund 1.000 0.68 %601.83 0.00 601.83 0.00
Purchase 12/21/2017 31846V203 71,358.57 First American Govt Obligation Fund 1.000 0.68 %71,358.57 0.00 71,358.57 0.00
Purchase 12/21/2017 31846V203 72,455.22 First American Govt Obligation Fund 1.000 0.68 %72,455.22 0.00 72,455.22 0.00
Purchase 12/24/2017 31846V203 15,032.50 First American Govt Obligation Fund 1.000 0.68 %15,032.50 0.00 15,032.50 0.00
Purchase 12/29/2017 912828L57 750,000.00 US Treasury Note
1.75% Due 9/30/2022
97.941 2.21 %734,560.55 3,245.19 737,805.74 0.00
Purchase 12/31/2017 31846V203 50,625.00 First American Govt Obligation Fund 1.000 0.87 %50,625.00 0.00 50,625.00 0.00
Purchase 12/31/2017 90CAMP$00 32,918.56 Public Financial Management CAMP 1.000 1.36 %32,918.56 0.00 32,918.56 0.00
Subtotal 1,513,371.28 1,497,931.83 3,245.19 1,501,177.02 0.00
Security
Contribution
12/08/2017 90CAMP$00 2,500,000.00 Public Financial Management CAMP 1.000 2,500,000.00 0.00 2,500,000.00 0.00
Security
Contribution
12/18/2017 90CAMP$00 22,000,000.00 Public Financial Management CAMP 1.000 22,000,000.00 0.00 22,000,000.00 0.00
Subtotal 24,500,000.00 24,500,000.00 0.00 24,500,000.00 0.00
TOTAL ACQUISITIONS 26,013,371.28 25,997,931.83 3,245.19 26,001,177.02 0.00
Execution Time: 1/12/2018 10:49:05 AMChandler Asset Management - CONFIDENTIAL Page 8
Attachment II 4.3.b
Packet Pg. 139
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Transaction Ledger
11/30/17 Thru 12/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Sale 12/29/2017 31846V203 737,805.74 First American Govt Obligation Fund 1.000 0.68 %737,805.74 0.00 737,805.74 0.00
Subtotal 737,805.74 737,805.74 0.00 737,805.74 0.00
Paydown 12/15/2017 43814QAC2 20,348.95 Honda Auto Receivables 2016-2 A3
1.39% Due 4/15/2020
100.000 20,348.95 932.46 21,281.41 0.00
Paydown 12/15/2017 47787XAB3 5,033.98 John Deere Owner Trust 2017-A A2
1.5% Due 10/15/2019
100.000 5,033.98 818.75 5,852.73 0.00
Paydown 12/15/2017 47788BAB0 0.00 John Deere Owner Trust 2017-B A2A
1.59% Due 4/15/2020
100.000 0.00 602.88 602.88 0.00
Paydown 12/15/2017 47788BAD6 0.00 John Deere Owner Trust 2017-B A3
1.82% Due 10/15/2021
100.000 0.00 485.33 485.33 0.00
Paydown 12/15/2017 47788MAC4 68,576.31 John Deere Owner Trust 2016-A A3
1.36% Due 4/15/2020
100.000 68,576.31 1,244.99 69,821.30 0.00
Paydown 12/15/2017 47788NAB4 102,797.51 John Deere Owner Trust 2016-B A2
1.09% Due 2/15/2019
100.000 102,797.51 409.54 103,207.05 0.00
Paydown 12/15/2017 654747AB0 49,601.66 Nissan Auto Receivables 2017-A A2A
1.47% Due 1/15/2020
100.000 49,601.66 767.87 50,369.53 0.00
Paydown 12/15/2017 65478WAB1 65,662.12 Nissan Auto Receivables Owner 2016-C
A2A
1.07% Due 5/15/2019
100.000 65,662.12 344.35 66,006.47 0.00
Paydown 12/15/2017 89231LAB3 87,225.23 Toyota Auto Receivables Owner 2016-D
1.06% Due 5/15/2019
100.000 87,225.23 555.36 87,780.59 0.00
Paydown 12/15/2017 89236WAC2 41,979.90 Toyota Auto Receivables Owner 2015-A
1.12% Due 2/15/2019
100.000 41,979.90 181.19 42,161.09 0.00
Paydown 12/18/2017 43814PAB6 0.00 Honda Auto Receivables Owner T 17-3 A2
1.57% Due 1/21/2020
100.000 0.00 601.83 601.83 0.00
Paydown 12/21/2017 43813NAC0 71,067.39 Honda Auto Receivables 2015-2 A3
1.04% Due 2/21/2019
100.000 71,067.39 291.18 71,358.57 0.00
Paydown 12/21/2017 43814TAB8 71,676.59 Honda Auto Receivables 2017-1 A2
1.42% Due 7/22/2019
100.000 71,676.59 778.63 72,455.22 0.00
Subtotal 583,969.64 583,969.64 8,014.36 591,984.00 0.00
Execution Time: 1/12/2018 10:49:05 AMChandler Asset Management - CONFIDENTIAL Page 9
Attachment II 4.3.b
Packet Pg. 140
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Transaction Ledger
11/30/17 Thru 12/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Security
Withdrawal
12/26/2017 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00
Subtotal 104.17 104.17 0.00 104.17 0.00
TOTAL DISPOSITIONS 1,321,879.55 1,321,879.55 8,014.36 1,329,893.91 0.00
OTHER TRANSACTIONS
Interest 12/08/2017 313379DT3 2,000,000.00 FHLB Note
1.25% Due 6/8/2018
0.000 12,500.00 0.00 12,500.00 0.00
Interest 12/11/2017 313379RB7 3,000,000.00 FHLB Note
1.875% Due 6/11/2021
0.000 28,125.00 0.00 28,125.00 0.00
Interest 12/12/2017 313383HU8 2,000,000.00 FHLB Note
1.75% Due 6/12/2020
0.000 17,500.00 0.00 17,500.00 0.00
Interest 12/14/2017 3135G0G72 2,500,000.00 FNMA Note
1.125% Due 12/14/2018
0.000 14,062.50 0.00 14,062.50 0.00
Interest 12/24/2017 166764AE0 1,750,000.00 Chevron Corp Callable Note Cont 5/24/2018
1.718% Due 6/24/2018
0.000 15,032.50 0.00 15,032.50 0.00
Interest 12/31/2017 912828G95 3,000,000.00 US Treasury Note
1.625% Due 12/31/2019
0.000 24,375.00 0.00 24,375.00 0.00
Interest 12/31/2017 912828XW5 3,000,000.00 US Treasury Note
1.75% Due 6/30/2022
0.000 26,250.00 0.00 26,250.00 0.00
Subtotal 17,250,000.00 137,845.00 0.00 137,845.00 0.00
Dividend 12/01/2017 31846V203 212,974.41 First American Govt Obligation Fund 0.000 623.72 0.00 623.72 0.00
Dividend 12/31/2017 90CAMP$00 42,058,787.53 Public Financial Management CAMP 0.000 32,918.56 0.00 32,918.56 0.00
Subtotal 42,271,761.94 33,542.28 0.00 33,542.28 0.00
TOTAL OTHER TRANSACTIONS 59,521,761.94 171,387.28 0.00 171,387.28 0.00
Execution Time: 1/12/2018 10:49:05 AMChandler Asset Management - CONFIDENTIAL Page 10
Attachment II 4.3.b
Packet Pg. 141
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Payment Issuance Report and Electronic Funds Transfers
Prepared by: Veronica Briggs, Senior Finance Technician
EXECUTIVE SUMMARY:
The City Council will receive a listing of payments issued from January 1, 2018 -
January 31, 2018 totaling $15,007,017.21.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
SUMMARY OF PAYMENTS ISSUED
January 1, 2018 through January 31, 2018
Total Number of Payments: 335
Total Amount of Payments: $15,007,017.21
DESCRIPTION:
The Payment Issuance Report (Attachment 1) provides a listing of all payments for the
period beginning January 1, 2018 through January 31, 2018. This report is provided in
accordance with the policy adopted November 15, 2011 in Resolution No.189 -11. The
listing of payments has been reviewed in accordance with the policies for processing
payments and expenditures.
The City’s practice of reporting payments to the City Council after the payments have
been made is in compliance with California Government Code Sections 37208 (b) and
(c), which allow for an agency to make payments without first being audited by the
legislative body, as long as such payments are: 1) conforming to a budget approved by
ordinance or resolution of the legislative body; and 2) presented to the legislative body
for ratification and approval in the form of an audited comprehensive annual financial
report.
4.4
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Page 2 of 2
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Payment Issuance Report for January 2018
4.4
Packet Pg. 143
Print Date: 02/06/2018 City of Dublin
Page 1 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/02/2018 ADOLPH, BETH 52.58 REIMBURSEMENT FOR HOLIDAY CRAFT SUPPLIES
01/02/2018 ALAMEDA COUNTY HOUSING 1,946.00 MATCH CONTRIBUTIONFOR HOMELESS INFO SYSTEM
01/02/2018 ARORA, AKSHAY 22,536.00 REC CLASS INSTRUCTOR
01/02/2018 AT&T - CALNET 3 279.86 SERVICE TO 11/26/17 81.08 SERVICE TO 11/27/17 113.54 SERVICE TO 12/1/17 40.12 SERVICE TO 12/6/17
Check Total: 514.60
01/02/2018 BAY ISLAND OFFICIAL ASSOC 684.00 SPORTS OFFICIATING SERVICES NOV 2017
01/02/2018 CEL CONSULTING INC. 3,360.00 PLAN CHECK SERVICES NOV 2017
01/02/2018 CHAN, ROSA 246.00 REC CLASS INSTRUCTOR
01/02/2018 CRISIS SUPPORT SVCS OF ALAMEDA 750.00 SHANNON CENTER RENTAL DEPOSIT REFUND
01/02/2018 DAHLIN GROUP INC 52,830.50 THE WAVE ARCHITECTURAL DESIGN SVCS SEPT 2017
01/02/2018 DEAM, VALERIE 957.00 REC CLASS INSTRUCTOR
01/02/2018 DEPT OF MOTOR VEHICLES 2,972.72 CALIFORNIA STATE TAXES FOR NEW POLICE VEHICLE
01/02/2018 DUBLIN UNIFIED SCHOOL DISTRICT 882.85 STAGER GYM UTILITIES ELECTRIC 11/10/17-12/11/17
01/02/2018 DUTCHOVER & ASSOCIATES 6,271.25 PLANNING SERVICES NOV 2017
01/02/2018 EAST BAY POOL SERVICE, INC. 1,286.50 POOL CHEMICALS FOR THE WAVE
01/02/2018 EVERPRO KIDS 510.00 REC CLASS INSTRUCTOR
01/02/2018 FALLON, DEBORAH P. 45.00 REC CLASS INSTRUCTOR
01/02/2018 FLORES, VIRGINIA 300.00 SHANNON CENTER RENTAL DEPOSIT REFUND
01/02/2018 GEOSYNTEC CONSULTANTS, INC. 8,033.23 GREEN INFRASTRUCTURE/STORMWATER RESOURCE PLN
01/02/2018 GLOBAL PHILANTHROPY PRTNERSHIP 1,300.00 MEMBERSHIP DUES - YOUNG
01/02/2018 GREEN, JILLIAN 722.99 REC CLASS INSTRUCTOR
01/02/2018 GUERRA, RAFAEL 750.00 SHANNON CENTER RENTAL DEPOSIT REFUND
01/02/2018 HARRIS & ASSOCIATES 765.00 CONSTRUCTION MGMT FOR THE WAVE NOV 2017
01/02/2018 HAYWARD RUBBER STAMP CO INC 129.26 OFFICE SUPPLIES
01/02/2018 HUBBARD CHEVROLET 32,137.52 POLICE VEHICLE REPLACEMENT
01/02/2018 IBEW LOCAL UNION 595 750.00 SHANNON CENTER RENTAL DEPOSIT REFUND
01/02/2018 INTERNATIONAL CODE COUNCIL INC 135.00 INT'L CODE COUNCIL GOVERNMENTAL MEMBERSHIP 55.00 INT'L CODE COUNCIL MEMBERSHIP DUES - SHREEVE
Check Total: 190.00
01/02/2018 JAM SERVICES INC 3,610.78 POWER ENCLOSURE FOR TRAFFIC SIGNAL CABINET 2,518.76 REPLACE LED STREET NAME SIGN GLYNNIS ROSE 3,769.13 REPLACE STREET LIGHT POLE DUBLIN RANCH 4,225.38 STREET LIGHT POLES & ASSEMBLY DOUGHERTY RD
Check Total: 14,124.05
01/02/2018 KASSAB, ZINA 192.00 REC CLASS INSTRUCTOR
01/02/2018 KINDERMUSIK W/ MS LINDSAY & 3,876.00 REC CLASS INSTRUCTOR
01/02/2018 KLUBER ASSOCIATES, INC 290.00 PLANNING SERVICES NOV 2017
01/02/2018 KWON, OHSUNG 900.00 REIMB CERTIFIED ACCESS SPECIALIST EXAM FEE
01/02/2018 LI, LIU PING C. 21.00 REC CLASS REFUND
01/02/2018 LINCOLN AQUATICS INC 856.26 POOL ADA ACCESS EQUIPMENT FOR THE WAVE
01/02/2018 LIVERMORE VALLEY WINEGROWERS 7,500.00 2017 MARKETING SPONSORSHIP
01/02/2018 LOEWKE PLANNING ASSOCIATES 9,990.00 PLAN CHECK & INSPECTION SERVICES NOV 2017
01/02/2018 MAGUIRE, DEBRA 227.00 REC CLASS REFUND
01/02/2018 MARTIAL ARTS AMERICA 906.50 REC CLASS INSTRUCTOR
01/02/2018 MCE CORPORATION 452,786.66 BUILDING MAINTENANCE NOV 2017
4.4.a
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Print Date: 02/06/2018 City of Dublin
Page 2 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/02/2018 MICHAEL BAKER INT'L, INC. 3,613.75 HOUSING ASSISTANCE BMR PROGRAM ADMINISTRATION 5,735.00 HOUSING ASSISTANCE BMR RENTAL HOUSING POLICIES
Check Total: 9,348.75
01/02/2018 MINUTEMAN PRESS 949.66 SENIOR CENTER NEWSLETTING PRINTING
01/02/2018 NCCIPMA-HR 60.00 INT'L PUBLIC MGMT ASSN-HR DUES-CARTER
01/02/2018 PAKPOUR CONSULTING GROUP, INC. 3,886.31 CONSTRUCTION MGMT CDS UNITS-REGIONAL ST 15,915.38 CONSTRUCTION MGMT SHANNON CENTER PARKING LOT 1,739.59 PROJECT MANAGEMENT JORDAN RANCH PARK NOV 2017 1,628.55 PROJECT MANAGEMENT JORDAN RANCH PARK OCT 2017
Check Total: 23,169.83
01/02/2018 PG&E 7,829.56 SERVICE TO 11/13/17 20.37 SERVICE TO 11/29/17 4,741.02 SERVICE TO 11/30/17 2,043.47 SERVICE TO 12/11/17 1,380.21 SERVICE TO 12/12/17 11,357.40 SERVICE TO 12/14/17 6,003.94 SERVICE TO 12/4/17 54.26 SERVICE TO 12/5/17 21,181.51 SERVICE TO 12/6/17 698.99 SERVICE TO 12/7/17 77.62 SERVICE TO 12/8/17
Check Total: 55,388.35
01/02/2018 PLEASANTON, CITY OF 18,000.00 FEDERAL LEGISLATIVE SERVICES
01/02/2018 REDDELL, DANIEL E. 144.00 REC CLASS INSTRUCTOR
01/02/2018 ROBERTS, REBECCA 8.80 REIMB ALAMEDA COUNTY TRAINING CLASS EXPENSE
01/02/2018 RRM DESIGN GROUP, A CA CORP 14,500.00 PLANNING SERVICES NOV 2017
01/02/2018 SHIR MARTIAL ARTS, LLC 415.80 REC CLASS INSTRUCTOR
01/02/2018 TRB AND ASSOCIATES, INC. 2,700.00 INSPECTION & PLAN CHECK SERVICES NOV 2017
01/02/2018 TREASURER ALAMEDA COUNTY 9,979.58 FUEL- OCT 2017
01/02/2018 TREASURER ALAMEDA COUNTY 16,534.28 SIGNAL & STREET LIGHT MAINTENANCE NOV 2017 18,797.24 SIGNAL & STREET LIGHT MAINTENANCE SEPT 2017
Check Total: 35,331.52
01/02/2018 TRI-VALLEY JANITORIAL INC. 19,489.00 JANITORIAL SERVICES DEC 2017
01/02/2018 VALENTIN, M. 52.80 REC CLASS INSTRUCTOR
01/02/2018 WC3-WEST COAST CODE CONSULTANT 10,590.00 INSPECTION & PLAN CHECK SERVICES NOV 2017
01/02/2018 WEE HOOP, INC. 585.60 REC CLASS INSTRUCTOR
01/02/2018 WEISS, ROBIN S. 333.00 REC CLASS INSTRUCTOR
Payments Issued 1/2/2018 Total: 833,639.16
01/04/2018 CALPERS 39,782.16 REPLACEMENT BENEFIT CONTRIBUTION
01/04/2018 RODEMS, JAMES 34,960.00 CLAIM EXPENSE
01/04/2018 UNUM LIFE INS CO OF AMERICA 11,263.96 LIFE AND AD&D PREMIUM - JAN 2018
Payments Issued 1/4/2018 Total: 86,006.12
01/08/2018 ABAG, ASSOC BAY AREA GOVMT 58,059.00 INSURANCE PREMIUMS FY17-18
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Print Date: 02/06/2018 City of Dublin
Page 3 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/08/2018 ADOLPH, BETH 55.71 PRESCHOOL ART SUPPLIES
01/08/2018 AERC RECYCLING SOLUTIONS 2,016.32 HAZARDOUS WASTE PICK UP
01/08/2018 ALLIANT INSURANCE SVCS INC 5,557.00 FACILITY RENTAL INSURANCE OCT-DEC 2017
01/08/2018 AMADOR VALLEY INDUSTRIES LLC 3,151.47 REIMB COMMERCIAL RECYCLING PROGRAM NOV 2017
01/08/2018 AMERICAN VALLEY WASTE OIL 245.00 DISPOSE HAZARDOUS WASTE-PUBLIC SAFETY COMPLEX
01/08/2018 AMP PRINTING, INC. 353.01 BUSINESS CARDS
01/08/2018 ARAMARK UNIFORM SVC LOCKBOX 56.00 MAT SERVICE-CORP YARD 74.06 MAT SERVICE-SENIOR CENTER 33.78 MAT SERVICE-SHANNON CENTER
Check Total: 163.84
01/08/2018 BANNER BANK 71,377.22 RETENTION DEPOSIT-FALLON SPORTS PARK CONSTRUCT
01/08/2018 BAY ALARM COMPANY 2,144.00 ALARM SERVICES-F/S# 17
01/08/2018 BRADDOCK & LOGAN 48,464.74 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 BYOG 1,702.97 PARKS & COMMUNITY SERVICES STAFF SHIRTS
01/08/2018 CALIFORNIA BANK OF COMMERCE 14,518.07 RETENTION DEPOSIT-DOUGHERTY RD CONSTRUCTION
01/08/2018 CALIFORNIA SPIRIT ELITE, INC. 667.80 REC CLASS INSTRUCTOR
01/08/2018 CASTILLO, IVAN 250.00 FIELD RENTAL DEPOSIT REFUND-FALLON SPORTS PARK
01/08/2018 CENTENO, CAMILLE 7.60 MILEAGE REIMBURSEMENT DEC 2017
01/08/2018 COMPVIEW INC. 174,288.96 COUNCIL CHAMBERS AUDIO VISUAL SYSTEM
01/08/2018 D R HORTON BAY, INC. 3,230.07 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 DESILVA GATES CONSTRUCTION LP 277,243.30 CONSTRUCTION SVCS-DOUGHERTY RD IMPROVEMENTS
01/08/2018 DOCTOR DIESEL 940.00 ANNUAL DIESEL TANK SERVICE-CIVIC CENTER 1,915.00 ANNUAL DIESEL TANK SERVICE-FIRE STATIONS
Check Total: 2,855.00
01/08/2018 DR. SABRI ARAC 64,765.28 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 DUBLIN HIGH TEENS UNITE FOR EDUCATION 300.00 MINI GRANT FOR SCHOOL SUPPLIES
01/08/2018 DUNBAR ARMORED INC 287.05 ARMORED CAR SERVICE NOV 2017
01/08/2018 EDGE GYMNASTICS TRAINING 2,537.50 REC CLASS INSTRUCTOR
01/08/2018 ENVIRONMENTAL FORESIGHT INC 3,843.47 SEAN DIAMOND PARK DESIGN SERVICES
01/08/2018 EVERYTHING GROWS INTERIOR 139.05 PLANT SERVICE JAN 2018
01/08/2018 GONZALES, LAUREL 49.50 REC CLASS REFUND
01/08/2018 HATZIKOKOLAKIS, JACQUI 11.50 MILEAGE REIMBURSEMENT DEC 2017
01/08/2018 KANG, MANDY 18.23 MILEAGE REIMBURSEMENT DEC 2017
01/08/2018 KB HOME SOUTH BAY INC. 87,219.44 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 LAI & ASSOCIATES 2,967.27 GEOTECHNICAL SERVICES-SEAN DIAMOND PARK
01/08/2018 MATHUR, RADIKA 120.00 REC CLASS REFUND
01/08/2018 MCPHERSON, LISA 70.70 REIMBURSE PRESCHOOL SUPPLIES
01/08/2018 MEREDITH FAMILY INC 1,060.80 REC CLASS INSTRUCTOR
01/08/2018 MUTHAM, DEEPTHI 250.00 LIRARY COMMUNITY ROOM RENTAL DEPOSIT REFUND
01/08/2018 NEOPOST USA INC 674.15 FOLDING MACHINE MAINTENANCE JAN-MAR 2018
01/08/2018 NORTHERN CA SENIOR SOFTBALL 250.00 FIELD RENTAL DEPOSIT REFUND-FALLON SPORTS PARK
01/08/2018 PACIFIC CHESS ACADEMY 250.00 CIVIC CENTER RENTAL DEPOSIT REFUND
01/08/2018 PALMA, MIGUEL 500.00 CIVIC CENTER RENTAL DEPOSIT REFUND
01/08/2018 PGADESIGN INC. 3,300.00 LANDSCAPE ARCHITECTURE SVCS-SUBAREA 3 PARK
01/08/2018 PURSUIT NORTH 3,191.53 POLICE VEHICLE EMERGENCY EQUIPMENT
01/08/2018 REGIONAL GOVERNMENT SERVICES 192.00 PROFESSIONAL MANAGEMENT COACHING SERVICES
01/08/2018 ROBERT A. BOTHMAN, INC. 335,018.21 FALLON SPORTS PARK CONSTRUCTION AUG 2017 1,022,060.96 FALLON SPORTS PARK CONSTRUCTION SEPT 2017
Check Total: 1,357,079.17
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Print Date: 02/06/2018 City of Dublin
Page 4 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/08/2018 ROYS, KELLY 1,400.00 EDUCATION REIMBURSEMENT
01/08/2018 RRM DESIGN GROUP, A CA CORP 320.12 DUBLIN SPORTS GROUNDS DESIGN SERVICES
01/08/2018 SHEA HOMES, LP 194,098.50 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 SHIR MARTIAL ARTS, LLC 207.90 REC CLASS INSTRUCTOR
01/08/2018 SKYHAWKS EAST BAY 1,984.20 REC CLASS INSTRUCTOR
01/08/2018 SORRENTO AT DUBLIN RANCH 11,336.76 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 STANDARD PACIFIC 7,603.16 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 TARGET CORPORATION 566.57 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 TAYLOR MORRISON OF CA, LLC. 11,550.11 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 TOLL BROTHERS INC. 47,152.97 IMPACT FEE RIGHT TO REIMBURSEMENT
01/08/2018 TREASURER ALAMEDA COUNTY 10,610.00 FUEL-NOV 2017
01/08/2018 TRI-VALLEY JANITORIAL INC. 288.44 EXTRA JANITORIAL SERVICES-CIVIC CENTER 137.56 EXTRA JANITORIAL SERVICES-HERITAGE PARK 874.19 EXTRA JANITORIAL SERVICES-SHANNON CENTER 1,029.51 JANITORIAL SERVICES-SENIOR CENTER 355.16 JANITORIAL SUPPLIES-CIVIC CENTER 97.65 JANITORIAL SUPPLIES-CORP YARD 159.35 JANITORIAL SUPPLIES-HERITAGE PARK 623.50 JANITORIAL SUPPLIES-LIBRARY LOBBY 328.03 JANITORIAL SUPPLIES-LIBRARY MAIN 323.11 JANITORIAL SUPPLIES-SENIOR CENTER 318.70 JANITORIAL SUPPLIES-SHANNON CENTER 446.31 JANITORIAL SUPPLIES-THE WAVE
Check Total: 4,981.51
01/08/2018 TRUE COLORS INTERNATIONAL 1,852.50 DEPOSIT FOR ADMINISTRATIVE/TECHNICAL RETREAT
01/08/2018 UNITED SITE SERVICES OF CA INC 630.85 DISPOSAL SERVICES JAN 2018
01/08/2018 VERMONT SYSTEMS, INC. 600.00 RECREATION MGMT SOFTWARE SUPPORT
Payments Issued 1/8/2018 Total: 2,490,322.87
01/10/2018 U.S. BANK CORPORATE PMT SYSTEM 344.20 LOCAL HOUSING FINANCE AGENCIES CONF EXP-SIMS 895.00 CEQA CONFERENCE REG FEE-MILLION 162.93 COMPUTER EQUIPMENT -580.20 CREDIT FOR ICMA CONFERENCE REG-TRIBBY -24.63 CREDIT FOR RETURNED OFFICE EQUIPMENT 956.41 CRIME & INTELLIGENCE ANALYSIS TRAINING EXP-JAMMAL 610.00 DEPUTY CITY CLERK TRAINING CLASSES-SOLORZANO 2,523.94 EMPLOYEE RECOGNITION EVENT SUPPLIES 689.00 EMPLOYMENT ADS: NETWORK SYSTEMS COORDINATOR 1,016.82 ERGONOMIC SUPPLIES & CLIPPER CARD ADMIN FEES 1,143.18 FORKLIFT REPAIR & SPILL KITS FOR THE WAVE 1,040.76 HERITAGE CENTER & MUSEUM SUPPLIES 1,301.70 HUMAN SVCS COMMITTEE MTG EXP, MUSIC LICENSE FEES 818.37 INSIDE DUBLIN SUPPLIES 973.88 INSIDE DUBLIN SUPPLIES, MMANC CONF EXP-BOZZO 1,822.85 JR WARRIORS COACHES MTG EXP PRESCHOOL SUPPLIES
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Print Date: 02/06/2018 City of Dublin
Page 5 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
149.99 LAND USE DATA MANUAL 189.97 MICROSOFT OFFICE LICENSES 405.41 ORNAMENTS FOR CITY CHRISTMAS TREES 125.68 PARKING FOR VARIOUS MEETINGS & TRAINING-PARNES 1,429.40 PART-TIME REC STAFF SCHEDULING SOFTWARE 385.00 PERMIT TECH SEMINAR-ROYS, CA PLUMBING CODE BOOK 1,369.86 POLICE SUPPLIES 2,520.00 POLICE VEHICLE DECALS & WINDOW TINTING 813.39 RECREATION SUPPLIES 272.46 SENIOR CENTER SUPPLIES 21.33 SHAREPOINT REFERENCE BOOK 1,092.38 SUPPLIES FOR THE WAVE 101.33 THE WAVE PARTY PACKAGE SUPPLIES 555.11 TREE LIGHTING SUPPLIES
Check Total: 23,125.52
Payments Issued 1/10/2018 Total: 23,125.52
01/12/2018 CAL PERS 69,297.08 PERS RETIREMENT PLAN: PE 1/5/18
01/12/2018 EMPLOYMENT DEVELOPMENT DEPT 18,547.08 CA STATE WITHHOLDING: PE 1/5/18
01/12/2018 I C M A 401 PLAN 875.00 DEFERRED COMP 401A: PE 1/5/18
01/12/2018 I C M A 457 PLAN 24,962.04 DEFERRED COMP 457: PE 1/5/18
01/12/2018 INTERNAL REVENUE SERVICE 64,362.18 FEDERAL WITHHOLDING: PE 1/5/18
01/12/2018 US BANK - PARS 1,426.72 PARS: PE 1/5/18
01/12/2018 WAGEWORKS, INC. 79,768.99 WAGEWORKS 2018: PE 1/5/18
Payments Issued 1/12/2018 Total: 259,239.09
01/16/2018 4 PAWS GOOSE CONTROL, INC 1,000.00 GEESE CONTROL SERVICES DEC 2017
01/16/2018 4LEAF INC. 125,818.50 INSPECTION & PLAN CHECK SERVICES DEC 2017 819.00 INSPECTION SERVICES DEC 2017
Check Total: 126,637.50
01/16/2018 ABAG, ASSOC BAY AREA GOVMT 919.50 INSURANCE CLAIMS EXPENSE NOV 2017
01/16/2018 ALAMEDA CO SHERIFF'S OFFICE 27.00 PRINTING SERVICES DEC 2017
01/16/2018 ALAMEDA COUNTY FIRE DEPARTMENT 1,072,273.83 FIRE SERVICES NOV 2017
01/16/2018 ALL CITY MANAGEMENT SVCS INC 4,521.60 CROSSING GUARD SERVICES - 11/19/17 TO 12/2/17 3,611.06 CROSSING GUARD SERVICES - 12/17/17 TO 12/30/17 9,029.07 CROSSING GUARD SERVICES - 12/3/17 TO 12/16/17
Check Total: 17,161.73
01/16/2018 APWA-AMERICAN PUBLIC WORK ASSN 2,100.00 AGENCY MEMBERHIP DUES
01/16/2018 ARLEN NESS, INC. 1,019.71 POLICE VEHICLE MAINTENANCE
01/16/2018 AT&T - CALNET 3 205.75 SERVICE TO 10/12/17 1,170.06 SERVICE TO 12/12/17 16.04 SERVICE TO 12/14/17 407.88 SERVICE TO 12/14/17 283.85 SERVICE TO 12/26/17 100.10 SERVICE TO 12/27/17
4.4.a
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Print Date: 02/06/2018 City of Dublin
Page 6 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
Check Total: 2,183.68
01/16/2018 BARTEL ASSOCIATES, LLC 2,080.00 ACTUARIAL CONSULTING SERVICES NOV 2017
01/16/2018 BIG O TIRES #7 774.80 POLICE VEHICLE TIRE INSTALLATION
01/16/2018 BLAISDELL'S BUSINESS PRODUCTS 6,260.86 OFFICE SUPPLIES
01/16/2018 BPXPRESS 297.97 PRINTING SERVICES-FIBER EXTENSION PROJECT 432.63 PRINTING SERVICES-PUBLIC SAFETY COMPLEX
Check Total: 730.60
01/16/2018 BYOG 567.14 PARKS & COMMUNITY SERVICES STAFF SHIRTS
01/16/2018 CALICO CENTER 4,500.00 ANNUAL FORENSIC SERVICE FEE 2018
01/16/2018 CALTRONICS BUSINESS SYSTEMS 634.30 COPIES DEC 2017
01/16/2018 CDW GOVERNMENT INC 40,153.88 OFFICE 365 ANNUAL MICROSOFT LICENSES
01/16/2018 CHARGE POINT, INC. 1,500.00 EV CHARGE STATIONS NETWORK CONNECTIVITY
01/16/2018 COIT SERVICES, INC. 469.00 CARPET CLEANING SERVICES-CIVIC CENTER 374.00 CARPET CLEANING SERVICES-SENIOR CENTER 734.00 CARPET CLEANING SERVICES-SHANNON CENTER
Check Total: 1,577.00
01/16/2018 COMCAST 1,230.72 INTERNET & CABLE SERVICE TO 1/10/18
01/16/2018 CONTRACT SWEEPING SERVICES 16,484.91 STREET SWEEPING SERVICES DEC 2017
01/16/2018 CORWOOD CAR WASH, INC. 450.00 CITY VEHICLE CAR WASHES NOV-DEC 2017
01/16/2018 CREATIVE PRODUCT SOURCING, INC 224.68 POLICE DARE SUPPLIES
01/16/2018 CSG CONSULTANTS INC 24,190.25 ENGINEERING SERVICES NOV 2017
01/16/2018 DELL MARKETING L.P. -6,652.70 CREDIT FOR DESKTOP COMPUTERS 14,314.67 DESKTOP COMPUTERS & MONITORS
Check Total: 7,661.97
01/16/2018 DOWNTOWN DISPLAYS LLC 1,200.00 DOWNTOWN WI-FI TOWER ANNUAL LEASE PAYMENT
01/16/2018 DUBLIN CHEVROLET 299.78 POLICE VEHICLE MAINTENANCE
01/16/2018 EDM PUBLISHERS, INC. 99.00 LEGAL BRIEFINGS FOR BUILDING INSPECTORS
01/16/2018 ELITE AUTO GLASS INC 65.00 POLICE VEHICLE WINDSHIELD REPAIR
01/16/2018 ENTERPRISE RENT A CAR 2,279.68 SPECIAL INVESTIGATIONS VEHICLE RENTAL DEC 2017
01/16/2018 ENVIRONMENTAL FORESIGHT INC 339.64 SEAN DIAMOND PARK DESIGN SERVICES NOV 2017
01/16/2018 FIRST CARBON SOLUTIONS 83,950.00 PLANNING SERVICES-IKEA PROJECT EIR NOV 2017
01/16/2018 GEOCON CONSULTANTS, INC. 960.00 TASSAJARA STORM DRAIN CONSULTATION
01/16/2018 GOLDEN STATE FLEET SVCS INC 200.00 POLICE VEHICLE TOW
01/16/2018 GOODYEAR TIRE & RUBBER COMPANY 1,537.65 POLICE VEHICLE TIRES
01/16/2018 HARPER, CPA & ASSOCIATES, KEVIN W 770.00 DOCUMENT FINANCIAL POLICIES NOV 2017
01/16/2018 HAYWARD RUBBER STAMP CO INC 140.12 OFFICE SUPPLIES
01/16/2018 ICC INC. 45.83 BUILDING INSPECTION MATERIALS
01/16/2018 IRON MOUNTAIN 161.71 ACAP RECORD STORAGE JUL 2017 191.62 ACAP RECORDS STORAGE OCT 2017 163.33 ACAP RECORDS STORAGE SEPT 2017 4,490.59 POLICE RECORDS STORAGE JAN 2018
Check Total: 5,007.25
01/16/2018 JAMMAL, LAURA 30.45 REIMB FOR CRIME & INTELLIGENCE CLASS EXPENSES
01/16/2018 JOCHNER, RICH 17.76 MILEAGE REIMBURSEMENT DEC 2017
01/16/2018 KIMLEY-HORN AND ASSOC. INC. 4,490.00 CEQA ANALYSIS-CARL ZEISS PROJECT NOV 2017 14,445.60 PLANNING SERVICES FOR AT DUBLIN PROJECT
Check Total: 18,935.60
01/16/2018 KINDERMUSIK W/ MS LINDSAY & 132.00 REC CLASS INSTRUCTOR
01/16/2018 KLUBER ASSOCIATES, INC 1,703.75 PLANNING SERVICES DEC 2017
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Print Date: 02/06/2018 City of Dublin
Page 7 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/16/2018 LEAGUE OF CALIFORNIA CITIES 585.00 2018 EAST BAY DIVISION MEMBERSHIP DUES
01/16/2018 LEXISNEXIS RISK SOLUTIONS 143.75 DATABASE SEARCHES DEC 2017
01/16/2018 LIEBERT CASSIDY WHITMORE 2,495.00 EMPLOYMENT RELATIONS CONSORTIUM-CARTER
01/16/2018 LIVERMORE AUTO GROUP 4,190.48 POLICE VEHICLE MAINTENANCE
01/16/2018 MANAGEMENT PARTNERS INC. 1,300.00 CITY COUNCIL STRATEGIC PLANNING SERVICES 333.00 EXECUTIVE COACHING SERVICES
Check Total: 1,633.00
01/16/2018 MAZE & ASSOCIATES 10,910.00 AUDIT SERVICES FY16-17
01/16/2018 MCGUIRE & HESTER 284,291.30 SEAN DIAMOND PARK CONSTRUCTION PROJECT
01/16/2018 MEYERS NAVE 3,543.75 LEGAL SERVICES
01/16/2018 M-GROUP 6,855.00 PLANNING SVCS-TASSAJARA HILLS/MOLLER RANCH
01/16/2018 MIG CONSULTING 727.50 PLANNING SERVICES-IKEA PROJECT
01/16/2018 NORCAL MUNI HR MGRS GROUP 240.00 HR DIRECTORS WINTER 2108 CONFERENCE REG-CARTER
01/16/2018 NOVANI, LLC. 5,739.00 TRAFFIC COMMUNICATION SYSTEMS MAINTENANCE
01/16/2018 ONE WORKPLACE L. FERRARI LLC 301.53 CITY COUNCIL OFFICE SUPPLIES 6,082.29 CHAIRS FOR FIRE STATIONS 16, 17 AND 18
Check Total: 6,383.82
01/16/2018 PAKPOUR CONSULTING GROUP, INC. 76,828.94 PROJECT MGMT FALLON SPORTS PARK PHASE 2
01/16/2018 PG&E 2,885.02 SERVICE TO 1/1/18 711.26 SERVICE TO 12/11/17 9,965.10 SERVICE TO 12/14/17 4,631.82 SERVICE TO 12/22/17 96.79 SERVICE TO 12/23/17 1,048.79 SERVICE TO 12/27/17 3,649.07 SERVICE TO 12/28/17 9,028.57 SERVICE TO 12/29/17
Check Total: 32,016.42
01/16/2018 PGADESIGN INC. 327.77 LANDSCAPE ARCHITECTURE SVCS-SUBAREA 3 PARK
01/16/2018 PHILLIPS, TYLER 18.73 MILEAGE REIMBURSEMENT DEC 2017
01/16/2018 PHOENIX GROUP INFO SYS. 150.55 PARKING CITATION PROCESSING NOV 2017
01/16/2018 PULTE HOMES 5,960.00 IMPACT FEE RIGHT TO REIMBURSEMENT
01/16/2018 REVEL ENVIRONMENTAL MFG INC. 5,264.00 TRASH CAPTURE DEVICES MAINTENANCE
01/16/2018 ROTARY CLUB OF DUBLIN, CA 540.00 MEMBERSHIP DUES – LINDA SMITH
01/16/2018 S & C ENGINEERS, INC. 61,591.14 CONSTRUCTION ADMIN-DOUGHERTY RD IMPROVEMENTS
01/16/2018 SELECT IMAGING 175.32 CITY COUNCIL NAME TAGS
01/16/2018 SHAMROCK OFFICE SOLUTIONS INC 40.52 COPIER MAINTENANCE & PRINTER OVERAGES
01/16/2018 SHIRALIAN MANAGEMENT GROUP INC 2,310.00 CONSTRUCTION SCHEDULING REVIEW-SEAN DIAMOND PK
01/16/2018 SHUMS CODA ASSOCIATES INC 880.00 INSPECTION & PLAN CHECK SVCS NOV 2017
01/16/2018 SIMPLER SYSTEMS, INC 1,500.00 SOFTWARE LICENSING JAN 2018
01/16/2018 SNG & ASSOCIATES INC. 28,366.00 ENGINEERING SERVICES NOV 2017 19,941.50 ENGINEERING SERVICES OCT 2017
Check Total: 48,307.50
01/16/2018 STONERIDGE CHRYSLER JEEP DODGE 2,572.17 POLICE VEHICLE MAINTENANCE
01/16/2018 SUNRUN, INC. 150.00 REFUND BUILDING PERMIT FEES
01/16/2018 SWATT|MIERS ARCHITECTS 21,864.50 DESIGN SVCS-COUNCIL CHAMBERS RENOVATION
01/16/2018 SWINERTON MANAGEMENT 7,755.00 BID & PRE-AWARD SVCS-DUBLIN BLVD RULE 20A 4,620.00 PROJECT MGMT DUBLIN BLVD WIDENING IMPROVEMENTS
Check Total: 12,375.00
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Print Date: 02/06/2018 City of Dublin
Page 8 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/16/2018 TJ KRISTI CORPORATION 300.00 FUEL TANK INSPECTIONS OCT-DEC 2017
01/16/2018 TPX COMMUNICATIONS 2,451.66 PHONE & INTERNET SERVICE TO 1/8/18
01/16/2018 TREASURER ALAMEDA COUNTY 2,698,087.91 DUBLIN POLICE SERVICES 8/27/17-10/21/17
01/16/2018 TREASURER ALAMEDA COUNTY 2,998.00 PARKING CITATIONS COLLECTED NOV 2017
Vendor Total: 2,701,085.91
01/16/2018 VALI COOPER & ASSOCIATES INC 4,176.00 ENGINEERING SERVICES NOV 2017
01/16/2018 VALLEY WINDOW CLEANING INC 3,950.00 WINDOW CLEANING SERVICES AT THE WAVE
01/16/2018 VALLEYCARE OCCUPATIONAL HEALTH 271.00 PRE-EMPLOYMENT SCREENINGS
01/16/2018 WAGEWORKS, INC. 554.00 FLEXIBLE SPENDING ACCOUNT FEES DEC 2017
Payments Issued 1/16/2018 Total: 4,763,456.30
01/22/2018 3I ADVERTISING, LLC. 1,642.50 ADVERTISING & MARKETING FOR THE WAVE
01/22/2018 4LEAF INC. 480.00 ENGINEERING SERVICES NOV 2017
01/22/2018 ALAMEDA CO. COMMUNITY DEVELOPMENT AGENCY 750.00 MORTGAGE CREDIT CERTIFICATE PROGRAM FY17-18
01/22/2018 AMP PRINTING, INC. 778.48 DUBLIN CAMP PARKS MILITARY HISTORY CNTR SIGNAGE
01/22/2018 AMY'S ENGRAVED SIGNS & AWARDS 54.63 EMPLOYEE NAMEPLATES-WILKINSON, J.SMITH
01/22/2018 ANANTHAN, STEFANIE 22.47 MILEAGE REIMBURSEMENT - DEC 2017
01/22/2018 BABN, PRAKASH 6.00 SWIM ADMISSION REFUND
01/22/2018 BARTEL ASSOCIATES, LLC 6,031.00 ACTUARIAL CONSULTING SERVICES OCT 2017
01/22/2018 BAY ALARM COMPANY 7,487.22 ALARM SERVICES JAN-MAR 2018
01/22/2018 BELLECCI & ASSOCIATES, INC. 6,582.42 DESIGN SUPPORT FOR DUBLIN BLVD RULE 20A 8,322.87 DUBLIN BLVD WIDENING DESIGN PROJECT
Check Total: 14,905.29
01/22/2018 BENNETT SIGN CENTRE, INC. 586.63 COUNCIL CHAMBER LECTERN LOGO
01/22/2018 BESS, KENNETH 1,332.50 PARKS SIGN DESIGN SERVICES
01/22/2018 BOITNOTT, MICHAEL 2,415.46 SOCIETY OF ENGINEERS CONFERENCE EXP-BOITNOTT
01/22/2018 BYOG 1,131.72 PARKS & COMMUNITY SERVICES STAFF SHIRTS
01/22/2018 CHING, ERWIN 38.20 MILEAGE REIMBURSEMENT NOV 2017 40.00 SOUTH BAY ENGINEER'S CLUB MEETING-NOV 17-18
Check Total: 78.20
01/22/2018 CIVICPLUS 50.00 WEBSITE SECURITY TECHNOLOGY
01/22/2018 COIT SERVICES, INC. 250.00 CARPET CLEANING SERVICES-SHANNON CENTER
01/22/2018 DEPT OF CONSERVATION 28,484.89 SEISMIC HAZARD MAPPING FEE OCT-DEC 2017
01/22/2018 DIABLO PUBLICATIONS 1,256.00 TRI-VALLEY VISITORS GUIDE ADVERTISING
01/22/2018 DUBLIN CORPORATE CENTER LLC 12,203.80 REIMBURSE PARK & RIDE LOT EXPENSES JUL-DEC 2017
01/22/2018 EAST BAY POOL SERVICE, INC. 1,307.00 POOL CHEMICALS FOR THE WAVE 8,620.00 POOL MAINTENANCE SERVICES AT THE WAVE-DEC 2017
Check Total: 9,927.00
01/22/2018 ELECTRICBABY, INC. 1,567.50 HOUSING CONSULTING SERVICES
01/22/2018 EMPLOYMENT DEVELOPMENT DEPT 1,019.00 SUI REIMBURSEMENT Q2 FY17-18
01/22/2018 ENGEO INC 126.50 FALLON CROSSING GHAD MANANGEMENT DEC 2017 7,195.73 FALLON VILLAGE GHAD MANAGEMENT DEC 2017 3,139.70 SCHAEFER RANCH GHAD MANAGEMENT DEC 2017
Check Total: 10,461.93
01/22/2018 EVERBRIDGE, INC. 5,400.00 SUBSCRIPTION TO EMERGENCY ALERT SOFTWARE
01/22/2018 FEDEX 260.80 EXPRESS SHIPPING
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Print Date: 02/06/2018 City of Dublin
Page 9 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/22/2018 FEHR & PEERS 1,480.50 TRANSPORTATION IMPACT FEE NEXUS STUDY
01/22/2018 GAVAGAN BOZZO, TARYN 102.85 REIMB MMANC ANNUAL CONFERENCE EXPENSES
01/22/2018 GUIDA SURVEYING INC. 1,305.00 ENGINEERING SERVICES DEC 2017
01/22/2018 IMAGEX 162.95 RENOVATIONS SIGNAGE
01/22/2018 K R FARMS LLC 500.00 REFUND TEMPORARY USE PERMIT DEPOSIT
01/22/2018 KEYSER MARSTON ASSOCIATES, INC 1,412.50 FISCAL ANALYSIS ON IKEA RETAIL CENTER PROJECT
01/22/2018 KIMLEY-HORN AND ASSOC. INC. 4,500.00 CEQA REVIEW FOR DUBLIN BLVD WIDENING PROJECT
01/22/2018 LANGUAGE LINE SERVICES 93.35 LANGUAGE LINE SERVICES DEC 2017
01/22/2018 MAKE ME A PRO SPORTS 1,893.00 REC CLASS INSTRUCTOR
01/22/2018 MCPHERSON, LISA 12.52 MILEAGE REIMBURSEMENT DEC 2017
01/22/2018 MINUTEMAN PRESS 2,500.00 FUN RUN BROCHURE PRINTING & MAILING
01/22/2018 MNJ TECHNOLOGIES DIRECT INC 3,021.81 COMPUTER EQUIPMENT
01/22/2018 MURGA, STRANGE & CHALMERS, INC 5,610.00 DRAIN INLET INSTALLATION PIPER GLEN TERRACE
01/22/2018 PAKPOUR CONSULTING GROUP, INC. 31,076.33 ENGINEERING SERVICES DEC 2017
01/22/2018 PLAY-WELL TEKNOLOGIES 1,179.60 REC CLASS INSTRUCTOR
01/22/2018 PLEASANTON, CITY OF 139,399.48 FREEWAY INTERCHANGE DEBT PAYMENT OCT-DEC 2017
01/22/2018 PUBLIC BENEFIT TECHNOLOGY 470.00 CITY COUNCIL MEETING VIDEO SERVICES NOV 2017
01/22/2018 RAYNE OF SAN JOSE 144.65 WATER SOFTENER SERVICES F/S #16 163.80 WATER SOFTENER SERVICES F/S #17 121.80 WATER SOFTENER SERVICES F/S #18
Check Total: 430.25
01/22/2018 SERPICO LANDSCAPING, INC. 752.51 MAPE PARK FENCE LANDSCAPE REPAIR
01/22/2018 SKYHAWKS EAST BAY 2,860.80 REC CLASS INSTRUCTOR
01/22/2018 STANTEC CONSULTING SVCS INC. 29,236.50 TRAFFIC SIGNAL OPTIMIZATION & MONITORING SVCS
01/22/2018 SWINERTON MANAGEMENT 17,918.00 DUBLIN BLVD RULE 20A CONSTRUCTION MGMT SVCS 32,304.00 PRE-AWARD SVCS FOR POLICE SERVICES BLDG RENOV
Check Total: 50,222.00
01/22/2018 TRB AND ASSOCIATES, INC. 11,340.00 INSPECTION & PLAN CHECK SERVICES DEC 2017
01/22/2018 TRI-VALLEY JANITORIAL INC. 850.00 EXTRA JANITORIAL SERVICES-SENIOR CENTER 400.00 EXTRA JANITORIAL SERVICES-THE WAVE 19,489.00 JANITORIAL SERVICES JAN 2018
Check Total: 20,739.00
01/22/2018 TRI-VALLEY TRANSPORT. COUNCIL 1,501,916.66 TRI-VALLEY TRANSPORTATION FEES OCT-DEC 2017
01/22/2018 VALENTIN, M. 25.20 REC CLASS INSTRUCTOR
01/22/2018 WESCO GRAPHICS INC 6,306.53 ACTIVITY GUIDE PRINTING
01/22/2018 ZUMWALT ENGINEERING GROUP 17,714.00 ENGINEERING SERVICES DEC 2017
Payments Issued 1/22/2018 Total: 1,944,846.36
01/23/2018 DSRSD 3,683.79 SERVICE TO 12/31/2017
Payments Issued 1/23/2018 Total: 3,683.79
01/26/2018 CAL PERS 69,087.24 PERS RETIREMENT PLAN: PE 1/19/18
01/26/2018 EMPLOYMENT DEVELOPMENT DEPT 15,032.43 CA STATE WITHHOLDING: PE 1/19/18
01/26/2018 I C M A 401 PLAN 875.00 DEFERRED COMP 401A: PE 1/19/18
01/26/2018 I C M A 457 PLAN 25,328.56 DEFERRED COMP 457: PE 1/19/18
01/26/2018 INTERNAL REVENUE SERVICE 48,229.98 FEDERAL WITHHOLDING: PE 1/19/18
01/26/2018 US BANK - PARS 3,990.05 PARS: PE 1/19/18
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Print Date: 02/06/2018 City of Dublin
Page 10 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/26/2018 WAGEWORKS, INC. 5,776.68 WAGEWORKS 2018: PE 1/19/18
Payments Issued 1/26/2018 Total: 168,319.94
01/29/2018 4IMPRINT INC 1,720.62 CRIME PREVENTION PROMOTIONAL ITEMS
01/29/2018 4LEAF INC. 114,348.00 INSPECTION & PLAN CHECK SERVICES DEC 2017
01/29/2018 ALAMEDA COUNTY FLOOD CONTROL 555,668.19 ZONE 7 FEES COLLECTED PERMITS OCT-DEC 2017
01/29/2018 AMADOR VALLEY INDUSTRIES LLC 2,091,918.18 RESIDENTIAL GARBAGE SERVICES JUL-DEC 2017
01/29/2018 ARAMARK UNIFORM SVC LOCKBOX 37.03 MAT SERVICE- SENIOR CENTER 47.59 MAT SERVICE-CIVIC CENTER 28.00 MAT SERVICE-CORP YARD 16.89 MAT SERVICE-SHANNON CENTER
Check Total: 129.51
01/29/2018 AT&T 59.08 WAVE PHONE SERVICE TO 01/04/18
01/29/2018 AT&T - CALNET 3 109.02 SERVICE TO 1/1/18 44.20 SERVICE TO 1/6/18
Check Total: 153.22
01/29/2018 BIG O TIRES #7 233.10 POLICE VEHICLE TIRE REPAIR & INSTALLATION
01/29/2018 BKF ENGINEERS 105,076.47 PRELIMINARY ENGINEERING STUDY DUBLIN BLVD
01/29/2018 CALIFORNIA BUILDING STANDARDS 7,597.80 GREEN BUILDING FEES OCT-DEC 2017
01/29/2018 CAMINO PRESS 163.00 OFFICE SUPPLIES
01/29/2018 CARDUCCI AND ASSOCIATES INC. 25,945.00 FALLON SPORTS PARK LANDSCAPE ARCHITECTURE
01/29/2018 CENTER FOR EDUCATION & 159.00 POLICE PUBLICATIONS
01/29/2018 CENTRAL VALLEY TOXICOLOGY 798.00 POLICE LAB TESTING SERVICES DEC 2017
01/29/2018 CINTAS CORP 238.22 FIRST AID KIT SUPPLIES
01/29/2018 COGENT COMMUNICATIONS, INC 2,219.00 CIVIC CENTER INTERNET SERVICE JAN 2018
01/29/2018 COMCAST 1,230.75 INTERNET & CABLE SERVICE TO 2/10/18
01/29/2018 COVANTA ENERGY, LLC 329.13 NARCOTICS & FIREARM DISPOSAL
01/29/2018 DUBLIN HIGH ONE GLOBE CLUB 100.00 YOUTH MINI GRANT
01/29/2018 DUBLIN UNIFIED SCHOOL DISTRICT 26,247.20 REC PROGRAMS CUSTODIAL SERVICES AUG-DEC 2017
01/29/2018 DUNBAR ARMORED INC 375.61 ARMORED CAR SERVICE JAN 2018
01/29/2018 EVANS, CRAIG 131.13 REIMB POLICE FIELD TRAINING OFFICER MTG EXP
01/29/2018 FITZPATRICK, VERA 7.00 REC CLASS REFUND
01/29/2018 FRANCHISE TAX BOARD 87.37 WAGE ASSIGNMENT: PE 1/19/18
01/29/2018 GOLDEN STATE FIRE APPARATUS 599,680.10 REPLACE FIRE APPARATUS UNIT 164 (E18)
01/29/2018 GOLDEN STATE FLEET SVCS INC 100.00 POLICE VEHICLE TOW
01/29/2018 GRAFIX SHOPPE 443.06 POLICE VEHICLE DECALS
01/29/2018 GSM LANDSCAPE ARCHITECTS, INC. 632.80 JORDAN RANCH PARK DESIGN SERVICES
01/29/2018 HALL, JASON 54.00 REIMBURSEMENT FOR POLICE SUPPLIES
01/29/2018 HARVEY'S CLEANERS AND LAUNDRY 47.30 TABLECLOTHS DRY CLEANING
01/29/2018 IMAGEX 991.86 SIGNAGE FOR SPECIAL EVENTS
01/29/2018 INDIGO/HAMMOND + PLAYLE 102,642.50 ARCHITECTURAL DESIGN - POLICE SVCS BLDG RENOV
01/29/2018 LAKE TRAFFIC SOLUTIONS, LLC 10,638.74 SPEED FEEDBACK SIGNS FOR ARTERIAL STREETS 4,363.48 SPEED FEEDBACK SIGNS FOR ARTERIAL STREETS
Check Total: 15,002.22
01/29/2018 LANLOGIC INC. 11,932.50 NETWORK ENGINEERING SUPPORT DEC 2017 2,200.00 NETWORK MONITORING OF SERVERS DEC 2017
Check Total: 14,132.50
01/29/2018 LIVERMORE AUTO GROUP 99.79 POLICE VEHICLE MAINTENANCE
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Print Date: 02/06/2018 City of Dublin
Page 11 of 11 Payment Issuance Report
Payments Dated 1/1/2018 through 1/31/2018
Date Issued Payee Amount Description
01/29/2018 LYNX TECHNOLOGIES, INC. 3,225.00 GIS CONSULTING SERVICES DEC 2017
01/29/2018 MARK THOMAS & COMPANY, INC. 20,270.00 CONSTRUCTION ADMIN-SHANNON CTR PARKING LOT
01/29/2018 MATRISCOPE ENGINEERING 2,505.15 INSPECTION & TESTING-FALLON SPORTS PARK
01/29/2018 MCE CORPORATION 380,925.09 BUILDING MAINTENANCE DEC 2017
01/29/2018 MEIN, STEPHANIE 20.49 MILEAGE REIMBURSEMENT DEC 2017 28.19 MILEAGE REIMBURSEMENT OCT 2017
Check Total: 48.68
01/29/2018 METROPOLITAN TRANSP COMMISSION, MTC 7,800.00 LOCAL MATCH FOR PAVEMENT MAINT PROGRAM UPDATE
01/29/2018 MEYERS NAVE 67,347.91 LEGAL SERVICES OCT 2017
01/29/2018 MUTOBE, ROSE 5.00 REC CLASS REFUND
01/29/2018 PG&E 1,535.03 SERVICE TO 1/10/18 11,087.94 SERVICE TO 1/12/18 1,082.68 SERVICE TO 1/4/18 23,895.87 SERVICE TO 1/5/18 221.51 SERVICE TO 1/6/18 80.79 SERVICE TO 1/8/18 1,774.17 SERVICE TO 1/9/18
Check Total: 39,677.99
01/29/2018 PHOENIX GROUP INFO SYS. 206.00 PARKING CITATION PROCESSING DEC 2017
01/29/2018 PUBLIC RESTROOM COMPANY 164,511.00 THE WAVE CONCESSION BUILDING
01/29/2018 QUARRY LANE'S ENVIRON. CLUB 200.00 YOUTH MINI GRANT
01/29/2018 ROSS RECREATION EQUIPMENT CO 7,495.63 TRASH & RECYCLING RECEPTACLES FOR THE WAVE
01/29/2018 SAN FRANCISCO ELEVATOR SVC INC 315.00 ELEVATOR SERVICE JAN 2018
01/29/2018 SHUMS CODA ASSOCIATES INC 715.00 INSPECTION & PLAN CHECK SERVICES DEC 2017
01/29/2018 STATE BOARD OF EQUALIZATION 17,636.00 USE TAX FILING FOR 2017
01/29/2018 STRATEGIC PRODUCTS & SVCS LLC, SPS 13,426.00 PHONE SYSTEM ANNUAL MAINTENANCE
01/29/2018 THE UPS STORE 6449 300.00 LIVESCAN PROCESSING
01/29/2018 THOMSON REUTERS - WEST 48.07 2018 CA CIVIL CODE BOOK
01/29/2018 T-MOBILE USA, INC. 451.78 CELL PHONE SERVICES TO 12/20/17
01/29/2018 TPX COMMUNICATIONS 2,376.28 PHONE & INTERNET TO 2/8/18
01/29/2018 TREASURER ALAMEDA COUNTY 2,114.00 PARKING CITATIONS COLLECTED DEC 2017
01/29/2018 TREASURER ALAMEDA COUNTY 1,333.00 POLICE CRIME LAB SERVICES DEC 2017
01/29/2018 TREASURER ALAMEDA COUNTY 884.34 FINGERPRINT SERVICES NOV 2017
Vendor Total: 4,331.34
01/29/2018 U.S. POSTAL SERVICE 3,654.62 2018 CAMPS & AQUATICS GUIDE & CITY REPORT MAILING
01/29/2018 UNITED SITE SERVICES OF CA INC 630.85 DISPOSAL SERVICES FEB 2018
01/29/2018 VERIZON WIRELESS 1,531.21 POLICE CELL PHONE SERVICE TO 01/03/18
01/29/2018 VERMONT SYSTEMS, INC. 225.00 RECREATION MGMT SOFTWARE SUPPORT
01/29/2018 WC3-WEST COAST CODE CONSULTANT 25,758.75 INSPECTION & PLAN CHECK SERVICES DEC 2017
Payments Issued 1/29/2018 Total: 4,434,378.06
Grand Total for Payments Dated 1/1/2018 through 1/31/2018: 15,007,017.21 Total Number of Payments Issued: 335
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Page 1 of 4
STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Fiscal Year 2017-18 2nd Quarter Financial Review
Prepared by: Colleen Tribby, Director of Administrative Services
EXECUTIVE SUMMARY:
The City Council will receive a financial report through the second quarter for Fiscal
Year 2017-18 and consider amendments to the Fiscal Year 2017-18 Budget via a
budget change. The City Council will also receive an update to the City's 10-Year
Forecast.
STAFF RECOMMENDATION:
Receive the report and approve the budget change.
FINANCIAL IMPACT:
Approval of the budget change will result in the addition of $227,861 to the General
Fund revenue budget and $80,000 to the General Fund expenditure budget, as well as
a reduction of $303,786 to transfers out of the General Fund . Total General Fund
reserves are projected at $122.4 million by June 30, 2018. This report also contains
various budget changes in other funds requiring City Council approval.
DESCRIPTION:
The purpose of this report is to update the City Council on the status of the Fiscal Year
2017-18 General Fund Amended Budget and projected reserves and provide an
overview of the most recent 10-Year Forecast. As a reminder, the Amended Budget
includes budget amendments already approved by the City Council since July 1, as well
as carry-over budgets from the prior year. The Budget Change Form (Attachment 4)
lists all new amendments needing approval in the General Fund as well as in other
funds.
Projected General Fund Results (Attachment 1)
General Fund revenues are projected to come in $72,000 higher than the Amended
Budget, accounting for higher fire permit revenues. On the expenditure side, Staff is
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planning for an increase of $80,000 to the Dougherty Regional Fire Authority retiree
health liability (a closed plan), resulting from a past increase to the benefit provision.
In addition, $303,786 in budgeted General Fund transfers will be replaced by Western
Dublin Traffic Impact Fees for the Amador Plaza Road Bicycle and Pedestrian
Improvements Project (ST0815). This work initially used a General Fund contribution as
impact fee funds were not available. The budget change will also allow for a transfer of
$155,861 back to the General Fund for work already completed.
After incorporating those changes, total reserves are projected to decrease $3,121 from
the prior year, as illustrated in the table below. Changes to specific reserves are shown
in the General Fund Reserves Summary (Attachment 3).
General Fund Reserve Changes
Actual
2016-17
Amended
2017-18
Q2
Change
New
Amended
2017-18
Revenue 83,950,420 86,008,047 227,861 86,235,908
Expenditures (66,244,975) (76,844,072) (80,000) (76,924,072)
Transfers Out (5,542,414) (9,618,743) 303,786 (9,314,957)
One Time Accrual Adjustment 1,069,534 -
Year End Reserves $122,416,591 $121,961,823 $40,321,120 $122,413,470
Change to Reserves from Prior Year ($454,768)($3,121)
10-Year Forecast
At the City Council Strategic Planning Meeting of February 3, 2018, Staff presented an
update to the 10-Year General Fund Forecast, which included some significant changes
to the projections. Most significantly, the preliminary FY 2018 -19 budget numbers
include a $4.4 million increase in development revenues, as development continues to
occur earlier than forecasted. In addition, the City’s projected savings from the capping
of retiree health benefits for new hires will be realized much earlier than anticipated due
to employee turnover over the last two years. Savings originally projected at $4.0 million
over 15 years is now projected at $6.9 million over the same period, beginning in FY
2018-19.
The following is a summary of major assumptions used in the most recent 10 -Year
Forecast:
Revenue
Property Tax:
Two-year assessed valuation gains: $465 million ($1.1 million rev); $889 million
($2.1 million rev)
Average 4.9% growth through FY 2021-22; 2% thereafter
Sales Tax:
Recessionary blip in FY 2019-20 (down $395k, or 1.9%)
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Average 2.0% growth thereafter
No new large sales tax generators
Development Revenue:
Two-year estimates from building division
Declining 20% per year thereafter
Expenditures
Personnel Costs:
Average 3.7% growth
Contracted Services (Average Annual Change):
Police Services – 5.1% increase
Fire Services – 4.6% increase
Maintenance Services (MCE) – 4.1% increase
Development – 8.6% decrease
Other Contracted Services – 4.0% increase
All other:
Minimal (1%) annual increases
The assumptions above result in a shifting of the General Fund deficit from FY 2021-22
to FY 2023-24, when expenditures just begin to outpace revenues. In preparation, Staff
continues to work on initiatives that support long-term fiscal sustainability, which
remains the focal point of the next two-year budget cycle.
Non-General Fund Items
In addition to the above changes to the General Fund, there are various budget
amendments in other funds that require City Council approval:
1) Appropriate $400,000 in the Gas Tax Fund for the San Ramon Road Arterial
Management Project (CIP No. ST0217) to account for additional improvements,
including the replacement of aging traffic signal and communications
infrastructure.
2) Appropriate $50,000 in the Public Art Fund to complete the artwork installation as
part of the Public Arts CIP at the Emerald Glen Recreation and Aquatic Complex
(CIP No. PK0415).
3) Appropriate $104,800 in the Information Technology Fund for software fees and
new items, including additional internet access fees, upgrades to the Library
Community Room audio/visual equipment, and hosting and licensing fees for
various software. Also included is a request for $45,000 for a new timesheet
software that will provide automated time-calculations and an approval workflow
that integrates with the City’s financial software. This will significantly reduce the
amount of data entry and paper handling required by Staff and will streamline the
review and approval process for supervisors. If approved, Staff will bring the
contract award to the City Council in March for approval.
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4) Appropriate $13,723 in the Assessment District Funds to cover administrative
and consulting costs of the districts for the remainder of the fiscal year and
increase the revenue budget by $7,194 for a new tax levy of four parcels.
5) Appropriate $38,875 in the Federal Asset Seizure Fund to purchase police
vehicle equipment.
6) Appropriate $21,000 in the Traffic Safety Fund for the installation of radar speed
indicator signs.
7) Appropriate $6,812 in the Public, Educational, and Governmental (PEG) Fund for
capital purchases needed by TV30.
8) Increase Revenue in the Public Facilities and Impact Fee Funds by a total of
$3,095,000 to account for developers paying in-lieu fees and for higher-than-
anticipated development activity in the Public Facility Fees Fund ($1,980,000),
the Fire Impact Fee Fund ($160,000) and the Traffic Impact Fee Fund
($955,000).
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. General Fund Summary
2. General Fund Transfers Out
3. General Fund Reserves
4. Budget Change
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GENERAL FUND SUMMARY
FY 2017-18 2nd QUARTER
Actual
2016-17
Adopted
2017-18
Amended
2017-18
Q2
Change
New
Amended
2017-18
Revenues
Property Taxes 36,964,785 37,971,147 39,201,147 39,201,147
Sales Taxes 20,001,379 20,296,801 20,296,801 20,296,801
Development Revenue 12,350,738 9,798,859 10,720,764 10,720,764
Other Taxes 6,834,545 5,947,000 6,197,000 6,197,000
Licenses & Permits 318,981 309,096 309,096 309,096
Fines & Penalties 94,205 111,432 111,432 111,432
Interest Earnings 1,286,942 876,000 1,326,000 1,326,000
Rentals and Leases 1,117,593 1,081,672 1,081,672 1,081,672
Intergovernmental 258,508 198,618 198,618 198,618
Charges for Services 5,274,724 6,092,717 6,092,717 72,000 6,164,717
Community Benefit Payments 699,000 200,000 200,000 200,000
Other Revenue 910,561 259,235 272,800 272,800
Subtotal Revenues 86,111,961$ 83,142,577$ 86,008,047$ 72,000$ 86,080,047$
Unrealized Gains/Losses (2,161,541) -
Transfers In 155,861 155,861
Total Revenues 83,950,420$ 83,142,577$ 86,008,047$ 227,861$ 86,235,908$
Expenditures
Salaries & Wages 10,387,331 12,422,136 12,422,136 12,422,136
Benefits 5,409,898 6,298,523 6,298,523 80,000 6,378,523
Services & Supplies 2,077,805 3,252,530 3,176,975 3,176,975
Internal Service Fund Charges 3,040,296 3,049,881 3,049,881 3,049,881
Utilities 1,793,538 2,830,310 2,830,310 2,830,310
Total Contracted Services *42,600,146 46,004,428 46,933,918 46,933,918
Capital Outlay 935,960 469,112 533,112 533,112
Contingency - 460,000 359,000 359,000
Subtotal Expenditures 66,244,975$ 74,786,920$ 75,603,855$ 80,000$ 75,683,855$
Carryovers from Prior Year 1,240,217 1,240,217
Contribution to OPEB/PERS
Total Expenditures 66,244,975$ 74,786,920$ 76,844,072$ 80,000$ 76,924,072$
Operating Impact 17,705,445$ 8,355,657$ 9,163,975$ 147,861$ 9,311,836$
One Time Adjustment for Accruals 1,069,534
Transfers Out (5,542,414) (2,440,629) (9,618,743) 303,786 (9,314,957)
Impact on Total Reserves 13,232,565$ 5,915,028$ (454,768)$ 451,647$ (3,121)$
TOTAL RESERVES 122,416,591$ 122,413,470$
* Contracted Services Detail (1)
Actual
2016-17
Adopted
2017-18
Amended
2017-18
Q2
Change
New
Amended
2017-18
Police Services 16,356,051 18,259,770 18,259,770 18,259,770
Fire Services 11,788,015 12,402,322 12,407,822 12,407,822
Maintenance Services (MCE)4,484,851 4,829,511 4,833,011 4,833,011
Development (Reimbursable)2,723,838 2,626,655 3,266,866 3,266,866
Development (Not Reimburseable)2,839,835 3,151,657 4,695,004 4,695,004
Development 5,563,674 5,778,312 7,961,870 7,961,870
Other Contracted Services 4,407,556 4,734,513 3,471,445 3,471,445
Total Contracted Services 42,600,146$ 46,004,428$ 46,933,918$ -$ 46,933,918$
(1) Contracted Services Detail includes carryovers from FY 2016-17 totaling $1,193,397.
ATTACHMENT 1
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GENERAL FUND TRANSFERS OUT
FY 2017‐18 2nd QUARTER
CIP Projects Funded by Reserves
Carryover from
16‐17
Adopted
17‐18
Amended
17‐18 Q2 Change
New Amended
17‐18
Maintenance Yard 76,033 76,033 76,033
Civic Center Modifications 22,746 22,746 22,746
Shannon Center Parking Lot Impr 967,680 1,042,680 1,042,680
Dublin Heritage Cemetery Phase II 1,475,072 1,475,072 1,475,072
Amador Plaza Rd Bicycle & Pad Impr 303,786 303,786.0 (303,786) ‐
Fallon Sports Park ‐ Phase II 99,495 99,495 99,495
Storm Drain Trash Capture 722,198 722,198 722,198
Total CIPs Funded by Reserves2,191,938$ 1,475,072$ 3,742,010$ (303,786)$ 3,438,224$
CIP Projects Not Funded By Reserves
Carryover from
16‐17
Adopted
17‐18
Amended
17‐18 Q2 Change Total
Citywide Bicycle and Pedestrian Impr 108,000 108,000 216,000 216,000
San Ramon Rd Trail Improvements 101,603 101,603 101,603
San Ramon Rd Landscape 238,660 ‐ ‐
Police Services Building ‐ 3,500,000 3,500,000
Sidewalk Safety 100,363 100,363 100,363
ADA Transition 23,833 23,833 23,833
Storm Drain Condition 500,892 500,892 500,892
Dublin Sports Ground Renovation 50,000 60,000 60,000
Dublin Sports Ground Rehabilitation ‐ 300,000 300,000
Dublin Blvd Extension 123,000 123,000 123,000
Dougherty Rd to Sierra 93,485 93,485 93,485
Total CIP's Not Funded by Reserves1,339,836$ 108,000$ 5,019,176$ ‐$ 5,019,176$
TOTAL CIP TRANSFERS3,531,774$ 1,583,072$ 8,761,186$ (303,786)$ 8,457,400$
Other Transfers
Carryover from
16‐17
Adopted
17‐18
Amended
17‐18 Q2 Change Total
Transfer to Equip Replacement ‐ 750,000 750,000 750,000
Transfers to Public Facility Fees Fund ‐ 107,557 107,557 107,557
Total CIP's Not Funded by Reserves ‐$ 857,557$ 857,557$ ‐$ 857,557$
Total Transfers Out of General Fund3,531,774$ 2,440,629$ 9,618,743$ (303,786)$ 9,314,957$
ATTACHMENT 2
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GENERAL FUND RESERVES SUMMARY
FY 2017-18 DESIGNATIONS
Proposed Q2:
Reserve Balances
Actual
2016-17
Increase
2017-18
Decrease
2017-18
NET
CHANGE
NET
CHANGE
Q2 Projected
2017-18
Non-Spendable 198,875$ -$ (159,613)$ (159,613)$ 39,262$
Prepaid Expenses 39,262 - 39,262
Advance to Public Facility Fees - - -
Advance to PERS Side Fund 159,613 (159,613) (159,613) -
Restricted 1,762,000$ -$ -$ -$ 1,762,000$
Heritage Park Maintenance 750,000 - 750,000
Cemetery Endowment 60,000 - 60,000
Developer Contr - Downtown 873,000 - 873,000
Developer Contr - Nature Pk 60,000 - 60,000
Developer Contr - Heritage Pk 19,000 - 19,000
Committed 36,213,716$ 75,000$ (2,920,316)$ (2,845,316)$ 763,433$ 33,368,400$
Economic Stability 8,000,000 - 8,000,000
Public Safety Reserve 1,600,000 - 1,600,000
Downtown Public Impr 452,170 (303,786) (303,786) 763,433 911,817
Economic Development 2,000,000 - 2,000,000
Emergency Communications 741,000 - 741,000
Fire Svcs OPEB 3,334,672 - 3,334,672
Innovations & New Opport 1,813,408 - 1,813,408
One-Time Initiative 1,341,408 - 1,341,408
Specific Committed Reserves
Maintenance Facility 76,033 (76,033) (76,033) -
Cemetery Expansion 5,272,210 (1,475,072) (1,475,072) 3,797,138
Fallon Sports Park 200,000 - 200,000
Civic Ctr Expansion 22,746 (22,746) (22,746) 0
Storm Drain Trash Capture 722,198 - 722,198
Shannon Center Parking Lot 967,680 75,000 (1,042,680) (967,680) -
Utility Undergrounding 1,170,190 - 1,170,190
Advance to Public Facility Fee 6,000,000 - 6,000,000
Dublin Sports Ground 2,500,000 - 2,500,000
Assigned 50,126,808$ 350,000$ -$ 350,000$ 50,476,808$
Accrued Leave 998,235 - 998,235
Operating Carryovers 1,240,217 - 1,240,217
CIP Carryovers 1,739,331 - 1,739,331
Non-Streets CIP Commitments 3,879,516 - 3,879,516
Catastrophic Loss 13,918,531 - 13,918,531
Service Continuity 3,150,000 - 3,150,000
Pension Rate Stabilization Plan 2,000,000 - 2,000,000
Chevron Debt Payoff 5,238,622 - 5,238,622
Pension & OPEB 10,614,353 - 10,614,353
Fiscally Responsible Adj 325,000 - 325,000
Municipal Regional Permit 1,870,030 - 1,870,030
HVAC Replacement 2,000,000 - 2,000,000
Relocate Parks Dept 250,000 - 250,000
Specific Assigned Reserves
Civic Ctr Renovation-Police 1,962,100 - 1,962,100
Façade Improvement Grants 250,000 - 250,000
Contribution to ISF 500,000 250,000 250,000 750,000
Fire Equipment Replacement 190,873 100,000 100,000 290,873
Unassigned 34,115,192$ 3,079,929$ (428,121)$ 2,651,808$ 2,223,686$ 36,767,000$
Unassigned-Unrealized Gains (3,860,531) (3,860,531)
Unassigned (Available)37,975,723 37,975,723
TOTAL RESERVES 122,416,591$ 3,504,930$ (3,508,051)$ (3,121)$ 122,413,470$
Budgeted Changes:
ATTACHMENT 3
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Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
ST0217.9400.9401 (Improve. - Not Bldg)$400,000.00
3600.9601.49999 - Transfers In $400,000.00
ST0911.2201 (2201.9601.89101) - Transfers Out - Gas Tax $400,000.00
ST0815.1001 (1001.9601.89101) Transfers Out - General
Fund ($303,786.01)
ST0815.1001 (4304.9601.89101) Transfers Out - WDTIF $303,786.01
4304.9601.89101 -Transfers Out $155,860.99
1001.9601.49999 -Transfers In $155,860.99
PK0415.9200.9201 (Contrcat Services General)$40,000.00
PK0415.9400.9401 (Improve. - Not Bldg)$10,000.00
3500.9501.49999 - Transfers In $50,000.00
PK0415.2801 (2801.9501.89101) - Transfers Out - Public Art $50,000.00
1001.2405.52105 (PERS)$80,000.00
6605.1602.63104 (Internet Access)$13,800.00
6605.1602.64001 (Contract Services - General)$16,000.00
6605.1602.61108 (Software)$45,000.00
6605.1602.61108 (Software)$30,000.00
2701.8301.64091 (Street Light Dist. 1983-1)$2,300.00
2702.8301.64091 (Landscape Dist. - 1983-2)$1,200.00
2703.8301.64091 (Landscape Dist. - 1986-1)$1,200.00
2704.8301.64091 (Landscape Dist. - 1997-1)$1,200.00
2705.8301.64091 (Landscape Dist. - 1999-1)$1,700.00
2109.2402.64001 (EMS Fund)$2,000.00
2710.8301.64001 (CFD 2017-1)$123.00
Public Arts CIP - Emerald Glen Aquatic Complex
Public art fabrication and installation
Assessment districts administration
DRFA retirement unfunded liabilityGeneral Fund - DRFA
Consulting services for Dublin Crossing Assessment
Dist.
IT Fund - Information Services
Timesheet software
Assessment Dist Funds - Engineering - Engineering Contract Services
Library Community Room Upgrades and hardware
maintenance on the Compellent SAN
RecTrac hosting, Civic Plus, Adobe Acrobat Pro
licenses, and additional Office 365 licenses
ATTACHMENT 4
CITY OF DUBLIN
FISCAL YEAR 2017-18
BUDGET CHANGE FORM
Street CIP - San Ramon Road Arterial Management
City Council's Approval Required
CIP
Street CIP - Amador Plaza Road Bicycle and Pedestrian Improvements
Additional improvements to replace aging traffic signal
and communications infrastructure
Replace General Fund with WDTIF fund for the project
for current fiscal year and prior years
OPERATING EXPENDITURES
Additional internet access fee
G:\Quarterly Reports\FY 17-18\Q2\4. Budget Change 4. Budget Change
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Budget Change Reference #:
FISCAL YEAR 2017-18
BUDGET CHANGE FORM
City Council's Approval Required
2710.8301.65101 (CFD 2017-1)$4,000.00
2107.2111.72102 Equipment - ISF $34,874.53 Police vehicle equipment
2106.2801.73103 (Improvement - Not Bldg)$21,000.00
2811.7101.64001 (Contract Services General)$6,812.00 Community TV capital contribution
1001.2402.48301 (Fixed System)$22,000.00
1001.2402.48302 (Sprinkler / Underground)$50,000.00
Assessment Dist CFD 2017- Current Assessments
2710.0000.43101 $7,194.00 New tax levy on 4 parcels
4101.0000.49161 (Community Parkland)$520,000.00
4102.0000.49161 (Neighborhood Parkland)$590,000.00
4110.0000.49161 (Community Nature Parkland)$170,000.00
4104.0000.49161 (Neighborhood Park Improv.)$600,000.00
4107.0000.49161 (Civic Center)$100,000.00
4201.0000.49161 $160,000.00
4301.0000.49161 (EDTIF1)$550,000.00
4302.0000.49161 (EDTIF2)$300,000.00
4304.0000.49161 (WDTIF)$55,000.00
4306.0000.49161 (TVTD)$50,000.00
2/20/2018
Posted By:Date:
Developers opted to pay in-lieu fee instead of using fee
credits and higher than anticipated development
activities
Higher than anticipated development activities
Higher than anticipated development activities
General Fund Revenues
Traffic Safety Fund - Traffic Signals
Installation of radar speed indicator signs
Consulting services for Dublin Crossing Assessment
Dist.
PEG Fund - Community TV
Federal Asset Seizure Fund - Police Support Services
**********Finance Use Only**********
As Presented at the City Council Meeting
REVENUES
Public Facilities Fund - Developer Contributions
Fire Impact Fee Fund - Developer Contributions
Developers paying the fee instead of using fee credit
and higher than anticipated development activities
Traffic Impact Fee Fund Developer Contributions
Higher than anticipated development activities
Higher than anticipated development activities
Developers opted to pay in-lieu fee instead of using fee
credits and higher than anticipated development
activities
G:\Quarterly Reports\FY 17-18\Q2\4. Budget Change 4. Budget Change
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STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consulting Services Agreement with Management Partners
Prepared by: Taryn Gavagan Bozzo, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider approval of a consulting services agreement with
Management Partners for continued services as they relate to various Staff and City
Council routine services and special project work.
STAFF RECOMMENDATION:
Adopt the Resolution Approving a Consulting Services Agreement Between the City of
Dublin and Management Partners.
FINANCIAL IMPACT:
The Agreement includes an annual not to exceed amount of $150,000. Sufficient
funding is available in Fiscal Year 2017-18 to cover costs associated with services in
the Agreement. For future budget years, Staff will request a budget appropriation up to
$150,000 in the City Manager’s Office and this budget will be reflected in the future
fiscal year budgets, upon City Council approval of future budgets.
DESCRIPTION:
Management Partners is a professional management consulting firm who provides
support to local governments to improve their operations. Management Partners has
previously been engaged by the City on an as-needed basis to perform consulting
services related to various Staff and City Council needs, including but not limited to
Strategic Planning, City Manager evaluations, team building, executive coaching, and
organization analysis services.
Staff has evaluated the Staff and City Council needs, which include both routine
services and special project work, such as continued executive coaching and City
Manager evaluation services, strategic planning with the City Council, and interim
executive placement and recruitment. Staff desires to continue to use Management
Partners and contract for these services under one Agreement to reflect these needs
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and the special project work. Because of Management Partner’s familiarity with the
City’s Staff and City Council operations, and the nature of the special project work being
broadly determined at this point, Staff believes that it would be difficult for other service
providers to submit specifications for such work.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was provided to Management Partners.
ATTACHMENTS:
1. Resolution Approving a Consulting Services Agreement Between the City of Dublin
and Management Partners
2. Exhibit A to the Resolution - Consulting Services Agreement between the City of
Dublin and Management Partners
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RESOLUTION NO. XX - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND MANAGEMENT PARTNERS
WHEREAS, the City has engaged Management Partners in prior years to perform consulting
services related to various Staff and City Council needs; and
WHEREAS, the City desires to enter into a three-year Agreement for both routine services
and special project work, ending June 30, 2021; and
WHEREAS, Management Partners is available to provide the expertise and services as
needed by the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Consulting Services Agreement between the City of Dublin and
Management Partners attached hereto as Exhibit A to the Resolution.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement and make any necessary, non -substantive changes that carry out the intent of this
Resolution.
BE IT FURTHER RESOLVED that the City Manager has the authority to extend this
Agreement under Section 8 and has the authority to increase the Compensation amount for
services provided up to an additional $20,000 annually, provided that budget is available to
cover the expense.
PASSED, APPROVED AND ADOPTED this 20th day of February, 2018, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Consultant Services Agreement between February 20, 2018
City of Dublin and Management Partners Page 1 of 13
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
MANAGEMENT PARTNERS
This Agreement is made and entered into between the City of Dublin ("City") and Management
Partners (“Consultant”) as of February 20, 2018 (the “Effective Date”). In consideration of their
mutual covenants, the parties hereto agree as follows:
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement,
Consultant shall provide to City the services described in the Scope of Work attached as Exhibit
A at the time and place and in the manner specified therein. In the event of a conflict in or
inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first
noted above and shall end on June 30, 2021, and Consultant shall complete the
work described in Exhibit A prior to that date, unless the term of the Agreement is
otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall
not affect the City’s right to terminate the Agreement, as provided for in Section
8.
1.2 Standard of Performance. Consultant shall perform all services required
pursuant to this Agreement in the manner and according to the standards
observed by a competent practitioner of the profession in which Consultant is
engaged in the geographical area in which Consultant practices its profession.
Consultant shall prepare all work products required by this Agreement in
conformance with standards of quality normally observed by a person practicing
in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel
to perform services pursuant to this Agreement. In the event that City, in its sole
discretion, at any time during the term of this Agreement, desires the
reassignment of any such persons, Consultant shall, immediately upon receiving
notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services
pursuant to this Agreement as may be reasonably necessary to meet the
standard of performance provided in Section 1.1 above and to satisfy
Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant an annual sum not to
exceed $150,000, for services outlined in Exhibit A in accordance with the hourly rate schedule
attached hereto as Exhibit B. In the event of a conflict between this Agreement and
Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified below shall
be the only payments from City to Consultant for services rendered pursuant to this Agreement.
Consultant shall submit all invoices to City in the manner specified herein. Except as
specifically authorized by City, Consultant shall not bill City for duplicate services performed by
more than one person.
4.6.b
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Consultant and City acknowledge and agree that compensation paid by City to Consultant
under this Agreement is based upon Consultant’s estimated costs of providing the services
required hereunder, including salaries and benefits of employees and subcontractors of
Consultant. Consequently, the parties further agree that compensation hereunder is intended to
include the costs of contributions to any pensions and/or annuities to which Consultant and its
employees, agents, and subcontractors may be eligible. City therefore has no responsibility for
such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month
during the term of this Agreement, based on the cost for services performed and
reimbursable costs incurred prior to the invoice date. No individual performing
work under this Contract shall bill more than 2,000 hours in a fiscal year unless
approved, in writing, by the City Manager or his/her designee. Invoices shall
contain the following information:
The beginning and ending dates of the billing period;
A copy of the applicable time entries or time sheets shall be submitted
showing the following:
o Daily logs of total hours worked by each individual performing
work under this Contract
o Hours must be logged in increments of tenths of an hour or
quarter hours
o If this Contract covers multiple projects, all hours must also be
logged by project assignment
o A brief description of the work, and each reimbursable expense
2.2 Monthly Payment. City shall make monthly payments, based on invoices
received, for services satisfactorily performed, and for authorized reimbursable
costs incurred. City shall have 30 days from the receipt of an invoice that
complies with all of the requirements above to pay Consultant.
2.3 Total Payment. City shall pay for the services to be rendered by Consultant
pursuant to this Agreement. City shall not pay any additional sum for any
expense or cost whatsoever incurred by Consultant in rendering services
pursuant to this Agreement. City shall make no payment for any extra, further, or
additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the
maximum amount of compensation provided above either for a task or for the
entire Agreement, unless the Agreement is modified prior to the submission of
such an invoice by a properly executed change order or amendment.
2.4 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall
not exceed the amounts shown on the fee schedule set forth on the
compensation schedule attached as Exhibit B.
4.6.b
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2.5 Reimbursable Expenses. Reimbursable expenses are included in the total
amount of compensation provided under this Agreement that shall not be
exceeded.
2.6 Payment of Taxes. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state
taxes.
2.7 Payment upon Termination. In the event that the City or Consultant terminates
this Agreement pursuant to Section 8, the City shall compensate the Consultant
for all outstanding costs and reimbursable expenses incurred for work
satisfactorily completed as of the date of written notice of termination. Consultant
shall maintain adequate logs and timesheets in order to verify costs incurred to
that date.
2.8 Authorization to Perform Services. The Consultant is not authorized to
perform any services or incur any costs whatsoever under the terms of this
Agreement until receipt of authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at
its sole cost and expense, provide all facilities and equipment that may be necessary to perform
the services required by this Agreement. City shall make available to Consultant only the
facilities and equipment listed in this section, and only under the terms and conditions set forth
herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may
be reasonably necessary for Consultant’s use while consulting with City employees and
reviewing records and the information in possession of the City. The location, quantity, and time
of furnishing those facilities shall be in the sole discretion of City. In no event shall City be
obligated to furnish any facility that may involve incurring any direct expense, including but not
limited to computer, long-distance telephone or other communication charges, vehicles, and
reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this
Agreement, Consultant, at its own cost and expense, shall procure "occurrence coverage"
insurance against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees and subcontractors. Consultant shall provide proof satisfactory to
City of such insurance that meets the requirements of this section and under forms of insurance
satisfactory in all respects to the City. Consultant shall maintain the insurance policies required
by this section throughout the term of this Agreement. The cost of such insurance shall be
included in the Consultant's bid. Consultant shall not allow any subcontractor to commence
work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance
shall be submitted and made part of this Agreement prior to execution.
It shall be a requirement under this Agreement that any available insurance proceeds broader
than or in excess of the specified minimum insurance coverage requirements and/or limits shall
be available to City as an additional insured. Furthermore, the requirements for coverage and
limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the
4.6.b
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broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. The additional insured coverage under
the Consultant’s policy shall be “primary and non-contributory” and will not seek contribution
from City’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 12. In the
event Consultant fails to maintain coverage as required by this Agreement, City at its sole
discretion may purchase the coverage required and the cost will be paid by Consultant. Failure
to exercise this right shall not constitute a waiver of right to exercise later. Each insurance
policy shall include an endorsement providing that it shall not be cancelled, changed, or allowed
to lapse without at least thirty (30) days’ prior written notice to City of such cancellation, change,
or lapse.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense,
maintain Statutory Workers’ Compensation Insurance and Employer’s Liability
Insurance for any and all persons employed directly or indirectly by Consultant.
The Statutory Workers’ Compensation Insurance and Employer’s Liability
Insurance shall be provided with limits of not less than ONE MILLION DOLLARS
($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-
insurance program to meet those requirements, but only if the program of self -
insurance complies fully with the provisions of the California Labor Code.
Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The
insurer, if insurance is provided, or the Consultant, if a program of self-insurance
is provided, shall waive all rights of subrogation against the City and its officers,
officials, employees, and volunteers for loss arising from work performed under
this Agreement.
An endorsement shall state that coverage shall not be canceled except after
thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the City. Consultant shall notify City within 14 days of notification
from Consultant’s insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall
maintain commercial general and automobile liability insurance for the
term of this Agreement in an amount not less than ONE MILLION
DOLLARS ($1,000,000.00) per occurrence, combined single limit
coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile
Liability form or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at
least twice the required occurrence limit. Such coverage shall include but
shall not be limited to, protection against claims arising from bodily and
personal injury, including death resulting therefrom, and damage to
property resulting from activities contemplated under this Agreement,
including the use of owned and non-owned automobiles.
4.6.b
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4.2.2 Minimum scope of coverage. Commercial general coverage shall be at
least as broad as Insurance Services Office Commercial General Liability
occurrence form CG 0001. Automobile coverage shall be at least as
broad as Insurance Services Office Automobile Liability form CA 0001
Code 1 (“any auto”).
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be
covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf
of Consultant, including the insured’s general supervision of
Consultant; products and completed operations of Consultant;
premises owned, occupied, or used by Consultant; and
automobiles owned, leased, or used by the Consultant. The
coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis,
and not on a claims-made basis.
c. An endorsement must state that coverage is primary insurance
with respect to the City and its officers, employees, agents, and
volunteers, and that no insurance or self-insurance maintained by
the City shall be called upon to contribute to a loss under the
coverage.
d. Any failure of CONSULTANT to comply with reporting provisions
of the policy shall not affect coverage provided to CITY and its
officers, employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled
except after thirty (30) days' prior written notice by certified mail,
return receipt requested, has been given to the City. Consultant
shall notify City within 14 days of notification from Consultant’s
insurer if such coverage is suspended, voided or reduced in
coverage or in limits.
4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance
for licensed professionals performing work pursuant to this Agreement in an
amount not less than ONE MILLION DOLLARS ($1,000,000) covering the
licensed professionals’ errors and omissions.
4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per
claim.
4.6.b
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4.3.2 An endorsement shall state that coverage shall not be suspended,
voided, canceled by either party, reduced in coverage or in limits, except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
4.3.3 The following provisions shall apply if the professional liability coverages
are written on a claims-made form:
a. The retroactive date of the policy must be shown and must be
before the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement
or the work, so long as commercially available at reasonable
rates.
c. If coverage is canceled or not renewed and it is not replaced with
another claims-made policy form with a retroactive date that
precedes the date of this Agreement, Consultant must provide
extended reporting coverage for a minimum of five years after
completion of the Agreement or the work. The City shall have the
right to exercise, at the Consultant’s sole cost and expense, any
extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to
the City prior to the commencement of any work under this
Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be
placed with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this
Agreement, Consultant shall furnish City with certificates of insurance and
with original endorsements effecting coverage required herein. The
certificates and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The
City reserves the right to require complete, certified copies of all required
insurance policies and endorsements. Failure to exercise this right shall
not constitute a waiver of right to exercise later.
4.4.3 Subcontractors. Consultant agrees to include with all subcontractors in
their subcontract the same requirements and provisions of this
Agreement including the Indemnification and Insurance requirements to
the extent they apply to the scope of the Subcontractor’s work.
Subcontractors hired by Consultant agree to be bound to Consultant and
the City in the same manner and to the same extent as Consultant is
bound to the City under the Contract Documents. Subcontractor further
4.6.b
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agrees to include these same provisions with any Sub-subcontractor. A
copy of the Owner Contract Document Indemnity and Insurance
provisions will be furnished to the Subcontractor upon request. The
General Contractor shall require all subcontractors to provide a valid
certificate of insurance and the required endorsements included in the
agreement prior to commencement of any work and will provide proof of
compliance to the City.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and
forms of such insurance are either not commercially available, or that the
City’s interests are otherwise fully protected.
4.4.5 Deductibles and Self-Insured Retentions. All self-insured retentions
(SIR) and/or deductibles must be disclosed to the City for approval and
shall not reduce the limits of liability. Policies containing any self-insured
retention provision and/or deductibles shall provide or be endorsed to
provide that the SIR and/or deductibles may be satisfied by either the
named insured or the City.
4.4.6 Excess Insurance. The limits of insurance required in this Agreement
may be satisfied by a combination of primary and umbrella or excess
insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a
primary and non-contributory basis for the benefit of City (if agreed to in a
written contract or agreement) before City’s own insurance or self -
insurance shall be called upon to protect City as a named insured.
4.4.7 Other Requirements. It shall be a requirement under this agreement
that any available insurance proceeds broader than or in excess of the
specified minimum insurance coverage requirements and/or limits shall
be (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any
insurance policy.
4.4.8 Notice of Reduction in Coverage. In the event that any coverage
required by this section is reduced, limited, or materially affected in any
other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than f ive
days after Consultant is notified of the change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to
provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, City may, at its sole option exercise any of
the following remedies, which are alternatives to other remedies City may have
and are not the exclusive remedy for Consultant’s breach:
Obtain such insurance and deduct and retain the amount of the premiums for
such insurance from any sums due under the Agreement;
4.6.b
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Order Consultant to stop work under this Agreement or withhold any payment
that becomes due to Consultant hereunder, or both stop work and withhold
any payment, until Consultant demonstrates compliance with the
requirements hereof; and/or
Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the
maximum extent allowed by law, Consultant shall indemnify, keep and save harmless the City,
and City Councilmembers, officers, agents and employees against any and all suits, claims or
actions arising out of any injury to persons or property, including death, that may occur, in the
course of the performance of this Agreement by a negligent act or omission or wrongful
misconduct of the Consultant or its employees, subcontractors or agents. Consultant further
agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and
all other costs and expenses arising therefrom or incurred in connection therewith; and if any
judgment be rendered against the City or any of the other individuals enumerated above in any
such action, Consultant shall, at its expense, satisfy and discharge the same. Consultant’s
responsibility for such defense and indemnity obligations shall survive the termination or
completion of this Agreement for the full period of time allowed by law. The defense and
indemnification obligations of this Agreement are undertaken in addition to, and shall not in any
way be limited by, the insurance obligations contained in this Agreement.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing
services under this Agreement is determined by a court of competent jurisdiction or the
California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS
as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the
payment of any employee and/or employer contributions for PERS benefits on behalf of
Consultant or its employees, agents, or subcontractors, as well as for the payment of any
penalties and interest on such contributions, which would otherwise be the responsibility of City.
Consultant/Subcontractor’s responsibility for such defense and indemnity obligations shall
survive the termination or completion of this Agreement for the full period of time allowed by law.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement,
Consultant shall be an independent contractor and shall not be an employee of
City. City shall have the right to control Consultant only insofar as the results of
Consultant's services rendered pursuant to this Agreement and assignment of
personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have
the right to control the means by which Consultant accomplishes services
rendered pursuant to this Agreement. Notwithstanding any other City, state, or
federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and
any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive
any and all claims to, any compensation, benefit, or any incident of employment
by City, including but not limited to eligibility to enroll in the California Public
Employees Retirement System (PERS) as an employee of City and entitlement
to any contribution to be paid by City for employer contributions and/or employee
contributions for PERS benefits.
4.6.b
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6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall
have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent. Consultant shall have no authority, express or implied,
pursuant to this Agreement to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this
Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall
comply with all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be
funded by fiscal assistance from another governmental entity, Consultant and
any subcontractors shall comply with all applicable rules and regulations to which
City is bound by the terms of such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that
Consultant and its employees, agents, and any subcontractors have all licenses,
permits, qualifications, and approvals of whatsoever nature that are legally
required to practice their respective professions. Consultant represents and
warrants to City that Consultant and its employees, agents, any subcontractors
shall, at their sole cost and expense, keep in effect at all times during the term of
this Agreement any licenses, permits, and approvals that are legally required to
practice their respective professions. In addition to the foregoing, Consultant and
any subcontractors shall obtain and maintain during the term of this Agreement
valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate,
on the basis of a person’s race, religion, color, national origin, age, physical or
mental handicap or disability, medical condition, marital status, sex, or sexual
orientation, against any employee, applicant for employment, subcontractor,
bidder for a subcontract, or participant in, recipient of, or applicant for any
services or programs provided by Consultant under this Agreement. Consultant
shall comply with all applicable federal, state, and local laws, policies, rules, and
requirements related to equal opportunity and nondiscrimination in employment,
contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations
required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract
approved by the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause
upon written notification to Consultant.
4.6.b
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Consultant may cancel this Agreement upon 30 days’ written notice to City and
shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for
services performed to the effective date of termination; City, however, may
condition payment of such compensation upon Consultant delivering to City any
or all documents, photographs, computer software, video and audio tapes, and
other materials provided to Consultant or prepared by or for Consultant or the
City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of
this Agreement beyond that provided for in Subsection 1.1. Any such extension
shall require a written amendment to this Agreement, as provided for herein.
Consultant understands and agrees that, if City grants such an extension, City
shall have no obligation to provide Consultant with compensation beyond the
maximum amount provided for in this Agreement. Similarly, unless authorized by
the Contract Administrator, City shall have no obligation to reimburse Consultant
for any otherwise reimbursable expenses incurred during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed
by all the parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree
that this Agreement contemplates personal performance by Consultant and is
based upon a determination of Consultant’s unique personal competence,
experience, and specialized personal knowledge. Moreover, a substantial
inducement to City for entering into this Agreement was and is the professional
reputation and competence of Consultant. Consultant may not assign this
Agreement or any interest therein without the prior written approval of the
Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the
Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall
survive the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of
the terms of this Agreement, City’s remedies shall include, but not be limited to,
the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents,
and any other work product prepared by Consultant pursuant to this
Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A
not finished by Consultant; or
4.6.b
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8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the
amount that City would have paid Consultant pursuant to Section 2 if
Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data,
maps, models, charts, studies, surveys, photographs, memoranda, plans,
studies, specifications, records, files, or any other documents or materials, in
electronic or any other form, that Consultant prepares or obtains pursuant to this
Agreement and that relate to the matters covered hereunder shall be the property
of the City. Consultant hereby agrees to deliver those documents to the City
upon termination of the Agreement. It is understood and agreed that the
documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City
and are not necessarily suitable for any future or other use. City and Consultant
agree that, until final approval by City, all data, plans, specifications, reports and
other documents are confidential and will not be released to third parties without
prior written consent of both parties.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all
ledgers, books of account, invoices, vouchers, canceled checks, and other
records or documents evidencing or relating to charges for services or
expenditures and disbursements charged to the City under this Agreement for a
minimum of three (3) years, or for any longer period required by law, from the
date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2
of this Agreement requires Consultant to maintain shall be made available for
inspection, audit, and/or copying at any time during regular business hours, upon
oral or written request of the City. Under California Government Code Section
8546.7, if the amount of public funds expended under this Agreement exceeds
TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part of any
audit of the City, for a period of three (3) years after final payment under the
Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an
action for declaratory relief, to enforce or interpret the provision of this
Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in
addition to any other relief to which that party may be entitled. The court may set
such fees in the same action or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under
this Agreement, the parties agree that trial of such action shall be vested
4.6.b
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exclusively in the state courts of California in the County of Alameda or in the
United States District Court for the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision
of this Agreement is invalid, void, or unenforceable, the provisions of this
Agreement not so adjudged shall remain in full force and effect. The invalidity in
whole or in part of any provision of this Agreement shall not void or affect the
validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision
of this Agreement does not constitute a waiver of any other breach of that term or
any other term of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the
benefit of and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports,
written studies and other printed material on recycled paper to the extent it is
available at equal or less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose
activities within the corporate limits of City or whose business, regardless of
location, would place Consultant in a “conflict of interest,” as that term is defined
in the Political Reform Act, codified at California Government Code Section
81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to
this Agreement. No officer or employee of City shall have any financial interest in
this Agreement that would violate California Government Code Sections 1090 et
seq.
Consultant hereby warrants that it is not now, nor has it been in the previous
twelve (12) months, an employee, agent, appointee, or official of the City. If
Consultant was an employee, agent, appointee, or official of the City in the
previous twelve months, Consultant warrants that it did not participate in any
manner in the forming of this Agreement. Consultant understands that, if this
Agreement is made in violation of Government Code §1090 et.seq., the entire
Agreement is void and Consultant will not be entitled to any compensation for
services performed pursuant to this Agreement, including reimbursement of
expenses, and Consultant will be required to reimburse the City for any sums
paid to the Consultant. Consultant understands that, in addition to the foregoing,
it may be subject to criminal prosecution for a violation of Government Code §
1090 and, if applicable, will be disqualified from holding public office in the State
of California.
Principals and those performing work for City of Dublin may be required to submit
a California Fair Political Practices Commission (FPPC) Form 700: Statement of
Economic Interests documenting potential financial conflicts of interest. For
additional information, proposers should refer to the FPPC website at
http://www.fppc.ca.gov/Form700.html.
4.6.b
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City of Dublin and Management Partners Page 13 of 13
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus
group, or interview related to this Agreement, either orally or through any written
materials.
10.9 Contract Administration. This Agreement shall be administered by the City
Manager ("Contract Administrator"). All correspondence shall be directed to or
through the Contract Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Management Partners
Andrew Belknap, Regional Vice President
2107 N First Street, Ste. 470
San Jose, CA 95131
Any written notice to City shall be sent to:
City of Dublin
City Manager
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including Exhibits A and B represents the entire
and integrated agreement between City and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral.
CITY OF DUBLIN CONSULTANT
____________________________ ______________________________
Christopher L. Foss, City Manager Gerald E. Newfarmer, President & CEO
Management Partners
Attest:
____________________________
Caroline Soto, City Clerk
Approved as to Form:
____________________________
John Bakker, City Attorney
4.6.b
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Consultant Services Agreement between February 20, 2018
City of Dublin and Management Partners Exhibit A: Scope of Services
EXHIBIT A
SCOPE OF SERVICES
Scope of work includes but is not limited to:
Facilitation of City Council, Boards, Commissions and Task Forces
Management services expert consulting
Financial and budget reviews, projections and advice
Executive recruitment and placement services
Public and employee engagement surveys, workshops and focus groups
Project management
Training and education services
Peer comparisons to comparable organizations
4.6.b
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City of Dublin and Management Partners Exhibit B: Compensation Schedule
EXHIBIT B
COMPENSATION SCHEDULE
4.6.b
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Page 1 of 5
STAFF REPORT
CITY COUNCIL
DATE: February 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Ashton at Dublin Station (Transit Center Site A-3) Planned Development
Zoning Stage 2 Development Plan, Site Development Review Permit, and
Tentative Map 8437 (PLPA 2017-00036)
Prepared by: Martha Battaglia, Associate Planner and John Bakker, City
Attorney
EXECUTIVE SUMMARY:
The City Council will consider a request by the Applicant, Ashton at Dublin Station, to
construct a residential project comprised of 220 apartment units, and related amenities
including a fitness center, pool, roof top lounge, and 331 structured parking spaces on a
2.36-acre site located within the Dublin Transit Center. Th e proposed mix of residential
units includes 22 studio units, 98 one-bedroom units, 96 two-bedroom units and 4 three-
bedroom units. The site has a land use designation of High Density Residential (25.1 or
greater units per acre). The application includes a Planned Development Zoning Stage
2 Development Plan, Site Development Review Permit, and Tentative Map for
condominium purposes.
STAFF RECOMMENDATION:
Waive the reading and INTRODUCE an Ordinance Approving a Planned Development
Zoning Stage 2 Development Plan for the Transit Center Site A-3, and adopt the
Resolution Approving a Site Development Review Permit and Tentative Map 8437 for
the Transit Center Site A-3 Project.
FINANCIAL IMPACT:
No financial impact to the City. All costs associated with this request are borne by the
Applicant.
DESCRIPTION:
The proposed Ashton at Dublin Station project is located at the northwest corner of
DeMarcus Boulevard and Campbell Lane within the Transit Center as shown in Figure 1
below. The site has a General Plan and Eastern Dublin Specific Plan land use
designation of High Density Residential (25+ units per acre) and Planned Development
7.1
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Zoning with a Stage 1 Development Plan that permits a high density residential
development. The subject site is surrounded by residential development on three sides,
as shown in Table 1 below.
Figure 1. Vicinity Map
Table 1. Surrounding Land Uses
LOCATION ZONING
GENERAL
PLAN LAND
USE
CURRENT
USE
Building Height
North PD High-Density
Residential
Camellia Place
(112 units)
55’3”; 4 stories (3 stories
over 1 level parking)
South PD Public/Semi-
Public
PG&E
Substation N/A
East PD
High-Density
Residential
Elan
(257 multi-
family
townhomes &
condominiums)
85’ to peak of elevator
tower, 79’ to main
roofline; 7 stories above
grade (5 stories +
mezzanine over 2 levels
of parking (1 level is
subterranean))
West PD
Medium-High
Density
Residential
Tribeca
(52
townhomes)
37’; 3 stories
*Note: Correction to building heights originally listed in Pla nning Commission Staff
Report dated 11/14/17.
The Applicant is requesting approval of a Planned Development Zoning Stage 2
Development Plan, Site Development Review Permit and Condominium Map to
construct a 220-unit apartment community and related amenities which include a fitness
center, pool, roof top lounge, and 331 structured parking spaces. The proposed project
includes 3, 4 and 5 story elements that are over 2 levels of parking, and vary in height
from 61 feet to 83 feet at the peak of the tallest roof element. The project plans are
included as Attachment 1 to this Staff Report. Please refer to the Planning Commission
7.1
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Staff Report dated November 14, 2017 for a complete discussion of the project
(Attachment 2). The Planning Commission unanimously reco mmended approval of the
project (Attachments 3 & 4).
On December 5, 2017, the City Council held a Public Hearing to consider the proposed
project (Attachment 5). The City Council directed Staff to prepare a resolution of denial
for consideration at a future meeting. Subsequently, the Applicant requested to
postpone further consideration of the project until February 6, 2018, in order to give
them time to prepare refined design documents and supplemental information to
address the concerns expressed by the City Council. On January 9, 2018, the City
Council directed Staff to schedule a Study Session to discuss the project.
On February 6, 2018, the City Council held a Study Session to further review and
discuss the proposed project. The Applicant presented their refined project proposal.
The refinements included enhanced drawings to better highlight the project details,
enhanced color renderings, and a modified unit mix that reduced the number of 3
bedroom units. The currently proposed mix of units is shown in Table 2 below.
Table 2. Unit Mix
Unit Type Square Footage # of Units % of Project
Jr. 1 Bedroom 640 SF 22 10.0%
1 Bedroom 800 SF 94 42.7%
1+ Bedroom 975 SF 4 1.8%
2 Bedroom 1,120 SF 81 36.8%
2 Bedroom + den 1,240 SF 15 6.8%
3 Bedroom 1,280 SF 4 1.8%
Total 220 100%
Staff recommends that the City Council adopt the Ordinance approving the Planned
Development Zoning Stage 2 Development Plan (Attachment 6) and the Reso lution
approving the Site Development Review Permit and Condominium Map (Attachment 7)
for the Transit Center Site A-3 project.
ALTERNATIVE ACTION:
Staff, pursuant to the direction given at the December 5 , 2017 City Council meeting, has
prepared a resolution denying the application (Attachment 8) for the City Council’s
consideration. The basis for the p roposed denial would be several-fold. First, the
proposed resolution denies the approval of the Stage 2 Development Plan. The focus
of the proposed disapproval of the Stage 2 Development Plan is on the proposed
density of the Project. The Stage 1 Development Plan adopted for the entire Transit
Center established a net density of the Site A of approximately 64 units per acre , and
the net density was later reduced to 52 units per acre. The proposed project would
result in a site with a net density of 93 units per acre. Although the Stage 1
Development Plan established density based on Site A as a whole, the City Council
could find that the density of the proposed project is inconsistent with the Stage 1
Development Plan, given the Project site would exceed the net density allowed over the
entire site by nearly 45% (and by nearly 79% over the revised Stage 1 Development
Plan). The disapproval of the Sta ge 2 Development Plan also focuses on the height,
7.1
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massing, and design of the Project and the Project’s incompatibility with existing and
future development in the surrounding area. Second, the proposed denial would
disapprove the proposed Site Development Review approval and Tentative Map on the
grounds that (a) such permits cannot be approved in the absence of a Stage 2
Development Plan and (b) the proposed Project’s design, mass, height, and scale are
incompatible with its surroundings.
The Applicant and a housing advocacy organization (the California Renters Legal
Advocacy and Education Fund (CaRLA)) have asserted that a disapproval of the Project
would be unlawful and lead to litigation. In particular, the Applicant asserts that the
disapproval would be a breach of the Master Development Agreement Between the City
of Dublin and the Surplus Property Authority of Alameda County for the Dublin Transit
Center Project, dated May 6, 2003 as amended on October 4, 2005 (“the Development
Agreement”), and the Applicant and CaRLA assert that the disapproval would violate
the provisions of the Housing Accountability Act. The Development Agreement gives
the Developer a “vested right to develop” the Site A-3 property “in accordance with” the
existing entitlements. The vested existing entitlements include the General Plan,
Eastern Dublin Specific Plan, and Stage 1 Development Plan, all of which provide for
high-density, transit-oriented development on the site. The Housing Accountability Act
(Government Code section 65589.5(j)) prohibits the City from disapproving a housing
project that “complies with applicable, objective general plan, zoning, and subdivision
standards and criteria, including design review standards” unless it finds that the project
would have “specific, adverse impact upon the public health or safety” that cannot be
mitigated. The Applicant has asserted that both the Development Agreement and the
Housing Accountability Act compels approval of the project by the City.
In litigation challenging a disapproval, the City would, among other things, assert that
the proposed denial violates neither the Development Agreement nor the Housing
Accountability Act because of the disapproval of the Stage 2 Development Plan, a
discretionary legislative zoning approval. The Stage 2 Development Plan, the Site
Development Review, and the Tentative Map approvals sought by the Applicant are not
vested. Therefore, the City’s decision to disapprove these proposed entitlements
because of their inconsistency with one of th e existing entitlements (the Stage 1
Development Plan) is not a breach of the Development Agreement. Similarly, the City
would assert that the Housing Accountability Act is inapplicable unless and until the City
has adopted the Stage 2 Development Plan; i n the absence of such an approval, a
project within the Transit Center cannot be determined to comply with the City’s
“applicable, objective . . . zoning . . . standards and criteria.”
It is not certain that the City’s defenses would be successful. But, litigation challenging
a disapproval appears much more certain, and it would be costly and time consuming
for City staff. Although the Development Agreement does not allow monetary damages
against the City for breach, the Applicant may be able to seek a court order compelling
the City to approve the project. If a lawsuit is brought under the Housing Accountability
Act and the petitioner prevails, the City could be liable for civil penalties. In addition, in
both cases, the City could potentially be liable to pay the other side’s attorneys’ fees
and costs.
ENVIRONMENTAL REVIEW:
7.1
Packet Pg. 185
Page 5 of 5
Staff recommends that the project be found statutorily exempt from the California
Environment Quality Act (CEQA) under Government Code section 65457. The
proposed project is consistent with the General Plan Land Use Designation of High -
Density Residential and is consistent with the Eastern Dublin Specific Plan . An
Environmental Impact Report (EIR) has been certified for the Dublin Transit Center
Stage 1 Planned Development Zoning (SCH # 20001120395, City Council Resolution
No. 215-02 adopted on November 19, 2002, incorporated herein by reference). The
CEQA document in Support of a Specific Plan Exemption finds that no event as
specified in Section 21166 of the Public Resources Code has occurred since the
certification of the Dublin Transit Specific Plan EIR that requires preparation of a
supplemental CEQA document. Public Resources Code Section 21166 and CEQA
Guidelines Section 15162 identify the conditions requiring subsequent envi ronmental
review. After a review of these conditions, the City has determined that no subsequent
EIR or Negative Declaration is required for this project.
The CEQA Analysis in Support of a Specific Plan Exemption is included as Attachment
9. The 2002 Dublin Transit Center EIR, upon which the exemption relies, is available
for review at the Planning Division in City Hall during normal business hours.
PUBLIC NOTICING:
Although not required, a public meeting notice was mailed to all property owners and
occupants within 300 feet of the proposed project and posted at several locations
throughout the City. A copy of this Staff Report was provided to the Applicant and was
made available on the City’s webpage.
ATTACHMENTS:
1. Project Plans
2. Planning Commission Staff Report dated November 14, 2017 without attachments
3. Planning Commission Meeting Minutes dated November 14, 2017
4. Planning Commission Resolutions No. 17-12, 17-13 & 17-14
5. City Council Meeting December 5, 2017 Minutes
6. Ordinance Approving a Planned Development Zoning Stage 2 Development Plan
7. Resolution Approving a Site Development Review Permit and Tentative Map 8437
8. Resoluton Disapproving the Stage 2 Development Plan, Site Development Review
and Tentative Map
9. Ashton at Dublin Station CEQA Analysis
7.1
Packet Pg. 186
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05.24.17ENTITLEMENTS 08.29.17ENT RESUBMITTAL 02.09.18ENT RESUMITTAL 27.1.a Packet Pg. 188Attachment: 1. Project Plans (Ashton at Dublin Station (Transit Center Site A-3))
BARarchitects 901 Battery Street, Suite 300 San Francisco, CA 94111 415 293 5700 www.bararch.com
cBAR C O P Y R I G H T architects
DRAWNBY C PHECKEDBYROJECTNO DATEISSUEDRACPHERODA SCALE:DUBLIN, CA SITE A-3
2/9/2018 12:30:01
PM
BIM 360://004-17009 Dublin CA/UDR DUBLIN-A.rvt
CODE ANALYSIS16036 A 01.1MSCheckerDUBLIN STATION DEMARCUS BOULEVARD
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1.BUILDING DESCRIPTION THE PROJECT IS COMPOSED OF (1) INDEPENDENT BUILDING ON ONE PARCEL. THE SITE IS LOCATED ALONG DUBLIN BLVD BETWEEN DEMARCUS BLVD AND CAMPBELL LANE • COMPOSED OF 2 ABOVE GRADE LEVELS IN TYPE IA CONSTRUCTION, COMPOSED OF A COMBINATION OF S-2 PARKING GARAGE, AMENITIES AND R-2 ACCESSORY SPACES • ABOVE THE PODIUM a. TYPE VA AT LEVELS 3-5 ON THE WEST / SOUTH BUILDING b. TYPE IIIA AT LEVELS 3-7 ON THE EAST AND CENTER TOWERS • BUILDING OCCUPANCIES ARE GROUP R-2, GROUP S-2, GROUP A-3 2.OCCUPANCY AND CONSTRUCTION TYPE (CHAPTER 3)LEVEL 1 & LEVEL 2 – CONSTRUCTION TYPE 1A • PARKING GARAGE (2 STORY)OCCUPANCY: S-2 • RESIDENTIAL AMENITY AND ACCESSORY SPACES OCCUPANCY: R-2, A-3 ACCESSORY LEVEL 3-7 – CONSTRUCTION TYPE IIIA AND VA • RESIDENTIAL OCCUPANCY: A-3, R-2 3.HORIZONTAL BUILDING SEPARATION ALLOWANCE / SPECIAL PROVISIONS (SECTION 510.2)THE TWO STORIES ABOVE GRADE PLANE (TYPE IA CONSTRUCTION) SHALL BE CONSIDERED A SEPARATE AND DISTINCT BUILDING FROM THE STORIES ABOVE (TYPE IIIA AND VA) FOR THE FOLLOWING PURPOSES:• DETERMINING AREA LIMITATIONS • CONTINUITY OF FIRE WALLS • LIMITATION OF NUMBER OF STORIES • TYPE OF CONSTRUCTION 4.AUTOMATIC SPRINKLER SYSTEM (SECTION 903)PROJECT TO BE FULLY SPRINKLERED, NFPA 13 SYSTEM, IN ACCORDANCE WITH SECTION 903 6.MIXED USE AND OCCUPANCY • ACCESSORY OCCUPANCIES SHALL BE INDIVIDUALLY CLASSIFIED IN ACCORDANCE WITH SECTION 302.1. THE REQUIREMENTS OF THIS CODE SHALL APPLY TO EACH PORTION OF THE BUILDING BASED ON THE OCCUPANCY CLASSIFICATION OF THAT SPACE. (SECTION 508.2)• ALLOWABLE BUILDING HEIGHT AND NUMBER OF STORIES OF THE BUILDING CONTAINING THE ACCESSORY OCCUPANCIES SHALL BE IN ACCORDANCE WITH SECTION 504 FOR THE MAIN OCCUPANCY OF THE BUILDING.• THE ALLOWABLE AREA OF THE BUILDING SHALL BE BASED ON THE APPLICABLE PROVISIONS OF SECTION 506 FOR THE MAIN OCCUPANCY OF THE BUILDING. AGGREGATE ACCESSORY OCCUPANCIES SHALL NOT OCCUPY MORE THAN 10 PERCENT OF THE FLOOR AREA IF THE STORY IN WHICH THEY ARE LOCATED.7.ALLOWABLE BUILDING AREA CALCULATION TYPE lllA CONSTRUCTION: LEVELS 3-7 ON THE EAST AND CENTER TOWERS BUILDING COMPARTMENT 1:FRONTAGE INCREASE CALCULATION:W = (L1 × w1 + L2 × w2 + L3 × w3…)/F W= (128’ x 30’ + 69’-4” x 30)/ 197’-4”W= 30 AMOUNT OF INCREASE:If = [F/P - 0.25]W/30 If = [197’-4”/525’ - 0.25] 30/30 If = 0.13 ALLOWABLE BUILDING AREA SINGLE-OCCUPANCY, MULTISTORY BUILDING Aa = [At + (NS × If)] × Sa Aa = [24,000 + (24,000 × 0.13)] × 2 Aa = 54,240 SF = MAX ALLOWABLE BUILDING AREA BUILDING COMPARTMENT 2:FRONTAGE INCREASE CALCULATION:W = (L1 × w1 + L2 × w2 + L3 × w3…)/F W = (149’ x 22’ + 75’ x 30’)/224' = 10.218 W= 30 AMOUNT OF INCREASE:If = [F/P - 0.25]W/30 If = [224’/541’’ - 0.25] 30/30 If = 0.16 ALLOWABLE BUILDING AREA SINGLE-OCCUPANCY, MULTISTORY BUILDING Aa = [At + (NS × If)] × Sa Aa = [24,000 + (24,000 × 0.16)] × 2 Aa = 55,680 SF = MAX ALLOWABLE BUILDING AREA
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LEGEND 3 HR RATED FIRE BARRIER / FIRE WALL 0 EXIT ACCESS TRAVEL DISTANCE AND COMMON PATH OF EGRESS TRAVELEGRESS ROUTEOCCUPANT LOAD0 COMBINED NUMBER OF OCCUPANTS AT EXIT OCCUPANT LOAD (PER TABLE 1004.1.1)OCCUPANT LOAD FACTOR - OCCUPANCY 200 G.S.F. - RESIDENTIAL (R-3)50 G.S.F.- FITNESS (A-3)15 G.S.F.- AMENITY (R-2)100 G.S.F.- LEASING (B)200 G.S.F.- PARKING (S-2)300 G.S.F.- MEP (S-2)HORIZONTAL EXITH.E.CODE REFERENCE KEYNOTES2 HR RATED FIRE BARRIER 1 HR RATED FIRE BARRIER *EXITBARarchitects901 Battery Street, Suite 300 San Francisco, CA 94111 415 293 5700 www.bararch.com
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08.29.17ENT RESUBMITTAL7.1.a Packet Pg. 190Attachment: 1. Project Plans (Ashton at Dublin Station (Transit Center Site A-3))