HomeMy WebLinkAboutItem 4.6 - 1936 Amendment to S&C Engineers
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STAFF REPORT
CITY COUNCIL
DATE: April 3, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment No. 1 to Consulting Services Agreement with S&C Engineers,
Inc. for the Dougherty Road Improvements, Project No. ST0911
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider amending the consulting services agreement with S&C
Engineers, Inc. for construction management, material testing, and inspection services
for the Dougherty Road Improvements project (CIP No. ST0911).
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Amendment to the Consulting Services Agreement
with S&C Engineers, Inc. for the Dougherty Road Improvements, Project No. ST0911.
FINANCIAL IMPACT:
The proposed amendment includes an additional $600,000, bringing the total amount of
compensation to $2,150,000. Sufficient funds are available in the project budget. The
additional costs are reimbursable from project grant funding from Measure B
($6,267,000) and Measure BB ($11,200,000) from the Alameda County Transportation
Commission.
DESCRIPTION:
On May 17, 2016, the City of Dublin entered into an Agreement with S&C Engineers,
Inc. to perform construction management, material testing, and inspection services for
Dougherty Road Improvements, CIP No. ST0911. Due to an extension in the duration of
the project construction, Staff is recommending an amendment to the agreement with
S&C Engineers, Inc. to extend the term to June 30, 2019. The proposed amendment
provides for additional hours for construction management, material testing, and
inspection services necessary to complete the project.
Project Background and Status: The Dougherty Road Improvements pr oject is currently
under construction. The project improvements will address traffic congestion and multi -
modal circulation issues for commuters traveling Dougherty Road, including improved
access to the Dublin/Pleasanton BART station. The improvements h ave been long-
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planned. The Circulation Element of the City’s General Plan (adopted 1985) called for
the expansion of Dougherty Road to a six-lane arterial. Subsequent updates to the
Circulation Element called for the addition of on -street (“Class II”) bicycle lanes to the
entire length of Dougherty Road.
The project provides for the widening of Dougherty Road from 4 lanes to 6 lanes
between Sierra Lane and the Northern City limits. The work includes the installation of
a new class II bike lanes; 1.4 m iles of Bike/Pedestrian pathway; landscaped median
islands; storm drainage improvements; new curb, gutter, sidewalk, bus stops,
bioretention areas and landscaping along the easterly side of the existing roadway. A
rubberized asphalt overlay and new paveme nt markings the entire width of the roadway
from Dublin Blvd. to the Northern City Limits, curb ramp replacements to comply with
the new Americans with Disabilities Act (ADA) and traffic signal modifications to 5
intersections.
The contractor has completed the installation of a majority of the underground utilities
along the project, installation of the new roadway section and Bike/Pedestrian pathway
for the lane expansion along the easterly curb line and relocated traffic signal to
accommodate the widening. At this point, the contractor is approximately 75% complete
with the project. The project has experienced some significant scheduling impacts due
to adverse weather and unforeseen conditions related to utilities and varying site
conditions unknown at the time of project design. The balance of the improvements will
be constructed by this summer and include median islands, planting, repair of failed
roadway sections, traffic signal upgrades, the final lift of rubberized asphalt and
pavement delineation. The City is working with the contractor to substantially complete
the project in summer.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copy of Staff Report was sent to S&C Engineers, Inc.
ATTACHMENTS:
1. Resolution Approving Amendment No. 1 to the Consulting Services Agreement with
S&C Engineers, Inc.
2. Exhibit A to the Resolution - Amendment No. 1 to Agreement
RESOLUTION NO. - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT WITH
S&C ENGINEERS, INC. FOR THE DOUGHERTY ROAD IMPROVEMENTS, PROJECT NO.
ST0911
WHEREAS, on May 17, 2016, the City of Dublin entered into an Agreement with S&C
Engineers, Inc. (“Consultant”) to perform construction management, material testing, and
inspection services for the Dougherty Road Improvement project under CIP No. ST0911; and
WHEREAS, the City and the Consultant mutually desire to amend the Agreement to
extend the term of the contract to June 30, 2019 and increase total compensation by $600,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the Amendment to the Agreement with S&C Engineers, Inc, attached hereto
as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute
Amendment to the Agreement.
PASSED, APPROVED AND ADOPTED this 3rd day of April, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
__________________________________
City Clerk
Amendment No. 1 To Consultant Services Agreement between April 3, 2018
City of Dublin and S&C Engineers, Inc.
EXHIBIT A TO RESOLUTION
AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND S&C ENGINEERS, INC. FOR THE DOUGHERTY ROAD
IMPROVEMENTS – CIP NO. ST0911
THIS AMENDMENT shall modify the Agreement dated May 17, 2016 for consulting services by
and between the City of Dublin (“City”) and S&C Engineers, Inc. (“Consultant”). The date of
Amendment No. 1 shall be April 3, 2018.
In order to accommodate additional services to be provided during construction of the
Dougherty Road Improvements the Agreement shall be modified as follows:
A) The second paragraph of Section 1 shall be rescinded in its entirety and replaced with
the following:
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above
and shall end on June 30, 2019, the date of completion specified in Exhibit A, and
Consultant shall complete the work described in Exhibit A prior to that date, unless the
term of the Agreement is otherwise terminated or extended, as provided for in Section 8.
The time provided to Consultant to complete the services required by this Agreement
shall not affect the City’s right to terminate the Agreement, as provided for in Section 8.
B) The first paragraph of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $2,150,000.00, notwithstanding any contrary indications that may be contained
in Consultant’s proposal, for services to be performed and reimbursable costs incurred
under this Agreement. In the event of a conflict between this Agreement and
Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the
Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this
Agreement at the time and in the manner set forth herein. The payments specified
below shall be the only payments from City to Consultant for services rendered pursuant
to this Agreement. Consultant shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City, Consultant shall not bill City for
duplicate services performed by more than one person.
CITY OF DUBLIN CONSULTANT
Christopher L. Foss, City Manager James E. Scott, President