HomeMy WebLinkAbout7.2 2018 Dublin Benefit Concert Timeline & Work Plan
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STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: October 25, 2017
TO: Honorable Chair and Commissioners
FROM:
Lisa McPherson, Recreation Supervisor
SUBJECT:
2018 Dublin Benefit Concert Timeline and Work Plan
Prepared by: Lisa McPherson, Recreation Supervisor
EXECUTIVE SUMMARY:
The Youth Advisory Committee will establish the 2018 Dublin Benefit Concert Timeline
and Work Plan. The Committee will appoint three Advisory Committee Members to
serve on a subcommittee to partner with the Dublin Senior Advisory Committee on
planning the 2018 Dublin Benefit Concert.
STAFF RECOMMENDATION:
Establish the 2018 Dublin Benefit Concert Timeline and Work Plan. Appoint three
Advisory Committee Members to serve on the Dublin Benefit Concert Subcommittee.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Dublin Benefit Concert has become an annual event since 2014. The concert
showcases the talents of both local youth and seniors to promote and support an
intergenerational event. Another goal of the Dublin Benef it Concert is to raise funds for
the City of Dublin Fee Assistance Programs (Youth and Senior), which provide fee
assistance to qualified persons who could not otherwise participate in City of Dublin
recreation programs.
The duties of the Dublin Benefit Concert Subcommittee will consist of completing
timeline duties, attending regularly scheduled meetings, promoting the event, screening
and selecting performers, and assisting Staff at the event.
The following is the proposed timeline and work plan dates:
· October 25, 2017
o Establish a timeline and work plan
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o Appoint three Advisory Committee Members to serve on the Dublin
Benefit Concert Subcommittee
o Review, revise and approve the Dublin Benefit Concert application
o Select a Saturday or Sunday in April to conduct the Dublin Benefit Concert
· November 3, 2017
o Create a Dublin Benefit Concert ad for the Spring Rec Guide
- Spring Rec Guide will be uploaded to the City’s Website January 9,
2018
· January 16, 2018
o Create Dublin Benefit Concert promotional flyer for distribution
· February 16, 2018
o Dublin Benefit Concert application forms will be available online at
www.dublin.ca.gov <http://www.dublin.ca.gov>
· February 16 through March 15, 2018
o Promote Dublin Benefit Concert at Dublin High Sch ool, Fallon and Wells
Middle Schools, Dublin Cultural Arts Businesses and Dublin Senior Center
· March 16, 2018
o Deadline for completed applications will be accepted until 5:00 PM
· Week of March 19, 2018
o Dublin Benefit Concert Subcommittee will screen and select performers
· Week of March 26, 2018
o Selected performers will be notified
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
10.25.2017 7.3 Attachment 1 Benefit Concert Application
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City of Dublin
Benefit Concert
The City of Dublin Benefit Concert will be held at the (Advisory Committee to select date, location and
time). The goal of the Benefit Concert is to showcase local intergenerational talent and raise funds
for the City of Dublin Fee Assistance Programs (Youth and Seniors), which provides fee assistance to
qualified persons who could not otherwise participate in City of Dublin recreation programs.
Performers must submit the following to be considered for review:
1. Complete the attached application before Friday, March 16, 2018 at 5:00 PM. Applications
received after 5:00 PM will not be accepted.
2. Performers must be a Dublin Resident and Performance Groups must consist of at least 50%
Dublin Residents.
3. Include a video or a link to YouTube of the proposed performance.
4. A letter of endorsement about the performance from an adult (if under 18 years old).
Mail, drop-off, or email your application, with enclosures, by March 16, 2018 at 5:00 PM to Recreation
Coordinator, Henry Siu:
(1) Email: Henry.Siu@dublin.ca.gov
(2) Mail: City of Dublin Shannon Community Center, Attention: Henry Siu, 11600 Shannon Avenue,
Dublin, CA 94568
(3) Drop-off: City of Dublin Shannon Community Center, Attention: Henry Siu, 11600 Shannon
Avenue, Dublin, CA 94568
Completed applications will be reviewed the week of March 19, 2018. Selected performers will be
notified the week of March 26, 2018.
Thank you for your interest in performing at the 2018 Dublin Benefit Concert.
Sincerely,
Youth Advisory Committee
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City of Dublin
Benefit Concert Application
(Advisory Committee to select date, location and time).
Main Contact
Name__________________________________________________________________________
Address
________________________________________________________________________________
City __________________________________State ____________ Zip______________________
Daytime Evening
Phone_________________________________Phone______________________________
E-Mail:
_______________________________________________________________________________
Performer or Group Name:
______________________________________________________________________________
Performer or Group’s Talent Background:
_______________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Describe the performance you or your group will perform. What instrument will you be playing? W ill
you be dancing or singing?
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Please list the song(s) you will perform and how long the performance will last.
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
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Please check a box below to indicate that you have provided a video or a YouTube link, and
you have provided a letter of endorsement about the performance (if under 18 years old):
Included a video
Provide a link to Youtube: ________________________________________________________
Included a letter of endorsement about my/our performance
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