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HomeMy WebLinkAbout8.1 Election of Officers ITEM NO.: 8.1 Page 1 of 2 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: January 23, 2017 TO: Honorable Chair and Commissioners FROM: Rhonda Franklin, Management Analyst SUBJECT: Election of Officers EXECUTIVE SUMMARY: The Commissioners shall annually elect a Chairperson and Vice Chairperson per the Bylaws and Rules of Procedure for the Parks and Community Services Commission. FINANCIAL IMPACT: None. RECOMMENDATION: Conduct elections for Chairperson and Vice Chairperson for one-year terms. DESCRIPTION: The Bylaws and Rules of Procedure for the Parks and Community Services Commission state the following: OFFICERS Section 1. Election and Term of Office. The Commission shall elect a Chairperson at the first meeting in January of each year, or if a quorum is not present, at the next meeting at which a quorum is present. The Chairperson and Vice Chairperson shall serve until their successors are elected, or until their terms as members of the Commission expire, whichever is first. The Commission shall, unless no Commissioners meet criteria, elect Commissioners to the positions that have not previously served in the position and have not declined the appointment, with the intent that no one should serve in the position for no more than two consecutive years. Section 2. The Secretary to the Commission will be the City Manager or his/her designee. Page 2 of 2 Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. Section 4. Duties of Officers. The Chairperson performs the following duties: (a) Presides at all meeting of the Commission. (b) Appoints committee and chairpersons of committees as necessary. (c) Signs correspondence on behalf of the Commission. (d) Represents the Commission before the City Council. (e) Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None.