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Home My WebLink About10-12-2017 Approved HCAC Minutes I*` ,1 e ; HERITAGE & CULTURAL ARTS COMMISSION MINUTES Thursday, October 12, 2017 A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on Thursday, October 12, 2017, in the Heritage & Cultural Arts Commission Council 06 Chamber. The meeting was called to order at 7:00 PM., by Rita Szollos. a� R 4- I=I. Call to Order and Pledge of Allegiance c 0 Rita Szollos: Present, Commissioner Kathy Blackburn: Present, Commissioner Georgean Vonheeder-Leopold: Present, Commissioner Robert Bennett: Present, E Commissioner Kit Lau: Absent, Commissioner S.Tejas Peesapati: Present, Commissioner Prarthana Rawal: Present. t a PLEDGE OF ALLEGIANCE 2 w Chair Szollos led the Pledge of Allegiance. II. Oral Communications 2.1. Dublin Art Collective Presentation Ms. McLane, Cultural Arts & Heritage Manager, invited Vanessa Thomas to the podium. Ms. Vanessa Thomas thanked the Commissioners and presented information on the Dublin Art Collective, including upcoming meetings and activities. Chair z Szollos thanked Ms. Thomas for her presentation. a) Cm. Szollos opened the floor for Public Comment. Seeing none, Chair Szollos closed the floor for Public Comment. o III. Consent Calendar a 0 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Kathy Blackburn, Commissioner SECOND: Georgean Vonheeder-Leopold, Commissioner AYES: Szollos, Blackburn, Vonheeder-Leopold, Bennett, Peesapati, Rawal 3.1. Approve the minutes. ACTION Approved as presented. • z 7feritage eZ Cultural-Arts Commission October 12,2017 4(egurar91eetrng 'Page 11 a' ,a(( .&Hur, 1 ,x IV. Written Communication None. • V. Public Hearing 0 None. L VI. Unfinished Business o None. 0 VII. New Business 0 a 7.1. Heritage Park & Museums Annual Report, October 2016-September 2017 Ms. Tegan McLane, Cultural Arts and Heritage Manager, provided the specifics of the item as outlined in the Staff Report. 0) Cm. Peesapati expressed his concerns over the decrease of volunteer hours and asked if there was a plan in place to increase volunteer participation. Ms. McLane said the plan is to recruit and stay more engaged with volunteers to help increase the retention rate. Cm. Rawal mentioned her son had a wonderful experience volunteering at 0 2 Splatter. Chair Szollos opened the floor for Public Comment. as Mr. Steve Minniear, DHPA President, spoke about the decrease in volunteer participation and made suggestions for increasing the number of volunteers. He also commented that the report should integrate information on the Camp Parks History Center. Cm. Vonheeder-Leopold commented that the process to become a volunteer has S become very complex and the volunteer who previously served as coordinator 8 is now under hospice care. Simplifying the process to become a volunteer and posting a volunteer recruitment on the City website and Facebook page might c help recruiting new volunteers. She also suggested keeping Camp Parks statistics separate from Heritage Park and Museums, as this could be helpful in securing grants from the federal government or military. Cm. Blackburn suggested keeping the statistics separate but integrated with c` Heritage Park and Museum reports, similar to how different programs are reported. E Chair Szollos asked if volunteer recruitments are taking place at local colleges, 7feritage sZ CufturafAits Commission October 12,2017 Rgufar Meeting 'Page 12 rc rtDt1 "„s ii(iLnF. RM , = and Ms. McLane said yes. Cm. Vonheeder-Leopold asked about the process to volunteer. Ms. McLane explained that fingerprinting is one of the requirements to volunteer. 0 Cm. Bennett said the process to volunteer for the City is much easier than the ao process required for the Dublin Unified School District. r. Cm. Blackburn suggested Commissioners could engage with the City to discuss the issues involving volunteering and reach out to their own communities to help. She said made a motion to include the Heritage and Cultural Arts Commission in the effort to build a new volunteer base for Heritage Park starting with the report with what kind of activities are happening and what it c takes to recruit and retain volunteers. Cm. Vonheeder-Leopold seconded the co motion and suggested every Commissioner go through the volunteer process to learn what it takes. Ms. McLane stated that she would love everyone to be volunteers and go through the process, however, there is cost involved to this process so she would want to make sure people commit to actually volunteering, not just going through the process. ea The Commission requested to have a discussion at a future Commission meeting about Staff's efforts to build a volunteer base and how the Commission could participate in supporting that effort. 7.2. Park Art Selection Committee Representatives c Ms. Tegan McLane provided the specifics of the item as outlined in the Staff Report. The Commission selected the following Commissioners as representative ao members and alternates to serve for the following Park Art Selection Committees: re r, Clover Park - representative member is Cm. Bennett and alternate is Cm. Rawal. N Jordan Ranch Park - representative member is Cm. Vonheeder-Leopold and alternate is Cm. Bennett. Sean Diamond Park - representative member is Chair. Szollos and alternate is Cm. Blackburn. 0 H 4- 0 E L V .Jferitage Z CuCturaCArts Commission Octo6er 12,2017 4(egufar%Meeting Page 13 ins 3.1.a I RESULT: MOVED BY: SECOND: AYES: ABSENT: ADOPTED [UNANIMOUS] Georgean Vonheeder-Leopold, Commissioner Rita Szollos, Szollos, Blackburn, Vonheeder-Leopold, Bennett, Peesapati, Rawal Kit Lau VIII. Other Business Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). The Commissioners provided brief reports on events and meetings attended over the past month. Ms. McLane provided event updates and explained that the Harvest Festival was cancelled due to the poor air quality forecast and will not be rescheduled due to rentals at the facility. Ms. McLane also handed out information on the citywide Donation and Sponsorship Policy. IX. Adjournment The meeting was adjourned at 8:23 PM Minutes prepared by Roel Blanco, Recording Secretary. %--l2/l Chairperson ATTEST: i 7 Teg rLane Cultural Arts and Heritage Manager .fferitage aZ CulturalArts Commission Ucto6er 12, 2017 l4gufar'Meeting T a g e 14 I Packet Pg. 7 I