HomeMy WebLinkAbout7.1 Election of Officers
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: February 8, 2018
TO: Honorable Chair and Commissioners
FROM:
Tegan McLane, Heritage & Cultural Arts Manager
SUBJECT:
Election of Officers
Prepared by: Tegan McLane, Cultural Arts & Heritage Manager
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will elect a Chairperson and Vice -
Chairperson, per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts
Commission. This is normally handled at the January me eting, but the January meeting
was cancelled.
STAFF RECOMMENDATION:
That the Commission elect a Chairperson and Vice-Chairperson.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission
state:
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Chairperson and Vice
Chairperson are elected by the majority of the Commission for a 1 -year term and hold
office until their successors are elected, or until their terms as members of t he
Commission expire. The officers are elected at the first meeting of the Commission in
January of each year. Elections, whether regular or to fill vacancies shall be held only if
a simple majority of the Commission members are present. The Commission shall,
unless no Commissioners meet the criteria, elect Commissioners to the positions that
have not previously served in the position and that have not declined the appointment,
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with the intent that no on should serve in the position for two consecutive years.
The secretary to the Commission will be the City Manager or his/her designee.
Section 2. Vacancies. In case of any vacancy in the Office of Chairperson or
Vice Chairperson, the vacancy shall be filled by an election held at the first regular
meeting after the occurrence of such vacancy. The person so elected shall serve the
balance of the term.
Section 3. Duties of Officers. The Chairman performs the following duties.
(a) Presides at all meetings of the Commission.
(b) Appoints committee and chairpersons of committees as necessary.
(c) Signs correspondence on behalf of the Commission.
(d) Represents the Commission before the City Council.
(e) Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice-
Chairperson presides in place of the Chairperson. In the event of the absence of or the
inability to act of both the Chairperson and the Vice -Chairperson, the remaining
members shall elect one of their members to act as temporary Chairperson.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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