HomeMy WebLinkAbout3.1 Draft Special Joint Meeting Minutes 03-08-2018
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STAFF REPORT
HERITAGE & CULTURAL ARTS COMMISSION
DATE: May 10, 2018
TO: Honorable Chair and Commissioners
FROM:
Tegan McLane, Heritage & Cultural Arts Manager
SUBJECT:
Special Joint Meeting Minutes of March 8, 2018
Prepared by: Roel Blanco, Senior Office Assistant
EXECUTIVE SUMMARY:
The Heritage and Cultural Arts Commission will consider approval of the minutes of the
March 8, 2018 Special Joint Meeting of the Heritage and Cultural Arts Commission and
the Parks and Community Services Commission.
STAFF RECOMMENDATION:
Approve the minutes of the March 8, 2018 Special Joint Meeting of the Heritage and
Cultural Arts Commission and the Parks and Community Services Commission.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Heritage and Cultural Arts Commission will consider approval of the minutes of the
March 8, 2018 Special Joint Meeting of the Heritage and Cultural Arts Commission and
the Parks and Community Services Commission.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. March 8, 2018 Joint Special Minutes
3.1
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HERITAGE & CULTURAL ARTS COMMISSION AND
PARKS & COMMUNITY SERVICES COMMISSION
JOINT SPECIAL MEETING MINUTES
Thursday, March 8, 2018
SPECIAL JOINT MEETING MINUTES 1
MARCH 8, 2018
A Special Joint Meeting of the Dublin Heritage & Cultural Arts Commission and the Parks
& Community Services was held on Thursday, March 8, 2018, in the Dublin Civic Center
Regional Meeting Room. The meeting was called to order at 7:00 PM., by Heritage &
Cultural Arts Commission Chair Robert Bennett.
1. Call to Order and Pledge of Allegiance
Heritage & Cultural Arts Commission:
Commissioner Rita Szollos: Absent, Commissioner Kathy Blackburn: Present,
Commissioner Georgean Vonheeder-Leopold: Present, Commissioner Robert Bennett:
Present, Commissioner Kit Lau: Present, Commissioner S.Tejas Peesapati: Present.
Parks & Community Services Commission:
Commissioner Janine Thalblum: Present, Commissioner Philip Tucker: Present,
Commissioner Matthew Giller: Present, Commissioner Michelle Smith McDonald:
Present, Commissioner Tom Madigan: Present, Student Representa tive Nicole Butler:
Present.
Chair Bennett led the Pledge of Allegiance.
3. Oral Communications
3.1. Public Comment - None
4. Consent Calendar
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Georgean Vonheeder-Leopold, Commissioner
SECOND: Kit Lau, Commissioner
AYES: Blackburn, Vonheeder-Leopold, Lau, Peesapati, Tucker, Giller, Smith
McDonald, Madigan, Butler
ABSTAIN: Robert Bennett
ABSENT: Rita Szollos
4.1. Approve the minutes of the February 8, 2018 Special Joint Meeting of the
Heritage and Cultural Arts Commission and the Parks and Community
Services Commission.
ACTION:
3.1.a
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SPECIAL JOINT MEETING MINUTES 2
MARCH 8, 2018
Approved the minutes of the February 8, 2018 Special Joint Meeting minutes as
presented.
5. New Business
5.1. Fall 2017 Quarterly Report
Ms. Lisa McPherson, Recreation Manager, presented the specifics of the
Recreation and Leisure, Family Services, Preschool, Sports Programs, and
Senior Center items as outlined in the Staff Report.
Chair Robert Bennett thanked Ms. McPherson for her presentation and opened
the floor to Commissioners for questions and/or comments.
The Commissioners provided general comments and questions related to
volunteers, activity participation, Senior Center classes, S.T.E.M. (Science,
Technology, Engineering and Math) classes and activities, and Preschool
attendance numbers.
Chair Bennett opened the floor for public comments and/or questions. None
responded.
Ms. Micki Cronin, Assistant Director of Parks & Community Services Department,
presented the specifics of the Aquatic (Wave) Programs items as outlined in the
Staff Report.
Chair Bennett thanked Ms. Cronin for her presentation and opened the floor to
Commissioners for questions and/or comments.
The Commissioners provided general comments and questions related to the
hiring process, employee retention, fitness classes, volunteer opportunities, and
lifeguard certification.
Chair Bennett opened the floor for public comments and/or questions. None
responded.
5.2. Cultural Arts Fall 2017 Quarterly Report
Ms. Laura Johnston, Heritage & Cultural Arts Supervisor, presented the specifics
of the items as listed on the Staff Report.
Chair Bennett thanked Ms. Johnston for her presentation and opened the floor to
Commissioners for questions and/or comments.
The Commissioners provided general comments and questions related to the
Special Event activities and overall increase of attendance at City events.
3.1.a
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SPECIAL JOINT MEETING MINUTES 3
MARCH 8, 2018
Chair Bennett opened the floor for public comments and/or question s. None
responded.
5.3. Five-Year Capital Improvement Program 2018-19 through 2022-23
Ms. Colleen Tribby, Interim Director of Parks & Community Services Department,
presented an overview of the Capital Improvement Programs (CIPs) process and
introduced CIP Manager Michael Boitnott, who presented the specifics on park -
related CIPs. Ms. Tribby introduced Ms. Tegan McLane, Heritage & Cultural Arts
Manager, who presented specifics on public art-related CIPs.
Chair Bennett thanked Staff for their presentation and opened the floor to
Commissioners for questions and/or comments.
Ms. Tribby introduced Ms. Linda Smith, Assistant City Manager, to assist with
answering questions.
The Commissioners provided general comments and questions related to the
demands and growth of various sports, such as, cricket, rugby, and bicycling, the
projects at Dublin Crossing and Jordan Ranch, space for the Valley Children's
Museum.
Chair Bennett opened the floor for public comments and/or questions.
Ms. Dawn Benson of Valley Children's Museum asked who decides which project
gets completed.
Ms. Smith responded that it is based on funding and priorities set by City Council.
Seeing no other questions or comments, Chair Bennett closed the floor to public
comments.
6. Other Business
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by the Commissioners related to meetings attended at City
expense (AB1234).
Parks & Community Services Commissioner Michelle Smith McDonald requested the
meeting be adjourned in honor of Vice Mayor Don Biddle.
The Commissioners provided brief informational reports on events and meetings
attended.
Ms. Tegan McLane and Ms. Lisa McPherson provided project and meeting updates.
3.1.a
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SPECIAL JOINT MEETING MINUTES 4
MARCH 8, 2018
7. Adjournment
Being no other business to discuss, Chair Bennett adjourned the meeting in honor of
Vice Mayor Don Biddle at 8:05 PM.
Minutes prepared by Roel Blanco, Recording Secretary.
_______________________________________
Heritage & Cultural Arts Commission Chairperson
______________________________
Tegan McLane
Heritage & Cultural Arts Manager
____________________________________________
Parks & Community Services Commission Chairperson
______________________________
Lisa McPherson
Recreation Manager
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