HomeMy WebLinkAboutReso 43-18 Approving a Contract Services Agreement with Consiliant Technologies LLC RESOLUTION NO. 43 — 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A CONTRACT SERVICES AGREEMENT WITH CONSILIANT TECHNOLOGIES LLC,
WHEREAS, the use of technology in law enforcement in the form of Situational Awareness
Cameras (Sitcams) is on the rise and has shown to enhance enforcement and investigation
capabilities; and
WHEREAS, on November 21, 2017, Staff received direction from the City Council to determine
the type of Sitcam technology that would best meet the needs of the agency; and
WHEREAS, Staff thoroughly researched the capability of various Sitcam systems, concluded
that the Hitachi Visualization Suite platform was superior to the other available Sitcam systems in
terms of meeting the needs for the department and the City, and identified Consiliant as the sole
provider of the platform; and
WHEREAS, Staff determined the installation and use of 53 Sitcams covering 16 intersections
would maximize the enforcement and investigative capabilities of this technology; and
WHEREAS, Staff has obtained a quote of $633,975.64 from Consiliant, a video technology
vendor to provide 53 Sitcams and associated software, hardware, installation, and maintenance,
including the Hitachi Visualization Suite, a price that is favorable to prices offered by vendors of
similar products; and
WHEREAS, funding is available in the General Fund Reserve for Innovations and New
Opportunities for this technology; and
WHEREAS, Section 2.36.100(B)(4) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when a purchase involves goods of a technical nature, where it would
be difficult for a vendor to bid on a standard set of specifications, and staff undertakes a thorough
review of known products and a comparison of features which would most closely meet the city's
needs at the lowest cost; and
WHEREAS, the City also has the authority to waive competitive bidding pursuant to the
established common-law doctrine articulated in the case of Graydon v. Pasadena Redevelopment
Agency (1980) 104 Cal.App. 3d 631, because it would not be in the public interest, such that no
competitive advance would be gained, by soliciting bids for the work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the procurement of goods and services without a public bidding process, in light of the fact
that the Hitachi Visualization Suite was determined to be the product that best met the City's needs, is
only available from Consiliant, and the price offered by Consiliant is comparable to other comparable
systems that would not meet the City's needs as well as Consiliant's system.
BE IT FURTHER RESOLVED that that no competitive advantage would be gained by soliciting
bids for the work in that the product that best met the City's needs is only available from Consiliant
and the price offered by Consiliant is comparable to other comparable systems that would not meet
the City's needs as well as Consiliant's system.
Reso No. 43-18, Adopted 5/15/2018, Item No. 4.2 Page 1 of 2
BE IT FURTHER RESOLVED that the City Council authorizes a Contract Services Agreement
with Consiliant Technologies LLC for a term ending three years after installation of the cameras is
complete.
BE IT FURTHER RESOLVED that the City Manager is authorized to procure 22 SIM cards,
each costing $40.00 per month to operate for three years at a total cost not to exceed $31,680.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute this Agreement,
and to take such other and further action, as necessary and appropriate to carry out the intention of
this Resolution, including using up to the 10% contract contingency amount of $63,397 to execute
contract change orders or to pay for unforeseen related costs including but not limited to Traffic
Control work, or executing change orders that do not increase the compensation set forth in the
agreement.
BE IT FURTHER RESOLVED that the project is Categorically Exempt from the provisions of
the California Environmental Quality Act (CEQA) pursuant to section 15303: New Construction and
Conversion of Small Structures which allows the construction of new structures.
PASSED, APPROVED AND ADOPTED this 15th day of May 2018, by the following vote:
AYES: Councilmembers Goel, Gupta, Hernandez, Thalblum and Mayor Haubert
NOES:
ABSENT:
ABSTAIN: C s
ayor
ATTEST: / r�
6A-0
City Clerk
Reso No. 43-18, Adopted 5/15/2018, Item No. 4.2 Page 2 of 2