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HomeMy WebLinkAbout*June 5, 2018 Agenda PacketJune 5, 2018 Dublin City Council Agenda Page 1 of 4 REGULAR MEETING Tuesday, June 5, 2018 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • Agendas may be picked up at the City Clerk’s Office for no char ge, or to request information on being placed on the annual subscription list, please call 833-6650. • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. Pursuant to Government Code §54953(b), this meeting will include a teleconference location at the TownePlace Suites, 50 Rosebrook Place, Wareham, MA 02571, Room 426. Mayor David Haubert will be attending the Regular Meeting via teleconference. The public shall have the opportunity to address the City Council at this teleconference location pursuant to Government Code Section §54954.3. All votes during the teleconferencing session will be conducted by roll call vote. The teleconference location is accessible to the public and the agenda will be posted at the teleconference location 72 hours before the meeting. CLOSED SESSION 6:30 P.M. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Ashton at Dublin Station, LLC v. City of Dublin et al., Alameda Superior Court Case No. RG18901768 REGULAR MEETING 7:00 P.M. .1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Employee Introductions: Daniel Gonzales, Sai Midididdi, Cathy Wells, Josephine Hodges, and Justine Brown New City Staff members, Daniel Gonzales, Public Works Manager and Sai Midididdi, Associate Civil Engineer-Traffic (Public Works); Cathy Wells, Office Assistant II and Josephine Hodges, Office Assistant II (Community Development); Justine Brown, Summer Intern (Economic Development and Communications) will be introduced. STAFF RECOMMENDATION: Welcome City of Dublin Staff members. 3.2. Dublin Pride Week 2018 Recognition and Report The City Council will formally recognize the contributions made by various individuals and organizations that helped make the 2018 Dublin Pride Week a successful community event. The City Council will also recognize the Dublin Pride Week Poster Contest and Essay Contest winners. STAFF RECOMMENDATION: Recognize the 2018 Dublin Pride Week sponsors and the poster and essay contest winners and receive the Dublin Pride Week activities report. June 5, 2018 Dublin City Council Agenda Page 2 of 4 3.3. Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Approval of the May 15, 2018 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the May 15, 2018 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the May 15, 2018 Regular City Council meeting. 4.2. Notice of Review of Conflict of Interest Code The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine if it is accurate or if the Code needs amendment. The City Council is the code reviewing body for City agencies, and the City Council must direct Staff to review the City’s Conflict of Interest Code and make a determination by October 1, 2018, if there is a need to amend the Conflict of Interest Code. STAFF RECOMMENDATION: Direct Staff to review the City’s Conflict of Interest Code and take the appropriate action. 4.3. First Responder Advanced Life Support Agreement Amendment with the County of Alameda The City Council will consider the approval of an amendment to the First Responder Advanced Life Support (FRALS) agreement with the County of Alameda by extending the existing agreement term from July 1, 2018 to June 30, 2019. STAFF RECOMMENDATION: Adopt the Resolution Approving an Amendment to the First Responder Advanced Life Support (FRALS) Agreement. 4.4. Agreement with Alameda County for Fiscal Year 2018-19 Additional Library Services The City Council will consider approving an agreement with the Alameda County Library to provide 23 hours of library services per week at the Dublin Public Library for Fiscal Year 2018-19. These hours are in addition to the County's base service level of 28 hours per week, for a total of 51 open hours per week. STAFF RECOMMENDATION: Adopt a Resolution Approving an Agreement with County of Alameda for Additional Library Services for Fiscal Year 2018-19. 4.5. Consolidation of Human Services Commission and Parks and Community Services Commission The City Council will consider a consolidation of two commissions, Parks and Community Services and Human Services, as was discussed at its February 3, 2018 Strategic Planning meeting. As part of that action, the City Council will consider increasing the consolidated Commission to an eight-member body and change one of the 2020 terms to two years, or convert any vacated term prior to 2020 to two years, whichever comes first. The consolidation would be effective beginning in December 2018. June 5, 2018 Dublin City Council Agenda Page 3 of 4 STAFF RECOMMENDATION: Adopt the Resolution Approving the Consolidation of the Human Services Commission and its activities into the Parks and Community Services Commission, Amending and Restating the Parks and Community Services Commission Bylaws; and Approving a Two-Year Term for One Commissioner Appointed to the 2020 seat. 5. WRITTEN COMMUNICATION – NONE. 6. PUBLIC HEARING – NONE. 7. UNFINISHED BUSINESS – NONE. 8. NEW BUSINESS 8.1. Review of User Fee Study and Cost Allocation Plan The City’s User Fee Cost Recovery Policy calls for a comprehensive user fee study to be conducted at least every five years to assure that user fees reflect the City’s underlying costs. The current fee and cost recovery model was adopted by the City Council in September 2012. On February 21, 2017, the City engaged MGT of America Consulting, LLC to conduct both a User Fee Study and a Cost Allocation Plan. The City Council will receive the results of the two reports prior to considering adoption of a new master fee schedule. A public hearing to adopt the master fee schedule is scheduled for June 19, 2018. STAFF RECOMMENDATION: Receive the reports and provide input.8.2. General Municipal Election – November 6, 2018 The City Council will consider requesting the Alameda County Board of Supervisors consolidate the City of Dublin General Municipal Election with the Statewide General Election (Attachment 1). The next Municipal Election will be on Tuesday, November 6, 2018. Offices to be voted on shall be one (1) Mayor and two (2) Councilmembers. The Mayor serves a two-year term and Councilmembers serve four-year terms. The City Councilmembers will determine whether the statement of qualifications which each candidate is allowed to place in the sample ballot should be a maximum of 200 or 400 words and whether the City or each candidate should pay the costs associated with printing his/her candidate statement. STAFF RECOMMENDATION: 1) Adopt the Resolution Calling for a General Municipal Election to be Held in the City of Dublin on November 6, 2018; Requesting the Alameda County Board of Supervisors Consolidate the City of Dublin General Municipal Election with the Statewide General Election and Authorizing Certain Procedural Matters; 2) Adopt the Resolution Adopting Regulations for Candidates for Elective Office Pertaining to Candidate’s Statement and the Costs Thereof for the General Municipal Election to be Consolidated with the Statewide General Election to be Held on Tuesday, November 6, 2018; and 3) Affirm Resolution Encouraging Candidates to Use the Code of Fair Campaign Practices. 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 5 4954.2(a) June 5, 2018 Dublin City Council Agenda Page 4 of 4 If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meet ing. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Employee Introductions: Daniel Gonzales, Sai Midididdi, Cathy Wells, Josephine Hodges, Justine Brown Prepared by: Darla Murtaugh, Senior Office Assistant EXECUTIVE SUMMARY: New City Staff members, Daniel Gonzales, Public Works Manager and Sai Midididdi, Associate Civil Engineer-Traffic (Public Works); Cathy Wells, Office Assistant II and Josephine Hodges, Office Assistant II (Community Development); Justine Brown, Summer Intern (Economic Development and Communications) will be introduced. STAFF RECOMMENDATION: Welcome City of Dublin Staff members. FINANCIAL IMPACT: None. DESCRIPTION: New City of Dublin Public Works staff member, Daniel Gonzales, Public Works Manager and Sai Midididdi, Associate Civil Engineer-Traffic will be introduced to the City Council. New City of Dublin Community Development staff members, Cathy Wells, Office Assistant II, and Josephine Hodges, Office Assistant II in will be introduced to the City Council. Summer Intern for Economic Development and Communications, Justine Brown will be introduced to the City Council. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. 3.1 Packet Pg. 5 Page 2 of 2 ATTACHMENTS: None. 3.1 Packet Pg. 6 Page 1 of 7 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Dublin Pride Week 2018 Recognition and Report Prepared by: Rebecca Parnes, Environmental Technicia n EXECUTIVE SUMMARY: The City Council will formally recognize the contributions made by various individuals and organizations that helped make the 2018 Dublin Pride Week a successful community event. The City Council will also recognize the Dublin Pride Week Poster Contest and Essay Contest winners. STAFF RECOMMENDATION: Recognize the 2018 Dublin Pride Week sponsors and the poster and essay contest winners and receive the Dublin Pride Week activities report. FINANCIAL IMPACT: Sufficient funds were included in the Fiscal Year 2017-2018 Budget for this event. In- kind donations were provided by the following organizations: Amador Valley Industries, Bike East Bay, Cheesecake Factory, Dublin Lions Club, Dublin/San Ramon Women’s Club, Dublin San Ramon Services District (DSRSD), Dublin Senior Foundation, Dublin Unified School District, Dublin United Soccer League, Fix-It Clinic, Frito-Lay, Peet’s Coffee & Tea, Senior Support Services of the Tri-Valley, StopWaste, UNICOR Recycling and Transfer Station, and Zone 7. DESCRIPTION: The 34th year of Dublin Pride Week was celebrated from Saturday, April 28 to Saturday, May 5, 2018. The theme of this year’s Dublin Pride Week was “Every Action Counts.” Numerous activities and projects were conducted and are summarized below. Dublin Pride Week Poster and Essay Contest All students from public and private schools located in the City of Dublin were invited to participate in this year’s Dublin Pride Poster and Essay Contests. The theme of this year’s poster contest was “Every Action Counts” and the essay question was: “Please explain how every action you take to help in your community or to reduce your impact on the environment matters.” The Dublin/ San Ramon Women’s Club coordinated the 3.2 Packet Pg. 7 Page 2 of 7 poster and essay contests, which included distributing the materials, judging the posters and essays, and distributing the certificates of participation. Each of the Poster Contest and Essay Contest participants received a Certificate of Merit. The City awards prizes to individuals from each of the following grade categories: Kindergarten to 1st grade, 2nd grade to 3rd grade, 4th grade to 5th grade, 6th grade to 8th grade, and 9th grade to 12th grade, as well as an overall grand prize winner. The grand prize winner will receive a $100 Target gift card, the first prize winners will each receive a $25 Target gift card, and the second prize winners will each receive a $15 Target gift card. All prize-winning posters and essays were displayed in the lobby of the Civic Center from April 30 to June 5. Additionally, a Classroom Award of $200 is given to the teachers of the Grand Prize Winners of the Poster Contest and Essay Contest to assist with their classroom activities. The Poster Contest winners are as follows: Overall Category Grand Prize Winner: Mannat Dhot 7th Grade Fallon Middle School Classroom Award: Mr. Voeller Teacher Fallon Middle School Kindergarten to 1st Grade Category First Prize Winner: Sabarish Deepan 1st Grade Dougherty Elementary School Second Prize Winner: Bhavya Annamreddy 1st Grade Kolb Elementary School 2nd to 3rd Grade Category First Prize Winner: Lauren Chuck 3rd Grade John Green Elementary School Second Prize Winner: Reva Grupta 2nd Grade Kolb Elementary School 4th to 5th Grade Category First Prize Winner: Liana Wong 4th Grade Dougherty Elementary School Second Prize Winner: Vaishali Anupindi 4th Grade Kolb Elementary School 6th to 8th Grade Category First Prize Winner: Rohil Khare 8th Grade Fallon Middle School Second Prize Winner: Harsh Gupta 7th Grade Fallon Middle School 3.2 Packet Pg. 8 Page 3 of 7 9th to 12th Grade Category First Prize Winner: Jenny Wang 9th Grade Dublin High School Second Prize Winner: Rebecca Yee 9th Grade Dublin High School The Essay Contest winners are as follows: Overall Category Grand Prize Winner: Mihika Sharma 10th Grade Dublin High School Classroom Award: Ms. Hollison Teacher Dublin High School Kindergarten to 1st Grade Category First Prize Winner: Gita Singaraju Kindergarten Dougherty Elementary School Second Prize Winner: Elaine Gu 1st Grade Amador Elementary School 2nd to 3rd Grade Category First Prize Winner: Kopal Tare 3rd Grade Kolb Elementary School Second Prize Winner: Aarav Goel 3rd Grade Kolb Elementary School 4th to 5th Grade Category First Prize Winner: Iniya Rajanikanth 4th Grade Dougherty Elementary School Second Prize Winner: Tarini Gurusankar 4th Grade John Green Elementary School 6th to 8th Grade Category First Prize Winner: Sushrut Garikiparthi 7th Grade Fallon Middle School Second Prize Winner: Samiksha Krishnamurthy 6th Grade Fallon Middle School 9th to 12th Grade Category First Prize Winner: Donna Prince 9th Grade Dublin High School 3.2 Packet Pg. 9 Page 4 of 7 Second Prize Winner: Saivishnu Tulugu 9th Grade Dublin High School Volunteer Day Approximately 500 community volunteers donated their time and energy to community cleanup and beautification projects on Volunteer Day, Saturday, April 28, 2018. Volunteers met at 8:00 am at Emerald Glen Park to receive instructions and supplies for various projects throughout the community and for a light breakfast of pastries, fruit, coffee and juice. At the completion of projects, all volunteers were invited to a free barbecue with hotdogs provided by the Dublin Lion’ s Club, salads donated by The Cheesecake Factory, chips donated by Frito- Lay, and beverages donated by Dublin United Soccer League. This year volunteers chose a thank you gift of either a travel mug, reusable tote bag, Army water bottle donated by Parks Reserve Forces Training Area or water con servation tools for the home. Volunteer Day consisted of the following projects: Senior Assistance Projects Approximately 40 volunteers assisted 17 seniors on home maintenance projects ranging from cleaning to yard work. These projects were coordinated by the Senior Support Program of the Tri- Valley, which helps the City find Dublin seniors who need assistance with projects in their homes. School Improvement Projects Approximately 100 volunteers went to three Dublin schools to do weeding and cleaning. These projects were conducted at Amador Elementary School, Dublin Elementary School, and Kolb Elementary School. Non- Profit Assistance Projects Children’s Emergency Food Bank: Approximately 10 volunteers solicited the public for donations to the Children’s Emergency Food Bank at the Safeway on Dublin Blvd. Dublin Library: Approximately 10 volunteers provided deep cleaning to the library by cleaning computer screens and keyboards, cleaning tables and chairs, and dusting. School of Imagination: Approximately 40 volunteers assisted the School of Imagination with deep cleaning. Valor Crossing, Eden Housing: Approximately 20 volunteers did internal painting of the building and external cleaning. City Creek Cleanup Projects Approximately 70 volunteers cleaned five of the City’ s creeks and waterways. Creek cleanup projects occurred at Alamo Creek, Alamo Canal, South San Ramon Creek, the canal next to Dublin Sport’s Park, and the canal between Dublin Boulevard and Amador Valley Boulevard. A representative f rom Zone 7 led one of the cleanups. 3.2 Packet Pg. 10 Page 5 of 7 City Parks Projects Approximately 210 volunteers completed projects at seven City parks and facilities. Dolan Park : Volunteers planted in raised beds. Emerald Glen Park : Volunteers planted trees and plants, spread mu lch around newly planted areas, spread decomposed granite on pathways, and filled sand in the playground area. Heritage Park and Museum : Volunteers built a raised bed, removed weeds and leaves from cemetery plots, and swept and dusted the outside of the h istoric buildings. Mape Memorial Park : Volunteers planted plants, spread mulch around planted areas, and spread new decomposed granite on pathways. Piazza Sorrento Park : Volunteers replaced grass, filled sand in the playground, and spread mulch around pl anted areas. Positano Park : Volunteers spread mulch around planted areas. Shannon Park : Volunteers spread mulch around planted areas. Volunteer Day Fair A volunteer fair was held as part of Volunteer Day from 11:30 am to 1 pm on the basketball courts at Emerald Glen Park. Dublin Pride Day volunteers returning to the park for the event barbecue along with members of the public were invited to learn about ways to volunteer in the Tri- Valley all year long. The following organizations had informational tables at the fair: Alameda County CASA, American Cancer Society, Blankets4Kids, Cake4Kids, City of Dublin Environmental Services Division, City of Dublin Parks and Community Services Department, CityServe of the Tri - Valley, Creating New Hope, East Bay Regional Park District, Eden I & R Inc., Little League Intermediate World Series, Misophonia Institute, Monthly Miracles, Open Heart Kitchen, Partners for Change Tri-Valley, Pleasanton Public Library, Senior Support Program of the Tri- Valley, Spectrum Community Services Inc. and Tri-Valley One-Stop. CityServe of the Tri- Valley led coordination of the Fair. Drug Take Back, E-Waste Recycling, and Document Shredding Event Dublin Police Services coordinated a drug take back and document shredding event for residents to drop off unwanted or expired medications and documents containing sensitive information. Residents dropped off 463 pounds of medication and 15 crates of documents for shredding and recycling. Residents were also invited to drop off electronic waste for recycling. A total of 5,601 pounds of electronic waste was collected for recycling by UNICOR Recycling and Transfer Station. The event was held at the Civic Center parking lot on Saturday April 28 from 10:00 am to 2:00 pm. Fix-It Clinic This clinic was held on Sunday, April 29 from 1:00 to 4:00 pm at the Dublin Library Community Room to provide guidance on repairing household broken items. Ten residents brought broken items from home to the clinic. Volunteer fix-it coaches guided 3.2 Packet Pg. 11 Page 6 of 7 residents through the assessment, disassembly and repair process. Tools were also provided. Bicycle Commuting Lunch and Learn Bike East Bay led a workshop for 29 people on the basics of bicycle commuting on May 1. The workshop covered outfitting a bike for commuting, proper helmet adjustment, personal safety, and best practices for safely sharing the road with cars. Lunch was provided to all attendees by the City of Dublin. Home Energy Workshop Ten seniors from Dublin and San Ramon attended the Home Energy Workshop organized by StopWaste on May 2, from 10:00 to 11:30 am at the Dublin Senior Center. Attendees learned about the Home Energy Score, a rating system which grades a home’s energy efficiency. They also learned about the Home Upgrade Program which provides rebates for energy efficient upgrades. Emergency Preparedness Workshop Alameda County fire provided a one and half hour training on best practices to prepare for a disaster. Twenty-five residents participated in this workshop on May 3, from 7 to 8:30 pm in Dublin Library Program Room. Household Hazardous Waste Collection The City sponsored another successful household hazardous waste (HHW) drop off event, which was managed by Amador Valley Industries and held at the MicroDental parking lot on Arnold Road on Saturd ay, May 5 from 7:30 am to 2:30 pm. The City’ s annual HHW event ensures that materials such as paint, used oil, batteries, pesticides and other harmful chemicals are disposed of properly. In total, there were 476 residents that participated dropping off 17,057 pounds of HHW. Additionally, 528 bags of compost were given away to residents. Dublin Pride Week Committee At the forefront of this year’s activities was the Dublin Pride Week Committee. The Committee comes together each year to plan and organize Pride Week activities. This year, the Committee was made up of two council members, various community members and organizational representatives. Special thanks and appreciation go to the following individuals for serving on the Pride Week Committee and he lping to make this year’s events a success: Mayor David Haubert Vice Mayor Melissa Hernandez Al Edge, Dublin Senior Foundation Bill Burnham, Dublin Lions Club Brian Fritz, Dublin Unified School District Carol Bruce Bird, Dublin/ Pleasanton LDS Debbie Jeffery, Amador Valley Industries Diane Bonetti, Dublin Senior Foundation Gloria Gregory, CityServe of the Tri-Valley Ken Mano, Dublin/ Pleasanton LDS Lorie Rohloff, Senior Support Program of the Tri- Valley Sergeant Major Marty Alarcon, Parks Reserve Forces Training Area 3.2 Packet Pg. 12 Page 7 of 7 Taylor Valci, CityServe of the Tri-Valley Tracy Hong, Children’ s Emergency Food Bank Valerie Barnes, Dublin/ San Ramon Women’ s Club Dublin Pride Week Partners The 2018 Dublin Pride Week events could not have been accomplished wit hout the City’s key partners: Amador Valley Industries Children’ s Emergency Food Bank CityServe of the Tri- Valley Dublin Unified School District Dublin Lions Club Dublin/ San Ramon Women’ s Club Dublin Senior Foundation Senior Support Program of the Tri- Valley Parks Reserve Forces Training Area These Dublin Pride partners, as well as the other major contributors previously mentioned, will be recognized by the City Council with a Certificate of Appreciation. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 3.2 Packet Pg. 13 Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Approval of the May 15, 2018 Regular City Council Meeting Minutes Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the May 15, 2018 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the May 15, 2018 Regular City Council meeting. FINANCIAL IMPACT: N/A DESCRIPTION: The City Council will consider approval of the minutes of the May 15, 2018 Regular City Council meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Draft Minutes of the May 15, 2018 Regular City Council Meet ing 4.1 Packet Pg. 14 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – MAY 15, 2018 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING MAY 15, 2018 Closed Session 6:00 P.M. I. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case II. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Ashton at Dublin Station, LLC v. City of Dublin et al., Alameda Superior Court Case No. RG18901768 1. Call to Order and Pledge of Allegiance – The meeting was called to order at 7:10 p.m. by Mayor Haubert. The pledge of allegiance was recited by the City Council, Staff, and those present at the meeting. Attendee Name Title Status David Haubert Mayor Present Melissa Hernandez Vice Mayor Present Arun Goel Councilmember Present Abe Gupta Councilmember Present Janine Thalblum Councilmember Present 2. Report on Closed Session – Mayor Haubert stated there was no reportable action out of Closed Session. 3. Oral Communications 3.1. Employee Introduction: Nicki Wanzenried The City Council welcomed the new Dublin Staff member. 3.2. Annual Report by Youth Advisory Committee The City Council the received the annual report on the Youth Advisory Committee’s activities and accomplishments during the past year. 3.3. Appointments to Youth Advisory Committee and Student Representative to the Parks and Community Services Commission 4.1.a Packet Pg. 15 At t a c h m e n t : 1 . D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r C i t y C o u n c i l M e e t i n g ( D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r M e e t i n g ) DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING MAY 15, 2018 Cm. Goel recused himself from voting on this item. The City Council confirmed the Mayor’s appointments of Medha Gowda; Rithu Lakshman; Saanya Goel; Hollis Carey; Mahathi Vurimi; Sarah Bray; Steven Chan; Aleena Imran; Darren Furtado; Rhea Mitr; Siri Phaneendra; Sophia Huang; and Wesley Wong to the Youth Advisory Committee; and Shaina Goel to the Parks and Community Services Commission for the 2018 -19 terms. RESULT: ADOPTED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Abe Gupta, Councilmember AYES: Gupta, Haubert, Hernandez, Thalblum RECUSED: Goel 3.4. Community Spotlight: Certificate of Recognition for Tri-Valley One Stop Career Center Sarah Holtzclaw, Program Manager at Tri-Valley One-Stop Career Center, provided public comment. 3.5. Report on Public Safety Efforts The City Council received a report from Police Chief Garrett Holmes on the City’s ongoing public safety efforts. The City Council received an update from Nancy O'Malley, Alameda County District Attorney, regarding the District Attorney's Office. Shawn Kumagai, Dublin resident, provided public comment. 3.6. Public Comment Pawan Gupta provided public comment. 4. Consent Calendar 4.12. Cm. Goel made the clarification that the low bid for the project should read $3,853,360 on the Staff Report. 4.14. Cm. Goel pulled item for further discussion. After discussion the City Council adopted the following: 4.1.a Packet Pg. 16 At t a c h m e n t : 1 . D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r C i t y C o u n c i l M e e t i n g ( D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r M e e t i n g ) DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING MAY 15, 2018 4.1. Approved the minutes of the May 1, 2018 Special and Regular City Council meetings. 4.2. Adopted RESOLUTION NO. 43 – 18 APPROVING A CONTRACT SERVICES AGREEMENT WITH CONSILIANT TECHNOLOGIES LLC. 4.3. Received the St. Patrick’s Day 2018 Festival Report. 4.4. Adopted RESOLUTION NO. 44 – 18 APPROVING A PUBLIC ART AGREEMENT WITH SCULPTURAL SOLUTIONS INC. FOR A VETERANS ART PROJECT AT DON BIDDLE COMMUNITY PARK 4.5. Received the City Treasurer’s Report of Investments. 4.6. Presented the National Public Works Week 2018 Proclamation. 4.7. Adopted RESOLUTION NO. 45 – 18 APPROVING PRELIMINARY ENGINEER'S REPORT FOR STREET LIGHTING MAINTENACE ASSESSMENT DISTRICT 1983-1, LANDSCAPE AND LIGHTING DISTRICT 1983-2, LANDSCAPE AND LIGHTING DISTRICT 1986-1, LANDSCAPE AND LIGHTING DISTRICT 1997-1, AND STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 1999-1 RESOLUTION NO. 46 – 18 APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS FOR STREET LIGHTING MAINTENACE ASSESSMENT DISTRICT 1983-1, LANDSCAPE AND LIGHTING DISTRICT 1983-2, LANDSCAPE AND LIGHTING DISTRICT 1986-1, LANDSCAPE AND LIGHTING DISTRICT 1997-1, AND STREET LIGHTING MAINTENACE ASSESSMENT DISTRICT 1999-1 4.8. Adopted RESOLUTION NO. 47 – 18 APPROVING AN AMENDENT TO THE HOTEL (TRANSIENT OCCUPANCY TAX) INCENTIVE PROGRAM 4.1.a Packet Pg. 17 At t a c h m e n t : 1 . D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r C i t y C o u n c i l M e e t i n g ( D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r M e e t i n g ) DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING MAY 15, 2018 4.9. Adopted RESOLUTION NO. 48 – 18 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2018-19 4.10. Received the notification of the City Engineer’s receipt of the Final Maps for review for Tracts 8367 and 8368, Boulevard, Neighborhoods 14/15 and 17, and a notification of the City Engineer’s pending approval of the Final Maps for Tracts 8410 and 8411, Boulevard Neighborhoods 11 and 12. 4.11. Received the Payment Issuance Report. 4.12. Adopted RESOLUTION NO. 49 – 18 APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO DESILVA GATES CONSTRUCTION, LP. FOR ANNUAL STREET RESURFACING PROJECT, PROJECT NOs. ST0117 and ST0517 4.13. Adopted RESOLUTION NO. 50 – 18 ACCEPTING THE SHANNON CENTER PARKING LOT IMPROVEMENTS, CIP NO. PK0316 4.14. Adopted RESOLUTION NO. 51 – 18 AUTHORIZING THE PURCHASE OF TWO POLICE VEHICLES FROM MY JEEP- CHRYSLER-DODGE-RAM AND EMERGENCY EQUIPMENT FROM LEHR AUTO 4.15. Adopted RESOLUTION NO. 52 – 18 APPROVING THE PURCHASE OF RECORDS ARCHIVING EQUIPMENT AND SERVICES FROM ECS IMAGING, INC. 4.16. Granted the appeal and authorized Staff to reimburse the penalty fee in the amount of $396. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: Melissa Hernandez, Vice Mayor AYES: Goel, Gupta, Haubert, Hernandez, Thalblum 4.1.a Packet Pg. 18 At t a c h m e n t : 1 . D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r C i t y C o u n c i l M e e t i n g ( D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r M e e t i n g ) DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING MAY 15, 2018 5. Written Communication – None. 6. Public Hearing By consensus, the City Council agreed to move Item 8.1 before the Public Hearings. 6.1. Proposed Budget, Fiscal Year 2018-19 and Fiscal Year 2019-20 Mayor Haubert opened the public hearing. No comments were made by the public. Mayor Haubert closed the public hearing. The City Council adopted the following resolutions: RESOLUTION NO. 53– 18 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2018-19 RESOLUTION NO. 54 – 18 ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES RESOLUTION NO. 55 – 18 ESTABLISHING A SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE RESOLUTION NO. 56 – 18 AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE DESIGNATED POSITIONS RESOLUTION NO. 57 – 18 AMENDING THE CLASSIFICATION PLAN RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: Melissa Hernandez, Vice Mayor AYES: Goel, Gupta, Haubert, Hernandez, Thalblum 4.1.a Packet Pg. 19 At t a c h m e n t : 1 . D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r C i t y C o u n c i l M e e t i n g ( D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r M e e t i n g ) DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING MAY 15, 2018 6.2. Adopting the Five-Year Capital Improvement Program 2018-2023 Mayor Haubert opened the public hearing. No comments were made by the public. Mayor Haubert closed the public hearing. The City Council adopted: RESOLUTION NO. 58 – 18 ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 2018 – 2023 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: Arun Goel, Councilmember AYES: Goel, Gupta, Haubert, Hernandez, Thalblum 7. Unfinished Business – None. 8. New Business 8.1. Parking at East Dublin Bart and Actions to Assist the County in Construction of a Parking Garage Cindy Chin, District Director for Assemblywoman Catherine Baker's Office, provided public comment. Shawn Wilson, Chief of Staff for Supervisor Scott Haggerty's Office, provided public comment. The City Council received the report and adopted: RESOLUTION NO. 59 – 18 WAIVING SITE DEVELOPMENT REVIEW AND THE APPLICATION OF DEVELOPMENT IMPACT FEES FOR THE PROPOSED COUNTY OF ALAMEDA PARKING STRUCTURE IN THE DUBLIN TRANSIT CENTER RESULT: ADOPTED [UNANIMOUS] MOVED BY: Melissa Hernandez, Vice Mayor SECOND: Abe Gupta, Councilmember AYES: Goel, Gupta, Haubert, Hernandez, Thalblum 4.1.a Packet Pg. 20 At t a c h m e n t : 1 . D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r C i t y C o u n c i l M e e t i n g ( D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r M e e t i n g ) DUBLIN CITY COUNCIL MINUTES 7 REGULAR MEETING MAY 15, 2018 9. Other Business – Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. Adjournment The meeting was adjourned at 9:11 p.m. Mayor ATTEST: ___________________________ City Clerk 4.1.a Packet Pg. 21 At t a c h m e n t : 1 . D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r C i t y C o u n c i l M e e t i n g ( D r a f t M i n u t e s o f t h e M a y 1 5 , 2 0 1 8 R e g u l a r M e e t i n g ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Notice of Review of Conflict of Interest Code Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine if it is accurate or if the Code needs amendment. The City Council is the code reviewing body for City agencies, and the City Council must direct Staff to review the City’s Conflict of Interest Code and make a determination by October 1, 2018, if there is a need to amend the Conflict of Interest Code. STAFF RECOMMENDATION: Direct Staff to review the City’s Conflict of Interest Code and take the appropriate action. FINANCIAL IMPACT: N/A DESCRIPTION: The Political Reform Act requires every local government agency to review its Conflict of Interest Code (“Code”) biennially to determine if it is accurate or if the Code needs amendment. The last revision to the City’s Code was approved on December 6, 2016. The City Council is the code reviewing body for City agencies, and the City Council must notify Staff to review the City’s Conflict of Interest Code and make a determination, by October 1, 2018, if there is a need to amend the conflict of interest code (See Cal Gov’t Code §§ 82011(c), 87306.5). Staff has included that section as Attachment 1. This Staff Report serves as the City Council’s notice to the City Attorney to consult with Staff and determine, by October 1, 2018, if there is a need to update the City’s 4.2 Packet Pg. 22 Page 2 of 2 Conflict of Interest Code. If, after consultation with Staff, the City Attorney determines that no changes need to be made, the City shall submit a written statement to that effect to the City Council no later than October 1 of the same year. If a notice is filed on October 1, 2018 indicating an amendment is necessary, the amendment must be heard and approved by the City Council within 90 days. The City’s amended code will not be effective until it has been approved by the City Council. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. California Government Code Sections 82011 and 87306.5 4.2 Packet Pg. 23 California Government Code Sections 82011 and 87306.5 82011. “Code reviewing body” means all of the following: (a) The commission, with respect to the conflict-of-interest code of a state agency other than an agency in the judicial branch of government, or any local government agency with jurisdiction in more than one county. (b) The board of supervisors, with respect to the conflict-of-interest code of any county agency other than the board of supervisors, or any agency of the judicial branch of government, and of any local government agency, other than a city agency, with jurisdiction wholly within the county. (c) The city council, with respect to the conflict-of-interest code of any city agency other than the city council. (d) The Attorney General, with respect to the conflict-of-interest code of the commission. (e) The Chief Justice of California or his or her designee, with respect to the conflict-of-interest code of the members of the Judicial Council, Commission on Judicial Performance, and Board of Governors of the State Bar of California. (f) The Board of Governors of the State Bar of California with respect to the conflict-of-interest code of the State Bar of California. (g) The Chief Justice of California, the administrative presiding judges of the courts of appeal, and the presiding judges of superior courts, or their designees, with respect to the conflict-of- interest code of any agency of the judicial branch of government subject to the immediate administrative supervision of that court. (h) The Judicial Council of California, with respect to the conflict-of-interest code of any state agency within the judicial branch of government not included under subdivisions (e), (f), and (g). 87306.5. (a) No later than July 1 of each even-numbered year, the code reviewing body shall direct every local agency which has adopted a Conflict of Interest Code in accordance with this title to review its Conflict of Interest Code and, if a change in its code is necessitated by changed circumstances, submit an amended Conflict of Interest Code in accordance with subdivision (a) of Section 87302 and Section 87303 to the code reviewing body. (b) Upon review of its code, if no change in the code is required, the local agency head shall submit a written statement to that effect to the code reviewing body no later than October 1 of the same year. 4.2.a Packet Pg. 24 At t a c h m e n t : 1 . C a l i f o r n i a G o v e r n m e n t C o d e S e c t i o n s 8 2 0 1 1 a n d 8 7 3 0 6 . 5 ( C O I R e v i e w ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: First Responder Advanced Life Support Agreement Amendment with the County of Alameda Prepared by: Lisa Hisatomi, Assistant Administrative Services Director EXECUTIVE SUMMARY: The City Council will consider the approval of an amendment to the First Responder Advanced Life Support (FRALS) agreement with the County of Alameda by extending the existing agreement term from July 1, 2018 to June 30, 2019. STAFF RECOMMENDATION: Adopt the Resolution Approving an Amendment to the First Responder Advanced Life Support (FRALS) Agreement. FINANCIAL IMPACT: There is no direct impact associated with the approval of the Amendment. With respect to the Agreement, a penalty will be assessed by Alameda County if response time compliance drops below 90%. DESCRIPTION: The County of Alameda is designated, by California Health and Safety Code Division 2.5, Section 1797.94, as the responsible agency for establishing policies and procedures for the approval and designation of paramedic service providers within its jurisdictions, including the City of Dublin. The County of Alameda established an Emergency Medical District and has entered into contracts with public and private providers to assure that emergency medical services are available within the jurisdictions. The City of Dublin provides fire protection services through a contract with the Alameda County Fire Department (ACFD). The contract calls for ACFD to provide, in addition to basic fire suppression and prevention, emergency first aid, Basic Life Support, and Advanced Life Support Paramedic services on its First Responder units to enhance the 4.3 Packet Pg. 25 Page 2 of 2 emergency medical services provided to residents. The City of Dublin currently has four FRALS units, a paramedic on each front line apparatus unit, three Engine companies, and one Truck company. The original FRALS agreement was approved by the City Council on October 4, 20 11, for the period from November 1, 2011 through October 31, 2016. The Agreement has been amended twice with the most recent extension expiring on June 30, 2018. The third amendment to the agreement includes some minor changes and would extend the term to June 30, 2019. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Approving an Amendment to the First Responder Advanced Life Support (FRALS) Agreement 2. Exhibit A to the Resolution – Third Amendment to Agreement 4.3 Packet Pg. 26 ATTACHMENT 1 RESOLUTION NO. XX - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * APPROVING AN AMENDMENT TO THE FIRST RESPONDER ADVANCED LIFE SUPPORT (FRALS) AGREEMENT WHEREAS, the City of Dublin provides fire protection services through a Fire and Emergency Response Services Agreement with the Alameda County Fire District (ACFD), as known as the Alameda County Fire Department; and WHEREAS, the Fire and Emergency Response Services Agreement calls for ACFD to provide basic fire suppression and prevention, emergency first aid, Basic Life Support (BLS), and Advanced Life Support (ALS) Paramedic Services on its First Res ponder units to enhance the emergency medical services provided to the residents of Dublin; and WHEREAS, at its October 4, 2011 meeting, the City Council approved the existing FRALS Agreement through October 31, 2016, with an option to extend for an additional five- year period; and WHEREAS, the current extension to the Agreement will expire on June 30, 2018; and WHEREAS, several amendments are proposed, including an extension of the Agreement until June 30, 2019. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Amendment to the Agreement, attached hereto as Exhibit A to this Resolution. BE IT FURTHER RESOLVED that the City Council of City of Dublin hereby authorizes the City Manager to execute the Amendment, as well as future minor or non-substantial amendments to the Agreement, including term extensions, on behalf of the City of Dublin. PASSED, APPROVED, AND ADOPTED this 5th day of June 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Mayor ATTEST: 4.3.a Packet Pg. 27 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g a n A m e n d m e n t t o t h e F i r s t R e s p o n d e r A d v a n c e d L i f e S u p p o r t ( F R A L S ) A g r e e m e n t ( F R A L S A m e n d m e n t ) ___________________________ City Clerk 4.3.a Packet Pg. 28 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g a n A m e n d m e n t t o t h e F i r s t R e s p o n d e r A d v a n c e d L i f e S u p p o r t ( F R A L S ) A g r e e m e n t ( F R A L S A m e n d m e n t ) 4.3.b Packet Pg. 29 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n – T h i r d A m e n d m e n t t o A g r e e m e n t ( F R A L S A m e n d m e n t ) 4.3.b Packet Pg. 30 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n – T h i r d A m e n d m e n t t o A g r e e m e n t ( F R A L S A m e n d m e n t ) 4.3.b Packet Pg. 31 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n – T h i r d A m e n d m e n t t o A g r e e m e n t ( F R A L S A m e n d m e n t ) Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Agreement with Alameda County for Fiscal Year 2018-19 Additional Library Services Prepared by: Rhonda Franklin, Management Analyst EXECUTIVE SUMMARY: The City Council will consider approving an agreement with the Alameda County Library to provide 23 hours of library services per week at the Dublin Public Library for Fiscal Year 2018-19. These hours are in addition to the County's base service level of 28 hours per week, for a total of 51 open hours per week. STAFF RECOMMENDATION: Adopt a Resolution Approving an Agreement with County of Alameda for Additional Library Services for Fiscal Year 2018-19. FINANCIAL IMPACT: The City’s cost to fund 23 additional operating hours of library services during Fiscal Year 2018-19 is $579,936; which was appropriated for the Fiscal Year 2018 -19 Budget. DESCRIPTION: The Dublin Public Library opened in April 2003; the Library building and related improvements are owned by the City of Dublin. Through an operational Agreement executed in October 2002, the Alameda County Library operates the library-related activities in the building and provides equipment related to the general operation of the Library, while the City maintains the building. Each year, the City and County enter into an Agreement for operational hours. The City of Dublin has consistently provided funding to the Alameda County Library to extend the number of hours the Library is open to the public. The Alameda County Library provides a base service level of 28 operating hours per week, and as proposed, the City would continue to provide funding for an additional 23 operating hours per week, excluding County observed holidays, for a total schedule of 51 operating hours 4.4 Packet Pg. 32 Page 2 of 2 per week. The table below provides an eight year history of City funding levels for additional Library services. Fiscal Year # of Additional Hours Funding Level 2017-2018 23 $552,320 2016-2017 23 $552,320 2015-2016 21 $479,275 2014-2015 21 $456,452 2013-2014 19 $409,003 2012-2013 19 $409,003 2011-2012 17 $367,858 2010-2011 17 $385,959 Attachment 1 is a Resolution approving the Agreement between the City of Dubli n and County of Alameda, with Exhibit A as the proposed Agreement to provide 23 City - funded hours of service per week at a cost of $579,936. As shown above, it has been the past practice of the County Library to adjust its funding request as needed to account for changes to their staffing and operational costs. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was provided to Alameda County staff. ATTACHMENTS: 1. Resolution Approving an Agreement with County of Alameda for Additional Library Services for Fiscal Year 2018-19 2. Exhibit A - Agreement with County of Alameda for Additional Library Services for Fiscal Year 2018-19 4.4 Packet Pg. 33 ATTACHMENT 1 RESOLUTION NO. xx–18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA FOR LIBRARY SERVICES FOR FISCAL YEAR 2018-19 WHEREAS, the County of Alameda provides 28 hours of funding per week for Library Services, excluding County-observed holidays, at the Dublin Branch of the Alameda County Library system; and WHEREAS, the Dublin City Council has appropriated $579,936 for Fiscal Year 2018-19 to fund 23 hours of Library Services per week, excluding County-observed holidays, for a total of 51 open hours per week. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Agreement with the County of Alameda for Library Services for Fiscal Year 2018-19, attached hereto as Exhibit A. PASSED, APPROVED AND ADOPTED this 5th day of June 2018. AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: _______________________________________ City Clerk 4.4.a Packet Pg. 34 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g a n A g r e e m e n t w i t h C o u n t y o f A l a m e d a f o r A d d i t i o n a l L i b r a r y S e r v i c e s f o r F i s c a l Y e a r 2 0 1 8 - 1 9 1 AGREEMENT BETWEEN THE CITY OF DUBLIN AND COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES FISCAL YEAR 2018-19 The County of Alameda and the City of Dublin enter into this Agreement as Follows: WHEREAS, current funding levels for County Library services limit the number of open hours per week at the Dublin Branch of the Alameda County Library system ; and WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the County-funded hours per week; and WHEREAS, the Dublin City Council has authorized funding for the increases in staffing and utility costs required to open the Dublin Branch an average of 23 additional hours per week for a total of 51 open hours per week; therefore, The City of Dublin and the County of Alameda agree to provide an average of 23 additional hours per week of Library services at the Dublin Branch of the Alameda County Library system, subject to the following terms and conditions. TERMS AND CONDITIONS 1) Time Period: This agreement will be in effect from July 1, 2018, to June 30, 2019. 2) Services Described: During the time period specified above, the County agrees to provide 23 additional open hours per week of library service at the Dublin Branch Library, excluding County observed holidays, in order to maintain a total weekly schedule of open hours at the Dublin Branch Library at 51 hours per week. 3) Payments: The City of Dublin agrees to pay the County of Alameda $579,936 in four (4) quarterly installments as follows: September 30, 2018 $144,984.00 December 31, 2018 $144,984.00 March 31, 2019 $144,984.00 June 30, 2019 $144,984.00 Payments shall be due and payable upon receipt of quarterly billing statements in 4.4.b Packet Pg. 35 At t a c h m e n t : 2 . E x h i b i t A - A g r e e m e n t w i t h C o u n t y o f A l a m e d a f o r A d d i t i o n a l L i b r a r y S e r v i c e s f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ( A g r e e m e n t w i t h A l a m e d a 2 conjunction with the dates stated above. In addition to the amounts stated above, interest of 5 percent / month shall be payable, for any payment which is more than 30 days overdue. 4) Extension: All terms and conditions of this agreement may be extended, by mutual written agreement, on a year-to-year basis or as otherwise agreed to by the parties, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services. 5) Periodic Activity Reports: Activity reports will be provided by the County Librarian to the designated City Staff on a quarterly basis to coincide with the issuance of quarterly billing statements. Dublin City Council or City Staff may request additional reports or presentations at any time. 6) Option to Terminate or Renegotiate Agreement: In the event that either party determines that it no longer has sufficient funding or staffing to meet the obligations of this agreement, that party may terminate or renegotiate this Agreement by giving at least thirty (30) days written notice. 7) Liability: a) No persons engaged in the performance of services and functions under this Agreement shall be considered City employees or gain rights to City pension, Civil service, or other City employment status or right by way of this Agreement. b) The City shall not be called upon to assume any liability for the direct payment of any salary, wage, or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this Agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment. c) The County will assume liability and pay cost of defense and hold the City harmless from loss, costs, or expenses caused by the negligent or wrongful act or omission of County officers, agents, and employees occurring in the performance of agreements between the parties hereto to the extent that such liabilit y is imposed on the City by the provisions of Section 895.2 of the Government Code of the State of California. d) The City will assume liability and pay costs of defense and hold the County harmless from loss, costs, or expenses caused by the negligent or wrongful act or omission of City officers, agents, and employees occurring in the performance of agreements between 4.4.b Packet Pg. 36 At t a c h m e n t : 2 . E x h i b i t A - A g r e e m e n t w i t h C o u n t y o f A l a m e d a f o r A d d i t i o n a l L i b r a r y S e r v i c e s f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ( A g r e e m e n t w i t h A l a m e d a 3 the parties hereto to the extent that such liability is imposed on the County by the provisions of Section 895.2 of the Government Code of the State of California. e) The provisions of this paragraph shall apply only to liability arising out of the performance by the Parties of their obligations under this Agreement. 8) Notices: Notices pertaining to this agreement shall be sent to the following: CITY: COUNTY: City Manager President, Board of Supervisors CITY OF DUBLIN COUNTY OF ALAMEDA 100 Civic Plaza Administration Building Dublin, CA 94568 1221 Oak Street Oakland, CA 94612 County Librarian ALAMEDA COUNTY LIBRARY 2450 Stevenson Boulevard Fremont, CA 94538 4.4.b Packet Pg. 37 At t a c h m e n t : 2 . E x h i b i t A - A g r e e m e n t w i t h C o u n t y o f A l a m e d a f o r A d d i t i o n a l L i b r a r y S e r v i c e s f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ( A g r e e m e n t w i t h A l a m e d a 4 IN WITNESS WHEREOF: The parties hereto have executed this Agreement the day and year first above written, and County has hereunto caused its corporate name to be signed by its President of the Board of Supervisors, who is hereunto duly authorized the day and year first above written. CITY OF DUBLIN COUNTY OF ALAMEDA By: _______________________ By: ____________________________ Mayor Pro Tem President of the Board of Supervisors City of Dublin County of Alameda State of California State of California Date: ___________________________ Date: __________________________ ATTEST: By: ___________________________ By: __________________________ City Clerk Clerk of the Board of Supervisors APPROVED AS TO FORM APPROVED AS TO FORM By: ___________________________ By: __________________________ City Attorney Deputy County Counsel 4.4.b Packet Pg. 38 At t a c h m e n t : 2 . E x h i b i t A - A g r e e m e n t w i t h C o u n t y o f A l a m e d a f o r A d d i t i o n a l L i b r a r y S e r v i c e s f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ( A g r e e m e n t w i t h A l a m e d a 5 DUBLIN LIBRARY FY 2018-19 Projected Budget EXPENSES: Branch Personnel (18.65 FTE) $1,628,894 Services & Supplies $225,000 *All other Direct Cost $1,622,422 Total Direct Costs (Sub Total) $3,476,316 **Admin. Cost $934,560 GRAND TOTAL $4,410,876 *Direct Cost include share of Material costs, ITD cost and cost of Learning Group Services (Bookmobile: Literacy: Senior Services and Services to those with Disability) **System Wide Support includes the shared cost of Administration. REVENUE: County Library Property Tax $3,559,875 (28 Base Hours) (Collection in Dublin) City Contract $579,936 (23 Add. Hours) Other County Library Funds $271,065 GRAND TOTAL $4,410,876 4.4.b Packet Pg. 39 At t a c h m e n t : 2 . E x h i b i t A - A g r e e m e n t w i t h C o u n t y o f A l a m e d a f o r A d d i t i o n a l L i b r a r y S e r v i c e s f o r F i s c a l Y e a r 2 0 1 8 - 1 9 ( A g r e e m e n t w i t h A l a m e d a Page 1 of 4 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Consolidation of Human Services Commission and Parks and Community Services Commission Prepared by: Linda Smith, Assistant City Manager EXECUTIVE SUMMARY: The City Council will consider a consolidation of two commissions, Parks and Community Services and Human Services, as was discussed at its February 3, 2018 Strategic Planning meeting. As part of that action, the City Council will consider increasing the consolidated Commission to an eight -member body and change one of the 2020 terms to two years, or convert any vacated term prior to 2020 to two years, whichever comes first. The consolidation wou ld be effective beginning in December 2018. STAFF RECOMMENDATION: Adopt the Resolution Approving the Consolidation of the Human Services Commission and its activities into the Parks and Community Services Commission, Amending and Restating the Parks and Community Services Commission Bylaws; and Approving a Two-Year Term for One Commissioner Appointed to the 2020 seat. FINANCIAL IMPACT: The consolidation will result in savings for three monthly stipends and related training costs for Commissioners. DESCRIPTION: On February 3, 2018, the City Council held its bi-annual Strategic Planning meeting to discuss several items, including updates the City’s Mission, Vision and Values, prioritization of future parks capital projects, revisions to its two -year Strategic Plan, and a review of work by three commissions. The City Council approved updates to its Vision, prioritized its parks projects over the next five years, adopted updates to its Strategic Plan and asked Staff to bring back a consolidation plan for the Human Services Commission and the Parks and Community Services Commission. 4.5 Packet Pg. 40 Page 2 of 4 As part of its presentation, Staff outlined the meeting history for Parks and Community Services and the Human Services Commission from March 2015 to December 2017, including the number of cancellations and the number of agenda items that resulted in recommendations to the City Council. Table 1 - March 2015-December 2017 Recommendations to the City Council Other Total Staff Reports/Items (excluding minutes) Percent with City Council Recommendation Cancelled Meetings Parks and Community Services Commission 12 38 50 24% 11 of 39 Human Services Commission 3 34 37 8% 6 of 18 As the table shows, most of the work to support the two commissions doesn’t result in recommendations to the City Council. This is particularly the case of the Human Services Commission as their primary purpose is to recommend grant funding for community grants and Community Development Block Grants once a year. To ensure that commissions are meaningful and an effective use of the community members’ time, and to gain some efficiencies in the use of City staff assigned (meeting planning, staff report writing, agenda creation and posting, as well as meeting attendance, follow up and minutes), it is recommended that the activities of the Human Services Commission be transferred into the roles and responsibilities of the Parks and Community Services Commission. It is further recommended that the City Council change the Parks and Community Services Commission from a six-member body to an eight-member body. The even numbered structure is inclusive of the Student Representative, which is seated annually each July. This proposed membership structure would enable a seamless transition to a singular body without any member of either Commission losing its current seat plus allows the City Council to appoint two seats at the end of the 2018 term. Because the role of the new Parks and Community Services Commission will include the recommendation of grant funding for community grants and Community Development Block Grants, the bylaws will be amended to clarify that although the Student Representative is a full commissioner for purposes of a quorum, they are not permitted to vote on grant funding. They are, however allowed and encouraged to express their views on said topic and to vote on all other items before the Commission. Currently, the Human Services Commission has five seats and two seats have terms ending in December 2018 with three ending in December 2020. The Parks and Community Services Commission has six seats, five of which are for the community at large. Three seats have terms ending in December 2018 with two ending in December 2020. The following table shows how those seats would be transferred. 4.5 Packet Pg. 41 Page 3 of 4 Table 2 - Current and Proposed Seats/Terms Current PCS Commission Human Services Commission Seats Expiring in 2018 3 2 Seats Expiring in 2020 2 3 Total Seats 5 5 Proposed PCS Commission Combined Seats - Carrying over Seats Expiring in 2020 5 New Seats for Appointment until 2022 2 Student Rep (Existing) 1 Total Seats 8 Timing of Vacancies With a seven-member body, there would typically be four vacancies and then two years later, three vacancies. With the proposed consolidation, there would be five vacancies in 2020 and two in 2022. To remedy this, Staff proposes the City Council establish one of the five vacancies in 2020 as a two-year term and converting back to a four-year term on 2022. Further, Staff recommends that the City Council establish a policy that first vacancy of a commission seat with a 2020 term be automatically changed to a two -year term. To summarize, Staff recommends the following actions: 1. Consolidate the Human Services Commission and its activities into the Parks and Community Services Commission and establish an eight -member body; 2. Amend and Restate the Parks and Community Services Commission Bylaws, effective December 2018; 3. Establish one of the 2020 terms as a two-year seat, ending in 2022, then back to a four-term year term after 2022. And/or establish a policy that the first of any of the 2020 terms are vacated prior to the end of the term, that it be automatically changed to a two-year term ending in 2022 and then back to a four-year term. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report has been provided to the members of the Human Services and Parks and Community Services Commission. ATTACHMENTS: 1. Resolution Approving the Consolidation of the Human Services Commission and the Parks and Community Services Commission and related actions 2. Exhibit A to the Resolution - Amended Bylaws for the Parks and Community Services Commission 4.5 Packet Pg. 42 Page 4 of 4 4.5 Packet Pg. 43 ATTACHMENT 1 RESOLUTION NO. xx - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * APPROVING THE CONSOLIDATION OF THE HUMAN SERVICES COMMISSION AND ITS ACTIVITIES INTO THE PARKS AND COMMUNITY SERVICES COMMISSION; AMENDING AND RESTATING THE PARKS AND COMMUNITY SERVICES COMMISSION BYLAWS; AND APPROVING A TWO-YEAR TERM FOR ONE COMMISSIONER APPOINTED TO THE 2020 SEAT (UNTIL 2022) AT WHICH TIME TERMS WILL REVERT TO A FOUR-YEARS WHEREAS, on February 3, 2018, the City Council held its bi-annual Strategic Planning meeting to discuss several items, including a review of the activities of three commissions, including the Human Services Commission and the Parks and Community Services Commission; and WHEREAS, Staff included a meeting history from March 2015-December 2017, including the number of cancellations and the number of agenda items that resulted in recommendations to the City Council; and WHEREAS, to ensure that commissions are meaningful and an effective use of the community members’ time, and to gain some efficiencies in the use of City staff, it was recommended that the activities of the Human Services Commission be consolidated into the roles and responsibilities of the Parks and Community Services Commission. WHEREAS, at that meeting of February 3, 2018, the City Council requested that Staff bring back a consolidation plan for the Human Services Commission and the Parks and Community Services Commission; and WHEREAS, Staff has prepared the consolidation plan, including a recommendation to change the Parks and Community Services Commission from a six-member body to an eight-member body. The even numbered structure is inclusive of the Student Representative, which is sea ted annually each July; and WHEREAS, the consolidation of these commissions requires the City to amend and restate the Parks and Community Services Commission bylaws to account for the roles and responsibilities of the Human Services Commission; and WHEREAS, in order to balance the appointment process for Parks and Community Services Commission, Staff recommended that the City Council establish one of the five vacancies in 2020 as a two-year term and converting back to a four-year term on 2022. WHEREAS, Staff also recommended that the City Council establish a policy that first vacancy of a commission seat with a 2020 term be automatically changed to a two -year term. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves the consolidation of the Human Services Commission and its activities into the Parks and Community Services Commission, effective December 2018. 4.5.a Packet Pg. 44 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g t h e C o n s o l i d a t i o n o f t h e H u m a n S e r v i c e s C o m m i s s i o n a n d t h e P a r k s a n d C o m m u n i t y S e r v i c e s ATTACHMENT 1 BE IT FURTHER RESOLVED that the City Council amends and restates the Parks and Community Services Commission Bylaws, effective December 2018, as attached as Exhibit A to this Resolution and revokes the Human Services Commission bylaws effective December 2018. BE IT FURTHER RESOLVED that the City Council approves a two-year term for one Commissioner appointed to the 2020 seat (until 2022) at which time terms will revert to a four-year term, unless vacated prior to 2020, at which point the City Council will automatically change that term to two years. PASSED, APPROVED AND ADOPTED this 5th day of June 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________________ Mayor ATTEST: _______________________________________ City Clerk 2962242.1 4.5.a Packet Pg. 45 At t a c h m e n t : 1 . R e s o l u t i o n A p p r o v i n g t h e C o n s o l i d a t i o n o f t h e H u m a n S e r v i c e s C o m m i s s i o n a n d t h e P a r k s a n d C o m m u n i t y S e r v i c e s ____________________________________________________________________________________________ Bylaws and Rules of Procedure Page 1 of 4 Parks and Community Services Commission Effective December 2018 ARTICLE I GENERAL PROVISIONS Section 1. These Rules of Procedure shall be known as the Bylaws and Rules of Procedure of the Parks and Community Services Commission of the City of Dublin. A copy of these Rules and amendments thereto, shall be filed in the offices of the City Clerk for examination by the public. Section 2. These Rules and any amendments hereto shall be effective on the date of the adoption hereof and shall govern the meetings and activities of the Commission. ARTICLE II COMMISSION COMPOSITION AND METHOD OF APPOINTMENT Section 1. The Parks and Community Services Commission shall be composed of six eight (6 8) members, one of whom is a high school student residing in the City of Dublin. The high school student member is not permitted to vote on grant funding as described in Article VII, Section 1(e). They are, however, counted as a member of the quorum and are permitted to participate in discussions on all topics, inclusive of grant funding. Section 2. The Mayor shall make all appointments to the Commission, with the approval of the City Council. Section 3. Commission members may resign at any time by giving written notice to the Mayor and City Clerk. ARTICLE III TERM OF OFFICE AND REMOVAL Section 1. Commission members shall be appointed for terms which run four (4) years beginning in December of even numbered election years and ending in December of an even numbered election year. At the end of a Commissioner member’s term, the Commission member may be reappointed to the Commission in the same manner as the initial appointment. Commission members shall be eligible to serve a maximum of eight (8) years with two (2) 4- year terms. Section 2. The term of the student member shall be for one (1) year, commencing July 1st and terminating on the following June 30th. Section 3. Any member of the Commission may be removed from the office with the approval of a majority of the City Council. Removal and appointment of Commissioners shall be made only at a regularly scheduled meeting of the City Council. Section 4. Commission members should endeavor to attend all regular and special meetings of the Commission. The Secretary to the Commission shall provide the Mayor with quarterly attendance reports by Commissioners. After the third absence from a regularly CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION BYLAWS AND RULES OF PROCEDURE 4.5.b Packet Pg. 46 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d e d B y l a w s f o r t h e P a r k s a n d C o m m u n i t y S e r v i c e s C o m m i s s i o n ( C o n s o l i d a t i o n o f ____________________________________________________________________________________________ Bylaws and Rules of Procedure Page 2 of 4 Parks and Community Services Commission Effective December 2018 scheduled Commission meeting within any twelve (12) month period, said Commission member’s office shall be automatically declared vacant. Section 5. If a Commissioner member ceases to reside in the City of Dublin, said Commissioner’s office shall be automatically declared vacant. ARTICLE IV VACANCIES Section 1. Vacancies on the Commission occurring other than by expiration of term shall be filled for the unexpired portion of the term in the same manner as the original appointment. ARTICLE V OFFICERS Section 1. Election and Term of Office. The Commission shall elect a Chairperson at the first meeting in January of each year, or if a quorum is not present, at the next meeting at which a quorum is present. The Chairperson and Vice Chairperson shall serve until their successors are elected, or until their terms as members of the Commission expire, whichever is first. The Commission shall, unless no Commissioners meet criteria, elect Commissioners to the positions that have not previously served in the position and have not declined the appointment, with the intent that no one should serve in the position for no more than two consecutive years. Section 2. The Secretary to the Commission will be the City Manager or his/her designee. Section 3. Vacancies. In case of any vacancy in the Office of the Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. Section 4. Duties of Officers. The Chairperson performs the following duties: (a) Presides at all meeting of the Commission. (b) Appoints committee and chairpersons of committees as necessary. (c) Signs correspondence on behalf of the Commission. (d) Represents the Commission before the City Council. (e) Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her ability to act, the Vice Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. Section 5. The Committees. The Commission or Chairperson, upon direction of the Commission, may appoint several of its members, but fewer than a quorum, to serve as a 4.5.b Packet Pg. 47 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d e d B y l a w s f o r t h e P a r k s a n d C o m m u n i t y S e r v i c e s C o m m i s s i o n ( C o n s o l i d a t i o n o f ____________________________________________________________________________________________ Bylaws and Rules of Procedure Page 3 of 4 Parks and Community Services Commission Effective December 2018 Committee. On certain occasions, such as when a particular kind of expert ise or public representation is desirable, the Commissions may appoint non-members to the Committee. Committees make recommendations directly to the Commission. A Committee may not represent the Commission before the Council or other bodies unless it has first received the authorization of the Commission to do so. ARTICLE VI MEETINGS Section 1. The Commission shall hold at regular meetings at least once per month at a designated time and place, which shall be fixed and determined by the Commission and entered upon its minutes. All meetings of the Commission shall be open to the public. Special meetings of the Commission may be called by a majority of the members thereof, or by the Chairperson thereof. Notice of any such special meeting shall be given as required by law. Section 2. A majority of the voting members of the Commission shall constitute a quorum for the purpose of transacting business. The secretary shall keep minutes of all regular and special meetings of the Commission, and these shall be sent to all members and administrative officers in advance of the meeting in which they are to be approved. Section 3. Commissioners shall attend all regular and special Commission meetings in person. Commissioners will not be permitted to use teleconference as an option to attend any Commission meetings. ARTICLE VII GENERAL RESPONSIBILITIES OF THE COMMISSION Section 1. The Commission shall consider and make recommendations as it deems necessary to the City Council and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adequate program of parks, recreation and community services for the citizens of Dublin. Additionally, the Commission shall consider and make recommendations as it deems necessary to the City Council and to City Staff in all matters pertaining to human service needs in the Tri-Valley. Such recommendations would include, but are not limited to the following: (a) recommendations for the development, improvement and/or modification of recreation of community services and facilities; (b) future recreation and community service needs; (c) conduct of persons using park and recreation facilities by the public; (d) annual review of the Parks and Community Services Strategic Plan; (e) funding for the Community Grants Program and the Community Development Block Grant Program; and (f) Tri-Valley Needs Assessment. 4.5.b Packet Pg. 48 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d e d B y l a w s f o r t h e P a r k s a n d C o m m u n i t y S e r v i c e s C o m m i s s i o n ( C o n s o l i d a t i o n o f ____________________________________________________________________________________________ Bylaws and Rules of Procedure Page 4 of 4 Parks and Community Services Commission Effective December 2018 Section 2. The Commission shall also accept and consider recommendations from the Senior Center Advisory Committee and the Youth Advisory Committee, and forward the recommendations to the City Council, as appropriate. ARTICLE VIII DUTIES OF COMMISSION TO BE ADVISORY ONLY Section 1. It is intended that the Commission shall be an advisory body to the City Council. Nothing herein contained shall be construed as a limitation on the power of the City Council or the Administrative Staff of the City or any other agency in their supervision, or authority over property or personnel which are under their respective jurisdiction. Each Commissioner is expected to serve the City and the residents of the City of Dublin with professionalism and respect. ARTICLE IX STAFF ASSISTANCE Section 1. The City Manager shall provide the Commission with such information and Staff assistance as the Commission may, from time to time request, subject to the limitations imposed by the City Council. ARTICLE X AMENDMENTS Section 1. These Bylaws and Rules of Procedure may be amended in the same manner as originally adopted. 2579990.2 2808791.1 4.5.b Packet Pg. 49 At t a c h m e n t : 2 . E x h i b i t A t o t h e R e s o l u t i o n - A m e n d e d B y l a w s f o r t h e P a r k s a n d C o m m u n i t y S e r v i c e s C o m m i s s i o n ( C o n s o l i d a t i o n o f Page 1 of 5 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Review of User Fee Study and Cost Allocation Plan Prepared by: Jay Baksa, Financial Analyst EXECUTIVE SUMMARY: The City’s User Fee Cost Recovery Policy calls for a comprehensive user fee study to be conducted at least every five years to assure that user fees reflect the City’s underlying costs. The current fee and cost recovery model was adopted by the City Council in September 2012. On February 21, 2017, the City engaged MGT of America Consulting, LLC to conduct both a User Fee Study and a Cost Allocation Plan. The City Council will receive the results of the two reports prior to considering adoption of a new master fee schedule. A public hearing to adopt the master fee schedule is scheduled for June 19, 2018. STAFF RECOMMENDATION: Receive the reports and provide input. FINANCIAL IMPACT: The financial impact will be based on the activity leve ls after the new fees are adopted and in place. Based on the activity levels from Fiscal Year 2017 -18, an additional $63,918 would be recovered if the proposed fees were adopted and effective for Fiscal Year 2018-19. DESCRIPTION: The purpose of this report is to provide an overview of the City's comprehensive User Fee Study and Cost Allocation Plan conducted by MGT Consulting Group (MGT). User Fee Study and Cost Allocation Plan (CAP) Background The City’s current fee and cost recovery model was develop ed using budgetary data from Fiscal Year 2011-12 and was adopted by the City Council in September 2012. Certain fees have been updated annually to keep pace with increases in the City’s costs for providing services, based on changes in the preceding December Consumer Price Index (Bureau of Labor Statistics, San Francisco -Oakland Urban Wage Earners 8.1 Packet Pg. 50 Page 2 of 5 and Clerical Workers), as prescribed by the City’s User Fee Policy. Local governments in California are permitted by State law to charge no more than the full cost of providing the fee-related services to those who receive the benefit of the particular service. Full cost is defined as including both the indirect (i.e., administrative cost) and the direct cost of service provision. The updated User Fee Study (Attachment 1) and CAP (Attachment 2) will allow the City to establish fees based on actual current costs, which ensures fairness and equity of fees, and ensures fee amounts are defendable against an audit. With City Council's direction, the fees in the report will be incorporated into the Proposed Master Fee Schedule, to be presented to the City Council on June 19, 2018. The User Fee Study and CAP did not include Parks and Community Services (PCS) programs, facilities rentals, or field use. Rates for PCS are set using the City Pricing Policy for Parks and Community Services approved by the City Council on June 21, 2016. Any proposed changes to these will be included with the Proposed Master Fee Schedule. I. Overview – User Fee Study Results In the fee study (titled Cost Recovery Study Report of Findings - Attachment 1) MGT lists the current recovery rate for each department. It is important to understand that the protocol for the fee study used the Fiscal Year 2017-18 Adopted Budget for estimating costs and activity levels for services provided; therefore the identification of cost recovery levels is a snapshot based on the data from that specific year. If costs are not fully recovered from the fees collected, then the difference would be a subsidy from the City's General Fund. A summary of costs compared to revenues recovered is shown below. 8.1 Packet Pg. 51 Page 3 of 5 The above table shows that the City’s full costs to provide fee-related services is $9.357 million, which is $222,907 lower than the City’s revenue collected, equating to an overall recovery rate of 98%. The current cost recovery level for individual departments ranges from 0% in Public Works - Environmental Programs to 116% in Administrative Services. Proposed Application of Fee Study Results The fee study includes lists of user fees by department (User Fee Study Summary Sheet - Attachment 1, Section 2). The Summary Sheets show the current fee, the full cost of providing the related service, and the proposed new fee. New fees being proposed as a result of this study are denoted as “New” in the Fee Description column. Fees being recommended for removal show “Remove” in the Fee Description column. The rational for removing fees is related to one of the following factors: 1. The service for which the fee is collected is no longer performed; or 2. The fee structure is changing (i.e., consolidati ng multiple fees into one or vice versa). The above table shows that total revenue from the recommended fee adjustments is projected at $9.192 million (column C), which is $63 ,918 higher than current revenue collected (column B). Overall cost recovery rate would remain at 98%, the net result of adjusting multiple fees within each department. While full cost recovery, identified in Column A, would result in additional revenue, it should be noted that some fees are set by statute and cannot be adjusted to full cost recovery. In addition, Staff has identified fees, consistent with the City’s User Fee Policy, that are being recommended to be subsidized. Notable Items Because fee studies are typically conducted every three-to-five years, agencies can see dramatic differences in fees. The studies incorporate not only current personnel costs, but current department staffing structures, as well as current software and other 8.1 Packet Pg. 52 Page 4 of 5 technologies used in providing the services. The City of Dublin’s new fee study identifies several items or areas reflecting notable changes, including Time and Materials Billing Rates, Overhead Rates, and Environmental Program Fees. These are discussed below. Time and Materials Billing Rates The City charges hourly rates for its employees performing services on a time and materials basis. The following table shows the hourly rates currently being charged for City staff work, the full current hourly cost of providing the related services, and the percentage change between the two. Classification Current Proposed: Full Cost (Based on Fee Study)% Change Planning $233 $276 18% Building $180 $213 18% Engineering $234 $292 25% Engineering Inspection $166 $233 40% The hourly rates in the table above include the actual blended hourly rates of Staff performing the work in these functions, as well as an indirect cost rate as identified in the CAP (discussed below). Indirect rates reflect the costs of central service departments, such as Finance and Human Resources, as applicable to each department. Overhead Rates Many of Dublin’s development-related services are provided by external contractors. In these cases, the customer pays the cost incurred by the City plus an overhead rate to cover the City cost of overseeing the contractor and the work performed. The following table shows the overhead rates currently being charged for development work, the full current overhead cost of providing the related services, and the percentage change between the two. Category Current Full Cost (Based on Fee Study)Proposed % Change PLANNING Off-Site - Consultants On Site - Consultants 44.0% 54.0% 30.0% 30.0% 30.0% 30.0% (31.8%) (44.4%) BUILDING 44.0%30.0%30.0%(31.8%) ENGINEERING Off Site - Consultants On-Site - Consultants 37.0% 41.0% 26.0% 26.0% 26.0% 26.0% (29.7%) (36.6%) As previously stated, Dublin’s last comprehensive fee study was based on Fiscal Year 2011-12 budget data. The result of the updated fee study is that the overhead rate added to all contract services is lower, while the Staff hourly rates are higher. In addition, it is recommended that contractor overhead rates are no longer categorized 8.1 Packet Pg. 53 Page 5 of 5 into on-site and off-site contractors, but that one rate per department be charged. Environmental Program Fees The City’s current Master Fee Schedule does not identify any fees related to services provided by the Environmental Programs Division in Public Works. In the last several years, the costs of complying with new and increased requirements from the Regional Water Quality Control Board have been borne entirely by the General Fund. The five new fees and one pass-through fee recommended in this area will alleviate some of those costs, generating an estimated $42,765 in new revenue. II. Overview – Cost Allocation Plan A Cost Allocation Plan (CAP) is an accounting report that calculates the City’s indirect, or overhead, costs as expressed by a percentage rate. This rate is then applied to fee - related service costs to identify the total cost of providing services. Administrative costs are those cost derived from departments that support more than one program area and are not easily identifiable to specific activities (e.g. Finance and Human Resources). The indirect rate is also utilized for new fees that are developed before the next user fee study is conducted, and for overhead charges on other services not shown in the Master Fee Schedule. With the new CAP, the updated City-wide and attorney overhead rate increased from 44.0% to 64.8%. Staff recommends utilizing the new rate for City- wide services, while keeping the City Attorney rate at 44.0%. The City Attorney rate is most often utilized with development-related services, in addition to the separate contractor overhead rate. These rates are part of the CAP report, separate from the User Fee Study report. They will ultimately be included in the comprehensive Master Fee Schedule. III. Conclusion Staff will incorporate the fees shown in this report, subject to any adjustm ents the City Council makes, into the new Master Fee Schedule. The Public Hearing to adopt the Master Fee Schedule has been noticed for June 19, 2018. Per State Law, all new or increased development-related fees cannot become effective until 60 days after their adoption. Therefore, at the June 19, 2018 Public Hearing, Staff will recommend that all non-development fees become effective on July 1, 2018, and that development fees become effective September 1, 2018. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Cost Recovery Study Report of Findings 2. Cost Allocation Plan 8.1 Packet Pg. 54 2251 Harvard Street, Suite 134 | Sacramento, CA 95815 916.443.3411 | mgtconsulting.com Cost Recovery Study Report of Findings May 2018 8.1.a Packet Pg. 55 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) TABLE OF CONTENTS I EXECUTIVE SUMMARY INTRODUCTION 1 STUDY SCOPE & OBJECTIVES 1 STUDY FINDINGS 2 ANALYSIS HIGHLIGHTS 4 METHODOLOGY 7 LEGAL, ECONOMIC & POLICY CONSIDERATIONS 9 II USER FEE SUMMARIES BY DEPARTMENT ADMINISTRATIVE SERVICES 11 FIRE 14 POLICE 19 BUILDING 22 PLANNING 29 HOUSING 34 PUBLIC WORKS: ENGINEERING 35 PUBLIC WORKS: ENVIRONMENTAL PROGRAMS 42 8.1.a Packet Pg. 56 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) SECTION I EXECUTIVE SUMMARY 8.1.a Packet Pg. 57 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) EXECUTIVE SUMMARY INTRODUCTION MGT Consulting Group (MGT) is pleased to present the City of Dublin with this summary of findings for the recently completed cost of services (user fee) study for related city departments. The City of Dublin’s most recent comprehensive (city-wide) study was completed in 2012. Since that time, certain fees have been adjusted annually, per the City’s User Fee Policy, to keep pace with increases in the City’s costs for providing services, based on changes in the Consumer Price Index. In 2017, the City contracted with MGT to perform this review using fiscal year 2017/2018 budgeted figures, staffing and opera tional information. The current City fees represent the fees being charged at the beginning of this study. This report is the culmination of an extensive study conducted by MGT in collaboration with City management and staff. MGT would like to take this opportunity to gratefully acknowledge all management and staff who participated on this project for their efforts and coordination. STUDY SCOPE AND OBJE CTIVES This study included a review of fee-for-service activities within the following areas:  Administrative Services  Fire  Police  Building  Planning  Housing  Public Works: Engineering  Public Works: Environmental Programs 1 8.1.a Packet Pg. 58 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) The study was performed under the general direction of the Finance department with participation from representatives from each department. The primary goals of the study were to:  Define what it costs the City to provide various fee-related services.  Determine whether there are any services where a fee should be collected.  Identify service areas where the City might adjust fees based on the full cost of services and other economic or policy considerations.  Develop revenue projections based on recommended increases (or decreases) to fees. The information summarized in this report addresses each of these issues and provides the City with the tools necessary to make informed decisions about any proposed fee adjustments and the resulting impact on city revenues. STUDY FINDINGS While the purpose of this study is to identify the cost of fee -related activities, one of the outcomes of the analysis is to provide a complete picture of the full cost of all services offered. It is necessary to identify all costs, whether fee-related or not, so that there is a fair and equitable distribution of all indirect or overhead costs (discussed in a later section of this report) across all activities, thereby ensuring a definitive relationship between the cost of the service and the fee that is charged. No service should be burdened with costs that cannot be directly or ind irectly linked to that service. Therefore, the first task in this study is to separate the fee-for-service activities from the non-fee activities. Some non-fee related activities are appropriately funded by general fund monies (or other special revenue sources), such as public safety. The costs of these other services are identified and set aside from the user fee services. The study's primary objective is to provide the City's decision-makers with basic data needed for setting fees. This report details the full cost of services, and presents fees and potential revenues. MGT, in general, recommends full cost recovery on all fees with some exceptions. The exhibit on the following page displays the costs and revenues of each department/division into the following categories: Column A, User Fee Costs –$9,357,976 million of the City’s costs are related to user fee services. It is this $9,357,976 million that is the focus of this study and represents the total potential for user fee-related revenues for the City. Column B, Current Revenues – Based on current individual fee levels, the City generates fee-related revenues of $9,135,069 million and is experiencing a 98% overall cost recovery level. Current cost recovery levels for the departments range from 48% for Fire to 116% for Administrative Services. 2 8.1.a Packet Pg. 59 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) Column C, Current Subsidy – Current fee revenues recover 98% of full cost, leaving 2% or $222,907 to be funded by other funding sources. This $222,907 represents an opportunity for the City to adjust fees and revenues within the various departments. Note, some fees are set by statute and cannot be adjusted. Column D, Recommended Recovery – Adjusting fees to the proposed cost recovery, based on the City’s User Fee Policy would balance the specified fee revenue to $9,192,015. This would keep the overall cost recovery level at 98%. Column E, Increased Revenue – $63,918 in potential new revenue could be generated. This would represent a minor increase in the revenue currently being collected for these activities by the City on an annualized basis. User Fee Department (A) Costs, User Fee Services (E) Increased Revenue Admin. Services 173,517$ 200,430$ 116%(26,913)$ -16%161,978$ 93%(38,452)$ Fire 918,718$ 618,317$ 67%300,401$ 33%918,718$ 100%300,401$ Police 84,658$ 61,293$ 72%23,365$ 28%69,600$ 82%8,307$ Building 3,233,397$ 3,490,044$ 108%(256,647)$ -8%3,233,377$ 100%(256,667)$ Planning 1,698,953$ 1,546,157$ 91%152,796$ 9%1,559,609$ 92%13,452$ Housing 81,282$ 39,200$ 48%42,082$ 52%81,282$ 100%42,082$ PW: Engineering 3,124,561$ 3,179,503$ 102%(54,942)$ -2%3,124,561$ 100%(47,970)$ PW: Environmental Programs 42,890$ 125$ 0%42,765$ 100%42,890$ 100%42,765$ Totals: 9,357,976$ 9,135,069$ 98%222,907$ 2%9,192,015$ 98%63,918$ (B) Current Revenue (C) Current Subsidy (D) Cost Recovery Policy City of Dublin User Fee Cost & Revenue Analysis FY 2017/2018 RECOMMENDED 3 8.1.a Packet Pg. 60 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) ANALYSIS H IGH LIGHTS Below is a brief discussion of findings for each department’s analysis. Please see the user fee summary sheets (in subsequent sections of this report) for detail on each fee calculation and cost analysis. Administrative Services – The cost analysis for the Administrative Services department is showing an overall cost recovery of 116% ($200,430). Individual cost recoveries range from 8% to over 100%. MGT’s recommendation would be to lower those fees that are currently over recovering so they do not exceed the 100% cost recovery level and to increase those fees that are under recovering. There are several new fees being recommended to be added to the schedule. By implementing these recommendations, the recovery rate would be 93% or $161,978, which is a decrease of $38,452.  Business Licenses – The City charges a fee of $50 for new business licenses and an annual fee of $50 for business license renewals. Since business licenses are renewed every October, the City charges a pro-rated fee ranging from $4 to $50 for new business licenses depending on when in the year the license was purchased. Our study found the City’s cost for processing a new license is $89 and $25 for a renewal. MGT recommends the City set the recovery level for both annual renewals and new licenses at 100% cost recovery. Th e result would be a decrease in revenue of $48,770. It should be noted that the current City policy waives the business license fees for non-profit groups. Fire – The cost analysis for the Fire department is showing an overall cost recovery of 67% ($618,317) and a 33% ($300,401) subsidy rate. Individual cost recoveries range from 35% to over 100%. MGT’s recommendation would be to lower those fees that are currently over recovering so they do not exceed the 100% cost recovery level and to increase those fees that are under recovering. The City has recommended simplifying the fire fee schedule by consolidating 43 annual permit fees into 7 fee categories, grouped according to their cost. By implementing these fee adjustments, the overall department recovery rate would increase to 100% or $917,196 which would increase revenue by $300,401. Police – The cost analysis for the Police department is showing an overall cost recovery of 72% ($61,293) and a 28% ($23,365) subsidy rate. Individual cost recoveries range from 7% to over 100%. MGT’s recommendation would be to lower those fees that are currently over recovering so they do not exceed the 100% cost recovery level and to increase those fees that are under recovering. There are several fees that the division has requested be removed from the fee schedule since those services are no longer necessary. By implementing these recommendations, the current recovery rate would increase to 82% or $69,600 which is an increase in revenue of $8,307, leaving an 18% or $15,058 subsidy. It should be noted that there are several fees within the department’s fee schedule that are set through the S tate or City’s code. These recovery levels are set to reflect the cost identified within those codes. Building and Safety – The Building division charges its fees by using flat (or fixed) fees or based on valuation. MGT analyzed all fees and determined a new hourly billing rate. The division does utilize contract staff on some of their services, these costs are incorporated into the recommended fees The cost analysis for the Building division is showing an overall cost recovery of 109% ($3,490,044). Individual fee cost recoveries range from 32% to over 100%. 4 8.1.a Packet Pg. 61 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) MGT recommends:  Restructuring the residential and non-residential solar roof mount fee structure to mirror what is outlined in AB1414.  Remove the 8% surcharge for the CAL Green Title 24 regulations from the fee schedule and incorporate the additional time need ed to comply with the regulations directly into the valuation fees themselves. The State-enacted CAL Green Title 24 regulations from 2014 initially required additional time on jobsites by inspectors and added additional checks by plan review staff. Since 2014, these new requirements have become integrated into the daily functions of the inspection and plan review staff and the additional time spent has decreased from when the regulations were first introduced.  Health and Safety Code 17951 allows cities and counties to recover a portion of code enforcement costs via development applic ations and permits. MGT has incorporated 25% of code enforcement into the proposed building permit and plan check fees. Code enforcement activity benefits future development projects by improving property values for land owners. MGT recommends lowering any fee that is currently over recovering so they do not exceed 100% cost recovery and to increase those fees that are under recovering. By adjusting fees to 100% cost recovering, the result would be $3,233,377 in revenue which is a $256,667 decrease, primarily due to a reduction in staff time and costs related to the CAL Green permit. Planning – The Planning division charges its fees by using flat (or fixed) fees or by charging time and materials on an hourly (or actual cost) basis. MGT analyzed all fees and determined a new hourly billing rate. The division does utilize contract staff on some of their services. The cost analysis for the Planning division is showing an overall cost recovery of 91% or $1,546,157, with a 9% ($152,795) subsidy rate. While most of the current flat (or fixed) fees appear to be subsidized, a majority of the services being performed in Planning are based on time and materials which are revenue neutral by nature. Individual cost recoveries range from 2% to over 100%. MGT’s recommendation would be to lower any fee that is currently over recovering so they do not exceed 100% cost recovery and to increase those fees that are under recoveri ng, as provided for in the City’s User Fee policy. In addition, MGT recommends consolidating the on-site and off-site contractor overhead rates into one rate. Housing – The cost analysis for the Housing division is showing an overall cost recovery of 48% or $39,200 with a 52% ($42,082) subsidy rate. MGT reviewed the current fee structure with staff and determined that two new fees should be implemented and that the current monitoring fee should be broken down into 3 tiers. Individual cost recoveries range from 21% to 83%. MGT recommends too increase those fees that are under recovering. If all fees were implemented at 100% cost recovery, Housing revenues would increase $42,082. Public Works: Engineering – The Engineering department charges its fees by using flat (or fixed) fees or by charging time and materials on an hourly (or actual cost) basis. MGT analyzed all flat fees as well as determining new hourly billing rates. The department does utilize contract staff on some of their services. 5 8.1.a Packet Pg. 62 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) The cost analysis for the Engineering division is showing an overall cost recovery of 102% ($3,179,503). While most of the current flat (or fixed) fees are under recovering, a majority of the services being performed by Engineering are based on time and materials which are revenue neutral by nature. MGT recommends that several fees be restructured. These fees are currently based on time and materials; however, the new structure would establish various deposit levels allowing staff to take in smaller or larger deposits depending on the size of the project. In addition, there are 11 new fees being recommended. These new fees are a mixture of flat fees and time and material fees. Individual cost recoveries on flat rate fees range from 37% to 100%. MGT’s recommendation would be to increase those fees that are under recovering. We also recommend reducing and consolidating the on-site and off-site contractor overhead rates into one rate. If all fees were implemented at 100% cost recovery and the contractor overhead reduced, Engineering revenues would be essentially neutral. Public Works: Environmental Programs – There are five new fees and one pass through fee being recommended for the Environmental Programs division. Currently, the department does not charge fees, with the exception of the Storm Drain Medallion costs. This cost represen ts the $125 in revenue for this division. MGT recommends implementing all new fees. If all fees were implemented, the Environmental Programs revenues would increase to $42,765. 6 8.1.a Packet Pg. 63 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) METHODOLOGY A cost of service study is comprised of two basic elements:  Hourly rates of staff providing the service.  Time spent to provide the service. The product of the hourly rate calculation times the time spent yields the cost of providing the service. HOURLY RATES The hourly rate methodology used in this study builds indirect costs into City staff hourly salary and benefit rates to arrive at fully burdened hourly rates. Fully burdened hourly rates are a mechanism used to calculate the total cost of providing services. Total cost is ge nerally recognized as the sum of the direct cost together with a proportionate share of allowable indirect costs. The proper identification of all costs (including labor, operating expense, department administration and Citywide support) as “direct” or “indirect” is crucial to the determination of the total cos t of providing services. Direct costs are typically defined as those that can be identified specifically to a particular function or activity, includi ng labor, and possibly materials or supplies. Indirect costs are those that support more than one program area and are not easily identifiable to specific activities. Examples of indirect costs are: departmental administrative and support staff, training and education time, public counter and telephone time, som e service and supply costs, and Citywide overhead costs from outside of the department as identified in the City’s cost allocation plan. MGT’s hourly rate calculation methodology includes the following: Personnel Services Analysis – each staff classification within the department or division is analyzed in the study. The first burden factor is comprised of compensated absences such as vacation/holidays/sick leave days taken in a year’s time. Staff classifications are then categorized as either direct (operational) or indirect (administrative or supervisory) labor. In some cases, a classification will have both direct and indirect duties. The total indirect portion of staff cost is incorporated into hourly overhead rates. Indirect Cost Rate – a ratio of indirect cost to direct labor (salaries plus benefits) is established. There are three elements of indirect cost incorporated, including: 7 8.1.a Packet Pg. 64 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s )  Indirect Labor – includes compensated absences, administrative and supervisory staff costs.  Other Operating Expenses – most services and supplies are included as a second layer of indirect cost. There are some service and supply expenses classified as “allowable direct”; these expenditures are not part of the indirect cost rate but will be included as directly supporting specific program areas.  External Indirect Allocations – this represents Citywide overhead (from the City’s cost allocation plan). Cost Allocation Plan. Many of the costs that support all City programs and services are budgeted in centralized activities such as 1) Finance, which provides payroll, budgeting, accounting and financial reporting, 2) Human Resources, which provides services in support of the City’s workforce, and 3) City Manager, which provides administrative oversight to all City operations. The costs of these activities and other centralized services are considered indirect overhead that support fee-for-service activities, as well as other programs and functions within the City. Fully Burdened Hourly Rates – incorporates all the elements that comprise the hourly rates used in this cost analysis.  Each direct or operational staff classification is listed, together with the average annual salary and benefits.  The hourly salary and benefit rate is calculated by taking the annual salary and benefits and dividing it by 2,080 available hours in a year.  The overhead rate is derived by multiplying the internal and external indirect cost rates against the salary and benefit rates. The total combines the salary, benefits and overhead rates. This is the fully burdened rate for each staff classification. MGT prepared indirect overhead rates and corresponding hourly rate calculations using FY 2017/2018 budgeted staffing expenditures and budgeted operating expenditures. The hourly rate schedules may be seen in Section III of this report. Contractor Overhead Rate. The City uses contract staff on many of its cost-for-services. MGT analyzed the staff time spent of activities such as interviewing/selecting the list of qualified contractors, reviewing/revising/approving work done by the contractor, and time spent interfacing between the developer and the contactor to develop an appropriate overhead rate for each department. TIME SPENT Once fully burdened hourly rates were developed for City staff, the next step in the process was to identify staff time spent directly on each of the user fee activities. Each staff person involved in the user fee services identified time spent to complete each task associa ted with all user fee services. Annual volume statistics were also gathered in order to develop total annual workload information. This information is provided in detailed user fee workbooks which will be provided to the City upon completion of the study. 8 8.1.a Packet Pg. 65 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) FEE CALCULATIONS AND REVENUE PROJECTIONS Given this information, MGT was able to calculate the cost of providing each service, both on a per-unit and total annual basis (per-unit cost multiplied by annual volume equals total annual cost). As mentioned above, costs were calculated by multiplying per -unit time estimates by the hourly labor rates; additional operating expenses directly associated with certain services were also added in. Finally, if other departments or divisions provided support into certain user fee activities, this time was accounted for and added into the analysis as a crossover su pport activity. Full costs are then compared to current fees/revenues collected, and subsidies (or over-recoveries) are identified. User fee summaries by department may be seen in Section II of this report. LEGAL, ECONOMIC & PO LICY CONSIDERATIONS Calculating the true cost of providing City services is a critical step in the process of establishing user fees and corresponding cost recovery levels. Although it is a principal factor, other factors must also be given consideration. City decision-makers must also consider the effects that establishing fees for services will have on the individuals purchasing those services, as well as the community as a whole. The following legal, economic and policy issues help illustrate these considerations.  Legal restrictions – In California user fees are limited to the "estimated reasonable cost of providing a service" by Government Code section 66014(a) and other supplementary legislation. Proposition 26 was approved by California voter in November of 2010 and clarified which charges are considered user fees and which are considered taxes. The significance of this distinction is that user fees may b e raised by Council action up to the limit of actual cost, whereas taxes may not be increased without a majority vo te of the public. None of the fee adjustments recommended by MGT are considered taxes per Proposition 26 guidelines. It should be noted that fees charged for the use of government property are exempt from Proposition 26. These include fees for parks and facility rentals as well as green fees, cart and other equipment rental fees. All of these fees may be set at a price the market will bear.  Economic barriers - It may be a desired policy to establish fees at a level that permits lower income groups to use services that they might not otherwise be able to afford.  Community benefit - If a user fee service benefits the community as a whole to some extent, it is appropriate to subsidize a portion of the fee. Many public health fees have very moderate cost recovery levels. Some programs are provided free of charge or for a minimal fee regardless of cost. Culture and recreation programs also tend to have the low recovery levels.  Private benefit - If a user fee primarily benefits the fee payer, the fee is typically set at, or close to, 100% full cost recovery. Development related fees generally fall into this category; however, exceptions are sometimes made for services such as appeal fees or fees charged exclusively to residential applicants. 9 8.1.a Packet Pg. 66 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s )  Service driver - In conjunction with the third point above, the issue of who is the service recipient versus the service driver should also be considered. For example, code enforcement activities benefit the community as a whole, but the service is driven by the individual or business owner that violates City code.  Managing demand - Elasticity of demand is a factor in pricing certain City services; increasing the price of some services results in a reduction of demand for those services, and vice versa.  Competition - Certain services, such as park usage or facility rentals, may be provided by neighboring communities or the private sector, and therefore demand for these services can be highly dependent on what else may be available at lower prices. Furthermore, if the City's fees are too low, demand enjoyed by private-sector competitors could be adversely affected.  Incentives - Fees can be set low to encourage participation in a service, such as obtaining a water heater permit.  Disincentives - Penalties can be instituted to discourage undesirable behavior. Examples include fines for construction without a building permit and fines for excessive false alarms within a one-year period. 10 8.1.a Packet Pg. 67 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) SECTION II USER FEE SUMMARIES BY DEPARTMENT 8.1.a Packet Pg. 68 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) ADMINISTRATIVE SERVICES 8.1.a Packet Pg. 69 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Administrative Services - Finance 1601 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes 1 General & Administrative 2 Photocopies – (first page or 1-page document) Reproduction of documents / cost for first page - 1.00$ 0.50$ 200%-$ -$ -$ 100%0.50$ -50%-$ -$ -$ 3 Photocopies – (each additional page ) Reproduction of documents / cost per page after first page - 0.10$ 0.10$ 100%-$ -$ -$ 100%0.10$ 0%-$ -$ -$ 4 Mailing of photocopies Actual postage - -$ -$ 0%-$ -$ -$ 100%-$ 0%-$ -$ -$ 5 Retrieval of public documents No charge - (Info Only - Established by State Law) Costs incurred for locating or collecting records / staff time - -$ -$ 0%-$ -$ -$ 100%-$ 0%-$ -$ -$ 6 Copies of Political Reform Act 1974 Documents (Ca Govt Code 81008) (Info Only - Established by State Law), any related documents / per page - 0.10$ 0.10$ 100%-$ -$ -$ 100%0.10$ 0%-$ -$ -$ 7 Political Reform Act Retrieval (Ca Govt Code 81008) (Info Only - Established by State Law) - retrieval of documents over 5 years old / per request includes multiple documents requested at the same time - 5$ 5$ 100%-$ -$ -$ 100%5.00$ 0%-$ -$ -$ 8 Bound documents, reports including Budget; CAFR; etc. Not to exceed actual cost – As determined by City Manager or designee - -$ -$ 0%-$ -$ -$ 100%-$ 0%-$ -$ -$ 9 Special Copies: Plans & Specifications for Construction, Maps, Aerial Photographs Not to exceed actual cost – As determined by City Manager or designee - -$ -$ 0%-$ -$ -$ 100%-$ 0%-$ -$ -$ 12 General Overhead 44% OH rate - Unless defined elsewhere General City Overhead to be used for developing equivalent fees and charges / applied to actual costs - -$ -$ 0%-$ -$ -$ 100%-$ 0%-$ -$ -$ 13 Equivalent Fees and Charges As determined by City Manager or designee based on actual costs and rates plus general overhead - -$ -$ 0%-$ -$ -$ 100%-$ 0%-$ -$ -$ 14 Finance 15 First Returned Check Fee (Ca. Civil Code 1719 (a)(1) (Info Only - Established by State Law)- 25$ 25$ 100%-$ -$ -$ 100%25$ 0%-$ -$ -$ 16 Subsequent Returned Check Fee (Ca. Civil Code 1719 (a)(1) (Info Only - Established by State Law) - 35$ 35$ 100%-$ -$ -$ 100%35$ 0%-$ -$ -$ 17 Annual Business Registration (License) Renewal Annual renewals or first time business license purchased in October 3,562 50$ 25$ 202%88,174$ 178,100$ (89,926)$ 100%25$ -50%88,174$ (89,926)$ -$ Current Recommendations Per Unit Annual Per Unit Annual 11 8.1.a Packet Pg. 70 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Administrative Services - Finance 1601 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 18 New Business Registration (License) Code provides for less than a full calendar year, registration fee shall be prorated on a monthly basis / varies based on months remaining 804 28$ 89$ 31%71,365$ 18,670$ 52,695$ 100%89$ 220%59,826$ 41,156$ 11,539$ Footnote #1 19 Itinerant Business Registration (License) Per day, max $50 per year - 10$ 37$ 27%-$ -$ -$ 100%37$ 273%-$ -$ -$ 20 Temporary Business Registration (License) Per day - 10$ 43$ 23%-$ -$ -$ 100%43$ 330%-$ -$ -$ 21 Master Business Registration (License) Flat Fee - per permitted event - 50$ 37$ 134%-$ -$ -$ 100%37$ -25%-$ -$ -$ 22 Business License Transfer Flat Fee - 5$ 59$ 8%-$ -$ -$ 100%59$ 1077%-$ -$ -$ 23 Duplicate Business License Flat Fee - 5$ 22$ 23%-$ -$ -$ 100%22$ 330%-$ -$ -$ 23.5 Delinquent Business License Processing Fee New flat fee 265 -$ 22$ 0%5,699$ -$ 5,699$ 100%22$ 0%5,699$ 5,699$ -$ 24 Contract Retention Escrow Fee Contractors may elect to have retention amounts paid to a third party escrow / per payment 8 24$ 61$ 40%486$ 192$ 294$ 100%61$ 153%486$ 294$ -$ 25 Administrative Fees - Impact Fee Credit Agreement Administration 26 Original agreement to establish a Park Land/Affordable Unit Credit Remove - 603$ Original/Transfer Agreements combined 27 Transfer agreement For Park Land Credits - combine with 26 Remove - 246$ Original/Transfer Agreements combined 28 Original agreement to establish a Traffic Impact Fee Credit or Park Improvement Impact Fee Credit Remove - 788$ Original/Transfer Agreements combined 29 Transfer agreement For Traffic Impact Fee/Park Improvement Impact Fee Credit Remove - 448$ Original/Transfer Agreements combined 30 Original Agreement to establish a Fire Impact Fee Credit Remove - 788$ Original/Transfer Agreements combined 31 Transfer agreement for Fire Impact Fee Credits Remove - 448$ Original/Transfer Agreements combined 32 Original Agreement to establish Affordable Unit Credit (combine with Park Land credit)Remove - 603$ Original/Transfer Agreements combined 32.1 Original/Transfer agreement to establish a Park Land/Affordable Unit Impact Fee Credit New flat fee - -$ 286$ 0%-$ -$ -$ 100%286$ 0%-$ -$ -$ Footnote #2 32.2 Original/Transfer agreement to establish a Traffic Impact or Park Improvement Impact Fee Credit New flat fee - -$ 286$ 0%-$ -$ -$ 100%286$ 0%-$ -$ -$ Footnote #2 32.3 Original/Transfer agreement to establish a Fire Impact Fee Credit New flat fee - -$ 286$ 0%-$ -$ -$ 100%286$ 0%-$ -$ -$ Footnote #2 33 Impact Fee Credit Statement Per statement - Developers who receive/request statements for credit balance 68 51$ 115$ 44%7,793$ 3,468$ 4,325$ 100%115$ 125%7,793$ 4,325$ -$ Footnote #3 12 8.1.a Packet Pg. 71 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Administrative Services - Finance 1601 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 33.1 Impact Fee Credit Application Processing Fee New - per invoice - -$ 130$ 0%-$ -$ -$ 100%130$ 0%-$ -$ -$ 33.2 Impact Fee Credit Invoice Change Fee New flat fee - -$ 162$ 0%-$ -$ -$ 100%162$ 0%-$ -$ -$ Total User Fees $173,517 $200,430 -$26,912 $161,978 -$38,452 $11,539 % of Full Cost 116%-16%93%-19%7% Footnotes 1. Fee #18 - Current fee reflects average of pro-rated business licenses purchased during FY 16-17. Business license fees are waived for non-profits. 2. Fee #32.1, #32.2, #32.3 - Combined separate Original Agreements and Transfer Agreement fees into combined Original/Transfer Agreement fees. 2. Fee #33 - Removed "annual" from fee name. Fee will be charged when credit statement is requested. 13 8.1.a Packet Pg. 72 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) FIRE 8.1.a Packet Pg. 73 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Fire 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes 1 Plan Review & Inspection 2 New Construction up to 5000 sq. ft. Per application 48 302$ 559$ 54%26,838$ 14,496$ 12,342$ 100%559$ 85%26,838$ 12,342$ -$ 3 New Construction 5000 - 45,000 sq ft Per application 48 455$ 1,204$ 38%57,786$ 21,840$ 35,946$ 100%1,204$ 165%57,786$ 35,946$ -$ 4 New Construction >45,000 sq. ft.Per application - 1,097$ 1,572$ 70%-$ -$ -$ 100%1,572$ 43%-$ -$ -$ 5 Tenant Improvement up to 5000 sq. ft. Per application 70 302$ 375$ 81%26,244$ 21,140$ 5,104$ 100%375$ 24%26,244$ 5,104$ -$ 6 Tenant Improvement 5000 - 45,000 sq ft Per application 35 363$ 467$ 78%16,346$ 12,705$ 3,641$ 100%467$ 29%16,346$ 3,641$ -$ 7 Tenant Improvement >45,000 sq. ft. Per application 8 975$ 559$ 174%4,473$ 7,800$ (3,327)$ 100%559$ -43%4,473$ (3,327)$ -$ 8 Custom Single Family Residence Per application 28 363$ 283$ 128%7,919$ 10,164$ (2,245)$ 100%283$ -22%7,919$ (2,245)$ -$ 8.1 Processing, Review, Inspection & Approval of Licensed Care Facilities New flat fee - -$ 340$ 0%-$ -$ -$ 100%340$ 0%-$ -$ -$ 8.2 Review and Approval of Improvement plans and/or maps New flat fee - -$ 230$ 0%-$ -$ -$ 100%230$ 0%-$ -$ -$ 9 Fire Alarm Systems – (New or Tenant Improvements) 10 Fire Alarm System up to 50 devices Per application 78 669$ 559$ 120%43,612$ 52,182$ (8,570)$ 100%559$ -16%43,612$ (8,570)$ -$ 11 Fire Alarm System > 50 devices Per application 8 1,281$ 1,020$ 126%8,157$ 10,248$ (2,091)$ 100%1,020$ -20%8,157$ (2,091)$ -$ 12 High-Rise System Per building - 1,587$ 1,664$ 95%-$ -$ -$ 100%1,664$ 5%-$ -$ -$ 13 Fixed Fire Protection Systems 14 Medical Gas System Per system - 331$ 559$ 59%-$ -$ -$ 100%559$ 69%-$ -$ -$ 15 Hood Duct System Per system 17 363$ 559$ 65%9,505$ 6,171$ 3,334$ 100%559$ 54%9,505$ 3,334$ -$ 16 Halon or Clean Agent Per system - 423$ 651$ 65%-$ -$ -$ 100%651$ 54%-$ -$ -$ 17 Spray Booth per booth Per system - 545$ 467$ 117%-$ -$ -$ 100%467$ -14%-$ -$ -$ 17.1 Automatic Fire Sprinkler Systems, Commercial (New or Tenant Improvements) 17.2 System up to 20 heads Base fee per system 78 302$ 467$ 65%36,428$ 23,556$ 12,872$ 100%467$ 55%36,428$ 12,872$ -$ 17.3 System > 20 heads Base fee per system 30 669$ 928$ 72%27,827$ 20,070$ 7,757$ 100%928$ 39%27,827$ 7,757$ -$ Per Unit Annual Per Unit Annual Current Recommendations 14 8.1.a Packet Pg. 74 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Fire 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 17.4 Plus amount per head in excess of 100 heads Per head 60 6$ 6$ 98%368$ 360$ 8$ 100%6$ 2%368$ 8$ -$ 17.5 Underground Water Supply - New or Tenant Improvements Per system / tap 59 455$ 928$ 49%54,726$ 26,845$ 27,881$ 100%928$ 104%54,726$ 27,881$ -$ 18 Automatic Fire Sprinkler Systems, Residential (New and Alterations) 19 NFPA 13D master plan check and inspection Per system 99 423$ 743$ 57%73,591$ 41,877$ 31,714$ 100%743$ 76%73,591$ 31,714$ -$ 20 Additional permits for already approved master plan Per application 549 363$ 559$ 65%306,962$ 199,287$ 107,675$ 100%559$ 54%306,962$ 107,675$ -$ 21 NFPA 13R system (per unit, per building)Per unit 20 302$ 743$ 41%14,867$ 6,040$ 8,827$ 100%743$ 146%14,867$ 8,827$ -$ 22 NFPA 13 System Per unit 58 516$ 1,020$ 51%59,141$ 29,928$ 29,213$ 100%1,020$ 98%59,141$ 29,213$ -$ 23 Underground Water Supply - New and Alterations Per system / tap 27 455$ 1,020$ 45%27,531$ 12,285$ 15,246$ 100%1,020$ 124%27,531$ 15,246$ -$ 24 Fire Prevention Services Regulated Activities 24.1 Annual Permits - Group 1 New flat fee 3 -$ 97$ 0%290$ -$ 290$ 100%97$ 0%290$ 290$ -$ Footnote #1 24.2 Annual Permits - Group 2 New flat fee 234 -$ 147$ 0%34,350$ -$ 34,350$ 100%147$ 0%34,350$ 34,350$ -$ Footnote #2 24.3 Annual Permits - Group 3 New flat fee - -$ 197$ 0%-$ -$ -$ 100%197$ 0%-$ -$ -$ Footnote #3 24.4 Annual Permits - Group 4 New flat fee 271 -$ 247$ 0%67,022$ -$ 67,022$ 100%247$ 0%67,022$ 67,022$ -$ Footnote #4 24.5 Annual Permits - Group 5 New flat fee - -$ 348$ 0%-$ -$ -$ 100%348$ 0%-$ -$ -$ Footnote #5 24.6 Annual Permits - Group 6 New flat fee - -$ 448$ 0%-$ -$ -$ 100%448$ 0%-$ -$ -$ Footnote #6 24.7 Annual Permits - Group 7 New flat fee - -$ 649$ 0%-$ -$ -$ 100%649$ 0%-$ -$ -$ Footnote #7 25 Aerosol Remove 2 276$ -$ 0%-$ 552$ (552)$ 100%-$ -100%-$ (552)$ -$ 26 Aviation Facilities Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 27 Amusement Buildings Remove - 217$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 28 Open Flames and Candles Remove 1 83$ -$ 0%-$ 83$ (83)$ 100%-$ -100%-$ (83)$ -$ 29 Carnivals and Fairs Remove - 711$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 30 Cellulose Nitrate Film Remove - 196$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 15 8.1.a Packet Pg. 75 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Fire 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 31 Combustible Fiber Storage Remove - 276$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 32 Compressed Gases Remove 65 236$ -$ 0%-$ 15,340$ (15,340)$ 100%-$ -100%-$ (15,340)$ -$ 33 Cryogenics Remove 4 236$ -$ 0%-$ 944$ (944)$ 100%-$ -100%-$ (944)$ -$ 34 Dry Cleaning Plants Remove 5 276$ -$ 0%-$ 1,380$ (1,380)$ 100%-$ -100%-$ (1,380)$ -$ 35 Combustible Dust Producing Operations Remove 1 276$ -$ 0%-$ 276$ (276)$ 100%-$ -100%-$ (276)$ -$ 36 Exhibits and Trade Shows Remove - 217$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 37 Explosives Remove 3 278$ -$ 0%-$ 834$ (834)$ 100%-$ -100%-$ (834)$ -$ 38 Fire Hydrants and Valves Remove - 116$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 39 Flammable or Combustible Liquids Remove 80 276$ -$ 0%-$ 22,080$ (22,080)$ 100%-$ -100%-$ (22,080)$ -$ 40 Floor Finishing Remove - 123$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 41 Fruit and Crop Ripening Remove - 96$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 42 Fumigation & Thermal Insecticidal Fogging Remove - 82$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 43 Repair Garages and Motor Fuel-Dispensing Facilities Remove 56 96$ -$ 0%-$ 5,376$ (5,376)$ 100%-$ -100%-$ (5,376)$ -$ 44 Hazardous Materials Remove 9 123$ -$ 0%-$ 1,107$ (1,107)$ 100%-$ -100%-$ (1,107)$ -$ 45 HPM Facilities (Hazardous Production Materials) Remove - 96$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 46 High Piled Storage Remove 40 157$ -$ 0%-$ 6,280$ (6,280)$ 100%-$ -100%-$ (6,280)$ -$ 47 Hot Work Operations Remove - 156$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 48 LP-GAS Remove 83 138$ -$ 0%-$ 11,454$ (11,454)$ 100%-$ -100%-$ (11,454)$ -$ 49 Liquid or Gas Fueled Equipment in assembly buildings Remove - 138$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 50 Lumberyards and Woodworking Plants Remove - 96$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 51 Wood products Remove - 96$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 52 Magnesium Remove - 196$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 16 8.1.a Packet Pg. 76 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Fire 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 53 Miscellaneous Combustible Storage Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 54 Open Burning Remove - 63$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 55 Open Flames and Torches Remove - 83$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 56 Organic Coatings Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 57 Industrial Ovens Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 58 Places of Assembly Remove 130 157$ -$ 0%-$ 20,410$ (20,410)$ 100%-$ -100%-$ (20,410)$ -$ 59 Pyrotechnical Special Effects Material (non display)Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 60 Pyroxylin Plastics Remove - 217$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 61 Refrigeration Equipment Remove - 278$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 62 Spraying and Dipping Operations Remove 9 217$ -$ 0%-$ 1,953$ (1,953)$ 100%-$ -100%-$ (1,953)$ -$ 63 Rooftop Heliports Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 64 Temporary Membrane Structures and Tents >400 sq. ft. Remove - 209$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 65 Waste Handling Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 66 Cutting and Welding Remove 20 157$ -$ 0%-$ 3,140$ (3,140)$ 100%-$ -100%-$ (3,140)$ -$ 67 Storage of Scrap Tires and Tire Byproducts Remove - 157$ -$ 0%-$ -$ -$ 100%-$ -100%-$ -$ -$ 68 Equivalent Fees and Charges As determined by CM based on actual costs and rates plus general - -$ 184$ 0%-$ -$ -$ 100%184$ 0%-$ -$ -$ 69 Annual Notice of Inspection (Self Inspection) 70 Annual notice of inspection (Waived if business is subject to Annual Regulated Activity Permit) Collected as supplement to the Annual Business Registration imposed under Dublin Municipal 295 20$ 35$ 57%10,290$ 5,900$ 4,390$ 100%35$ 74%10,290$ 4,390$ -$ 71 Fire Works Displays 72 Display Aerial Base Fee Per event - 160$ 300$ 53%-$ -$ -$ 100%300$ 87%-$ -$ -$ 17 8.1.a Packet Pg. 77 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Fire 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 73 Additional amount per shell group 60 shells If applicable added to base fee - 454$ 129$ 351%-$ -$ -$ 100%129$ -72%-$ -$ -$ 74 Additional amount per shell group 61-120 shells If applicable added to base fee - 405$ 230$ 176%-$ -$ -$ 100%230$ -43%-$ -$ -$ 75 Additional amount per shell group 121-181 shells If applicable added to base fee - 405$ 230$ 176%-$ -$ -$ 100%230$ -43%-$ -$ -$ 76 Additional amount per shell group 181-240 shells If applicable added to base fee - 527$ 230$ 229%-$ -$ -$ 100%230$ -56%-$ -$ -$ 77 Additional amount per shell group > 241 shells If applicable added to base fee - 488$ 330$ 148%-$ -$ -$ 100%330$ -32%-$ -$ -$ 78 Fire Works Sales -$ 79 Fireworks Stand Application Processing and administration of fireworks stands 14 150$ 133$ 112%1,869$ 2,100$ (231)$ 100%133$ -11%1,869$ (231)$ -$ 80 Fireworks Stand Inspection Cost to inspect sales locations 14 151$ 184$ 82%2,578$ 2,114$ 464$ 100%184$ 22%2,578$ 464$ -$ 81 Hourly Rates 82 Deputy Fire Marshal Hourly - 168$ 184$ 91%-$ -$ -$ 100%184$ 10%-$ -$ -$ 83 Fire Code Compliance Officer Hourly - 92$ 101$ 92%-$ -$ -$ 100%101$ 9%-$ -$ -$ Total User Fees $918,718 $618,317 $300,401 $918,718 $300,401 $0 % of Full Cost 67%33%100%49%0% Footnotes 1. Fee #24.1 - Group 1: Aerosol, Open Flames & Candles, Fire Hydrants and Valves, Open Burning, Open Flames and Torches 3. Fee #24.3 - Group 3: Temporary Membrane Structures and Tents >400 sq. ft. 5. Fee #24.5 - Group 5: Tire Rebuilding Plants 6. Fee #24.6 - Group 6: Waste Handling 7. Fee #24.7 - Group 7: Covered and Open Mall Buildings 2. Fee #24.2 - Group 2: Carbon Dioxide Systems, Cellulose Nitrate Film, Combustible Fiber Storage, Compressed Gases, Cryogenics, Dry Cleaning Plants, Combustible Dust Producing Operations, Floor Finishing, Fruit & Crop Ripening, Fumigation, Repair Garages, HPM Facilities, Hot Work Operations, LP Gas, Liquid or Gas Fueled Equipment in assembly buildings, Lumberyards, Motor Fuel Dispensing Facilities, Rooftop Heliports, Wood Products, Magnesium, Misc Combustible Storage, Organic Coatings, Industrial Ovens, Cutting and Welding, Storage of Scrap Tires 4. Fee #24.4 - Group 4: Aviation Facilities, Amusement Buildings, Carnivals & Fairs, Exhibits & Trade Shows, Explosives, Flammable or Combustible Liquids, Hazardous Materials, High Piled Storage, Places of Assembly, Pyrotechnical Special Effects Material, Pyroxylin Plastics, Refrigeration Equipment, Spraying & Dipping Operations, Production Facilities, Live Audiences 18 8.1.a Packet Pg. 78 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) POLICE 8.1.a Packet Pg. 79 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Police 2017-2018 Ord Service Name Fee Description Annual Volume Volume Billed Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes 1 General (Fingerprints / Records / Vehicles/ Development) 2 Livescan (Fingerprints) Fingerprinting / per application 372 56 47$ 29$ 161%10,868$ 2,632$ 8,236$ 100%29$ -38%1,636$ (996)$ 9,232$ Footnote #1 3 Fingerprint Card Card / non- electronic prints 83 83 47$ 44$ 106%3,691$ 3,901$ (210)$ 100%44$ -5%3,691$ (210)$ -$ 4 Police Report / Inspection Verification Authorized release of a copy of a Police Report / per report 792 792 5$ 24$ 21%19,076$ 3,960$ 15,116$ 100%24$ 382%19,076$ 15,116$ -$ 5 Records Subpoena (Subpoena Duces Tecum) Set by State - max hourly rate $24 hour 17 17 15$ 214$ 7%3,646$ 255$ 3,391$ 11%24$ 60%408$ 153$ 3,238$ Footnote #2 6 Records subpoena: photos saved to CD State sets fee at actual cost for special processing duplication 6 6 67$ 67$ 100%402$ 402$ -$ 100%67$ 0%402$ -$ -$ Footnote #3 7 Visa Letter Preparation of a Visa letter requested for foreign travel / per letter 27 27 55$ 65$ 85%1,746$ 1,485$ 261$ 100%65$ 18%1,746$ 261$ -$ 8 Child Safety Seat Inspection (Non-Resident).Remove - Recommend to remove 9 Fix-It Ticket Sign-Off Sign-off on ticket not issued by Dublin Police Services / per citation 71 71 10$ 41$ 24%2,913$ 710$ 2,203$ 100%41$ 310%2,913$ 2,203$ -$ 10 Repossessed Vehicle Release Set by State at $15 45 45 21$ 41$ 51%1,846$ 945$ 901$ 37%15$ -29%675$ (270)$ 1,171$ Footnote #3 11 Towed / Stored Vehicle Release Provide release documentation for towed and/or stored vehicle / per vehicle 200 200 149$ 107$ 139%21,403$ 29,800$ (8,397)$ 100%107$ -28%21,403$ (8,397)$ -$ 12 Permits 13 Alcohol Beverage Control (ABC) – One Day Permit Issuance of documents required for an application to ABC / per application 22 4 162$ 79$ 206%1,731$ 648$ 1,083$ 100%79$ -51%315$ (333)$ 1,416$ Footnote #4 Current Recommendations Per Unit Annual Per Unit Annual 19 8.1.a Packet Pg. 80 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Police 2017-2018 Ord Service Name Fee Description Annual Volume Volume Billed Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 14 Bingo Permit (Dublin Municipal Code Chapter 5.44) Annual license issuance per the Municipal Code / per application 2 2 171$ 114$ 150%228$ 342$ (114)$ 100%114$ -33%228$ (114)$ -$ 15 Dance Permit (Dublin Municipal Code Chapter 5.52) Processing of a dance permit per the municipal code / per permit - - 161$ 114$ 141%-$ -$ -$ 100%114$ -29%-$ -$ -$ 16 Fortune Teller Permit (Dublin Municipal Code Chapter 4.08) Processing of a fortune teller permit per the municipal code / per permit 1 1 311$ 114$ 273%114$ 311$ (197)$ 100%114$ -63%114$ (197)$ -$ 17 Gun Dealer Permit Processing of a Gun Dealer permit / per permit - - 285$ 228$ 125%-$ -$ -$ 100%228$ -20%-$ -$ -$ 18 Massage Establishment – Initial (Dublin Municipal Code Chapter 4.20) Processing of a massage establishment permit per the municipal code / per location 3 3 367$ 387$ 95%1,162$ 1,101$ 61$ 100%387$ 6%1,162$ 61$ -$ 19 Massage Establishment – Yearly (Dublin Municipal Code Chapter 4.20) Annual permit after initial massage establishment permit / per permit 8 8 183$ 247$ 74%1,973$ 1,464$ 509$ 100%247$ 35%1,973$ 509$ -$ 20 Massage Technician – Yearly (Dublin Municipal Code Chapter 4.20)Remove Recommend to remove - see footnote Footnote #5 21 Parade Permit (Dublin Municipal Code Chapter 5.12) Processing of a parade permit per the municipal code / per event 3 3 162$ 212$ 76%636$ 486$ 150$ 100%212$ 31%636$ 150$ -$ 22 Peddler Permit (Dublin Municipal Code Chapter 4.16) Processing of a peddler permit per the municipal code / per application 25 25 255$ 228$ 112%5,700$ 6,375$ (675)$ 100%228$ -11%5,700$ (675)$ -$ 23 Secondhand Dealer Permit (Dublin Municipal Code Chapter 4.12) Processing of a secondhand dealer permit per the municipal code / per permit 2 2 288$ 228$ 126%456$ 576$ (120)$ 100%228$ -21%456$ (120)$ -$ 20 8.1.a Packet Pg. 81 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Police 2017-2018 Ord Service Name Fee Description Annual Volume Volume Billed Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 24 Taxi Company (Owner) Permit - Initial (Dublin Municipal Code Chapter 6.76) Processing of a taxi company (owner) permit per the municipal code / per initial permit 1 1 288$ 228$ 126%228$ 288$ (60)$ 100%228$ -21%228$ (60)$ -$ 25 Taxi Company (Owner) Permit – Renewal (Dublin Municipal Code Chapter 6.76) Annual permit after initial Taxi Company (owner) permit / per permit 14 14 162$ 228$ 71%3,192$ 2,268$ 924$ 100%228$ 41%3,192$ 924$ -$ 26 Taxi Driver (Operator) Annual Permit – (Dublin Municipal Code Chapter 6.76) Annual permit Taxi Driver (operator) permit / per permit 16 16 209$ 228$ 92%3,648$ 3,344$ 304$ 100%228$ 9%3,648$ 304$ -$ 27 Hourly Rates 28 Sheriffs Technician Hourly - - 78$ 92$ 85%-$ -$ -$ 100%92$ 18%-$ -$ -$ 29 Sheriff’s Deputy Hourly - - 156$ 184$ 85%-$ -$ -$ 100%184$ 18%-$ -$ -$ 30 Sheriffs Sergeant Hourly - - 180$ 212$ 85%-$ -$ -$ 100%212$ 18%-$ -$ -$ Total User Fees $84,658 $61,293 $23,365 $69,600 $8,307 $15,058 % of Full Cost 72%28%82%14%18% Footnotes 1. Fee #2 - Livescan fees are not collected from City employees, City volunteers or independent contractors working on behalf of the City. 3. Fee #10 - CA Govt Code 41612 sets fee at $15 for repossessed vehicle release 4. Fee #13 - Fees for one-day ABC permits are waived for non-profits as well as for businesses who have annual ABC licenses . 5. Fee #20 - Due to new state licensing requirements and the establishment of the CAMTC, the department asks for proof of license and location of work in lieu of issuing Massage Technician permits. The department recommends removing this fee. 2. Fees #5 and #6 - Fees set in accordance w/ evid code 1563(1)(b). Maximum hourly rate is set at $24/hr and $0.10 per page for standard reproduction of documents of a size 81/2 by 14 inches or less; twenty cents ($0.20) per page for copying of documents from microfilm; actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing. 21 8.1.a Packet Pg. 82 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) BUILDING 8.1.a Packet Pg. 83 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development - Building & Safety - 8102 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes 1 Building Permits Based on Valuation Formula /$ Valuation 2 $0-$500 Per calculated valuation 5 50$ 86$ 58%430$ 250$ 180$ 100%86$ 41.86%430$ 180$ -$ Footnote #1 3 $501-$1,000 Per calculated valuation 13 100$ 101$ 99%1,313$ 1,300$ 13$ 100%101$ 0.99%1,313$ 13$ -$ 4 $1,001-$2,000 Per calculated valuation 48 155$ 155$ 100%7,440$ 7,440$ -$ 100%155$ 0.00%7,440$ -$ -$ 5 $2,001-$3,000 Per calculated valuation 63 208$ 212$ 98%13,356$ 13,104$ 252$ 100%212$ 1.89%13,356$ 252$ -$ 6 $3,001-$4,000 Per calculated valuation 50 240$ 241$ 100%12,050$ 12,000$ 50$ 100%241$ 0.41%12,050$ 50$ -$ 7 $4,001-$5,000 Per calculated valuation 26 298$ 293$ 102%7,618$ 7,748$ (130)$ 100%293$ -1.71%7,618$ (130)$ -$ 8 $5,001-$10,000 (First $5,000)Per calculated valuation 125 298$ 293$ 102%36,671$ 37,250$ (579)$ 100%293$ -1.58%36,671$ (579)$ -$ 9 $5,001-$10,000 (each additional $1,000) for ea. $1,000 or fraction thereof - 46$ 51$ 90%-$ -$ -$ 100%51$ 9.80%-$ -$ -$ 10 $10,001-$50,000 (first $10,000)Per calculated valuation 140 532$ 547$ 97%76,580$ 74,480$ 2,100$ 100%547$ 2.74%76,580$ 2,100$ -$ 11 $10,001-$50,000(each additional $1,000) for ea. $1,000 or fraction thereof - 27$ 28$ 96%-$ -$ -$ 100%28$ 3.57%-$ -$ -$ 12 $50,001-$100,001 (First $50,000)Per calculated valuation 200 1,636$ 1,644$ 100%328,800$ 327,200$ 1,600$ 100%1,644$ 0.49%328,800$ 1,600$ -$ 13 $50,001-$100,001 (each additional $1,000) for ea. $1,000 or fraction thereof - 23$ 27$ 85%-$ -$ -$ 100%27$ 14.81%-$ -$ -$ 14 $100,001-$500,000 (First $100,000)Per calculated valuation 50 2,850$ 2,971$ 96%148,550$ 142,500$ 6,050$ 100%2,971$ 4.07%148,550$ 6,050$ -$ 15 $100,001-$500,000 (each additional $1,000) for ea. $1,000 or fraction thereof - 19$ 22$ 86%-$ -$ -$ 100%22$ 13.64%-$ -$ -$ 16 $500,001 and up (First $500,000)Per calculated valuation 50 11,670$ 11,690$ 100%584,500$ 583,524$ 976$ 100%11,690$ 0.17%584,500$ 976$ -$ Footnote #2 17 $500,001 and up (each additional $1000) for ea. $1,000 or fraction thereof - 11$ 12$ 92%-$ -$ -$ 100%12$ 8.33%-$ -$ -$ 19 Demolition permits and removal of underground tanks 50% of the fee calculation based on - -$ -$ 0%-$ -$ -$ -- Based on valuation -- 20 Master Plan Check/Green Bldg 21 Building Permits Based on Valuation Formula /$ Valuation Single Family detached tract housing (when using a Master Plan Check) 22 $100,001-$500,001 (First $100,000)Per calculated valuation 314 1,934$ 2,325$ 83%730,050$ 607,364$ 122,686$ 100%2,325$ 16.81%730,050$ 122,686$ -$ Footnote #2 23 $100,001-$500,001 (each additional $1000) for ea. $1,000 or fraction thereof - 8$ 11$ 73%-$ -$ -$ 100%11$ 27.27%-$ -$ -$ 24 $500,001 and up (First $500,000)Per calculated valuation 133 6,324$ 6,576$ 96%874,608$ 841,156$ 33,452$ 100%6,576$ 3.82%874,608$ 33,452$ -$ Footnote #2 25 $500,001 and up (each additional $1000) for ea. $1,000 or fraction thereof - 3$ 4$ 75%-$ -$ -$ 100%4$ 25.00%-$ -$ -$ Current Recommendations Per Unit Annual Per Unit Annual 22 8.1.a Packet Pg. 84 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development - Building & Safety - 8102 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 27 Cal Green Building Permit Surcharge 28 Surcharge applicable to permits subject to Cal Green Standards Remove 1 349,962$ -$ 0%-$ 349,962$ (349,962)$ -$ (349,962)$ -$ Footnote #2 29 Building Permit State Surcharges 30 California Building Standards Commission Green Building Valuation Surcharge - State fee based on permit valuation for ea. $25,000 or fraction thereof - 1.00$ 1.00$ 100%-$ -$ -$ 100%1$ 0.00%-$ -$ -$ Footnote #3 31 Residential - California Strong Motion Instrumentation Program (SMIP) Surcharge - State fee based on permit valuation per $1000 - 0.13$ 0.13$ 100%-$ -$ -$ 100%0.13$ 0.00%-$ -$ -$ Footnote #3 32 Non-Residential - California Strong Motion Instrumentation Program (SMIP) Surcharge - State fee based on permit valuation per $1000 - 0.28$ 0.28$ 100%-$ -$ -$ 100%0.28$ 0.00%-$ -$ -$ Footnote #3 33 Residential Building Permits - Flat Fees 34 Bathroom Remodel or Repair per bathroom 72 385$ 374$ 103%26,928$ 27,720$ (792)$ 100%374$ -2.94%26,928$ (792)$ -$ 35 Electrical Appliances Per Appliance - Installation of electrical appliances per “Service Explanation” #1 - 80$ 104$ 77%-$ -$ -$ 100%104$ 23.29%-$ -$ -$ 36 Electrical Circuits (first) First or single circuit per “Service Explanation” #2 66 75$ 104$ 72%6,883$ 4,950$ 1,933$ 100%104$ 28.09%6,883$ 1,933$ -$ 37 Electrical Circuits (each additional) Fee for each additional circuit per “Service Explanation” #2 21 30$ 18$ 171%369$ 630$ (261)$ 100%18$ -70.56%369$ (261)$ -$ 38 Electrical Panels (first) First or single panel per “Service Explanation” #3 404 149$ 154$ 97%62,269$ 60,196$ 2,073$ 100%154$ 3.33%62,269$ 2,073$ -$ 39 Electrical Panels (each additional) Fee for each additional panel per “Service Explanation” #3 38 41$ 48$ 85%1,838$ 1,558$ 280$ 100%48$ 15.24%1,838$ 280$ -$ 40 Fireplace Insert Per single installation / per “Service Explanation” #4 and #5 4 191$ 195$ 98%781$ 764$ 17$ 100%195$ 2.14%781$ 17$ -$ 41 Garbage Disposal Per single installation / per “Service Explanation” #1 - 60$ 85$ 70%-$ -$ -$ 100%85$ 29.61%-$ -$ -$ 42 Gas Piping System Per single installation / per “Service Explanation” #6 39 149$ 191$ 78%7,440$ 5,811$ 1,629$ 100%191$ 21.90%7,440$ 1,629$ -$ 43 Hot Tub / Spa Portable Per single installation “Service Explanation” #7 1 149$ 191$ 78%191$ 149$ 42$ 100%191$ 21.90%191$ 42$ -$ 23 8.1.a Packet Pg. 85 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development - Building & Safety - 8102 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 44 HVAC System Per system / “Service Explanation” #8 259 100$ 203$ 49%52,448$ 25,900$ 26,548$ 100%203$ 50.62%52,448$ 26,548$ -$ 45 Kitchen Remodel or Repair (w/o structural modifications) Per permit, limited to one kitchen 46 611$ 631$ 97%29,003$ 28,106$ 897$ 100%631$ 3.09%29,003$ 897$ -$ 46 Lawn Sprinkler System Per system for any lawn sprinkler or irrigation system 11 63$ 97$ 65%1,067$ 693$ 374$ 100%97$ 35.03%1,067$ 374$ -$ 47 Motors Per “Service Explanation” #9 - 149$ 203$ 74%-$ -$ -$ 100%203$ 26.42%-$ -$ -$ 48 Plumbing Fixture Per “Service Explanation” #1 and #2 20 60$ 93$ 65%1,851$ 1,200$ 651$ 100%93$ 35.18%1,851$ 651$ -$ 49 Roofing Replacement (Residential) For re-roofing a single family dwelling 97 189$ 216$ 88%20,922$ 18,333$ 2,589$ 100%216$ 12.38%20,922$ 2,589$ -$ 50 Shower / tub replacement only Per unit 11 147$ 154$ 95%1,695$ 1,617$ 78$ 100%154$ 4.63%1,695$ 78$ -$ 51 Solar Panel - Residential Rooftop Photovoltaic (up to 15 Kw)Per permit 329 250$ 247$ 101%81,164$ 82,250$ (1,086)$ 100%247$ -1.34%81,164$ (1,086)$ -$ Footnote #4 52 Solar Panel - Residential Rooftop Photovoltaic (for each Kw above 15 or fraction thereof) New: Each Kw above 15 or fraction thereof - -$ 15$ 0%-$ -$ -$ 100%15$ 100.00%-$ -$ -$ Footnote #4 53 Solar Panel - Residential Rooftop Photovoltaic (Tracts) if pulled with dwelling New: Fixed Fee - -$ 123$ 0%-$ -$ -$ 100%123$ 100.00%-$ -$ -$ Footnote #5 54 Solar Pool Heating System Per system (when not included with original pool permit)1 100$ 298$ 34%298$ 100$ 198$ 100%298$ 66.46%298$ 198$ -$ 55 Solar Water Heaters Per application - 100$ 254$ 39%-$ -$ -$ 100%254$ 60.62%-$ -$ -$ 56 Ventilation Fan Per “Service Explanation” #10 2 63$ 81$ 78%162$ 126$ 36$ 100%81$ 22.07%162$ 36$ -$ 57 Water Heater Per “Service Explanation” #8 174 60$ 93$ 65%16,107$ 10,440$ 5,667$ 100%93$ 35.18%16,107$ 5,667$ -$ 58 Water Piping System Per single installation / per “Service Explanation” #6 26 148$ 191$ 78%4,960$ 3,848$ 1,112$ 100%191$ 22.42%4,960$ 1,112$ -$ 59 Window Replacements (first 5 windows) Per application containing 1-5 windows 83 189$ 185$ 102%15,348$ 15,687$ (339)$ 100%185$ -2.21%15,348$ (339)$ -$ 60 Window Replacements (each additional window) Additional per window charge added to base 1-5 window charge on same application 263 12$ 10$ 117%2,698$ 3,156$ (458)$ 100%10$ -16.96%2,698$ (458)$ -$ 24 8.1.a Packet Pg. 86 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development - Building & Safety - 8102 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 61 Non-Residential Building Permits - Flat Fees 62 Solar Systems (base) - Photovoltaic systems Remove/replace: Includes one inverter and up to 100 panels -> state law structure below 3 972$ -$ 0%-$ 2,916$ (2,916)$ Replace with State Fee structure below (2,916)$ -$ Footnote #6 63 Solar Systems - each additional inverter Remove/replace: Per each additional inverter - > state law structure 12 110$ -$ 0%-$ 1,320$ (1,320)$ Replace with State Fee structure below (1,320)$ -$ Footnote #6 64 Each additional 100 panels Remove/replace: For each additional 100 panels or fraction thereof -> state law structure 10 125$ -$ 0%-$ 1,250$ (1,250)$ Replace with State Fee structure below (1,250)$ -$ Footnote #6 65 Solar Panel - Non-Residential Rooftop Photovoltaic (up to 50 Kw)New: Per Permit 3 -$ 1,005$ 0%3,016$ -$ 3,016$ 99%1,000$ 100.00%3,000$ 3,000$ 16$ Footnote #6 66 Solar Panel - Non-Residential Rooftop Photovoltaic (51 Kw-250 Kw) New: Per kilowatt between 51-250 10 -$ 7$ 0%73$ -$ 73$ 96%7$ 100.00%70$ 70$ 3$ Footnote #6 67 Solar Panel - Non-Residential Rooftop Photovoltaic (above 251 Kw) New: Per kilowatt above 251 12 -$ 5$ 0%62$ -$ 62$ 97%5$ 100.00%60$ 60$ 2$ Footnote #6 68 Replacement in-kind heating and or air conditioning units Per unit 21 722$ 622$ 116%13,052$ 15,162$ (2,110)$ 100%622$ -16.17%13,052$ (2,110)$ -$ 69 Water heaters - standard Per water heater 4 149$ 154$ 97%617$ 596$ 21$ 100%154$ 3.33%617$ 21$ -$ 70 Reroof Base (Initial square) Per initial square (10ft X 10ft) area 16 105$ 120$ 87%1,927$ 1,680$ 247$ 100%120$ 12.80%1,927$ 247$ -$ 71 Reroof – additional beyond base Each additional square (10ft x 10ft) area or fraction thereof 1,479 16$ 12$ 132%17,993$ 23,664$ (5,671)$ 100%12$ -31.52%17,993$ (5,671)$ -$ 72 Construction Debris & Demolition 73 Residential Remove/replace with fee #75 879 125$ -$ 0%-$ 109,875$ (109,875)$ Replace with new fee below -$ (109,875)$ -$ 74 Residential per C&D phase / bond required New: Per Phase 50 -$ 382$ 0%19,077$ -$ 19,077$ 100%382$ 100.00%19,077$ 19,077$ -$ 75 Residential non bonded project New: Per application 8 -$ 211$ 0%1,685$ -$ 1,685$ 100%211$ 100.00%1,685$ 1,685$ -$ 76 Residential Second Unit (Attached to single family home) Remove/replace with fee #75 1 -$ -$ 0%-$ -$ -$ Replace with new fee above -$ -$ -$ 77 Commercial - bonded Per application 18 835$ 382$ 219%6,868$ 15,030$ (8,162)$ 100%382$ -118.85%6,868$ (8,162)$ -$ 78 Commercial - non-bonded Per application 60 334$ 211$ 159%12,641$ 20,040$ (7,399)$ 100%211$ -58.53%12,641$ (7,399)$ -$ 25 8.1.a Packet Pg. 87 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development - Building & Safety - 8102 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 79 Hourly Rates & Overhead 80 Composite City Building & Safety Staff Hourly Rate (Includes Overhead)Hourly - 180$ 213$ 85%-$ -$ -$ 100%213$ 15.46%-$ -$ -$ 81 Overhead Rate – Applied to actual costs incurred for consultant services and expenses billed under T&M 44% OH rate - -$ -$ 0%-$ -$ -$ -- Replace with new 30% contractor overhead rate -- 82 Contractor Management Contractor Oversite 30% OH rate 1 -$ 597,187$ 0%597,187$ -$ 597,187$ 100%597,187$ 100.00%597,187$ 597,187$ -$ 83 Other Fees 84 Additional plan checking, alternate means and methods applications, or plan revisions Time & Matls - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 85 Certified Accessibility Specialist (CASp)- Meeting Initial meeting and review; all other work is T&M - 663$ 1,275$ 52%-$ -$ -$ 100%1,275$ 48.01%-$ -$ -$ 86 Code compliance survey - initial 100 sf Initial 100 sq. ft.- 523$ 631$ 83%-$ -$ -$ 100%631$ 17.05%-$ -$ -$ 87 Code compliance survey - ea add'l 100 sf Each additional 100 sq. ft. or fraction thereof - 41$ 23$ 175%-$ -$ -$ 100%23$ -74.82%-$ -$ -$ 88 In-plant inspections Time & Matls - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 89 Moved building inspection fee: Change Per building-> T&M - 2,534$ -$ 0%-$ -$ -$ -- Change to Time & Materials -- Footnote #7 90 Plan storage fee Applies to plans required to be prepared by a professional engineer or architect - 10$ 10$ 100%-$ -$ -$ 100%10$ 0.00%-$ -$ -$ Footnote #8 91 Re-inspection fee. Per each re-inspection; on Multi-Family, fee is calculated per unit - 165$ 177$ 93%-$ -$ -$ 100%177$ 6.58%-$ -$ -$ 92 Review geologic reports required by the Alquist- Priolo Special Studies Zones Act Time & Matls per application request - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 93 Service requested outside of regular working hours / business days (4 hour min) Hourly w/four hour minimum - 272$ 241$ 113%-$ -$ -$ 100%241$ -13.09%-$ -$ -$ 26 8.1.a Packet Pg. 88 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development - Building & Safety - 8102 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 94 Special Investigations (Code compliance survey, lockout inspection or other special investigation.) Time & Matls - Per investigation; cost of investigation shall be in addition to the fees for any new installation made as part of the correction - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 95 Equivalent Fees and Charges Actual cost - -$ -$ 0%-$ -$ -$ -- Actual Cost -- 96 Address Requests (single address)New Fixed Fee - -$ 113$ 0%-$ -$ -$ 100%113$ 100.00%-$ -$ -$ 97 Address Requests (subdivision/multiple)New Fee - T&M - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 98 Issue permit refund New Fixed Fee - -$ 67$ 0%-$ -$ -$ 100%67$ 100.00%-$ -$ -$ Footnote #9 99 Temporary Certificate of Occupancy New Fixed Fee - -$ 173$ 0%-$ -$ -$ 100%173$ 100.00%-$ -$ -$ 100 Admin Tech. Direct to Housing Non Fee 1 -$ 69,925$ 0%69,925$ -$ 69,925$ 100%69,925$ 100.00%69,925$ 69,925$ -$ NON FEE - not included in revenue totals. 101 Comm. Dev. Director Housing Oversite Non Fee 1 -$ 34,353$ 0%34,353$ -$ 34,353$ 100%34,353$ 100.00%34,353$ 34,353$ -$ NON FEE - not included in revenue totals. Total User Fees $3,233,397 $3,490,044 -$256,647 $3,233,377 -$256,668 $20 % of Full Cost 108%-8%100%-7%0% FOOTNOTES 1 2 The Building permit fees are shown with an added 8% for Cal Green. The new valuation based fees include the time spent to comply with Cal Green and therefore the 8% fee is being recommended for removal from the fee schedule. 3 Fee # 30-32 are set by the state. Informational Only 4 Fee #51 & 52 recommend to follow AB1414 which sets the max fee of $500 for 15Kw plus $15 per kw above 15 kw. 5 Fee # 53 Only works if the permit is pulled with the dwelling permit. If pulled afterwards by 2nd contractor, use full solar permit. 6 Fee # 65-67 recommend to follow AB1414 states law structure which is less than 50kW fee cannot exceed $1,000 plus $7 per kilowatt for each kilowatt between 51kW-250kW plus $5 per kilowatt above 250 kW. 7 Fee #89 - The City does not do these very often. Recommend to change the fee to time and materials rather than a fixed fee. 8 9 Fee # 98 - If cost is greater then eligible refund, applicant is not billed the difference. 10 #82 represents the new contractor overhead rate of 30%. This rate is to replace the current 44% overhead rate. Fee #90 - Plan Storage Fee: Ordinance 7.28.510 Plan and specification storage fee states a plan and specification storage fee shall be paid at the time of issuance of a permit for building are required to be maintained by section 19850, Health and Safety Code of the State of California ord. 25-10 Section 3 (Ex. B) (part)) Municipal Code Section 7.25.440: Each application for a permit shall be accompanied by a fee equal to forty percent (40%) of the total permit fee rounded off to the nearest dollar. The permit processing fee shall be credited toward the total permit fee required. After permit processing has commenced, no portion of the permit processing fee shall be refundable. (Ord. 12-16 § 3 (Exh. B) (part): Ord. 25-10 § 3 (Exh. B) (part)) 27 8.1.a Packet Pg. 89 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) Valuation Current Base Fee Plus Current Rate Per Unit Valuation Base Fee Plus Rate Per Unit $0-$500 $50.00 $0-$500 $86.00 $501-$1,000 $100.00 $501-$1,000 $101.00 $1,001-$2,000 $155.00 $1,001-$2,000 $155.00 $2,001-$3,000 $208.00 $2,001-$3,000 $212.00 $3,001-$4,000 $240.00 $3,001-$4,000 $242.00 $4,001-$5,000 $298.00 $4,001-$5,000 $294.00 $5,001-$10,000 (first $5000)$298.00 $46.00 for ea. $1,000 or fraction thereof $5,001-$10,000 (first $5000)$294.00 $51.00 for ea. $1,000 or fraction thereof $10,001-$50,000 (first $10,000)$532.00 $27.00 for ea. $1,000 or fraction thereof $10,001-$50,000 (first $10,000)$548.00 $28.00 for ea. $1,000 or fraction thereof $50,001-$100,000 (first $50,000)$1,636.00 $23.00 for ea. $1,000 or fraction thereof $50,001-$100,000 (first $50,000)$1,648.00 $27.00 for ea. $1,000 or fraction thereof $100,001-$500,000 (first $100,000)$2,850.00 $19.00 for ea. $1,000 or fraction thereof $100,001-$500,000 (first $100,000)$2,976.00 $22.00 for ea. $1,000 or fraction thereof $500,001 and up (first $500,000)$11,670.00* $11.00 for ea. $1,000 or fraction thereof $500,001 and up (first $500,000)$11,698.00** $12.00 for ea. $1,000 or fraction thereof Valuation Current Base Fee Plus Current Rate Per Unit Valuation Base Fee Plus Rate Per Unit $100,001-$500,000 (first $100,000)$1,934.28* $8.00 for ea. $1,000 or fraction thereof $100,001-$500,000 (first $100,000)$2,327** $11.00 for ea. $1,000 or fraction thereof $500,001 and up (first $500,000)$6,324.48* $3.00 for ea. $1,000 or fraction thereof $500,001 and up (first $500,000)$6,577** $4.00 for ea. $1,000 or fraction thereof * These fees contains the 8% Cal Green fee that would be added to the valuation fee. ** The extra time spent for Cal Green is incorporated directly into these fees. Single Family detached tract housing (when using a Master Plan Check) Current Fee Table Proposed Fee Table City of Dublin Building Valuation Fee Table Current Fee Table Proposed Fee Table Master Plan Check / Building Valuation Fee Table 28 8.1.a Packet Pg. 90 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) PLANNING 8.1.a Packet Pg. 91 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development- Planning 8101 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes 1 Use (TUP/CUP) 2 Minor Use Permit Per application 2 600$ 4,079$ 15%8,158$ 1,200$ 6,958$ 25%1,000$ 40.00%2,000$ 800$ 6,158$ 3 Minor Use Permit – Minor Amendment Per application 1 129$ 2,989$ 4%2,989$ 129$ 2,860$ 8%250$ 48.40%250$ 121$ 2,739$ 4 Minor Use Permit – Major Amendment Per application - 600$ 4,079$ 15%-$ -$ -$ 25%1,000$ 40.00%-$ -$ -$ 5 Non-Residential Conditional Use Permit (CUP) / (Approval considered by Planning Commission)Per application 5 1,100$ 7,570$ 15%37,848$ 5,500$ 32,348$ 20%1,500$ 26.67%7,500$ 2,000$ 30,348$ 6 Non-Residential Conditional Use Permit (CUP) / (Can be approved by Zoning Administrator)Per application 1 1,100$ 7,297$ 15%7,297$ 1,100$ 6,197$ 21%1,500$ 26.67%1,500$ 400$ 5,797$ 7 Residential Conditional Use Permit (CUP) / (Approval considered by Planning Commission)Per application - 1,939$ 7,570$ 26%-$ -$ -$ 33%2,500$ 22.44%-$ -$ -$ 8 Residential Conditional Use Permit (CUP) / (Can be approved by Zoning Administrator)Per application - 1,939$ 7,297$ 27%-$ -$ -$ 34%2,500$ 22.44%-$ -$ -$ 9 Conditional Use Permit (CUP) – Daycare Center (15+ children)Per application 1 1,100$ 8,387$ 13%8,387$ 1,100$ 7,287$ 18%1,500$ 26.67%1,500$ 400$ 6,887$ 10 Conditional Use Permit (CUP) – Large Family Daycare Home Per application 1 650$ 8,387$ 8%8,387$ 650$ 7,737$ 12%1,000$ 35.00%1,000$ 350$ 7,387$ 11 Conditional Use Permit – Minor Amendment (Administrative Determination)Per request 1 225$ 5,662$ 4%5,662$ 225$ 5,437$ 9%500$ 55.00%500$ 275$ 5,162$ 12 Conditional Use Permit – Time Extension (Administrative Determination)Per request - 225$ 409$ 55%-$ -$ -$ 86%350$ 35.71%-$ -$ -$ 13 Conditional Use Permit – Time Extension (Zoning Administrator or Planning Commission Determination)Per request - 1,125$ 4,027$ 28%-$ -$ -$ 37%1,500$ 25.00%-$ -$ -$ 14 Temporary Use Permit - Minor Per application 46 200$ 545$ 37%25,073$ 9,200$ 15,873$ 46%250$ 20.00%11,500$ 2,300$ 13,573$ 15 Temporary Use Permit – Major Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 16 Zoning Clearance-General 17 Accommodations for persons with disabilities review No fee - -$ -$ 0%-$ -$ -$ -- Recommend to continue to waive fee -- Per Unit Annual Per Unit Annual Current Recommendations 29 8.1.a Packet Pg. 92 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development- Planning 8101 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 18 Banner / Balloon / Searchlight Per sign / balloon 133 55$ 136$ 40%18,123$ 7,315$ 10,808$ 73%100$ 45.00%13,300$ 5,985$ 4,823$ 19 Indoor recreational Facilities / Day Care Center / Scarlett Court Per application 8 250$ 545$ 46%4,360$ 2,000$ 2,360$ 92%500$ 50.00%4,000$ 2,000$ 360$ 20 Large Family Day Care Home Per application 4 100$ 545$ 18%2,180$ 400$ 1,780$ 46%250$ 60.00%1,000$ 600$ 1,180$ 21 Zoning Clearance-General (Letters, Cottage Food, Tobacco, Permanent Signs)Per application 74 50$ 273$ 18%20,167$ 3,700$ 16,467$ 28%75$ 33.33%5,550$ 1,850$ 14,617$ 22 Variance 23 Non-Residential Variance Time & Material - per application - -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 24 Residential Variance Time & Material - per application - -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 25 Site Development Review (SDR) 26 Site Development Review - General Time & Material - per application 20 -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 27 Site Development Review – Residential Additions > 500 sq. ft. Time & Material - per application 3 -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 28 Site Development Review – Single Sign (Master Sign Program is handled as a Site Development Review- General)Per Sign - 325$ 2,927$ 11%-$ -$ -$ 11%325$ 0.00%-$ -$ -$ 29 Site Development Review Waiver Per request 81 250$ 732$ 34%59,271$ 20,250$ 39,021$ 48%350$ 28.57%28,350$ 8,100$ 30,921$ 30 Site Development Review Waiver for Projects' with Development Deposit Account New - Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material -- 31 Site Development Review – Time Extension (Administrative Determination)Per request - 225$ 409$ 55%-$ -$ -$ 55%225$ 0.00%-$ -$ -$ 32 Site Development Review – Time Extension (Planning Commission Determination)Per request - 1,125$ 3,660$ 31%-$ -$ -$ 31%1,125$ 0.00%-$ -$ -$ 33 Planned Development (PD) Processing 30 8.1.a Packet Pg. 93 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development- Planning 8101 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 34 Planned Development Application (Stage 1 / Stage 2) Time & Material - per application 1 -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 35 Planned Development Minor Amendment –(Administrative Determination)Per application 1 512$ 2,107$ 24%2,107$ 512$ 1,595$ 24%512$ 0.00%512$ -$ 1,595$ 36 Planned Development Minor Amendment for Project's with Development Deposit Account New - Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material -- 37 Planned Development Minor Amendment – (Planning Commission Determination) Time & Material - per application 1 -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 39 Planned Development Major Amendment – (City Council Determination) Time & Material - per application - -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 40 Other Charges 41 Appeal of Action by Applicant Time & Materials per appeal 1 -$ -$ 0%-$ -$ -$ -- Time and Material --Footnote #3 42 Appeal of Action by member of public (non-applicant)Per appeal - 200$ -$ 0%-$ -$ -$ 100%200$ 0.00%-$ -$ -$ Footnote #6 43 Estoppel Certificate – Development Agreement Per certificate prepared when requested by entity not a party to the Development Agreement - 250$ 233$ 107%-$ -$ -$ 100%233$ -7.30%-$ -$ -$ 44 Heritage Tree Removal Permit Per request 6 25$ 1,549$ 2%9,296$ 150$ 9,146$ 16%250$ 90.00%1,500$ 1,350$ 7,796$ 45 Preparation of Mailing Address Labels (Noticing Requirements)Per set of labels - 65$ -$ 0%-$ -$ -$ 100%65$ -$ -$ -$ 46 Equivalent Fees and Charges As determined by CM based on actual costs and rates plus general OH - -$ -$ 0%-$ -$ -$ 100%-$ -$ -$ -$ 31 8.1.a Packet Pg. 94 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development- Planning 8101 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 47 General Plan Amendment New - Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material -- 48 Specific Plan Amendment New - Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material -- 49 Tentative Map New - Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material -- 50 Development Agreement New - Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material -- 51 Lot line adjustment New - Time & Material - -$ -$ 0%-$ -$ -$ -- Time and Material -- 52 Building division permit referral New Fee: Per application - -$ 136$ 0%-$ -$ -$ 100%136$ 100.00%-$ -$ -$ Footnote #5 53 Planning Composite Hourly Rates & Overhead 54 Composite City Planning Staff Hourly Rate (Includes Overhead) Per Hour for T&M activities 1,579 233$ 276$ 85%435,236$ 367,849$ 67,387$ 100%276$ 15.48%435,236$ 67,387$ -$ 55 Off-Site Overhead Rate – Applied to actual costs incurred for consultant services and expenses billed under T&M Remove: 44% OH Total Revenue 1 260,364$ -$ 0%-$ 260,364$ (260,364)$ -- Replace with new 30% overhead rate ---$ (260,364)$ -$ Footnote #4 56 Contractor Management Contractor Oversite 30% OH rate 1 -$ 179,897$ 0%179,897$ -$ 179,897$ 100%179,897$ 100.00%179,897$ 179,897$ -$ Footnote #4 57 On-Site Overhead Rate – Applied to actual costs incurred for consultant services and expenses billed under T&M Remove: 54% OH - -$ -$ 0%-$ -$ -$ -- Replace with new 30% overhead rate ---$ -$ -$ 58 Contract legal services revenue Total Revenue 1 189,429$ 189,429$ 100%189,429$ 189,429$ -$ 100%189,429$ 0.00%189,429$ -$ -$ Footnote #1 58.1 Contract legal services 44% OH 44% city-wide OH 1 83,348$ 83,348$ 100%83,348$ 83,348$ -$ 100%83,348$ 0.00%83,348$ -$ -$ Footnote #1 59 On-Site Contractor Revenue Total Revenue 1 -$ -$ 0%-$ -$ -$ -- Currently there are no on-site contractors -- 60 Off-site Contractor Revenue Total Revenue 1 591,737$ 591,737$ 100%591,737$ 591,737$ -$ 100%591,737$ 0.00%591,737$ -$ -$ 61 Housing Oversite Non Fee 1 -$ 143,265$ 0%143,265$ -$ 143,265$ -- Non User Fee. Informational only -- Non Fee - not included in revenue calculations 32 8.1.a Packet Pg. 95 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Community Development- Planning 8101 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Per Unit Annual Per Unit Annual Current Recommendations 63 Long Range Planning Non Fee 1 -$ 294,331$ 0%294,331$ -$ 294,331$ -- Non User Fee. Informational only -- Non Fee - not included in revenue calculations 64 Code Enforcement Non Fee 1 -$ 514,115$ 0%514,115$ -$ 514,115$ -- Non User Fee. Informational only -- Non Fee - not included in revenue calculations Total User Fees $1,698,953 $1,546,157 $152,795 $1,559,609 $13,451 $139,344 % of Full Cost 91%9%92%1%8% Footnotes 1 The City contracts outside legal services as they relate to development, through the City Attorney's Office. The revenue generated from these services are applied to the Planning department. Contract legal services receives 44% city-wide overhead rate. 2 Note that Planning fees have been heavily subsidized in the past. 3 All time and material fee hours have been combined and are listed on fee #54 4 #56 Recommend changing contract overhead to 30%. This percentage is directly related to the staff time to oversee and interact with contractors and their work. 5 Fee # 52 - This fee would take the place of the indirect cost currently being added to the building dept. fees for Planning 6 Fee #42 - This fee has likely been subsidized in the past. 33 8.1.a Packet Pg. 96 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) HOUSING 8.1.a Packet Pg. 97 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Housing Programs - 5701 FY2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes 1 Below Market Rate Unit - Transaction Fee Per Unit 15 1,500$ 2,550$ 59%38,253$ 22,500$ 15,753$ 100%2,550$ 41.18%38,253$ 15,753$ -$ Footnote #1 2 Secondary Below Market Rate Unit - Transaction Fee Per Unit 4 872$ 1,425$ 61%5,700$ 3,488$ 2,212$ 100%1,425$ 38.81%5,700$ 2,212$ -$ Footnote #2 3 Annual Below Market Rate Rental Monitoring Fee - 20 units or less Per Development 2 826$ 1,191$ 69%2,383$ 1,652$ 731$ 100%1,191$ 30.67%2,383$ 731$ -$ Footnote #3 3.1 Annual Below Market Rate Rental Monitoring Fee - 21 to 100 units Per Development 6 826$ 1,936$ 43%11,618$ 4,956$ 6,662$ 100%1,936$ 57.34%11,618$ 6,662$ -$ 3.2 Annual Below Market Rate Rental Monitoring Fee - 101 + units Per Development 4 826$ 2,788$ 30%11,152$ 3,304$ 7,848$ 100%2,788$ 70.37%11,152$ 7,848$ -$ 3.5 Annual Below Market Rate Rental Monitoring - Follow Up Compliance Fee New: First follow up (base fee); additional follow up audits T&M 3 -$ 426$ 0%1,277$ -$ 1,277$ 100%426$ 100.00%1,277$ 1,277$ -$ 4 Below Market Rate Unit - Refinance Administrative Fee Per Request 9 200$ 951$ 21%8,562$ 1,800$ 6,762$ 100%951$ 78.98%8,562$ 6,762$ -$ Footnote #4 4.5 Secondary Below Market Rate Unit - Refinance Administrative Fee New: Per Request 1 -$ 537$ 0%537$ -$ 537$ 100%537$ 100.00%537$ 537$ -$ 5 First Time Home Loan Program - Administrative Fee Per Loan Approved 1 1,500$ 1,800$ 83%1,800$ 1,500$ 300$ 100%1,800$ 16.67%1,800$ 300$ -$ Total User Fees $81,282 $39,200 $42,082 $81,282 $42,082 $0 % of Full Cost 48%52%100%107%0% Footnotes 1 Fee #1 - Changed name from Below Market Rate Ownership Unit 2 Fee #2 - Changed name from Below Market Rate Secondary Rental Unit 3 Fee #3, 3.1, and 3.2 Changed name from Below Market Rate Rental Developments and split into 3 tiers. 4 Fee #4 - Changed name from Refinance Charges Per Unit Annual Per Unit Annual Current Recommendations 34 8.1.a Packet Pg. 98 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) PUBLIC WORKS: ENGINEERING 8.1.a Packet Pg. 99 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works Engineering 8301 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes 1 GENERAL FEES 2 Copies - 8 1/2" x 11" - black and white Remove - 1.00$ -$ 0%-$ -$ -$ -- Consolidate to standard size copies below -- 3 Copies - 8 1/2" x 11" - color Remove - 1.00$ -$ 0%-$ -$ -$ -- Consolidate to standard size copies below -- 4 Copies - 11" x 17" or 8 1/2" x 14" - black and white Remove - 1.00$ -$ 0%-$ -$ -$ -- Consolidate to standard size copies below -- 5 Copies - 11" x 17" or 8 1/2" x 14"- color Remove - 1.00$ -$ 0%-$ -$ -$ -- Consolidate to standard size copies below -- 6 Photocopies (standard size) - first page 1st page - 1.00$ 0.50$ 200%-$ -$ -$ 100%0.50$ -100.00%-$ -$ -$ Footnote #1 7 Photocopies (standard size) - each additional page Each additional page - -$ 0.10$ 0%-$ -$ -$ 100%0.10$ 100.00%-$ -$ -$ Footnote #1 8 Copies - 24" x 36" New Fee: Per sheet - -$ 4.85$ 0%-$ -$ -$ 100%5$ 100.00%-$ -$ -$ Footnote #2 9 Copies of Map - plotted GIS map Not to exceed actual cost – As determined by City Manager or designee - -$ -$ 0%-$ -$ -$ -- Recommend No Changes -- 10 Research Fee New Fee: Per 1/2 hour - -$ 146$ 0%-$ -$ -$ 100%146$ 100.00%-$ -$ -$ Footnote #3 11 DEVELOPMENT FEES 12 Plan Review 13 Subdivision and Development Improvement Plan Review/Revision & Plan Check after 4th revision Time & Materials - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 14 Subdivision and Development Improvement Plan/Map Check Change Time & Materials-> 3% of estimated cost of improvements ($2,500 minimum deposit; maximum $25,000)- -$ -$ 0%-$ -$ -$ New Fee: 3% of estimated cost of improvements deposit Footnote #4 Current Recommendations Per Unit Annual Per Unit Annual 35 8.1.a Packet Pg. 100 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works Engineering 8301 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 15 Subdivision Inspections Change Time & Materials-> 3% of estimated cost of improvements ($2,500 minimum deposit; maximum $100,000)- -$ -$ 0%-$ -$ -$ New Fee: 3% of estimated cost of improvements deposit Footnote #5 16 Special Study Review (i.e., Traffic Study) New Fee: $5,000 Initial Deposit (time & materials)- -$ -$ 0%-$ -$ -$ New Fee: $5,000 Initial Deposit (Time & Materials) 17 ENGINEERING / PUBLIC WORKS - Other Fees 18 Permit processing fee Includes cost of processing grading or encroachment permit 132 110$ 130$ 84%17,224$ 14,520$ 2,704$ 100%130$ 15.70%17,224$ 2,704$ -$ 19 Trenching / Road Cuts – Base Transfers and longitudinal trenches, road cuts, 1 - 100 SF Base Permit cost up to 100 sq. ft. 44 228$ 466$ 49%20,506$ 10,032$ 10,474$ 100%466$ 51.08%20,506$ 10,474$ -$ 20 Trenching / Road Cuts – Over 100 SF Transfers and longitudinal trenches, road cuts, >100 SF Additional permit cost per additional square foot in excess of 100 sq. ft.12 1$ 2.3$ 43%28$ 12$ 16$ 100%2$ 57.09%28$ 16$ -$ Footnote #6 21 Construction concrete sidewalk, curb, and gutter 1- 100 SF Base Permit cost up to 100 sq. ft.4 456$ 583$ 78%2,330$ 1,824$ 506$ 100%583$ 21.73%2,330$ 506$ -$ Footnote #6 22 Construction concrete sidewalk, curb, and gutter greater than 100 SF Additional permit cost per additional linear foot in excess of 100 sq. ft.- 2$ 2$ 100%-$ -$ -$ 100%2$ 0.00%-$ -$ -$ Footnote #6 23 Constructing concrete driveways: residential Per Driveway- Residential 4 395$ 699$ 57%2,796$ 1,580$ 1,216$ 100%699$ 43.50%2,796$ 1,216$ -$ Footnote #7 24 Constructing concrete driveways: commercial Per Driveway - Commercial - 593$ 1,165$ 51%-$ -$ -$ 100%1,165$ 49.10%-$ -$ -$ Footnote #7 25 Constructing drain inlets, manholes, and connections to same Connection of inlet - 457$ 932$ 49%-$ -$ -$ 100%932$ 50.97%-$ -$ -$ Footnote #7 36 8.1.a Packet Pg. 101 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works Engineering 8301 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 26 Encroachment Permit Resurfacing Surcharge – 100 square feet or less Per each permit where roadway asphalt is cut impacting 100 sq. ft. or less of roadway 32 100$ 100.00$ 100%3,200$ 3,200$ -$ 100%100$ 0.00%3,200$ -$ -$ Footnote #6 27 Encroachment Permit Resurfacing Surcharge – per square foot after 100 sq. ft. In addition to base charge for up to 100 sq. ft. – an additional per sq. ft. 4 1$ 1$ 100%4$ 4$ -$ 100%1$ 0.00%4$ -$ -$ 28 Transportation / Oversized Vehicle Permits: Single trip (Info Only State Limits Max. Fee Per Calif. Vehicle Code 35795 (b)(1));per annual permit application - 16$ 16$ 100%-$ -$ -$ 100%16$ 0.00%-$ -$ -$ Footnote #8 29 Transportation / Oversized Vehicle Permits: Annual (Info Only State Limits Max. Fee Per Calif. Vehicle Code 35795 (b)(1)); per single trip application - 90$ 90$ 100%-$ -$ -$ 100%90$ 0.00%-$ -$ -$ Footnote #8 30 Block party / street closure (encroachment) Change Per application -> See Encroachment Fee 84 83$ -$ 0%-$ 6,972$ (6,972)$ -- See Encroachment Fee -- 31 Filming / Photography Within Public Right of Way - Professional Fee Per application 4 256$ 689$ 37%2,755$ 1,024$ 1,731$ 100%689$ 62.83%2,755$ 1,731$ -$ 32 Filming / Photography Within Public Right of Way - Basic Fee See Encroachment Fee - -$ -$ 0%-$ -$ -$ -- See Encroachment Fee -- 33 Street Tree Permit Fee waived per ordinance 7.56 - -$ -$ 0%-$ -$ -$ -- Fee waived per ordinance -- 34 Building division permit referral - residential Per application - 231$ 568$ 41%-$ -$ -$ 100%568$ 59.36%-$ -$ -$ 35 Personal Wireless Service Facility Permit New Fee: $5,000 initial deposit (Time & Materials)- -$ -$ 0%-$ -$ -$ New Fee: $5,000 Initial Deposit (Time & Materials) 37 8.1.a Packet Pg. 102 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works Engineering 8301 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 36 Watercourse Protection Permit New Fee: $15,000 initial deposit (Time & Materials)- -$ -$ 0%-$ -$ -$ New Fee: $15,000 Initial Deposit (Time & Materials) 37 Building division permit referral - non residential Per application - 463$ 853$ 54%-$ -$ -$ 100%853$ 45.69%-$ -$ -$ 38 ADA site compliance review Per application - 347$ 853$ 41%-$ -$ -$ 100%853$ 59.30%-$ -$ -$ 39 Newsrack Permit Per application / single space in City- owned news rack - 180$ 350$ 51%-$ -$ -$ 100%350$ 48.50%-$ -$ -$ 40 Inspection: Public improvements construction; encroachment permits Time & Materials - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 41 Equivalent Fees and Charges Fees for services or costs not explicitly listed in any section in the Master Fee Schedule / case by case basis, may include: staff costs; contractor / consultant costs; reimbursable expenses; general overhead - -$ -$ 0%-$ -$ -$ -- Recommend No Changes -- 42 ENGINEERING - Cash Bond Required For Encroachment Permit (If No Surety Bond) 43 Transverse and longitudinal trenches, road cuts, and other street excavation work – 50 square feet or less Minimum Bond Amount Per Application - See Section 8.2(A): Conditions - 500$ 500$ 100%-$ -$ -$ 100%500$ 0.00%-$ -$ -$ 44 Transverse and longitudinal trenches, road cuts, and other street excavation work – each additional sq. foot if over 50 sq. ft. $500.00 + $5.00/ sq. ft. in excess of 50 sq. ft.- 5$ 5$ 100%-$ -$ -$ 100%5$ 0.00%-$ -$ -$ 38 8.1.a Packet Pg. 103 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works Engineering 8301 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 45 Concrete Sidewalk 50 square feet or less Minimum Bond Amount Per Application - See Section 8.2(A): Conditions - 500$ 500$ 100%-$ -$ -$ 100%500$ 0.00%-$ -$ -$ 46 Concrete Sidewalk - each additional sq. ft. if over 50 sq. ft. $500.00 + $5.00/ sq. ft. in excess of 50 sq. ft.- 5$ 5$ 100%-$ -$ -$ 100%5$ 0.00%-$ -$ -$ 47 Concrete Curb and / or gutter of 30 linear feet or less Minimum Bond Amount Per Application - See Section 8.2(A): Conditions - 500$ 500$ 100%-$ -$ -$ 100%500$ 0.00%-$ -$ -$ 48 Concrete Curb and / or gutter - each additional linear foot if over 30 linear feet $500.00 + $20.00/ linear ft. in excess of 30 linear ft.*- 20$ 20$ 100%-$ -$ -$ 100%20$ 0.00%-$ -$ -$ 49 Residential Concrete Driveway Minimum Bond Amount Per Application - See Section 8.2(A): Conditions - 500$ 500$ 100%-$ -$ -$ 100%500$ 0.00%-$ -$ -$ 50 Commercial Concrete Driveway Minimum Bond Amount Per Application - See Section 8.2(A): Conditions - 1,000$ 1,000$ 100%-$ -$ -$ 100%1,000$ 0.00%-$ -$ -$ 51 Drop inlets, manholes and connections to same Minimum Bond Amount Per Application - See Section 8.2(A): Conditions - 1,000$ 1,000$ 100%-$ -$ -$ 100%1,000$ 0.00%-$ -$ -$ 52 Temporary street or lane closures No Deposit / Bond Required - -$ -$ 0%-$ -$ -$ -- Recommend No Changes -- 39 8.1.a Packet Pg. 104 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works Engineering 8301 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 53 Miscellaneous encroachment work Amount to be determined by the Public Works Director in accordance with the nature and scope of work - -$ -$ 0%-$ -$ -$ -- Recommend No Changes -- 54 COMPOSITE HOURLY RATES & OVERHEAD 55 Composite City Engineering Staff (Excludes Inspectors) Hourly Rate (Includes Overhead)Hourly 2,683 234$ 292$ 80%784,429$ 627,822$ 156,607$ 100%292$ 19.96%784,429$ 156,607$ -$ 56 Composite City Public Works / Engineering Inspectors Rate (Includes Overhead)Hourly 46 166$ 233$ 71%10,719$ 7,636$ 3,083$ 100%233$ 28.76%10,719$ 3,083$ -$ 57 On-site Contractor Revenue Total Budgeted Revenue 1 703,612$ 703,612$ 100%703,612$ 703,612$ -$ 100%703,612$ 0.00%703,612$ -$ -$ 58 Off-Site Contractor Revenue Total Budgeted Revenue 1 1,104,222$ 1,104,222$ 100%1,104,222$ 1,104,222$ -$ 100%1,104,222$ 0.00%1,104,222$ -$ -$ 59 Off-Site Overhead Rate – Applied to actual costs incurred for consultant services and expenses billed under T&M OH 37%: Replace with new OH Rate 1 408,562$ -$ 0%-$ 408,562$ (408,562)$ Replace with new 26% overhead rate (408,562)$ -$ 60 On-Site Overhead Rate – Applied to actual costs incurred for consultant services and expenses billed under T&M OH 41%: Replace with new OH rate 1 288,481$ -$ 0%-$ 288,481$ (288,481)$ Replace with new 26% overhead rate (288,481)$ -$ 61 Contract Management Contractor Oversite 26% OH rate 1 -$ 472,735$ 0%472,735$ -$ 472,735$ 100%472,735$ 100.00%472,735$ 472,735$ -$ Footnote #10 62 Amended map or certificate of correction New Fixed Fee - -$ 578$ 0%-$ -$ -$ 100%578$ 100.00%-$ -$ -$ 63 Street Vacations/Abandonment, Right of Way Dedication Review New Fee : $2,000 initial deposit (Time & Materials)- -$ -$ 0%-$ -$ -$ New Fee: $2,000 Initial Deposit (Time & Materials) 64 Certificates of compliance, mergers, parcel map waivers New Fee: $3,000 initial deposit (Time & Materials)- -$ -$ 0%-$ -$ -$ New Fee: $3,000 Initial Deposit (Time & Materials) 65 Investigation fee/work without a permit (encroachment) New Fee: Hourly Rate - 1 hr minimum (Time & Materials)- -$ 233$ 0%-$ -$ -$ 100%233$ 100.00%-$ -$ -$ 66 Traffic control plan review (encroachment)New Fixed Fee - -$ 342$ 0%-$ -$ -$ 100%342$ 100.00%-$ -$ -$ 40 8.1.a Packet Pg. 105 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works Engineering 8301 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level % Increase Annual Revenue2 Increased Revenue Recommended Subsidy MGT Notes Current Recommendations Per Unit Annual Per Unit Annual 67 Processing extension of subdivision improvement agreement or development agreement (subdivision) New Fee: Time & Materials - -$ -$ 0%-$ -$ -$ -- Time & Materials -- 68 Warranty inspection and project closeout (subdivision)New Fixed Fee - -$ 853$ 0%-$ -$ -$ 100%853$ 100.00%-$ -$ -$ 69 Condition of approval compliance review or single parcel review (no improvement plans) New Fee: Deposit equal to one hour staff composite rate - -$ 292$ 0%-$ -$ -$ -- Deposit -- 71 GRADING 72 Grading Plan Review New Fee: $5,000 initial deposit (Time & Materials)- -$ -$ 0%-$ -$ -$ New Fee: $5,000 Initial Deposit (Time & Materials) 73 Grading Inspection New Fee: $15,000 initial deposit (Time & Materials)- -$ -$ 0%-$ -$ -$ New Fee: $15,000 Initial Deposit (Time & Materials) 74 Erosion Control Review and Inspection New Fee: $1,000 initial deposit (Time & Materials)- -$ -$ 0%-$ -$ -$ New Fee: $1,000 Initial Deposit (Time & Materials) 75 Nuisance Abatement - Tree trimming, Sidewalk Repair See muni code - -$ -$ 0%-$ -$ -$ See Muni Code Footnote #9 Total User Fees $3,124,561 $3,179,503 -$54,942 $3,124,561 -$47,970 $0 % of Full Cost 102%-2%100%-2%0% Footnotes 1 Copies fees (fee #2-5) will be rolled into standard size fees (fee #6 &7) for black and white or color copies. Fee will be set citywide at $0.50 for the first page and $0.10 for each additional page. 2 Fee #8 is a new copies fee for both black and white or color copies 24" X 36". 3 Fee #10 is a new fee called Research Fee - first 30 minutes free, then charge by hour in 30 minute increments. 4 Fee # 14 - Subdivision and Development Improvement Plan/Map Check change from time and materials to 3% of estimated cost of improvements ($2,500 minimum deposit; maximum $25,000). 5 Fee # 15 Subdivision Inspections change time & materials to 3% deposit based on estimated cost of improvements (minimum of $2,500; maximum $100,000). 6 Fee # 20-22 & 26 the current fee lists 50 sq ft to 100 sq ft to be consistent with other fee increments. Current fee has been adjusted to reflect what it would cost at the 100 sq ft. 7 Fee # 23-25 are currently being subsidized. 8 Fee # 28 & 29 are set by the state. 9 Fee #76 - Nuisance Abatement: Code Section 7.52; Ordinance 25-10 §9 Exh. H, section 1.04.061. 10 Fee #61 is the new contractor overhead rate which is 26%. 41 8.1.a Packet Pg. 106 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) PUBLIC WORKS: ENVIRONMENTAL PROGRAMS 8.1.a Packet Pg. 107 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) User Fee Study Summary Sheet City of Dublin Public Works - Environmental Programs 5201 2017-2018 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy MGT 1 Building division permit referral Flat Fee - -$ 454$ 0%-$ -$ -$ 100%454$ -$ -$ -$ 2 Stormwater Treatment Measure Inspection Per Hour - -$ 233$ 0%-$ -$ -$ 100%233$ -$ -$ -$ 3 Storm Drain Medallion Each Medallion 25 5$ 10$ 50%250$ 125$ 125$ 100%10$ 250$ 125$ -$ 5 Stormwater Facility Inspections: Restaurant/Commercial Flat Fee 50 -$ 382$ 0%19,100$ -$ 19,100$ 100%382$ 19,100$ 19,100$ -$ 7 Trash Capture/Enclosure Inspection Flat Fee 10 -$ 194$ 0%1,940$ -$ 1,940$ 100%194$ 1,940$ 1,940$ -$ 8 Review of Annual Maintenance Reports of privately maintained post-construction Flat Fee 100 -$ 216$ 0%21,600$ -$ 21,600$ 100%216$ 21,600$ 21,600$ -$ 9 Contractor Management Contractor Oversite: 18.01% OH rate - -$ 58,661$ 0%-$ -$ -$ 100%58,661$ -$ -$ -$ 10 Environmental Coordinator Per Hour - -$ 197$ 0%-$ -$ -$ 100%197$ -$ -$ -$ 11 Environmental Technician Per Hour - -$ 169$ 0%-$ -$ -$ 100%169$ -$ -$ -$ 12 Office Assistant II Per Hour - -$ 117$ 0%-$ -$ -$ 100%117$ -$ -$ -$ Total User Fees $42,890 $125 $42,765 $42,890 $42,765 $0 % of Full Cost 0%100%100%34212%0% Per Unit Annual Per Unit Annual Current Recommendations 42 8.1.a Packet Pg. 108 At t a c h m e n t : 1 . C o s t R e c o v e r y S t u d y R e p o r t o f F i n d i n g s ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Table of Contents Schedule Description Allocation Basis Units Allocation Basis Source Page # Table of Contents 1 Summary Schedule 4 Building Depreciation 20 1 Department Costs 21 1 Incoming Costs 22 1 Civic Center Number of FTE's per division in the Civic Center 23 1 Allocation Summary 24 1001-1101 City Council 25 2 Department Costs 26 2 Incoming Costs 27 2 City Council- Personnel Number of FTE's per program 29 2 City Council- Fiscal Total Operating Budget per program (excl capital, debt and transfers)31 2 Council Meetings Number of Staff Reports per program 34 2 Allocation Summary 35 1001-1201 City Manager 38 3 Department Costs 39 3 Incoming Costs 40 3 City Mgmt-Personnel Number of FTE's per program 42 3 City Mgmt-Fiscal Total Operating Budget per program (excl capital, debt and transfers)44 3 Allocation Summary 47 1001-1301 City Clerk 50 4 Department Costs 51 4 Incoming Costs 52 4 Clerk - Council Support Number of Staff Reports per program 54 4 Clerk- Personnel Number of FTE's per program 55 4 Clerk- Fiscal Total Operating Budget per program (excl capital, debt and transfers)57 4 Records Requests Number of Records Requests per program 60 4 Allocation Summary 61 1001-1401 Human Resources 64 5 Department Costs 65 5 Incoming Costs 66 5 Recruitment Number of Recruits per program (6 year average)68 5 Trainings Number of FTE's per program 69 5 Employee Safety Number of FTE's per program 71 5 Gen'l HR Support Number of FTE's per program 73 5 Allocation Summary 75 MGT Consulting Group Page 1 of 156 Attachment #2 8.1.b Packet Pg. 109 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1402 Insurance 76 6 Department Costs 77 6 Incoming Costs 78 6 Claims Number of Claims per program (5 year average)79 6 Property Insurance Insured Property Value per program 80 6 Civic Center Prop Ins Number of FTE's per division in the Civic Center 81 6 Allocation Summary 82 1001-1501 City Attorney 84 7 Department Costs 85 7 Incoming Costs 86 7 Direct Attorney Support Amount of Support per program 87 7 Citywide Supp-Fiscal Total Operating Budget per program (excl capital, debt and transfers)88 7 Citywide Supp-Personnel Number of FTE's per program 91 7 Litigation **Not Allocated** 7 Allocation Summary 93 1001-1601 Finance 96 8 Department Costs 98 8 Incoming Costs 102 8 A/P Number of A/P transactions per program 106 8 A/R Number of A/R transactions per program 109 8 Payroll Number of Payroll transactions per program 110 8 Procurement Number of PO transactions per program 111 8 Revenue/Receipting Amount of Revenue per fund 114 8 Budgeting Total Operating Budget per program (excl capital, debt and transfers)116 8 Property Tax **Not Allocated** 8 Financial Reporting Total Operating Budget per program (excl capital, debt and transfers)119 8 IT Support Direct allocation to IT 122 8 Impact Fee Support **Not Allocated** 8 Revenue/Receipting-GF Total Operating Budget per GF program (excl capital, debt and transfers)123 8 Allocation Summary 125 1001-1801 Building Management 133 9 Department Costs 134 9 Incoming Costs 135 9 Civic Center Number of FTE's per division in the Civic Center 136 9 Corp Yard Allocate costs directly to Public Works for their office space 137 9 MCE Room Setup **Not Allocated** 9 Allocation Summary 138 1001-3101 PW-Administration 139 10 Department Costs 140 10 Incoming Costs 141 10 PW Admin-Personnel Number of FTE's per program supported by Public Works Admin 143 10 PW Admin- Fiscal Total Operating Budget per PW supported program (excl capital, debt and transfers)144 MGT Consulting Group Page 2 of 156 Attachment #2 8.1.b Packet Pg. 110 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 10 Allocation Summary 146 1001-1901 Non Departmental 148 11 Department Costs 149 11 Incoming Costs 150 11 Citywide Contracts Total Operating Budget per program (excl capital, debt and transfers)151 11 Unallowed **Not Allocated** 11 Allocation Summary 154 MGT Consulting Group Page 3 of 156 Attachment #2 8.1.b Packet Pg. 111 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 1001-1302 Elections 1001-1802 Public Safety Complex 1001-2101 PD- Admin/Suppo rt Svcs 1001-2102 PD-Patrol 1001-2103 PD-Traffic 1001-2104 PD- Investigation s 1001-2105 PD-Crime Prev/School Res Svcs 1001-2106 PD- Comm./Dispa tch 1001-2111 PD-Oper Support 1001-2401 FD-Operation 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $24,407 $0 2 1001-1101 City Council 10 303 16,595 29,305 3,656 7,683 5,474 3,865 18,030 40,306 3 1001-1201 City Manager 28 848 25,259 82,005 10,231 21,501 15,318 10,816 50,439 112,787 4 1001-1301 City Clerk 10 315 18,039 30,441 3,798 7,981 5,686 4,015 18,848 43,583 5 1001-1401 Human Resources 0 0 4,115 0 0 0 0 0 29,939 0 6 1001-1402 Insurance 0 15,021 32,579 0 0 0 607 0 3,987 30,837 7 1001-1501 City Attorney 10 306 21,009 29,551 3,687 7,748 5,520 3,898 18,071 40,644 8 1001-1601 Finance 153 14,517 45,656 132,251 16,725 34,865 24,913 17,538 60,437 183,031 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 66,973 0 10 1001-3101 PW-Administration 0 0 0 0 0 0 0 0 0 0 11 1001-1901 Non Departmental 54 1,618 48,164 156,370 19,509 40,998 29,209 20,624 35,200 215,067 Total Current Allocations $265 $32,928 $211,415 $459,923 $57,606 $120,776 $86,727 $60,756 $326,331 $666,255 MGT Consulting Group Page 4 of 156 Attachment #2 8.1.b Packet Pg. 112 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 1001-2402 FD- Prevention 1001-2405 FD- Dougherty Reg Fire Auth 1001-2411 FD-Fire Station Maint 1001-2501 Non-Dept- Disaster Prep. 1001-2601 Non-Dept- Crossing Guards 1001-2701 Non-Dept- Animal Control 1001-2801 PW-Traffic Signals 1001-2802 PW-Street Lighting 1001-3201 PW-Street Maint 1001-3202 PW-Street Sweeping 1 Building Depreciation $6,102 $0 $0 $2,014 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 7,441 569 744 1,387 477 1,068 32 517 138 517 3 1001-1201 City Manager 11,744 1,591 2,083 3,880 1,335 2,988 90 1,447 386 1,446 4 1001-1301 City Clerk 8,103 591 773 1,451 496 1,109 34 537 143 537 5 1001-1401 Human Resources 11,600 0 0 2,470 0 0 0 0 0 0 6 1001-1402 Insurance 997 0 0 329 0 0 0 0 5,065 0 7 1001-1501 City Attorney 4,206 941 751 1,390 481 1,077 33 521 139 521 8 1001-1601 Finance 7,735 2,905 15,101 2,128 3,254 6,899 1,474 3,477 2,229 3,217 9 1001-1801 Building Management 16,743 0 0 5,525 0 0 0 0 0 0 10 1001-3101 PW-Administration 0 0 0 0 0 0 742 11,869 3,167 11,859 11 1001-1901 Non Departmental 7,149 3,034 3,971 2,368 2,547 5,698 172 2,759 736 2,757 Total Current Allocations $81,819 $9,630 $23,423 $22,941 $8,591 $18,839 $2,577 $21,128 $12,004 $20,853 MGT Consulting Group Page 5 of 156 Attachment #2 8.1.b Packet Pg. 113 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 1001-3401 PW-Street Landscaping 1001-3402 PW-Street Tree Maint 1001-5101 Non-Dept- Waste Mgmt 1001-5201 PW-Environ Progs 1001-5501 Pks & CS- Human Svcs 1001-7101 Non-Dept- Comm TV 1001-7301 Pks & CS- Library Svcs 1001-7501 PW-Park Maint 1001-7601 Pks & CS- Hist. Fac Opers 1001-7602 Pks & CS- Dublin Cemetery 1 Building Depreciation $0 $0 $2,014 $14,644 $3,051 $0 $0 $0 $915 $0 2 1001-1101 City Council 5,355 695 1,175 9,014 2,246 399 3,056 11,965 1,819 24 3 1001-1201 City Manager 14,984 1,944 3,287 25,216 6,284 1,118 8,553 33,483 5,089 66 4 1001-1301 City Clerk 5,562 722 1,230 9,435 2,348 415 3,175 12,429 1,901 25 5 1001-1401 Human Resources 0 0 2,470 17,964 3,742 0 0 0 2,994 0 6 1001-1402 Insurance 0 0 329 2,392 498 0 49,107 61,581 8,438 0 7 1001-1501 City Attorney 5,400 701 1,176 9,024 3,119 403 3,082 12,066 1,823 24 8 1001-1601 Finance 37,730 4,062 1,409 12,949 5,481 4,168 26,528 69,210 13,363 107 9 1001-1801 Building Management 0 0 5,525 40,184 8,372 0 0 0 2,511 0 10 1001-3101 PW-Administration 122,906 15,947 0 195,538 0 0 0 274,649 0 0 11 1001-1901 Non Departmental 28,571 3,707 1,237 11,494 4,360 2,131 16,309 63,846 3,605 126 Total Current Allocations $220,507 $27,777 $19,853 $347,853 $39,501 $8,635 $109,809 $539,230 $42,459 $371 MGT Consulting Group Page 6 of 156 Attachment #2 8.1.b Packet Pg. 114 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 1001-7611 Pks & CS- Heritage Ctr Progs 1001-7621 Pks & CS- Cultural Activities 1001-7631 Pks & CS- Comm Events & Fest. 1001-7701 Pks & CS- Facility Ops & Rentals 1001-7702 Pks & CS- Admin 1001-7711 Pks & CS- Family Progs 1001-7721 Pks & CS- Recr Activities 1001-7731 Pks & CS- Preschool Progs 1001-7751 Pks & CS- Senior Progs 1001-7761 Pks & CS- Sports Progs 1 Building Depreciation $915 $3,661 $12,813 $7,627 $38,440 $0 $0 $0 $0 $0 2 1001-1101 City Council 4,161 4,988 8,258 11,520 62,814 4,616 4,429 1,663 7,436 6,324 3 1001-1201 City Manager 11,639 13,954 23,101 32,228 66,834 12,915 12,390 4,653 20,801 17,692 4 1001-1301 City Clerk 4,358 5,220 8,641 12,046 69,554 4,825 4,637 1,737 7,787 6,611 5 1001-1401 Human Resources 8,982 9,730 15,718 19,835 109,503 7,485 8,982 2,245 15,718 10,479 6 1001-1402 Insurance 150 9,326 2,093 51,301 6,279 0 15,183 0 0 0 7 1001-1501 City Attorney 4,163 4,994 8,270 11,544 23,919 4,628 4,433 1,669 7,441 6,339 8 1001-1601 Finance 16,561 7,380 31,338 60,462 52,621 40,532 15,303 25,884 25,920 39,850 9 1001-1801 Building Management 2,511 10,046 35,161 20,929 105,482 0 0 0 0 0 10 1001-3101 PW-Administration 0 0 0 0 0 0 0 0 0 0 11 1001-1901 Non Departmental 3,900 6,789 12,035 21,055 31,398 9,382 5,332 4,299 7,649 12,392 Total Current Allocations $57,339 $76,088 $157,428 $248,547 $566,844 $84,383 $70,687 $42,151 $92,751 $99,687 MGT Consulting Group Page 7 of 156 Attachment #2 8.1.b Packet Pg. 115 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 1001-7771 Aquatics 1001-7772 Pks & CS- EGRAC 1001-7901 PW- Pks/Fac Development 1001-8101 CD- Planning 1001-8102 CD- Bldg & Safety 1001-8301 PW- Engineering 1001-8401 ED- Econ Development 1001-8405 ED- Public Info 1001-9501 CIP- Parks CIP Projs 1001-9601 CIP- Streets CIP Projs 1 Building Depreciation $0 $0 $15,864 $60,101 $45,762 $55,830 $14,034 $7,322 $0 $0 2 1001-1101 City Council 0 22,444 8,408 45,645 44,351 31,032 15,186 4,434 0 0 3 1001-1201 City Manager 0 62,792 23,519 95,929 92,315 86,807 24,333 12,403 0 0 4 1001-1301 City Clerk 0 23,452 8,811 60,053 66,354 32,508 16,529 4,641 0 0 5 1001-1401 Human Resources 0 34,430 19,461 98,665 81,076 68,486 26,567 8,982 0 0 6 1001-1402 Insurance 0 104,616 2,591 10,264 8,012 9,120 2,292 1,196 0 0 7 1001-1501 City Attorney 0 22,507 8,407 56,653 36,941 31,042 8,708 4,438 0 0 8 1001-1601 Finance 12,959 48,487 10,050 57,045 66,264 46,775 17,262 9,606 0 0 9 1001-1801 Building Management 0 0 43,532 164,920 125,574 153,200 38,509 20,092 0 0 10 1001-3101 PW-Administration 0 0 211,113 0 0 638,545 0 0 0 0 11 1001-1901 Non Departmental 0 49,607 5,209 32,758 61,693 26,036 11,336 5,357 0 0 Total Current Allocations $12,959 $368,335 $356,965 $682,034 $628,341 $1,179,381 $174,757 $78,471 $0 $0 MGT Consulting Group Page 8 of 156 Attachment #2 8.1.b Packet Pg. 116 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 1009-1501 City Attorney 1009-5201 PW- Envir Progs 1009-8101 CD- Planning 1009-8301 PW- Engineering 2101-2111 PD- Opers Support 2102-2111 PD- Opers Support 2103-2102 PD- Patrol 2106-2801 PW-Traffic Signals 2107-2111 2109-1901 Non- Departmental 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 521 4 2,191 7,132 13 3 323 627 0 0 3 1001-1201 City Manager 1,457 12 6,131 19,958 36 7 904 1,755 0 0 4 1001-1301 City Clerk 541 5 2,276 7,409 13 3 336 651 0 0 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 525 4 2,209 7,192 13 3 326 632 0 0 8 1001-1601 Finance 2,179 18 11,063 29,840 125 44 1,495 7,360 1,651 3,073 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 0 101 0 163,707 0 0 0 14,393 0 0 11 1001-1901 Non Departmental 2,778 23 11,691 38,056 69 14 1,724 3,346 0 0 Total Current Allocations $8,001 $168 $35,562 $273,293 $269 $73 $5,107 $28,764 $1,651 $3,073 MGT Consulting Group Page 9 of 156 Attachment #2 8.1.b Packet Pg. 117 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 2109-2401 Fire- Operation 2109-2402 Fire- Prevention 2111-2111 PD- Opers Support 2201-1901 Non- Departmental 2201-2801 PW- Traffic Signals 2201-3201 PW- Street Maint 2201-8301 PW- Engineering 2201-9601 CIP- Streets Projs 2202-1901 Non- Departmental 2204-9601 CIP- Streets Projs 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 1,064 21 8 0 0 1,680 19 0 0 0 3 1001-1201 City Manager 2,977 59 23 0 0 4,700 54 0 0 0 4 1001-1301 City Clerk 1,105 22 8 0 0 1,745 20 0 0 0 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 1,073 21 8 0 0 1,694 20 0 0 0 8 1001-1601 Finance 4,622 763 80 2,582 1,372 9,353 103 0 2,478 384 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 0 0 0 0 0 38,552 445 0 0 0 11 1001-1901 Non Departmental 5,676 112 43 0 0 8,962 103 0 0 0 Total Current Allocations $16,516 $998 $170 $2,582 $1,372 $66,685 $764 $0 $2,478 $384 MGT Consulting Group Page 10 of 156 Attachment #2 8.1.b Packet Pg. 118 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 2205-3101 PW- Admin 2205-9601 CIP- Streets Projs 2207-8301 PW- Engineering 2211-0000 Federal Transp (TIGER) 2212-2801 PW- Traffic Signals 2212-9601 CIP- Streets Projs 2214-9601 CIP- Street Projs 2215-9601 CIP- Street Projs 2217-9601 CIP- Street Projs 2302-3201 PW-Street Maint 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 58 0 0 0 560 0 0 0 0 32 3 1001-1201 City Manager 162 0 0 0 1,566 0 0 0 0 89 4 1001-1301 City Clerk 60 0 0 0 581 0 0 0 0 33 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 59 0 0 0 564 0 0 0 0 32 8 1001-1601 Finance 799 0 702 1 3,493 0 344 120 0 324 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 1,332 0 0 0 12,848 0 0 0 0 730 11 1001-1901 Non Departmental 310 0 0 0 2,987 0 0 0 0 170 Total Current Allocations $2,780 $0 $702 $1 $22,600 $0 $344 $120 $0 $1,409 MGT Consulting Group Page 11 of 156 Attachment #2 8.1.b Packet Pg. 119 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 2302-5201 PW- Enviro Progs 2303-5101 Non-Dept- Waste Mgmt 2304-5201 PW- Enviro Progs 2322-0000 Box Culvert 2323-3201 PW- Street Maint 2324-3201 PW- Street Maint 2402-0000 East Bay Reg Park Dist 2511-0000 Cust Svc Committee 2701-2802 PW- Street Lighting 2701-8301 PW- Engineering 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 468 13,163 93 0 16 16 0 0 594 37 3 1001-1201 City Manager 1,309 36,835 259 0 45 45 0 0 1,662 104 4 1001-1301 City Clerk 486 13,674 96 0 17 17 0 0 617 38 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 472 13,274 93 0 16 16 0 0 599 37 8 1001-1601 Finance 4,995 59,494 2,769 3 90 90 0 0 5,316 895 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 10,739 0 2,128 0 371 371 0 0 13,637 850 11 1001-1901 Non Departmental 2,496 70,239 495 0 86 86 0 0 3,170 198 Total Current Allocations $20,965 $206,679 $5,934 $3 $641 $641 $0 $0 $25,596 $2,159 MGT Consulting Group Page 12 of 156 Attachment #2 8.1.b Packet Pg. 120 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 2702-3401 PW- Street Lands. 2702-3402 PW- Street Tree Maint 2702-8301 PW- Engineering 2703-3401 PW- Street Lands. 2703-3402 PW- Street Tree Maint 2703-8301 PW- Engineering 2704-3401 PW- Street Lands. 2704-3402 PW- Street Tree Maint 2704-8301 PW- Engineering 2705-2802 PW- Street Lighting 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 266 8 15 396 50 18 945 87 30 598 3 1001-1201 City Manager 744 23 42 1,108 141 51 2,644 244 83 1,673 4 1001-1301 City Clerk 276 8 16 411 52 19 982 91 31 621 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 268 8 15 399 51 18 953 88 30 603 8 1001-1601 Finance 3,634 816 802 4,958 1,014 837 7,752 1,190 863 3,913 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 6,101 185 344 9,091 1,154 415 21,690 2,002 679 13,723 11 1001-1901 Non Departmental 1,418 43 80 2,113 268 96 5,042 465 158 3,190 Total Current Allocations $12,707 $1,092 $1,314 $18,478 $2,731 $1,453 $40,008 $4,168 $1,874 $24,321 MGT Consulting Group Page 13 of 156 Attachment #2 8.1.b Packet Pg. 121 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 2705-8301 PW- Engineering 2705-9601 CIP- Streets CIP Projs 2801-7621 Pks & CS- Cult. Activities 2801-9501 CIP- Parks CIP Pojs 2811-7101 Non-Dept- Comm TV 2901-1501 City Attorney 2901-1901 Non- Departmental 2901-5501 Pks & CS- Human Svcs 2901-5701 CD- Hsg Progs 2902-0000 Noise Mitigation 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $12,203 $0 2 1001-1101 City Council 30 0 509 0 114 194 0 26 7,103 0 3 1001-1201 City Manager 83 0 1,425 0 319 542 0 72 19,871 0 4 1001-1301 City Clerk 31 0 529 0 119 201 0 27 7,439 0 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 14,970 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 1,993 0 7 1001-1501 City Attorney 30 0 514 0 115 195 0 26 7,108 0 8 1001-1601 Finance 863 0 2,608 0 1,376 1,240 689 323 19,293 3 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 33,486 0 10 1001-3101 PW-Administration 679 0 0 0 0 0 0 0 0 0 11 1001-1901 Non Departmental 158 0 2,718 0 609 1,034 0 138 7,401 0 Total Current Allocations $1,872 $0 $8,303 $0 $2,653 $3,408 $689 $612 $130,868 $3 MGT Consulting Group Page 14 of 156 Attachment #2 8.1.b Packet Pg. 122 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 2903-5501 Pks & CS- Human Svcs 2904-1901 Non- Departmental 3300-9301 3400-9401 3500-9501 CIP- Parks CIP Projs 3600-9601 CIP- Streets CIP Projs 4101-1901 Non- Departmental 4102-0000 Nghbd Park Land 4103-9501 CIP- Parks CIP Projs 4104-0000 Nghbd Park Imprmt 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 266 0 0 0 0 0 0 0 0 0 3 1001-1201 City Manager 743 0 0 0 0 0 0 0 0 0 4 1001-1301 City Clerk 276 0 0 0 0 0 0 0 0 0 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 268 0 0 0 0 0 0 0 0 0 8 1001-1601 Finance 12,434 2,445 8,098 1,582 40,839 21,200 2,808 148 3,808 619 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 0 0 0 0 0 0 0 0 0 0 11 1001-1901 Non Departmental 1,417 0 0 0 0 0 0 0 0 0 Total Current Allocations $15,404 $2,445 $8,098 $1,582 $40,839 $21,200 $2,808 $148 $3,808 $619 MGT Consulting Group Page 15 of 156 Attachment #2 8.1.b Packet Pg. 123 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 4105-7702 4106-0000 Library 4107-7702 4108 Aquatic Center 4109-0000 Quimby Act Pk In-Lieu Fees 4110-0000 Comm Nature Park Land 4111-0000 Comm Nature Pk Imprmts 4201-1901 Non- Departmental 4301-1901 Non- Departmental 4301-8301 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 0 0 0 0 0 0 0 0 0 0 3 1001-1201 City Manager 0 0 0 0 0 0 0 0 0 0 4 1001-1301 City Clerk 0 0 0 0 0 0 0 0 0 0 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 0 0 0 0 0 0 0 0 0 0 8 1001-1601 Finance 3,271 848 2,524 286 165 57 393 341 1,286 1,329 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 0 0 0 0 0 0 0 0 0 0 11 1001-1901 Non Departmental 0 0 0 0 0 0 0 0 0 0 Total Current Allocations $3,271 $848 $2,524 $286 $165 $57 $393 $341 $1,286 $1,329 MGT Consulting Group Page 16 of 156 Attachment #2 8.1.b Packet Pg. 124 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 4301-9601 CIP- Streets CIP Projs 4302-1901 Non- Departmental 4302-9601 CIP- Streets CIP Projs 4303-0000 EDTIF Category 3 4304-0000 West Dublin TIF 4305-0000 Dougherty Valley TIF 4306-0000 TVTD 4309-0000 Mitigation Contrib 4313-0000 Transp Mitigation 4401-9501 CIP- Parks CIP Projs 1 Building Depreciation $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2 1001-1101 City Council 0 0 0 0 0 0 0 0 0 0 3 1001-1201 City Manager 0 0 0 0 0 0 0 0 0 0 4 1001-1301 City Clerk 0 0 0 0 0 0 0 0 0 0 5 1001-1401 Human Resources 0 0 0 0 0 0 0 0 0 0 6 1001-1402 Insurance 0 0 0 0 0 0 0 0 0 0 7 1001-1501 City Attorney 0 0 0 0 0 0 0 0 0 0 8 1001-1601 Finance 0 477 0 3 712 857 458 2 18 13,119 9 1001-1801 Building Management 0 0 0 0 0 0 0 0 0 0 10 1001-3101 PW-Administration 0 0 0 0 0 0 0 0 0 0 11 1001-1901 Non Departmental 0 0 0 0 0 0 0 0 0 0 Total Current Allocations $0 $477 $0 $3 $712 $857 $458 $2 $18 $13,119 MGT Consulting Group Page 17 of 156 Attachment #2 8.1.b Packet Pg. 125 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 5101-0000 Dublin Blvd Est Trust/Agency 5171-1901 Non- Departmental 5198-1901 Non- Departmental 5301-3901 PW- Geo Haz Abate. Dist 5302-3901 PW- Geo Haz Abate. Dist 5311-0000 Fallon Vill Annex/Jorda n Ranch 5321-3901 PW- Geo Haz Abate. Dist 6105-1905 Non- Departmental ISF 6205-1905 Non- Departmental ISF 6305-1905 Non- Departmental ISF 1 Building Depreciation $0 $0 $0 $610 $610 $0 $305 $0 $0 $0 2 1001-1101 City Council 0 2,607 0 2,639 2,016 0 315 0 0 6 3 1001-1201 City Manager 0 7,296 0 7,383 5,642 0 882 0 0 18 4 1001-1301 City Clerk 0 2,708 0 2,744 2,097 0 329 0 0 7 5 1001-1401 Human Resources 0 0 0 748 748 0 374 0 0 0 6 1001-1402 Insurance 0 0 0 100 100 0 50 0 0 0 7 1001-1501 City Attorney 0 2,629 0 2,658 2,030 0 317 0 0 7 8 1001-1601 Finance 0 12,506 1,126 13,055 10,741 0 2,348 5,191 299 5,078 9 1001-1801 Building Management 0 0 0 1,674 1,674 0 837 0 0 0 10 1001-3101 PW-Administration 0 0 0 60,091 45,805 0 7,000 0 0 0 11 1001-1901 Non Departmental 0 13,912 0 12,554 9,233 0 920 0 0 34 Total Current Allocations $0 $41,657 $1,126 $104,256 $80,697 $0 $13,677 $5,191 $299 $5,150 MGT Consulting Group Page 18 of 156 Attachment #2 8.1.b Packet Pg. 126 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Summary Schedule Department 6605-1602 Admin Svcs- Info Systems 6901-1905 Non- Departmental ISF 6951-0000 PERS Side Fund Payoff 7101-1901 Non- Departmental All Other 2nd Allocation Orphans Total 1 Building Depreciation $26,542 $0 $0 $0 $0 $0 $355,787 2 1001-1101 City Council 17,033 7,867 0 0 0 0 533,354 3 1001-1201 City Manager 47,651 22,016 0 0 0 0 1,271,396 4 1001-1301 City Clerk 17,824 8,173 0 0 0 0 596,258 5 1001-1401 Human Resources 45,029 0 0 0 0 0 683,508 6 1001-1402 Insurance 4,336 18,934 0 0 0 0 459,701 7 1001-1501 City Attorney 17,057 7,934 0 0 0 0 495,619 8 1001-1601 Finance 116,948 36,948 322 602 3,025 0 1,876,323 9 1001-1801 Building Management 72,833 0 0 0 0 0 976,295 10 1001-3101 PW-Administration 0 0 0 0 0 0 1,915,497 11 1001-1901 Non Departmental 24,547 41,980 0 0 0 0 1,321,983 Total Current Allocations $389,799 $143,851 $322 $602 $3,025 $0 $10,485,721 Building Depreciation Nature and Extent of Services The Building Depreciation is an allowable charge for cost plan purposes. The full cost allocation plan distributes the building depreciation to all city departments which occupy space in city -owned buildings. The costs of building depreciation are allocated throughout various departments based on the following function: Civic Center - Costs have been allocated based on number of FTE's per division in the Civic Center. MGT Consulting Group Page 19 of 156 Attachment #2 8.1.b Packet Pg. 127 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Building Depreciation Nature and Extent of Services The Building Depreciation is an allowable charge for cost plan purposes. The full cost allocation plan distributes the building depreciation to all city departments which occupy space in city -owned buildings. The costs of building depreciation are allocated throughout various departments based on the following function: Civic Center - Costs have been allocated based on number of FTE's per division in the Civic Center. MGT Consulting Group Page 20 of 156 Attachment #2 8.1.b Packet Pg. 128 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:1 Building Depreciation Description Amount General Admin Civic Center Personnel Costs Salaries S 0 0 0 Salary % Split .00%.00% Benefits S 0 0 0 Subtotal - Personnel Costs 0 0 0 Services & Supplies Cost Civic Center-Bldg Depr P 524,742 0 524,742 Subtotal - Services & Supplies 524,742 0 524,742 Department Cost Total 524,742 0 524,742 Adjustments to Cost Subtotal - Adjustments 0 0 0 Total Costs After Adjustments 524,742 0 524,742 General Admin Distribution 0 0 Grand Total $524,742 $524,742 MGT Consulting Group Page 21 of 156 Attachment #2 8.1.b Packet Pg. 129 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Expense%)Dept:1 Building Depreciation No Indirect Costs Page Intentionally Left Blank MGT Consulting Group Page 22 of 156 Attachment #2 8.1.b Packet Pg. 130 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Civic Center Allocations Dept:1 Building Depreciation Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.81%$30,508 $0 $30,508 $0 $30,508 3 1001-1201 City Manager 4.34 5.05%26,481 0 26,481 0 26,481 4 1001-1301 City Clerk 3.00 3.49%18,305 0 18,305 0 18,305 5 1001-1401 Human Resources 2.50 2.91%15,254 0 15,254 0 15,254 8 1001-1601 Finance 7.65 8.90%46,678 0 46,678 0 46,678 10 1001-3101 PW-Administration 5.20 6.05%31,729 0 31,729 0 31,729 20 1001-2111 PD-Oper Support 4.00 4.65%24,407 0 24,407 0 24,407 22 1001-2402 FD-Prevention 1.00 1.16%6,102 0 6,102 0 6,102 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.38%2,014 0 2,014 0 2,014 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.38%2,014 0 2,014 0 2,014 35 1001-5201 PW-Environ Progs 2.40 2.79%14,644 0 14,644 0 14,644 36 1001-5501 Pks & CS- Human Svcs 0.50 0.58%3,051 0 3,051 0 3,051 40 1001-7601 Pks & CS- Hist. Fac Opers 0.15 0.17%915 0 915 0 915 42 1001-7611 Pks & CS- Heritage Ctr Progs 0.15 0.17%915 0 915 0 915 43 1001-7621 Pks & CS- Cultural Activities 0.60 0.70%3,661 0 3,661 0 3,661 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.44%12,813 0 12,813 0 12,813 45 1001-7701 Pks & CS- Facility Ops & Rentals 1.25 1.45%7,627 0 7,627 0 7,627 46 1001-7702 Pks & CS- Admin 6.30 7.33%38,440 0 38,440 0 38,440 54 1001-7901 PW- Pks/Fac Development 2.60 3.02%15,864 0 15,864 0 15,864 55 1001-8101 CD- Planning 9.85 11.45%60,101 0 60,101 0 60,101 56 1001-8102 CD- Bldg & Safety 7.50 8.72%45,762 0 45,762 0 45,762 57 1001-8301 PW- Engineering 9.15 10.64%55,830 0 55,830 0 55,830 58 1001-8401 ED- Econ Development 2.30 2.67%14,034 0 14,034 0 14,034 59 1001-8405 ED- Public Info 1.20 1.40%7,322 0 7,322 0 7,322 120 2901-5701 CD- Hsg Progs 2.00 2.33%12,203 0 12,203 0 12,203 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.12%610 0 610 0 610 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.12%610 0 610 0 610 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.06%305 0 305 0 305 162 6605-1602 Admin Svcs- Info Systems 4.35 5.06%26,542 0 26,542 0 26,542 Subtotal 86.00 100.00%524,742 0 524,742 0 524,742 Direct Bills 0 0 Total $524,742 $524,742 Basis Units: Number of FTE's per division in the Civic Center Source: MGT Consulting Group Page 23 of 156 Attachment #2 8.1.b Packet Pg. 131 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:1 Building Depreciation Department Civic Center Total 2 1001-1101 City Council $30,508 $30,508 3 1001-1201 City Manager 26,481 26,481 4 1001-1301 City Clerk 18,305 18,305 5 1001-1401 Human Resources 15,254 15,254 8 1001-1601 Finance 46,678 46,678 10 1001-3101 PW-Administration 31,729 31,729 20 1001-2111 PD-Oper Support 24,407 24,407 22 1001-2402 FD-Prevention 6,102 6,102 25 1001-2501 Non-Dept-Disaster Prep.2,014 2,014 34 1001-5101 Non-Dept-Waste Mgmt 2,014 2,014 35 1001-5201 PW-Environ Progs 14,644 14,644 36 1001-5501 Pks & CS- Human Svcs 3,051 3,051 40 1001-7601 Pks & CS- Hist. Fac Opers 915 915 42 1001-7611 Pks & CS- Heritage Ctr Progs 915 915 43 1001-7621 Pks & CS- Cultural Activities 3,661 3,661 44 1001-7631 Pks & CS- Comm Events & Fest.12,813 12,813 45 1001-7701 Pks & CS- Facility Ops & Rentals 7,627 7,627 46 1001-7702 Pks & CS- Admin 38,440 38,440 54 1001-7901 PW- Pks/Fac Development 15,864 15,864 55 1001-8101 CD- Planning 60,101 60,101 56 1001-8102 CD- Bldg & Safety 45,762 45,762 57 1001-8301 PW- Engineering 55,830 55,830 58 1001-8401 ED- Econ Development 14,034 14,034 59 1001-8405 ED- Public Info 7,322 7,322 120 2901-5701 CD- Hsg Progs 12,203 12,203 155 5301-3901 PW- Geo Haz Abate. Dist 610 610 156 5302-3901 PW- Geo Haz Abate. Dist 610 610 158 5321-3901 PW- Geo Haz Abate. Dist 305 305 162 6605-1602 Admin Svcs- Info Systems 26,542 26,542 Total $524,742 $524,742 1001-1101 City Council Nature and Extent of Services The City Council department consists of the Mayor and four City Council members elected at large by the voters of Dublin. The City Council is responsible for enacting legislation, establishing policie s, and providing guidance and direction for actions that affect the quality of life in the City. The City Council costs are distributed by the following functions: City Council- Personnel - Costs have been allocated based on number of FTE's per progr am. City Council- Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Council Meetings - Costs have been allocated based on number of Staff Reports per program. MGT Consulting Group Page 24 of 156 Attachment #2 8.1.b Packet Pg. 132 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1101 City Council Nature and Extent of Services The City Council department consists of the Mayor and four City Council members elected at large by the voters of Dublin. The City Council is responsible for enacting legislation, establishing policie s, and providing guidance and direction for actions that affect the quality of life in the City. The City Council costs are distributed by the following functions: City Council- Personnel - Costs have been allocated based on number of FTE's per progr am. City Council- Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Council Meetings - Costs have been allocated based on number of Staff Reports per program. MGT Consulting Group Page 25 of 156 Attachment #2 8.1.b Packet Pg. 133 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:2 1001-1101 City Council Description Amount General Admin City Council- Personnel City Council- Fiscal Council Meetings Personnel Costs Salaries S1 67,123 0 22,374 22,374 22,374 Salary % Split .00%33.33%33.33%33.33% Benefits S 107,371 0 35,790 35,790 35,790 Subtotal - Personnel Costs 174,494 0 58,165 58,165 58,165 Services & Supplies Cost Office Supplies S 1,500 0 500 500 500 Postage S 4,750 0 1,583 1,583 1,583 Books & Publications S 200 0 67 67 67 Advertising S 400 0 133 133 133 Printing & Binding S 14,200 0 4,733 4,733 4,733 Legal Notices S 1,650 0 550 550 550 Comm Promotion Supplies S 39,500 0 13,167 13,167 13,167 Memb & Dues S 48,555 0 16,185 16,185 16,185 Travel Conf & Mtgs S 32,600 0 10,867 10,867 10,867 ISF- Equip Rplcmt S 19,525 0 6,508 6,508 6,508 ISF- IT S 21,121 0 7,040 7,040 7,040 Contract Svcs Gen'l S 105,000 0 35,000 35,000 35,000 Contract Svcs Comm Events S 1,000 0 333 333 333 Prof Svcs Gen'l S 80,100 0 26,700 26,700 26,700 Subtotal - Services & Supplies 370,101 0 123,367 123,367 123,367 Department Cost Total 544,595 0 181,532 181,532 181,532 Adjustments to Cost Subtotal - Adjustments 0 0 0 0 0 Total Costs After Adjustments 544,595 0 181,532 181,532 181,532 General Admin Distribution 0 0 0 0 Grand Total $544,595 $181,532 $181,532 $181,532 MGT Consulting Group Page 26 of 156 Attachment #2 8.1.b Packet Pg. 134 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:2 1001-1101 City Council Department First Incoming Second Incoming City Council- Personnel City Council- Fiscal Council Meetings 1 Civic Center $30,508 $0 $10,169 $10,169 $10,169 Subtotal - Building Depreciation 30,508 0 10,169 10,169 10,169 2 City Council- Personnel 0 9,585 3,195 3,195 3,195 2 City Council- Fiscal 0 1,197 399 399 399 Subtotal - 1001-1101 City Council 0 10,782 3,594 3,594 3,594 3 City Mgmt-Personnel 0 32,400 10,800 10,800 10,800 3 City Mgmt-Fiscal 0 4,047 1,349 1,349 1,349 Subtotal - 1001-1201 City Manager 0 36,448 12,149 12,149 12,149 4 Clerk- Personnel 0 11,290 3,763 3,763 3,763 4 Clerk- Fiscal 0 1,410 470 470 470 4 Records Requests 0 6,054 2,018 2,018 2,018 Subtotal - 1001-1301 City Clerk 0 18,754 6,251 6,251 6,251 5 Trainings 0 10,510 3,503 3,503 3,503 5 Employee Safety 0 10,510 3,503 3,503 3,503 5 Gen'l HR Support 0 9,563 3,188 3,188 3,188 Subtotal - 1001-1401 Human Resources 0 30,583 10,194 10,194 10,194 6 Civic Center Prop Ins 0 4,772 1,591 1,591 1,591 Subtotal - 1001-1402 Insurance 0 4,772 1,591 1,591 1,591 7 Direct Attorney Support 0 42,902 14,301 14,301 14,301 7 Citywide Supp-Fiscal 0 1,696 565 565 565 7 Citywide Supp-Personnel 0 13,577 4,526 4,526 4,526 Subtotal - 1001-1501 City Attorney 0 58,175 19,392 19,392 19,392 8 A/P 0 4,805 1,602 1,602 1,602 8 Payroll 0 3,243 1,081 1,081 1,081 8 Procurement 0 3,338 1,113 1,113 1,113 8 Budgeting 0 3,070 1,023 1,023 1,023 8 Financial Reporting 0 3,405 1,135 1,135 1,135 8 Revenue/Receipting-GF 0 495 165 165 165 MGT Consulting Group Page 27 of 156 Attachment #2 8.1.b Packet Pg. 135 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:2 1001-1101 City Council Department First Incoming Second Incoming City Council- Personnel City Council- Fiscal Council Meetings Subtotal - 1001-1601 Finance $0 $18,355 $6,118 $6,118 $6,118 9 Civic Center 0 81,179 27,060 27,060 27,060 Subtotal - 1001-1801 Building Management 0 81,179 27,060 27,060 27,060 11 Citywide Contracts 0 9,184 3,061 3,061 3,061 Subtotal - 1001-1901 Non Departmental 0 9,184 3,061 3,061 3,061 Total Incoming 30,508 268,232 99,580 99,580 99,580 C. Total Allocated $843,335 $281,112 $281,112 $281,112 33.33%33.33%33.33% MGT Consulting Group Page 28 of 156 Attachment #2 8.1.b Packet Pg. 136 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Council- Personnel Allocations Dept:2 1001-1101 City Council Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.00%$9,585 $0 $9,585 $0 $9,585 3 1001-1201 City Manager 4.34 4.34%8,320 0 8,320 4,085 12,404 4 1001-1301 City Clerk 3.00 3.00%5,751 0 5,751 2,823 8,575 5 1001-1401 Human Resources 2.50 2.50%4,793 0 4,793 2,353 7,145 8 1001-1601 Finance 7.65 7.65%14,665 0 14,665 7,200 21,865 10 1001-3101 PW-Administration 5.20 5.20%9,968 0 9,968 4,894 14,863 20 1001-2111 PD-Oper Support 4.00 4.00%7,668 0 7,668 3,765 11,433 22 1001-2402 FD-Prevention 1.00 1.00%1,917 0 1,917 941 2,858 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.33%633 0 633 311 943 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.33%633 0 633 311 943 35 1001-5201 PW-Environ Progs 2.40 2.40%4,601 0 4,601 2,259 6,860 36 1001-5501 Pks & CS- Human Svcs 0.50 0.50%959 0 959 471 1,429 40 1001-7601 Pks & CS- Hist. Fac Opers 0.40 0.40%767 0 767 376 1,143 42 1001-7611 Pks & CS- Heritage Ctr Progs 1.20 1.20%2,300 0 2,300 1,129 3,430 43 1001-7621 Pks & CS- Cultural Activities 1.30 1.30%2,492 0 2,492 1,224 3,716 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.10%4,026 0 4,026 1,976 6,002 45 1001-7701 Pks & CS- Facility Ops & Rentals 2.65 2.65%5,080 0 5,080 2,494 7,574 46 1001-7702 Pks & CS- Admin 6.30 6.30%12,077 0 12,077 5,929 18,007 47 1001-7711 Pks & CS- Family Progs 1.00 1.00%1,917 0 1,917 941 2,858 48 1001-7721 Pks & CS- Recr Activities 1.20 1.20%2,300 0 2,300 1,129 3,430 49 1001-7731 Pks & CS- Preschool Progs 0.30 0.30%575 0 575 282 857 50 1001-7751 Pks & CS- Senior Progs 2.10 2.10%4,026 0 4,026 1,976 6,002 51 1001-7761 Pks & CS- Sports Progs 1.40 1.40%2,684 0 2,684 1,318 4,001 53 1001-7772 Pks & CS- EGRAC 4.60 4.60%8,818 0 8,818 4,329 13,148 54 1001-7901 PW- Pks/Fac Development 2.60 2.60%4,984 0 4,984 2,447 7,431 55 1001-8101 CD- Planning 9.85 9.85%18,883 0 18,883 9,270 28,153 56 1001-8102 CD- Bldg & Safety 7.50 7.50%14,378 0 14,378 7,059 21,436 57 1001-8301 PW- Engineering 9.15 9.15%17,541 0 17,541 8,612 26,152 58 1001-8401 ED- Econ Development 2.30 2.30%4,409 0 4,409 2,165 6,574 59 1001-8405 ED- Public Info 1.20 1.20%2,300 0 2,300 1,129 3,430 120 2901-5701 CD- Hsg Progs 2.00 2.00%3,834 0 3,834 1,882 5,716 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.10%192 0 192 94 286 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.10%192 0 192 94 286 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.05%96 0 96 47 143 162 6605-1602 Admin Svcs- Info Systems 4.35 4.35%8,339 0 8,339 4,094 12,433 MGT Consulting Group Page 29 of 156 Attachment #2 8.1.b Packet Pg. 137 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Council- Personnel Allocations Dept:2 1001-1101 City Council Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 100.00 100.00%191,701 0 191,701 89,411 281,112 Direct Bills 0 0 Total $191,701 $281,112 Basis Units: Number of FTE's per program Source: MGT Consulting Group Page 30 of 156 Attachment #2 8.1.b Packet Pg. 138 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Council- Fiscal Allocations Dept:2 1001-1101 City Council Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.62%$1,197 $0 $1,197 $0 $1,197 3 1001-1201 City Manager 1,240,780 1.42%2,728 0 2,728 1,280 4,008 4 1001-1301 City Clerk 632,609 0.73%1,391 0 1,391 653 2,044 5 1001-1401 Human Resources 740,693 0.85%1,629 0 1,629 764 2,393 6 1001-1402 Insurance 517,450 0.59%1,138 0 1,138 534 1,672 7 1001-1501 City Attorney 735,000 0.84%1,616 0 1,616 758 2,374 8 1001-1601 Finance 1,772,162 2.03%3,896 0 3,896 1,829 5,725 9 1001-1801 Building Management 1,381,374 1.58%3,037 0 3,037 1,425 4,463 10 1001-3101 PW-Administration 1,305,265 1.50%2,870 0 2,870 1,347 4,217 11 1001-1901 Non Departmental 1,630,340 1.87%3,585 0 3,585 1,682 5,267 12 1001-1302 Elections 3,120 0.00%7 0 7 3 10 13 1001-1802 Public Safety Complex 93,847 0.11%206 0 206 97 303 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.20%6,143 0 6,143 2,883 9,026 15 1001-2102 PD-Patrol 9,071,123 10.40%19,944 0 19,944 9,361 29,305 16 1001-2103 PD-Traffic 1,131,732 1.30%2,488 0 2,488 1,168 3,656 17 1001-2104 PD-Investigations 2,378,341 2.73%5,229 0 5,229 2,454 7,683 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 1.94%3,726 0 3,726 1,749 5,474 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.37%2,631 0 2,631 1,235 3,865 20 1001-2111 PD-Oper Support 2,041,982 2.34%4,490 0 4,490 2,107 6,597 21 1001-2401 FD-Operation 12,476,211 14.31%27,431 0 27,431 12,874 40,306 22 1001-2402 FD-Prevention 414,694 0.48%912 0 912 428 1,340 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.20%387 0 387 182 569 24 1001-2411 FD-Fire Station Maint 230,376 0.26%507 0 507 238 744 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.16%302 0 302 142 444 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.17%325 0 325 152 477 27 1001-2701 Non-Dept-Animal Control 330,521 0.38%727 0 727 341 1,068 28 1001-2801 PW-Traffic Signals 10,000 0.01%22 0 22 10 32 29 1001-2802 PW-Street Lighting 160,064 0.18%352 0 352 165 517 30 1001-3201 PW-Street Maint 42,704 0.05%94 0 94 44 138 31 1001-3202 PW-Street Sweeping 159,926 0.18%352 0 352 165 517 32 1001-3401 PW-Street Landscaping 1,657,447 1.90%3,644 0 3,644 1,710 5,355 33 1001-3402 PW-Street Tree Maint 215,050 0.25%473 0 473 222 695 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.08%158 0 158 74 232 35 1001-5201 PW-Environ Progs 666,788 0.76%1,466 0 1,466 688 2,154 36 1001-5501 Pks & CS- Human Svcs 252,909 0.29%556 0 556 261 817 37 1001-7101 Non-Dept-Comm TV 123,650 0.14%272 0 272 128 399 38 1001-7301 Pks & CS- Library Svcs 946,071 1.09%2,080 0 2,080 976 3,056 39 1001-7501 PW-Park Maint 3,703,783 4.25%8,143 0 8,143 3,822 11,965 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.24%460 0 460 216 676 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%16 0 16 8 24 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.26%497 0 497 233 731 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.45%866 0 866 406 1,272 MGT Consulting Group Page 31 of 156 Attachment #2 8.1.b Packet Pg. 139 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Council- Fiscal Allocations Dept:2 1001-1101 City Council Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.80%$1,535 $0 $1,535 $720 $2,256 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.40%2,685 0 2,685 1,260 3,946 46 1001-7702 Pks & CS- Admin 1,821,447 2.09%4,005 0 4,005 1,880 5,884 47 1001-7711 Pks & CS- Family Progs 544,244 0.62%1,197 0 1,197 562 1,758 48 1001-7721 Pks & CS- Recr Activities 309,285 0.35%680 0 680 319 999 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.29%548 0 548 257 806 50 1001-7751 Pks & CS- Senior Progs 443,728 0.51%976 0 976 458 1,434 51 1001-7761 Pks & CS- Sports Progs 718,889 0.82%1,581 0 1,581 742 2,322 53 1001-7772 Pks & CS- EGRAC 2,877,750 3.30%6,327 0 6,327 2,970 9,297 54 1001-7901 PW- Pks/Fac Development 302,205 0.35%664 0 664 312 976 55 1001-8101 CD- Planning 1,900,337 2.18%4,178 0 4,178 1,961 6,139 56 1001-8102 CD- Bldg & Safety 3,578,841 4.10%7,869 0 7,869 3,693 11,562 57 1001-8301 PW- Engineering 1,510,379 1.73%3,321 0 3,321 1,559 4,879 58 1001-8401 ED- Econ Development 657,637 0.75%1,446 0 1,446 679 2,125 59 1001-8405 ED- Public Info 310,759 0.36%683 0 683 321 1,004 62 1009-1501 City Attorney 161,180 0.18%354 0 354 166 521 63 1009-5201 PW- Envir Progs 1,356 0.00%3 0 3 1 4 64 1009-8101 CD- Planning 678,203 0.78%1,491 0 1,491 700 2,191 65 1009-8301 PW- Engineering 2,207,675 2.53%4,854 0 4,854 2,278 7,132 66 2101-2111 PD- Opers Support 3,980 0.00%9 0 9 4 13 67 2102-2111 PD- Opers Support 822 0.00%2 0 2 1 3 68 2103-2102 PD- Patrol 100,000 0.11%220 0 220 103 323 69 2106-2801 PW-Traffic Signals 194,093 0.22%427 0 427 200 627 72 2109-2401 Fire- Operation 329,268 0.38%724 0 724 340 1,064 73 2109-2402 Fire- Prevention 6,500 0.01%14 0 14 7 21 74 2111-2111 PD- Opers Support 2,500 0.00%5 0 5 3 8 77 2201-3201 PW- Street Maint 519,897 0.60%1,143 0 1,143 536 1,680 78 2201-8301 PW- Engineering 6,000 0.01%13 0 13 6 19 82 2205-3101 PW- Admin 17,961 0.02%39 0 39 19 58 86 2212-2801 PW- Traffic Signals 173,265 0.20%381 0 381 179 560 91 2302-3201 PW-Street Maint 9,840 0.01%22 0 22 10 32 92 2302-5201 PW- Enviro Progs 144,820 0.17%318 0 318 149 468 93 2303-5101 Non-Dept- Waste Mgmt 4,074,612 4.67%8,959 0 8,959 4,205 13,163 94 2304-5201 PW- Enviro Progs 28,700 0.03%63 0 63 30 93 96 2323-3201 PW- Street Maint 5,000 0.01%11 0 11 5 16 97 2324-3201 PW- Street Maint 5,000 0.01%11 0 11 5 16 100 2701-2802 PW- Street Lighting 183,900 0.21%404 0 404 190 594 101 2701-8301 PW- Engineering 11,468 0.01%25 0 25 12 37 102 2702-3401 PW- Street Lands.82,280 0.09%181 0 181 85 266 103 2702-3402 PW- Street Tree Maint 2,500 0.00%5 0 5 3 8 104 2702-8301 PW- Engineering 4,641 0.01%10 0 10 5 15 105 2703-3401 PW- Street Lands.122,600 0.14%270 0 270 127 396 MGT Consulting Group Page 32 of 156 Attachment #2 8.1.b Packet Pg. 140 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Council- Fiscal Allocations Dept:2 1001-1101 City Council Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 106 2703-3402 PW- Street Tree Maint 15,563 0.02%$34 $0 $34 $16 $50 107 2703-8301 PW- Engineering 5,591 0.01%12 0 12 6 18 108 2704-3401 PW- Street Lands.292,505 0.34%643 0 643 302 945 109 2704-3402 PW- Street Tree Maint 27,000 0.03%59 0 59 28 87 110 2704-8301 PW- Engineering 9,161 0.01%20 0 20 9 30 111 2705-2802 PW- Street Lighting 185,061 0.21%407 0 407 191 598 112 2705-8301 PW- Engineering 9,151 0.01%20 0 20 9 30 114 2801-7621 Pks & CS- Cult. Activities 157,645 0.18%347 0 347 163 509 116 2811-7101 Non-Dept- Comm TV 35,338 0.04%78 0 78 36 114 117 2901-1501 City Attorney 60,000 0.07%132 0 132 62 194 119 2901-5501 Pks & CS- Human Svcs 8,000 0.01%18 0 18 8 26 120 2901-5701 CD- Hsg Progs 429,345 0.49%944 0 944 443 1,387 122 2903-5501 Pks & CS- Human Svcs 82,202 0.09%181 0 181 85 266 153 5171-1901 Non-Departmental 807,020 0.93%1,774 0 1,774 833 2,607 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 0.84%1,601 0 1,601 752 2,353 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 0.61%1,178 0 1,178 553 1,730 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.06%117 0 117 55 172 161 6305-1905 Non-Departmental ISF 2,000 0.00%4 0 4 2 6 162 6605-1602 Admin Svcs- Info Systems 1,423,987 1.63%3,131 0 3,131 1,469 4,600 163 6901-1905 Non-Departmental ISF 2,435,307 2.79%5,354 0 5,354 2,513 7,867 Subtotal 87,189,566 100.00%191,701 0 191,701 89,411 281,112 Direct Bills 0 0 Total $191,701 $281,112 Basis Units: Total Operating Budget per program (excl capital, debt and transfers) Source: MGT Consulting Group Page 33 of 156 Attachment #2 8.1.b Packet Pg. 141 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Council Meetings Allocations Dept:2 1001-1101 City Council Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 3 1001-1201 City Manager 24.00 9.23%$17,695 $0 $17,695 $8,253 $25,949 4 1001-1301 City Clerk 60.00 23.08%44,239 0 44,239 20,633 64,872 5 1001-1401 Human Resources 4.00 1.54%2,949 0 2,949 1,376 4,325 7 1001-1501 City Attorney 6.00 2.31%4,424 0 4,424 2,063 6,487 8 1001-1601 Finance 34.00 13.08%25,069 0 25,069 11,692 36,761 10 1001-3101 PW-Administration 59.00 22.69%43,501 0 43,501 20,289 63,791 14 1001-2101 PD- Admin/Support Svcs 7.00 2.69%5,161 0 5,161 2,407 7,568 22 1001-2402 FD-Prevention 3.00 1.15%2,212 0 2,212 1,032 3,244 46 1001-7702 Pks & CS- Admin 36.00 13.85%26,543 0 26,543 12,380 38,923 55 1001-8101 CD- Planning 10.50 4.04%7,742 0 7,742 3,611 11,353 56 1001-8102 CD- Bldg & Safety 10.50 4.04%7,742 0 7,742 3,611 11,353 58 1001-8401 ED- Econ Development 6.00 2.31%4,424 0 4,424 2,063 6,487 Subtotal 260.00 100.00%191,701 0 191,701 89,411 281,112 Direct Bills 0 0 Total $191,701 $281,112 Basis Units: Number of Staff Reports per program Source: MGT Consulting Group Page 34 of 156 Attachment #2 8.1.b Packet Pg. 142 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:2 1001-1101 City Council Department City Council- Personnel City Council- Fiscal Council Meetings Total 2 1001-1101 City Council $9,585 $1,197 $0 $10,782 3 1001-1201 City Manager 12,404 4,008 25,949 42,362 4 1001-1301 City Clerk 8,575 2,044 64,872 75,490 5 1001-1401 Human Resources 7,145 2,393 4,325 13,863 6 1001-1402 Insurance 0 1,672 0 1,672 7 1001-1501 City Attorney 0 2,374 6,487 8,862 8 1001-1601 Finance 21,865 5,725 36,761 64,351 9 1001-1801 Building Management 0 4,463 0 4,463 10 1001-3101 PW-Administration 14,863 4,217 63,791 82,870 11 1001-1901 Non Departmental 0 5,267 0 5,267 12 1001-1302 Elections 0 10 0 10 13 1001-1802 Public Safety Complex 0 303 0 303 14 1001-2101 PD- Admin/Support Svcs 0 9,026 7,568 16,595 15 1001-2102 PD-Patrol 0 29,305 0 29,305 16 1001-2103 PD-Traffic 0 3,656 0 3,656 17 1001-2104 PD-Investigations 0 7,683 0 7,683 18 1001-2105 PD-Crime Prev/School Res Svcs 0 5,474 0 5,474 19 1001-2106 PD-Comm./Dispatch 0 3,865 0 3,865 20 1001-2111 PD-Oper Support 11,433 6,597 0 18,030 21 1001-2401 FD-Operation 0 40,306 0 40,306 22 1001-2402 FD-Prevention 2,858 1,340 3,244 7,441 23 1001-2405 FD-Dougherty Reg Fire Auth 0 569 0 569 24 1001-2411 FD-Fire Station Maint 0 744 0 744 25 1001-2501 Non-Dept-Disaster Prep.943 444 0 1,387 26 1001-2601 Non-Dept-Crossing Guards 0 477 0 477 27 1001-2701 Non-Dept-Animal Control 0 1,068 0 1,068 28 1001-2801 PW-Traffic Signals 0 32 0 32 29 1001-2802 PW-Street Lighting 0 517 0 517 30 1001-3201 PW-Street Maint 0 138 0 138 31 1001-3202 PW-Street Sweeping 0 517 0 517 32 1001-3401 PW-Street Landscaping 0 5,355 0 5,355 33 1001-3402 PW-Street Tree Maint 0 695 0 695 34 1001-5101 Non-Dept-Waste Mgmt 943 232 0 1,175 35 1001-5201 PW-Environ Progs 6,860 2,154 0 9,014 36 1001-5501 Pks & CS- Human Svcs 1,429 817 0 2,246 37 1001-7101 Non-Dept-Comm TV 0 399 0 399 38 1001-7301 Pks & CS- Library Svcs 0 3,056 0 3,056 39 1001-7501 PW-Park Maint 0 11,965 0 11,965 40 1001-7601 Pks & CS- Hist. Fac Opers 1,143 676 0 1,819 41 1001-7602 Pks & CS- Dublin Cemetery 0 24 0 24 42 1001-7611 Pks & CS- Heritage Ctr Progs 3,430 731 0 4,161 MGT Consulting Group Page 35 of 156 Attachment #2 8.1.b Packet Pg. 143 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:2 1001-1101 City Council Department City Council- Personnel City Council- Fiscal Council Meetings Total 43 1001-7621 Pks & CS- Cultural Activities $3,716 $1,272 $0 $4,988 44 1001-7631 Pks & CS- Comm Events & Fest.6,002 2,256 0 8,258 45 1001-7701 Pks & CS- Facility Ops & Rentals 7,574 3,946 0 11,520 46 1001-7702 Pks & CS- Admin 18,007 5,884 38,923 62,814 47 1001-7711 Pks & CS- Family Progs 2,858 1,758 0 4,616 48 1001-7721 Pks & CS- Recr Activities 3,430 999 0 4,429 49 1001-7731 Pks & CS- Preschool Progs 857 806 0 1,663 50 1001-7751 Pks & CS- Senior Progs 6,002 1,434 0 7,436 51 1001-7761 Pks & CS- Sports Progs 4,001 2,322 0 6,324 53 1001-7772 Pks & CS- EGRAC 13,148 9,297 0 22,444 54 1001-7901 PW- Pks/Fac Development 7,431 976 0 8,408 55 1001-8101 CD- Planning 28,153 6,139 11,353 45,645 56 1001-8102 CD- Bldg & Safety 21,436 11,562 11,353 44,351 57 1001-8301 PW- Engineering 26,152 4,879 0 31,032 58 1001-8401 ED- Econ Development 6,574 2,125 6,487 15,186 59 1001-8405 ED- Public Info 3,430 1,004 0 4,434 62 1009-1501 City Attorney 0 521 0 521 63 1009-5201 PW- Envir Progs 0 4 0 4 64 1009-8101 CD- Planning 0 2,191 0 2,191 65 1009-8301 PW- Engineering 0 7,132 0 7,132 66 2101-2111 PD- Opers Support 0 13 0 13 67 2102-2111 PD- Opers Support 0 3 0 3 68 2103-2102 PD- Patrol 0 323 0 323 69 2106-2801 PW-Traffic Signals 0 627 0 627 72 2109-2401 Fire- Operation 0 1,064 0 1,064 73 2109-2402 Fire- Prevention 0 21 0 21 74 2111-2111 PD- Opers Support 0 8 0 8 77 2201-3201 PW- Street Maint 0 1,680 0 1,680 78 2201-8301 PW- Engineering 0 19 0 19 82 2205-3101 PW- Admin 0 58 0 58 86 2212-2801 PW- Traffic Signals 0 560 0 560 91 2302-3201 PW-Street Maint 0 32 0 32 92 2302-5201 PW- Enviro Progs 0 468 0 468 93 2303-5101 Non-Dept- Waste Mgmt 0 13,163 0 13,163 94 2304-5201 PW- Enviro Progs 0 93 0 93 96 2323-3201 PW- Street Maint 0 16 0 16 97 2324-3201 PW- Street Maint 0 16 0 16 100 2701-2802 PW- Street Lighting 0 594 0 594 101 2701-8301 PW- Engineering 0 37 0 37 102 2702-3401 PW- Street Lands.0 266 0 266 103 2702-3402 PW- Street Tree Maint 0 8 0 8 MGT Consulting Group Page 36 of 156 Attachment #2 8.1.b Packet Pg. 144 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:2 1001-1101 City Council Department City Council- Personnel City Council- Fiscal Council Meetings Total 104 2702-8301 PW- Engineering $0 $15 $0 $15 105 2703-3401 PW- Street Lands.0 396 0 396 106 2703-3402 PW- Street Tree Maint 0 50 0 50 107 2703-8301 PW- Engineering 0 18 0 18 108 2704-3401 PW- Street Lands.0 945 0 945 109 2704-3402 PW- Street Tree Maint 0 87 0 87 110 2704-8301 PW- Engineering 0 30 0 30 111 2705-2802 PW- Street Lighting 0 598 0 598 112 2705-8301 PW- Engineering 0 30 0 30 114 2801-7621 Pks & CS- Cult. Activities 0 509 0 509 116 2811-7101 Non-Dept- Comm TV 0 114 0 114 117 2901-1501 City Attorney 0 194 0 194 119 2901-5501 Pks & CS- Human Svcs 0 26 0 26 120 2901-5701 CD- Hsg Progs 5,716 1,387 0 7,103 122 2903-5501 Pks & CS- Human Svcs 0 266 0 266 153 5171-1901 Non-Departmental 0 2,607 0 2,607 155 5301-3901 PW- Geo Haz Abate. Dist 286 2,353 0 2,639 156 5302-3901 PW- Geo Haz Abate. Dist 286 1,730 0 2,016 158 5321-3901 PW- Geo Haz Abate. Dist 143 172 0 315 161 6305-1905 Non-Departmental ISF 0 6 0 6 162 6605-1602 Admin Svcs- Info Systems 12,433 4,600 0 17,033 163 6901-1905 Non-Departmental ISF 0 7,867 0 7,867 Total $281,112 $281,112 $281,112 $843,335 1001-1201 City Manager Nature and Extent of Services The Office of the City Manager provides support to all areas of City operations including: supervision and evaluation of employees; evaluation of all contract services; the enforcement of City Ordinanc es; recommendations to the City Council on ordinances and policies that address the effective operation of the City; provision of advisory recommendations to the City Council; oversight of the preparation and administration of the City’s Budget and Capital Improvement Program; and representation on behalf of the City before intergovernmental bodies and organizations. The City Manager costs are distributed by the following functions: City Management-Personnel - Costs have been allocated based on number of FTE's per program. City Management -Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). MGT Consulting Group Page 37 of 156 Attachment #2 8.1.b Packet Pg. 145 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1201 City Manager Nature and Extent of Services The Office of the City Manager provides support to all areas of City operations including: supervision and evaluation of employees; evaluation of all contract services; the enforcement of City Ordinanc es; recommendations to the City Council on ordinances and policies that address the effective operation of the City; provision of advisory recommendations to the City Council; oversight of the preparation and administration of the City’s Budget and Capital Improvement Program; and representation on behalf of the City before intergovernmental bodies and organizations. The City Manager costs are distributed by the following functions: City Management-Personnel - Costs have been allocated based on number of FTE's per program. City Management -Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). MGT Consulting Group Page 38 of 156 Attachment #2 8.1.b Packet Pg. 146 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:3 1001-1201 City Manager Description Amount General Admin City Mgmt- Personnel City Mgmt- Fiscal Personnel Costs Salaries S1 765,534 0 382,767 382,767 Salary % Split .00%50.00%50.00% Benefits S 321,766 0 160,883 160,883 Subtotal - Personnel Costs 1,087,300 0 543,650 543,650 Services & Supplies Cost Office Supplies S 4,000 0 2,000 2,000 Postage S 900 0 450 450 Books & Publications S 300 0 150 150 Operating Supplies S 1,400 0 700 700 Mileage Reimb S 1,000 0 500 500 Printing & Binding S 2,420 0 1,210 1,210 Memb & Dues S 5,605 0 2,803 2,803 Travel Conf & Mtgs S 22,950 0 11,475 11,475 Training S 750 0 375 375 ISF- Equip Rplcmt S 16,519 0 8,260 8,260 ISF- IT S 92,636 0 46,318 46,318 Contract Svcs Gen'l S 5,000 0 2,500 2,500 Subtotal - Services & Supplies 153,480 0 76,740 76,740 Department Cost Total 1,240,780 0 620,390 620,390 Adjustments to Cost Subtotal - Adjustments 0 0 0 0 Total Costs After Adjustments 1,240,780 0 620,390 620,390 General Admin Distribution 0 0 0 Grand Total $1,240,780 $620,390 $620,390 MGT Consulting Group Page 39 of 156 Attachment #2 8.1.b Packet Pg. 147 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:3 1001-1201 City Manager Department First Incoming Second Incoming City Mgmt- Personnel City Mgmt- Fiscal 1 Civic Center $26,481 $0 $13,241 $13,241 Subtotal - Building Depreciation 26,481 0 13,241 13,241 2 City Council- Personnel 8,320 4,085 6,202 6,202 2 City Council- Fiscal 2,728 1,280 2,004 2,004 2 Council Meetings 17,695 8,253 12,974 12,974 Subtotal - 1001-1101 City Council 28,743 13,618 21,181 21,181 3 City Mgmt-Personnel 0 28,123 14,062 14,062 3 City Mgmt-Fiscal 0 9,222 4,611 4,611 Subtotal - 1001-1201 City Manager 0 37,345 18,672 18,672 4 Clerk - Council Support 0 20,843 10,422 10,422 4 Clerk- Personnel 0 9,800 4,900 4,900 4 Clerk- Fiscal 0 3,213 1,607 1,607 4 Records Requests 0 1,211 605 605 Subtotal - 1001-1301 City Clerk 0 35,067 17,533 17,533 5 Recruitment 0 7,687 3,843 3,843 5 Trainings 0 9,123 4,561 4,561 5 Employee Safety 0 9,123 4,561 4,561 5 Gen'l HR Support 0 8,300 4,150 4,150 Subtotal - 1001-1401 Human Resources 0 34,233 17,116 17,116 6 Civic Center Prop Ins 0 4,142 2,071 2,071 Subtotal - 1001-1402 Insurance 0 4,142 2,071 2,071 7 Citywide Supp-Fiscal 0 3,864 1,932 1,932 7 Citywide Supp-Personnel 0 11,785 5,892 5,892 Subtotal - 1001-1501 City Attorney 0 15,649 7,825 7,825 8 A/P 0 2,657 1,328 1,328 8 A/R 0 15,654 7,827 7,827 8 Payroll 0 8,486 4,243 4,243 8 Procurement 0 556 278 278 MGT Consulting Group Page 40 of 156 Attachment #2 8.1.b Packet Pg. 148 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:3 1001-1201 City Manager Department First Incoming Second Incoming City Mgmt- Personnel City Mgmt- Fiscal 8 Budgeting $0 $6,996 $3,498 $3,498 8 Financial Reporting 0 7,758 3,879 3,879 8 Revenue/Receipting-GF 0 1,127 563 563 Subtotal - 1001-1601 Finance 0 43,232 21,616 21,616 9 Civic Center 0 70,464 35,232 35,232 Subtotal - 1001-1801 Building Management 0 70,464 35,232 35,232 11 Citywide Contracts 0 20,925 10,462 10,462 Subtotal - 1001-1901 Non Departmental 0 20,925 10,462 10,462 Total Incoming 55,225 274,674 164,949 164,949 C. Total Allocated $1,570,679 $785,339 $785,339 50.00%50.00% MGT Consulting Group Page 41 of 156 Attachment #2 8.1.b Packet Pg. 149 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Mgmt-Personnel Allocations Dept:3 1001-1201 City Manager Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.00%$32,400 $0 $32,400 $0 $32,400 3 1001-1201 City Manager 4.34 4.34%28,123 0 28,123 0 28,123 4 1001-1301 City Clerk 3.00 3.00%19,440 0 19,440 4,545 23,985 5 1001-1401 Human Resources 2.50 2.50%16,200 0 16,200 3,787 19,987 8 1001-1601 Finance 7.65 7.65%49,572 0 49,572 11,589 61,161 10 1001-3101 PW-Administration 5.20 5.20%33,696 0 33,696 7,877 41,573 20 1001-2111 PD-Oper Support 4.00 4.00%25,920 0 25,920 6,059 31,980 22 1001-2402 FD-Prevention 1.00 1.00%6,480 0 6,480 1,515 7,995 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.33%2,138 0 2,138 500 2,638 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.33%2,138 0 2,138 500 2,638 35 1001-5201 PW-Environ Progs 2.40 2.40%15,552 0 15,552 3,636 19,188 36 1001-5501 Pks & CS- Human Svcs 0.50 0.50%3,240 0 3,240 757 3,997 40 1001-7601 Pks & CS- Hist. Fac Opers 0.40 0.40%2,592 0 2,592 606 3,198 42 1001-7611 Pks & CS- Heritage Ctr Progs 1.20 1.20%7,776 0 7,776 1,818 9,594 43 1001-7621 Pks & CS- Cultural Activities 1.30 1.30%8,424 0 8,424 1,969 10,393 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.10%13,608 0 13,608 3,181 16,789 45 1001-7701 Pks & CS- Facility Ops & Rentals 2.65 2.65%17,172 0 17,172 4,014 21,186 46 1001-7702 Pks & CS- Admin 6.30 6.30%40,824 0 40,824 9,544 50,368 47 1001-7711 Pks & CS- Family Progs 1.00 1.00%6,480 0 6,480 1,515 7,995 48 1001-7721 Pks & CS- Recr Activities 1.20 1.20%7,776 0 7,776 1,818 9,594 49 1001-7731 Pks & CS- Preschool Progs 0.30 0.30%1,944 0 1,944 454 2,398 50 1001-7751 Pks & CS- Senior Progs 2.10 2.10%13,608 0 13,608 3,181 16,789 51 1001-7761 Pks & CS- Sports Progs 1.40 1.40%9,072 0 9,072 2,121 11,193 53 1001-7772 Pks & CS- EGRAC 4.60 4.60%29,808 0 29,808 6,968 36,776 54 1001-7901 PW- Pks/Fac Development 2.60 2.60%16,848 0 16,848 3,939 20,787 55 1001-8101 CD- Planning 9.85 9.85%63,828 0 63,828 14,921 78,750 56 1001-8102 CD- Bldg & Safety 7.50 7.50%48,600 0 48,600 11,361 59,962 57 1001-8301 PW- Engineering 9.15 9.15%59,292 0 59,292 13,861 73,153 58 1001-8401 ED- Econ Development 2.30 2.30%14,904 0 14,904 3,484 18,388 59 1001-8405 ED- Public Info 1.20 1.20%7,776 0 7,776 1,818 9,594 120 2901-5701 CD- Hsg Progs 2.00 2.00%12,960 0 12,960 3,030 15,990 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.10%648 0 648 151 799 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.10%648 0 648 151 799 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.05%324 0 324 76 400 162 6605-1602 Admin Svcs- Info Systems 4.35 4.35%28,188 0 28,188 6,590 34,778 MGT Consulting Group Page 42 of 156 Attachment #2 8.1.b Packet Pg. 150 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Mgmt-Personnel Allocations Dept:3 1001-1201 City Manager Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 100.00 100.00%648,002 0 648,002 137,337 785,339 Direct Bills 0 0 Total $648,002 $785,339 Basis Units: Number of FTE's per program Source: MGT Consulting Group Page 43 of 156 Attachment #2 8.1.b Packet Pg. 151 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Mgmt-Fiscal Allocations Dept:3 1001-1201 City Manager Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.62%$4,047 $0 $4,047 $0 $4,047 3 1001-1201 City Manager 1,240,780 1.42%9,222 0 9,222 0 9,222 4 1001-1301 City Clerk 632,609 0.73%4,702 0 4,702 1,017 5,719 5 1001-1401 Human Resources 740,693 0.85%5,505 0 5,505 1,191 6,696 6 1001-1402 Insurance 517,450 0.59%3,846 0 3,846 832 4,678 7 1001-1501 City Attorney 735,000 0.84%5,463 0 5,463 1,182 6,645 8 1001-1601 Finance 1,772,162 2.03%13,171 0 13,171 2,850 16,021 9 1001-1801 Building Management 1,381,374 1.58%10,267 0 10,267 2,221 12,488 10 1001-3101 PW-Administration 1,305,265 1.50%9,701 0 9,701 2,099 11,800 11 1001-1901 Non Departmental 1,630,340 1.87%12,117 0 12,117 2,622 14,739 12 1001-1302 Elections 3,120 0.00%23 0 23 5 28 13 1001-1802 Public Safety Complex 93,847 0.11%697 0 697 151 848 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.20%20,766 0 20,766 4,493 25,259 15 1001-2102 PD-Patrol 9,071,123 10.40%67,418 0 67,418 14,587 82,005 16 1001-2103 PD-Traffic 1,131,732 1.30%8,411 0 8,411 1,820 10,231 17 1001-2104 PD-Investigations 2,378,341 2.73%17,676 0 17,676 3,825 21,501 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 1.94%12,593 0 12,593 2,725 15,318 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.37%8,892 0 8,892 1,924 10,816 20 1001-2111 PD-Oper Support 2,041,982 2.34%15,176 0 15,176 3,284 18,460 21 1001-2401 FD-Operation 12,476,211 14.31%92,725 0 92,725 20,063 112,787 22 1001-2402 FD-Prevention 414,694 0.48%3,082 0 3,082 667 3,749 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.20%1,308 0 1,308 283 1,591 24 1001-2411 FD-Fire Station Maint 230,376 0.26%1,712 0 1,712 370 2,083 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.16%1,021 0 1,021 221 1,242 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.17%1,098 0 1,098 238 1,335 27 1001-2701 Non-Dept-Animal Control 330,521 0.38%2,456 0 2,456 532 2,988 28 1001-2801 PW-Traffic Signals 10,000 0.01%74 0 74 16 90 29 1001-2802 PW-Street Lighting 160,064 0.18%1,190 0 1,190 257 1,447 30 1001-3201 PW-Street Maint 42,704 0.05%317 0 317 69 386 31 1001-3202 PW-Street Sweeping 159,926 0.18%1,189 0 1,189 257 1,446 32 1001-3401 PW-Street Landscaping 1,657,447 1.90%12,318 0 12,318 2,665 14,984 33 1001-3402 PW-Street Tree Maint 215,050 0.25%1,598 0 1,598 346 1,944 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.08%533 0 533 115 649 35 1001-5201 PW-Environ Progs 666,788 0.76%4,956 0 4,956 1,072 6,028 36 1001-5501 Pks & CS- Human Svcs 252,909 0.29%1,880 0 1,880 407 2,286 37 1001-7101 Non-Dept-Comm TV 123,650 0.14%919 0 919 199 1,118 38 1001-7301 Pks & CS- Library Svcs 946,071 1.09%7,031 0 7,031 1,521 8,553 39 1001-7501 PW-Park Maint 3,703,783 4.25%27,527 0 27,527 5,956 33,483 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.24%1,554 0 1,554 336 1,891 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%54 0 54 12 66 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.26%1,681 0 1,681 364 2,045 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.45%2,927 0 2,927 633 3,560 MGT Consulting Group Page 44 of 156 Attachment #2 8.1.b Packet Pg. 152 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Mgmt-Fiscal Allocations Dept:3 1001-1201 City Manager Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.80%$5,189 $0 $5,189 $1,123 $6,312 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.40%9,078 0 9,078 1,964 11,042 46 1001-7702 Pks & CS- Admin 1,821,447 2.09%13,537 0 13,537 2,929 16,466 47 1001-7711 Pks & CS- Family Progs 544,244 0.62%4,045 0 4,045 875 4,920 48 1001-7721 Pks & CS- Recr Activities 309,285 0.35%2,299 0 2,299 497 2,796 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.29%1,854 0 1,854 401 2,255 50 1001-7751 Pks & CS- Senior Progs 443,728 0.51%3,298 0 3,298 714 4,011 51 1001-7761 Pks & CS- Sports Progs 718,889 0.82%5,343 0 5,343 1,156 6,499 53 1001-7772 Pks & CS- EGRAC 2,877,750 3.30%21,388 0 21,388 4,628 26,015 54 1001-7901 PW- Pks/Fac Development 302,205 0.35%2,246 0 2,246 486 2,732 55 1001-8101 CD- Planning 1,900,337 2.18%14,124 0 14,124 3,056 17,179 56 1001-8102 CD- Bldg & Safety 3,578,841 4.10%26,598 0 26,598 5,755 32,353 57 1001-8301 PW- Engineering 1,510,379 1.73%11,225 0 11,225 2,429 13,654 58 1001-8401 ED- Econ Development 657,637 0.75%4,888 0 4,888 1,058 5,945 59 1001-8405 ED- Public Info 310,759 0.36%2,310 0 2,310 500 2,809 62 1009-1501 City Attorney 161,180 0.18%1,198 0 1,198 259 1,457 63 1009-5201 PW- Envir Progs 1,356 0.00%10 0 10 2 12 64 1009-8101 CD- Planning 678,203 0.78%5,040 0 5,040 1,091 6,131 65 1009-8301 PW- Engineering 2,207,675 2.53%16,408 0 16,408 3,550 19,958 66 2101-2111 PD- Opers Support 3,980 0.00%30 0 30 6 36 67 2102-2111 PD- Opers Support 822 0.00%6 0 6 1 7 68 2103-2102 PD- Patrol 100,000 0.11%743 0 743 161 904 69 2106-2801 PW-Traffic Signals 194,093 0.22%1,443 0 1,443 312 1,755 72 2109-2401 Fire- Operation 329,268 0.38%2,447 0 2,447 529 2,977 73 2109-2402 Fire- Prevention 6,500 0.01%48 0 48 10 59 74 2111-2111 PD- Opers Support 2,500 0.00%19 0 19 4 23 77 2201-3201 PW- Street Maint 519,897 0.60%3,864 0 3,864 836 4,700 78 2201-8301 PW- Engineering 6,000 0.01%45 0 45 10 54 82 2205-3101 PW- Admin 17,961 0.02%133 0 133 29 162 86 2212-2801 PW- Traffic Signals 173,265 0.20%1,288 0 1,288 279 1,566 91 2302-3201 PW-Street Maint 9,840 0.01%73 0 73 16 89 92 2302-5201 PW- Enviro Progs 144,820 0.17%1,076 0 1,076 233 1,309 93 2303-5101 Non-Dept- Waste Mgmt 4,074,612 4.67%30,283 0 30,283 6,552 36,835 94 2304-5201 PW- Enviro Progs 28,700 0.03%213 0 213 46 259 96 2323-3201 PW- Street Maint 5,000 0.01%37 0 37 8 45 97 2324-3201 PW- Street Maint 5,000 0.01%37 0 37 8 45 100 2701-2802 PW- Street Lighting 183,900 0.21%1,367 0 1,367 296 1,662 101 2701-8301 PW- Engineering 11,468 0.01%85 0 85 18 104 102 2702-3401 PW- Street Lands.82,280 0.09%612 0 612 132 744 103 2702-3402 PW- Street Tree Maint 2,500 0.00%19 0 19 4 23 104 2702-8301 PW- Engineering 4,641 0.01%34 0 34 7 42 105 2703-3401 PW- Street Lands.122,600 0.14%911 0 911 197 1,108 MGT Consulting Group Page 45 of 156 Attachment #2 8.1.b Packet Pg. 153 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 City Mgmt-Fiscal Allocations Dept:3 1001-1201 City Manager Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 106 2703-3402 PW- Street Tree Maint 15,563 0.02%$116 $0 $116 $25 $141 107 2703-8301 PW- Engineering 5,591 0.01%42 0 42 9 51 108 2704-3401 PW- Street Lands.292,505 0.34%2,174 0 2,174 470 2,644 109 2704-3402 PW- Street Tree Maint 27,000 0.03%201 0 201 43 244 110 2704-8301 PW- Engineering 9,161 0.01%68 0 68 15 83 111 2705-2802 PW- Street Lighting 185,061 0.21%1,375 0 1,375 298 1,673 112 2705-8301 PW- Engineering 9,151 0.01%68 0 68 15 83 114 2801-7621 Pks & CS- Cult. Activities 157,645 0.18%1,172 0 1,172 254 1,425 116 2811-7101 Non-Dept- Comm TV 35,338 0.04%263 0 263 57 319 117 2901-1501 City Attorney 60,000 0.07%446 0 446 96 542 119 2901-5501 Pks & CS- Human Svcs 8,000 0.01%59 0 59 13 72 120 2901-5701 CD- Hsg Progs 429,345 0.49%3,191 0 3,191 690 3,881 122 2903-5501 Pks & CS- Human Svcs 82,202 0.09%611 0 611 132 743 153 5171-1901 Non-Departmental 807,020 0.93%5,998 0 5,998 1,298 7,296 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 0.84%5,413 0 5,413 1,171 6,584 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 0.61%3,981 0 3,981 861 4,842 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.06%397 0 397 86 482 161 6305-1905 Non-Departmental ISF 2,000 0.00%15 0 15 3 18 162 6605-1602 Admin Svcs- Info Systems 1,423,987 1.63%10,583 0 10,583 2,290 12,873 163 6901-1905 Non-Departmental ISF 2,435,307 2.79%18,099 0 18,099 3,916 22,016 Subtotal 87,189,566 100.00%648,002 0 648,002 137,337 785,339 Direct Bills 0 0 Total $648,002 $785,339 Basis Units: Total Operating Budget per program (excl capital, debt and transfers) Source: MGT Consulting Group Page 46 of 156 Attachment #2 8.1.b Packet Pg. 154 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:3 1001-1201 City Manager Department City Mgmt- Personnel City Mgmt- Fiscal Total 2 1001-1101 City Council $32,400 $4,047 $36,448 3 1001-1201 City Manager 28,123 9,222 37,345 4 1001-1301 City Clerk 23,985 5,719 29,704 5 1001-1401 Human Resources 19,987 6,696 26,683 6 1001-1402 Insurance 0 4,678 4,678 7 1001-1501 City Attorney 0 6,645 6,645 8 1001-1601 Finance 61,161 16,021 77,182 9 1001-1801 Building Management 0 12,488 12,488 10 1001-3101 PW-Administration 41,573 11,800 53,373 11 1001-1901 Non Departmental 0 14,739 14,739 12 1001-1302 Elections 0 28 28 13 1001-1802 Public Safety Complex 0 848 848 14 1001-2101 PD- Admin/Support Svcs 0 25,259 25,259 15 1001-2102 PD-Patrol 0 82,005 82,005 16 1001-2103 PD-Traffic 0 10,231 10,231 17 1001-2104 PD-Investigations 0 21,501 21,501 18 1001-2105 PD-Crime Prev/School Res Svcs 0 15,318 15,318 19 1001-2106 PD-Comm./Dispatch 0 10,816 10,816 20 1001-2111 PD-Oper Support 31,980 18,460 50,439 21 1001-2401 FD-Operation 0 112,787 112,787 22 1001-2402 FD-Prevention 7,995 3,749 11,744 23 1001-2405 FD-Dougherty Reg Fire Auth 0 1,591 1,591 24 1001-2411 FD-Fire Station Maint 0 2,083 2,083 25 1001-2501 Non-Dept-Disaster Prep.2,638 1,242 3,880 26 1001-2601 Non-Dept-Crossing Guards 0 1,335 1,335 27 1001-2701 Non-Dept-Animal Control 0 2,988 2,988 28 1001-2801 PW-Traffic Signals 0 90 90 29 1001-2802 PW-Street Lighting 0 1,447 1,447 30 1001-3201 PW-Street Maint 0 386 386 31 1001-3202 PW-Street Sweeping 0 1,446 1,446 32 1001-3401 PW-Street Landscaping 0 14,984 14,984 33 1001-3402 PW-Street Tree Maint 0 1,944 1,944 34 1001-5101 Non-Dept-Waste Mgmt 2,638 649 3,287 35 1001-5201 PW-Environ Progs 19,188 6,028 25,216 36 1001-5501 Pks & CS- Human Svcs 3,997 2,286 6,284 37 1001-7101 Non-Dept-Comm TV 0 1,118 1,118 38 1001-7301 Pks & CS- Library Svcs 0 8,553 8,553 39 1001-7501 PW-Park Maint 0 33,483 33,483 40 1001-7601 Pks & CS- Hist. Fac Opers 3,198 1,891 5,089 41 1001-7602 Pks & CS- Dublin Cemetery 0 66 66 42 1001-7611 Pks & CS- Heritage Ctr Progs 9,594 2,045 11,639 MGT Consulting Group Page 47 of 156 Attachment #2 8.1.b Packet Pg. 155 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:3 1001-1201 City Manager Department City Mgmt- Personnel City Mgmt- Fiscal Total 43 1001-7621 Pks & CS- Cultural Activities $10,393 $3,560 $13,954 44 1001-7631 Pks & CS- Comm Events & Fest.16,789 6,312 23,101 45 1001-7701 Pks & CS- Facility Ops & Rentals 21,186 11,042 32,228 46 1001-7702 Pks & CS- Admin 50,368 16,466 66,834 47 1001-7711 Pks & CS- Family Progs 7,995 4,920 12,915 48 1001-7721 Pks & CS- Recr Activities 9,594 2,796 12,390 49 1001-7731 Pks & CS- Preschool Progs 2,398 2,255 4,653 50 1001-7751 Pks & CS- Senior Progs 16,789 4,011 20,801 51 1001-7761 Pks & CS- Sports Progs 11,193 6,499 17,692 53 1001-7772 Pks & CS- EGRAC 36,776 26,015 62,792 54 1001-7901 PW- Pks/Fac Development 20,787 2,732 23,519 55 1001-8101 CD- Planning 78,750 17,179 95,929 56 1001-8102 CD- Bldg & Safety 59,962 32,353 92,315 57 1001-8301 PW- Engineering 73,153 13,654 86,807 58 1001-8401 ED- Econ Development 18,388 5,945 24,333 59 1001-8405 ED- Public Info 9,594 2,809 12,403 62 1009-1501 City Attorney 0 1,457 1,457 63 1009-5201 PW- Envir Progs 0 12 12 64 1009-8101 CD- Planning 0 6,131 6,131 65 1009-8301 PW- Engineering 0 19,958 19,958 66 2101-2111 PD- Opers Support 0 36 36 67 2102-2111 PD- Opers Support 0 7 7 68 2103-2102 PD- Patrol 0 904 904 69 2106-2801 PW-Traffic Signals 0 1,755 1,755 72 2109-2401 Fire- Operation 0 2,977 2,977 73 2109-2402 Fire- Prevention 0 59 59 74 2111-2111 PD- Opers Support 0 23 23 77 2201-3201 PW- Street Maint 0 4,700 4,700 78 2201-8301 PW- Engineering 0 54 54 82 2205-3101 PW- Admin 0 162 162 86 2212-2801 PW- Traffic Signals 0 1,566 1,566 91 2302-3201 PW-Street Maint 0 89 89 92 2302-5201 PW- Enviro Progs 0 1,309 1,309 93 2303-5101 Non-Dept- Waste Mgmt 0 36,835 36,835 94 2304-5201 PW- Enviro Progs 0 259 259 96 2323-3201 PW- Street Maint 0 45 45 97 2324-3201 PW- Street Maint 0 45 45 100 2701-2802 PW- Street Lighting 0 1,662 1,662 101 2701-8301 PW- Engineering 0 104 104 102 2702-3401 PW- Street Lands.0 744 744 103 2702-3402 PW- Street Tree Maint 0 23 23 MGT Consulting Group Page 48 of 156 Attachment #2 8.1.b Packet Pg. 156 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:3 1001-1201 City Manager Department City Mgmt- Personnel City Mgmt- Fiscal Total 104 2702-8301 PW- Engineering $0 $42 $42 105 2703-3401 PW- Street Lands.0 1,108 1,108 106 2703-3402 PW- Street Tree Maint 0 141 141 107 2703-8301 PW- Engineering 0 51 51 108 2704-3401 PW- Street Lands.0 2,644 2,644 109 2704-3402 PW- Street Tree Maint 0 244 244 110 2704-8301 PW- Engineering 0 83 83 111 2705-2802 PW- Street Lighting 0 1,673 1,673 112 2705-8301 PW- Engineering 0 83 83 114 2801-7621 Pks & CS- Cult. Activities 0 1,425 1,425 116 2811-7101 Non-Dept- Comm TV 0 319 319 117 2901-1501 City Attorney 0 542 542 119 2901-5501 Pks & CS- Human Svcs 0 72 72 120 2901-5701 CD- Hsg Progs 15,990 3,881 19,871 122 2903-5501 Pks & CS- Human Svcs 0 743 743 153 5171-1901 Non-Departmental 0 7,296 7,296 155 5301-3901 PW- Geo Haz Abate. Dist 799 6,584 7,383 156 5302-3901 PW- Geo Haz Abate. Dist 799 4,842 5,642 158 5321-3901 PW- Geo Haz Abate. Dist 400 482 882 161 6305-1905 Non-Departmental ISF 0 18 18 162 6605-1602 Admin Svcs- Info Systems 34,778 12,873 47,651 163 6901-1905 Non-Departmental ISF 0 22,016 22,016 Total $785,339 $785,339 $1,570,679 1001-1301 City Clerk Nature and Extent of Services The City Clerk’s Office is responsible for administering municipal elections; maintaining official City records and financial statements, the preparation of minutes of City Council meetings, and coordina ting Commission and Committee appointments. The City Clerk costs are distributed by the following functions: Clerk - Council Support - Costs have been allocated based on number of Staff Reports per program. Clerk- Personnel - Costs have been allocated based on number of FTE's per program. Clerk- Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Records Requests - Costs have been allocated based on number of Records Requests per progra m. MGT Consulting Group Page 49 of 156 Attachment #2 8.1.b Packet Pg. 157 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1301 City Clerk Nature and Extent of Services The City Clerk’s Office is responsible for administering municipal elections; maintaining official City records and financial statements, the preparation of minutes of City Council meetings, and coordina ting Commission and Committee appointments. The City Clerk costs are distributed by the following functions: Clerk - Council Support - Costs have been allocated based on number of Staff Reports per program. Clerk- Personnel - Costs have been allocated based on number of FTE's per program. Clerk- Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Records Requests - Costs have been allocated based on number of Records Requests per progra m. MGT Consulting Group Page 50 of 156 Attachment #2 8.1.b Packet Pg. 158 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:4 1001-1301 City Clerk Description Amount General Admin Clerk - Council Support Clerk- Personnel Clerk- Fiscal Records Requests Personnel Costs Salaries S1 321,365 0 99,891 99,891 99,891 21,692 Salary % Split .00%31.08%31.08%31.08%6.75% Benefits S 158,625 0 49,306 49,306 49,306 10,707 Subtotal - Personnel Costs 479,990 0 149,197 149,197 149,197 32,400 Services & Supplies Cost Office Supplies S 1,500 0 466 466 466 101 Postage S 100 0 31 31 31 7 Books & Publications S 50 0 16 16 16 3 Operating Supplies S 100 0 31 31 31 7 Mileage Reimb S 400 0 124 124 124 27 Memb & Dues S 1,425 0 443 443 443 96 Travel Conf & Mtgs S 3,350 0 1,041 1,041 1,041 226 Training S 2,200 0 684 684 684 149 ISF- Equip Replcmt S 7,528 0 2,340 2,340 2,340 508 ISF- IT S 59,906 0 18,621 18,621 18,621 4,044 Contract Svcs Gen'l S 67,660 0 21,031 21,031 21,031 4,567 Prof Svcs Gen'l S 8,400 0 2,611 2,611 2,611 567 Subtotal - Services & Supplies 152,619 0 47,439 47,439 47,439 10,302 Department Cost Total 632,609 0 196,636 196,636 196,636 42,702 Adjustments to Cost Subtotal - Adjustments 0 0 0 0 0 0 Total Costs After Adjustments 632,609 0 196,636 196,636 196,636 42,702 General Admin Distribution 0 0 0 0 0 Grand Total $632,609 $196,636 $196,636 $196,636 $42,702 MGT Consulting Group Page 51 of 156 Attachment #2 8.1.b Packet Pg. 159 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:4 1001-1301 City Clerk Department First Incoming Second Incoming Clerk - Council Support Clerk- Personnel Clerk- Fiscal Records Requests 1 Civic Center $18,305 $0 $5,690 $5,690 $5,690 $1,236 Subtotal - Building Depreciation 18,305 0 5,690 5,690 5,690 1,236 2 City Council- Personnel 5,751 2,823 2,665 2,665 2,665 579 2 City Council- Fiscal 1,391 653 635 635 635 138 2 Council Meetings 44,239 20,633 20,164 20,164 20,164 4,379 Subtotal - 1001-1101 City Council 51,381 24,110 23,465 23,465 23,465 5,096 3 City Mgmt-Personnel 19,440 4,545 7,455 7,455 7,455 1,619 3 City Mgmt-Fiscal 4,702 1,017 1,778 1,778 1,778 386 Subtotal - 1001-1201 City Manager 24,142 5,562 9,233 9,233 9,233 2,005 4 Clerk - Council Support 0 52,108 16,197 16,197 16,197 3,517 4 Clerk- Personnel 0 6,774 2,106 2,106 2,106 457 4 Clerk- Fiscal 0 1,638 509 509 509 111 4 Records Requests 0 7,870 2,446 2,446 2,446 531 Subtotal - 1001-1301 City Clerk 0 68,390 21,258 21,258 21,258 4,616 5 Recruitment 0 7,687 2,389 2,389 2,389 519 5 Trainings 0 6,306 1,960 1,960 1,960 426 5 Employee Safety 0 6,306 1,960 1,960 1,960 426 5 Gen'l HR Support 0 5,738 1,783 1,783 1,783 387 Subtotal - 1001-1401 Human Resources 0 26,036 8,093 8,093 8,093 1,757 6 Civic Center Prop Ins 0 2,863 890 890 890 193 Subtotal - 1001-1402 Insurance 0 2,863 890 890 890 193 7 Citywide Supp-Fiscal 0 1,970 612 612 612 133 7 Citywide Supp-Personnel 0 8,146 2,532 2,532 2,532 550 Subtotal - 1001-1501 City Attorney 0 10,116 3,144 3,144 3,144 683 8 A/P 0 961 299 299 299 65 8 Payroll 0 2,310 718 718 718 156 8 Procurement 0 1,113 346 346 346 75 8 Budgeting 0 3,567 1,109 1,109 1,109 241 MGT Consulting Group Page 52 of 156 Attachment #2 8.1.b Packet Pg. 160 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:4 1001-1301 City Clerk Department First Incoming Second Incoming Clerk - Council Support Clerk- Personnel Clerk- Fiscal Records Requests 8 Financial Reporting $0 $3,955 $1,229 $1,229 $1,229 $267 8 Revenue/Receipting-GF 0 574 179 179 179 39 Subtotal - 1001-1601 Finance 0 12,480 3,879 3,879 3,879 842 9 Civic Center 0 48,708 15,140 15,140 15,140 3,288 Subtotal - 1001-1801 Building Management 0 48,708 15,140 15,140 15,140 3,288 11 Citywide Contracts 0 10,668 3,316 3,316 3,316 720 Subtotal - 1001-1901 Non Departmental 0 10,668 3,316 3,316 3,316 720 Total Incoming 93,827 208,933 94,108 94,108 94,108 20,437 C. Total Allocated $935,369 $290,744 $290,744 $290,744 $63,138 31.08%31.08%31.08%6.75% MGT Consulting Group Page 53 of 156 Attachment #2 8.1.b Packet Pg. 161 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Clerk - Council Support Allocations Dept:4 1001-1301 City Clerk Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 3 1001-1201 City Manager 24.00 9.23%$20,843 $0 $20,843 $0 $20,843 4 1001-1301 City Clerk 60.00 23.08%52,108 0 52,108 0 52,108 5 1001-1401 Human Resources 4.00 1.54%3,474 0 3,474 1,476 4,950 7 1001-1501 City Attorney 6.00 2.31%5,211 0 5,211 2,214 7,425 8 1001-1601 Finance 34.00 13.08%29,528 0 29,528 12,546 42,074 10 1001-3101 PW-Administration 59.00 22.69%51,239 0 51,239 21,771 73,010 14 1001-2101 PD- Admin/Support Svcs 7.00 2.69%6,079 0 6,079 2,583 8,662 22 1001-2402 FD-Prevention 3.00 1.15%2,605 0 2,605 1,107 3,712 46 1001-7702 Pks & CS- Admin 36.00 13.85%31,265 0 31,265 13,284 44,549 55 1001-8101 CD- Planning 10.50 4.04%9,119 0 9,119 3,874 12,993 56 1001-8102 CD- Bldg & Safety 10.50 4.04%9,119 0 9,119 3,874 12,993 58 1001-8401 ED- Econ Development 6.00 2.31%5,211 0 5,211 2,214 7,425 Subtotal 260.00 100.00%225,800 0 225,800 64,943 290,744 Direct Bills 0 0 Total $225,800 $290,744 Basis Units: Number of Staff Reports per program Source: MGT Consulting Group Page 54 of 156 Attachment #2 8.1.b Packet Pg. 162 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Clerk- Personnel Allocations Dept:4 1001-1301 City Clerk Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.00%$11,290 $0 $11,290 $0 $11,290 3 1001-1201 City Manager 4.34 4.34%9,800 0 9,800 0 9,800 4 1001-1301 City Clerk 3.00 3.00%6,774 0 6,774 0 6,774 5 1001-1401 Human Resources 2.50 2.50%5,645 0 5,645 1,852 7,497 8 1001-1601 Finance 7.65 7.65%17,274 0 17,274 5,668 22,941 10 1001-3101 PW-Administration 5.20 5.20%11,742 0 11,742 3,852 15,594 20 1001-2111 PD-Oper Support 4.00 4.00%9,032 0 9,032 2,963 11,995 22 1001-2402 FD-Prevention 1.00 1.00%2,258 0 2,258 741 2,999 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.33%745 0 745 244 990 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.33%745 0 745 244 990 35 1001-5201 PW-Environ Progs 2.40 2.40%5,419 0 5,419 1,778 7,197 36 1001-5501 Pks & CS- Human Svcs 0.50 0.50%1,129 0 1,129 370 1,499 40 1001-7601 Pks & CS- Hist. Fac Opers 0.40 0.40%903 0 903 296 1,200 42 1001-7611 Pks & CS- Heritage Ctr Progs 1.20 1.20%2,710 0 2,710 889 3,599 43 1001-7621 Pks & CS- Cultural Activities 1.30 1.30%2,935 0 2,935 963 3,899 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.10%4,742 0 4,742 1,556 6,298 45 1001-7701 Pks & CS- Facility Ops & Rentals 2.65 2.65%5,984 0 5,984 1,963 7,947 46 1001-7702 Pks & CS- Admin 6.30 6.30%14,225 0 14,225 4,667 18,893 47 1001-7711 Pks & CS- Family Progs 1.00 1.00%2,258 0 2,258 741 2,999 48 1001-7721 Pks & CS- Recr Activities 1.20 1.20%2,710 0 2,710 889 3,599 49 1001-7731 Pks & CS- Preschool Progs 0.30 0.30%677 0 677 222 900 50 1001-7751 Pks & CS- Senior Progs 2.10 2.10%4,742 0 4,742 1,556 6,298 51 1001-7761 Pks & CS- Sports Progs 1.40 1.40%3,161 0 3,161 1,037 4,198 53 1001-7772 Pks & CS- EGRAC 4.60 4.60%10,387 0 10,387 3,408 13,795 54 1001-7901 PW- Pks/Fac Development 2.60 2.60%5,871 0 5,871 1,926 7,797 55 1001-8101 CD- Planning 9.85 9.85%22,241 0 22,241 7,297 29,539 56 1001-8102 CD- Bldg & Safety 7.50 7.50%16,935 0 16,935 5,556 22,491 57 1001-8301 PW- Engineering 9.15 9.15%20,661 0 20,661 6,779 27,440 58 1001-8401 ED- Econ Development 2.30 2.30%5,193 0 5,193 1,704 6,897 59 1001-8405 ED- Public Info 1.20 1.20%2,710 0 2,710 889 3,599 120 2901-5701 CD- Hsg Progs 2.00 2.00%4,516 0 4,516 1,482 5,998 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.10%226 0 226 74 300 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.10%226 0 226 74 300 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.05%113 0 113 37 150 162 6605-1602 Admin Svcs- Info Systems 4.35 4.35%9,822 0 9,822 3,223 13,045 MGT Consulting Group Page 55 of 156 Attachment #2 8.1.b Packet Pg. 163 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Clerk- Personnel Allocations Dept:4 1001-1301 City Clerk Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 100.00 100.00%225,800 0 225,800 64,943 290,744 Direct Bills 0 0 Total $225,800 $290,744 Basis Units: Number of FTE's per program Source: MGT Consulting Group Page 56 of 156 Attachment #2 8.1.b Packet Pg. 164 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Clerk- Fiscal Allocations Dept:4 1001-1301 City Clerk Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.62%$1,410 $0 $1,410 $0 $1,410 3 1001-1201 City Manager 1,240,780 1.42%3,213 0 3,213 0 3,213 4 1001-1301 City Clerk 632,609 0.73%1,638 0 1,638 0 1,638 5 1001-1401 Human Resources 740,693 0.85%1,918 0 1,918 567 2,486 6 1001-1402 Insurance 517,450 0.59%1,340 0 1,340 396 1,736 7 1001-1501 City Attorney 735,000 0.84%1,903 0 1,903 563 2,467 8 1001-1601 Finance 1,772,162 2.03%4,589 0 4,589 1,358 5,947 9 1001-1801 Building Management 1,381,374 1.58%3,577 0 3,577 1,058 4,636 10 1001-3101 PW-Administration 1,305,265 1.50%3,380 0 3,380 1,000 4,380 11 1001-1901 Non Departmental 1,630,340 1.87%4,222 0 4,222 1,249 5,471 12 1001-1302 Elections 3,120 0.00%8 0 8 2 10 13 1001-1802 Public Safety Complex 93,847 0.11%243 0 243 72 315 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.20%7,236 0 7,236 2,140 9,376 15 1001-2102 PD-Patrol 9,071,123 10.40%23,492 0 23,492 6,949 30,441 16 1001-2103 PD-Traffic 1,131,732 1.30%2,931 0 2,931 867 3,798 17 1001-2104 PD-Investigations 2,378,341 2.73%6,159 0 6,159 1,822 7,981 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 1.94%4,388 0 4,388 1,298 5,686 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.37%3,098 0 3,098 917 4,015 20 1001-2111 PD-Oper Support 2,041,982 2.34%5,288 0 5,288 1,564 6,853 21 1001-2401 FD-Operation 12,476,211 14.31%32,310 0 32,310 9,558 41,868 22 1001-2402 FD-Prevention 414,694 0.48%1,074 0 1,074 318 1,392 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.20%456 0 456 135 591 24 1001-2411 FD-Fire Station Maint 230,376 0.26%597 0 597 176 773 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.16%356 0 356 105 461 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.17%383 0 383 113 496 27 1001-2701 Non-Dept-Animal Control 330,521 0.38%856 0 856 253 1,109 28 1001-2801 PW-Traffic Signals 10,000 0.01%26 0 26 8 34 29 1001-2802 PW-Street Lighting 160,064 0.18%415 0 415 123 537 30 1001-3201 PW-Street Maint 42,704 0.05%111 0 111 33 143 31 1001-3202 PW-Street Sweeping 159,926 0.18%414 0 414 123 537 32 1001-3401 PW-Street Landscaping 1,657,447 1.90%4,292 0 4,292 1,270 5,562 33 1001-3402 PW-Street Tree Maint 215,050 0.25%557 0 557 165 722 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.08%186 0 186 55 241 35 1001-5201 PW-Environ Progs 666,788 0.76%1,727 0 1,727 511 2,238 36 1001-5501 Pks & CS- Human Svcs 252,909 0.29%655 0 655 194 849 37 1001-7101 Non-Dept-Comm TV 123,650 0.14%320 0 320 95 415 38 1001-7301 Pks & CS- Library Svcs 946,071 1.09%2,450 0 2,450 725 3,175 39 1001-7501 PW-Park Maint 3,703,783 4.25%9,592 0 9,592 2,837 12,429 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.24%542 0 542 160 702 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%19 0 19 6 25 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.26%586 0 586 173 759 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.45%1,020 0 1,020 302 1,322 MGT Consulting Group Page 57 of 156 Attachment #2 8.1.b Packet Pg. 165 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Clerk- Fiscal Allocations Dept:4 1001-1301 City Clerk Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.80%$1,808 $0 $1,808 $535 $2,343 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.40%3,163 0 3,163 936 4,099 46 1001-7702 Pks & CS- Admin 1,821,447 2.09%4,717 0 4,717 1,395 6,113 47 1001-7711 Pks & CS- Family Progs 544,244 0.62%1,409 0 1,409 417 1,826 48 1001-7721 Pks & CS- Recr Activities 309,285 0.35%801 0 801 237 1,038 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.29%646 0 646 191 837 50 1001-7751 Pks & CS- Senior Progs 443,728 0.51%1,149 0 1,149 340 1,489 51 1001-7761 Pks & CS- Sports Progs 718,889 0.82%1,862 0 1,862 551 2,412 53 1001-7772 Pks & CS- EGRAC 2,877,750 3.30%7,453 0 7,453 2,205 9,657 54 1001-7901 PW- Pks/Fac Development 302,205 0.35%783 0 783 232 1,014 55 1001-8101 CD- Planning 1,900,337 2.18%4,921 0 4,921 1,456 6,377 56 1001-8102 CD- Bldg & Safety 3,578,841 4.10%9,268 0 9,268 2,742 12,010 57 1001-8301 PW- Engineering 1,510,379 1.73%3,912 0 3,912 1,157 5,069 58 1001-8401 ED- Econ Development 657,637 0.75%1,703 0 1,703 504 2,207 59 1001-8405 ED- Public Info 310,759 0.36%805 0 805 238 1,043 62 1009-1501 City Attorney 161,180 0.18%417 0 417 123 541 63 1009-5201 PW- Envir Progs 1,356 0.00%4 0 4 1 5 64 1009-8101 CD- Planning 678,203 0.78%1,756 0 1,756 520 2,276 65 1009-8301 PW- Engineering 2,207,675 2.53%5,717 0 5,717 1,691 7,409 66 2101-2111 PD- Opers Support 3,980 0.00%10 0 10 3 13 67 2102-2111 PD- Opers Support 822 0.00%2 0 2 1 3 68 2103-2102 PD- Patrol 100,000 0.11%259 0 259 77 336 69 2106-2801 PW-Traffic Signals 194,093 0.22%503 0 503 149 651 72 2109-2401 Fire- Operation 329,268 0.38%853 0 853 252 1,105 73 2109-2402 Fire- Prevention 6,500 0.01%17 0 17 5 22 74 2111-2111 PD- Opers Support 2,500 0.00%6 0 6 2 8 77 2201-3201 PW- Street Maint 519,897 0.60%1,346 0 1,346 398 1,745 78 2201-8301 PW- Engineering 6,000 0.01%16 0 16 5 20 82 2205-3101 PW- Admin 17,961 0.02%47 0 47 14 60 86 2212-2801 PW- Traffic Signals 173,265 0.20%449 0 449 133 581 91 2302-3201 PW-Street Maint 9,840 0.01%25 0 25 8 33 92 2302-5201 PW- Enviro Progs 144,820 0.17%375 0 375 111 486 93 2303-5101 Non-Dept- Waste Mgmt 4,074,612 4.67%10,552 0 10,552 3,122 13,674 94 2304-5201 PW- Enviro Progs 28,700 0.03%74 0 74 22 96 96 2323-3201 PW- Street Maint 5,000 0.01%13 0 13 4 17 97 2324-3201 PW- Street Maint 5,000 0.01%13 0 13 4 17 100 2701-2802 PW- Street Lighting 183,900 0.21%476 0 476 141 617 101 2701-8301 PW- Engineering 11,468 0.01%30 0 30 9 38 102 2702-3401 PW- Street Lands.82,280 0.09%213 0 213 63 276 103 2702-3402 PW- Street Tree Maint 2,500 0.00%6 0 6 2 8 104 2702-8301 PW- Engineering 4,641 0.01%12 0 12 4 16 105 2703-3401 PW- Street Lands.122,600 0.14%318 0 318 94 411 MGT Consulting Group Page 58 of 156 Attachment #2 8.1.b Packet Pg. 166 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Clerk- Fiscal Allocations Dept:4 1001-1301 City Clerk Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 106 2703-3402 PW- Street Tree Maint 15,563 0.02%$40 $0 $40 $12 $52 107 2703-8301 PW- Engineering 5,591 0.01%14 0 14 4 19 108 2704-3401 PW- Street Lands.292,505 0.34%758 0 758 224 982 109 2704-3402 PW- Street Tree Maint 27,000 0.03%70 0 70 21 91 110 2704-8301 PW- Engineering 9,161 0.01%24 0 24 7 31 111 2705-2802 PW- Street Lighting 185,061 0.21%479 0 479 142 621 112 2705-8301 PW- Engineering 9,151 0.01%24 0 24 7 31 114 2801-7621 Pks & CS- Cult. Activities 157,645 0.18%408 0 408 121 529 116 2811-7101 Non-Dept- Comm TV 35,338 0.04%92 0 92 27 119 117 2901-1501 City Attorney 60,000 0.07%155 0 155 46 201 119 2901-5501 Pks & CS- Human Svcs 8,000 0.01%21 0 21 6 27 120 2901-5701 CD- Hsg Progs 429,345 0.49%1,112 0 1,112 329 1,441 122 2903-5501 Pks & CS- Human Svcs 82,202 0.09%213 0 213 63 276 153 5171-1901 Non-Departmental 807,020 0.93%2,090 0 2,090 618 2,708 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 0.84%1,886 0 1,886 558 2,444 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 0.61%1,387 0 1,387 410 1,797 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.06%138 0 138 41 179 161 6305-1905 Non-Departmental ISF 2,000 0.00%5 0 5 2 7 162 6605-1602 Admin Svcs- Info Systems 1,423,987 1.63%3,688 0 3,688 1,091 4,779 163 6901-1905 Non-Departmental ISF 2,435,307 2.79%6,307 0 6,307 1,866 8,173 Subtotal 87,189,566 100.00%225,800 0 225,800 64,943 290,744 Direct Bills 0 0 Total $225,800 $290,744 Basis Units: Total Operating Budget per program (excl capital, debt and transfers) Source: MGT Consulting Group Page 59 of 156 Attachment #2 8.1.b Packet Pg. 167 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Records Requests Allocations Dept:4 1001-1301 City Clerk Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 10 12.35%$6,054 $0 $6,054 $0 $6,054 3 1001-1201 City Manager 2 2.47%1,211 0 1,211 0 1,211 4 1001-1301 City Clerk 13 16.05%7,870 0 7,870 0 7,870 5 1001-1401 Human Resources 8 9.88%4,843 0 4,843 2,015 6,858 7 1001-1501 City Attorney 1 1.23%605 0 605 252 857 8 1001-1601 Finance 6 7.41%3,632 0 3,632 1,511 5,143 10 1001-3101 PW-Administration 4 4.94%2,421 0 2,421 1,007 3,429 21 1001-2401 FD-Operation 2 2.47%1,211 0 1,211 504 1,714 55 1001-8101 CD- Planning 13 16.05%7,870 0 7,870 3,274 11,144 56 1001-8102 CD- Bldg & Safety 22 27.16%13,318 0 13,318 5,541 18,859 Subtotal 81 100.00%49,035 0 49,035 14,103 63,138 Direct Bills 0 0 Total $49,035 $63,138 Basis Units: Number of Records Requests per program Source: MGT Consulting Group Page 60 of 156 Attachment #2 8.1.b Packet Pg. 168 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:4 1001-1301 City Clerk Department Clerk - Council Support Clerk- Personnel Clerk- Fiscal Records Requests Total 2 1001-1101 City Council $0 $11,290 $1,410 $6,054 $18,754 3 1001-1201 City Manager 20,843 9,800 3,213 1,211 35,067 4 1001-1301 City Clerk 52,108 6,774 1,638 7,870 68,390 5 1001-1401 Human Resources 4,950 7,497 2,486 6,858 21,790 6 1001-1402 Insurance 0 0 1,736 0 1,736 7 1001-1501 City Attorney 7,425 0 2,467 857 10,749 8 1001-1601 Finance 42,074 22,941 5,947 5,143 76,105 9 1001-1801 Building Management 0 0 4,636 0 4,636 10 1001-3101 PW-Administration 73,010 15,594 4,380 3,429 96,413 11 1001-1901 Non Departmental 0 0 5,471 0 5,471 12 1001-1302 Elections 0 0 10 0 10 13 1001-1802 Public Safety Complex 0 0 315 0 315 14 1001-2101 PD- Admin/Support Svcs 8,662 0 9,376 0 18,039 15 1001-2102 PD-Patrol 0 0 30,441 0 30,441 16 1001-2103 PD-Traffic 0 0 3,798 0 3,798 17 1001-2104 PD-Investigations 0 0 7,981 0 7,981 18 1001-2105 PD-Crime Prev/School Res Svcs 0 0 5,686 0 5,686 19 1001-2106 PD-Comm./Dispatch 0 0 4,015 0 4,015 20 1001-2111 PD-Oper Support 0 11,995 6,853 0 18,848 21 1001-2401 FD-Operation 0 0 41,868 1,714 43,583 22 1001-2402 FD-Prevention 3,712 2,999 1,392 0 8,103 23 1001-2405 FD-Dougherty Reg Fire Auth 0 0 591 0 591 24 1001-2411 FD-Fire Station Maint 0 0 773 0 773 25 1001-2501 Non-Dept-Disaster Prep.0 990 461 0 1,451 26 1001-2601 Non-Dept-Crossing Guards 0 0 496 0 496 27 1001-2701 Non-Dept-Animal Control 0 0 1,109 0 1,109 28 1001-2801 PW-Traffic Signals 0 0 34 0 34 29 1001-2802 PW-Street Lighting 0 0 537 0 537 30 1001-3201 PW-Street Maint 0 0 143 0 143 31 1001-3202 PW-Street Sweeping 0 0 537 0 537 32 1001-3401 PW-Street Landscaping 0 0 5,562 0 5,562 33 1001-3402 PW-Street Tree Maint 0 0 722 0 722 34 1001-5101 Non-Dept-Waste Mgmt 0 990 241 0 1,230 35 1001-5201 PW-Environ Progs 0 7,197 2,238 0 9,435 36 1001-5501 Pks & CS- Human Svcs 0 1,499 849 0 2,348 37 1001-7101 Non-Dept-Comm TV 0 0 415 0 415 38 1001-7301 Pks & CS- Library Svcs 0 0 3,175 0 3,175 39 1001-7501 PW-Park Maint 0 0 12,429 0 12,429 40 1001-7601 Pks & CS- Hist. Fac Opers 0 1,200 702 0 1,901 41 1001-7602 Pks & CS- Dublin Cemetery 0 0 25 0 25 42 1001-7611 Pks & CS- Heritage Ctr Progs 0 3,599 759 0 4,358 MGT Consulting Group Page 61 of 156 Attachment #2 8.1.b Packet Pg. 169 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:4 1001-1301 City Clerk Department Clerk - Council Support Clerk- Personnel Clerk- Fiscal Records Requests Total 43 1001-7621 Pks & CS- Cultural Activities $0 $3,899 $1,322 $0 $5,220 44 1001-7631 Pks & CS- Comm Events & Fest.0 6,298 2,343 0 8,641 45 1001-7701 Pks & CS- Facility Ops & Rentals 0 7,947 4,099 0 12,046 46 1001-7702 Pks & CS- Admin 44,549 18,893 6,113 0 69,554 47 1001-7711 Pks & CS- Family Progs 0 2,999 1,826 0 4,825 48 1001-7721 Pks & CS- Recr Activities 0 3,599 1,038 0 4,637 49 1001-7731 Pks & CS- Preschool Progs 0 900 837 0 1,737 50 1001-7751 Pks & CS- Senior Progs 0 6,298 1,489 0 7,787 51 1001-7761 Pks & CS- Sports Progs 0 4,198 2,412 0 6,611 53 1001-7772 Pks & CS- EGRAC 0 13,795 9,657 0 23,452 54 1001-7901 PW- Pks/Fac Development 0 7,797 1,014 0 8,811 55 1001-8101 CD- Planning 12,993 29,539 6,377 11,144 60,053 56 1001-8102 CD- Bldg & Safety 12,993 22,491 12,010 18,859 66,354 57 1001-8301 PW- Engineering 0 27,440 5,069 0 32,508 58 1001-8401 ED- Econ Development 7,425 6,897 2,207 0 16,529 59 1001-8405 ED- Public Info 0 3,599 1,043 0 4,641 62 1009-1501 City Attorney 0 0 541 0 541 63 1009-5201 PW- Envir Progs 0 0 5 0 5 64 1009-8101 CD- Planning 0 0 2,276 0 2,276 65 1009-8301 PW- Engineering 0 0 7,409 0 7,409 66 2101-2111 PD- Opers Support 0 0 13 0 13 67 2102-2111 PD- Opers Support 0 0 3 0 3 68 2103-2102 PD- Patrol 0 0 336 0 336 69 2106-2801 PW-Traffic Signals 0 0 651 0 651 72 2109-2401 Fire- Operation 0 0 1,105 0 1,105 73 2109-2402 Fire- Prevention 0 0 22 0 22 74 2111-2111 PD- Opers Support 0 0 8 0 8 77 2201-3201 PW- Street Maint 0 0 1,745 0 1,745 78 2201-8301 PW- Engineering 0 0 20 0 20 82 2205-3101 PW- Admin 0 0 60 0 60 86 2212-2801 PW- Traffic Signals 0 0 581 0 581 91 2302-3201 PW-Street Maint 0 0 33 0 33 92 2302-5201 PW- Enviro Progs 0 0 486 0 486 93 2303-5101 Non-Dept- Waste Mgmt 0 0 13,674 0 13,674 94 2304-5201 PW- Enviro Progs 0 0 96 0 96 96 2323-3201 PW- Street Maint 0 0 17 0 17 97 2324-3201 PW- Street Maint 0 0 17 0 17 100 2701-2802 PW- Street Lighting 0 0 617 0 617 101 2701-8301 PW- Engineering 0 0 38 0 38 102 2702-3401 PW- Street Lands.0 0 276 0 276 103 2702-3402 PW- Street Tree Maint 0 0 8 0 8 MGT Consulting Group Page 62 of 156 Attachment #2 8.1.b Packet Pg. 170 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:4 1001-1301 City Clerk Department Clerk - Council Support Clerk- Personnel Clerk- Fiscal Records Requests Total 104 2702-8301 PW- Engineering $0 $0 $16 $0 $16 105 2703-3401 PW- Street Lands.0 0 411 0 411 106 2703-3402 PW- Street Tree Maint 0 0 52 0 52 107 2703-8301 PW- Engineering 0 0 19 0 19 108 2704-3401 PW- Street Lands.0 0 982 0 982 109 2704-3402 PW- Street Tree Maint 0 0 91 0 91 110 2704-8301 PW- Engineering 0 0 31 0 31 111 2705-2802 PW- Street Lighting 0 0 621 0 621 112 2705-8301 PW- Engineering 0 0 31 0 31 114 2801-7621 Pks & CS- Cult. Activities 0 0 529 0 529 116 2811-7101 Non-Dept- Comm TV 0 0 119 0 119 117 2901-1501 City Attorney 0 0 201 0 201 119 2901-5501 Pks & CS- Human Svcs 0 0 27 0 27 120 2901-5701 CD- Hsg Progs 0 5,998 1,441 0 7,439 122 2903-5501 Pks & CS- Human Svcs 0 0 276 0 276 153 5171-1901 Non-Departmental 0 0 2,708 0 2,708 155 5301-3901 PW- Geo Haz Abate. Dist 0 300 2,444 0 2,744 156 5302-3901 PW- Geo Haz Abate. Dist 0 300 1,797 0 2,097 158 5321-3901 PW- Geo Haz Abate. Dist 0 150 179 0 329 161 6305-1905 Non-Departmental ISF 0 0 7 0 7 162 6605-1602 Admin Svcs- Info Systems 0 13,045 4,779 0 17,824 163 6901-1905 Non-Departmental ISF 0 0 8,173 0 8,173 Total $290,744 $290,744 $290,744 $63,138 $935,369 1001-1401 Human Resources Nature and Extent of Services The Human Resources Office oversees such City programs as human resources (recruitment, selection, salary and fringe benefits administration), risk management (general liability, claims management, property insurance, workers’ compensation, and safety training), employee training and recognition programs and special projects. The Human Resources costs are distributed by the following functions: Recruitment - Costs have been allocated based on n umber of recruits per program (6 year average). Trainings - Costs have been allocated based on number of FTE's per program. Employee Safety - Costs have been allocated based on number of FTE's per program. General HR Support - Costs have been allocated based on number of FTE's per program. MGT Consulting Group Page 63 of 156 Attachment #2 8.1.b Packet Pg. 171 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1401 Human Resources Nature and Extent of Services The Human Resources Office oversees such City programs as human resources (recruitment, selection, salary and fringe benefits administration), risk management (general liability, claims management, property insurance, workers’ compensation, and safety training), employee training and recognition programs and special projects. The Human Resources costs are distributed by the following functions: Recruitment - Costs have been allocated based on n umber of recruits per program (6 year average). Trainings - Costs have been allocated based on number of FTE's per program. Employee Safety - Costs have been allocated based on number of FTE's per program. General HR Support - Costs have been allocated based on number of FTE's per program. MGT Consulting Group Page 64 of 156 Attachment #2 8.1.b Packet Pg. 172 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:5 1001-1401 Human Resources Description Amount General Admin Recruitment Trainings Employee Safety Gen'l HR Support Personnel Costs Salaries S1 377,744 0 89,979 98,893 98,893 89,979 Salary % Split .00%23.82%26.18%26.18%23.82% Benefits S 148,864 0 35,459 38,973 38,973 35,459 Subtotal - Personnel Costs 526,608 0 125,438 137,866 137,866 125,438 Services & Supplies Cost Office Supplies S 7,000 0 1,667 1,833 1,833 1,667 Postage S 500 0 119 131 131 119 Operating Supplies S 34,200 0 8,146 8,954 8,954 8,146 Mileage Reimb S 500 0 119 131 131 119 Processing Fees S 8,400 0 2,001 2,199 2,199 2,001 Advertising S 7,000 0 1,667 1,833 1,833 1,667 Printing & Binding S 1,000 0 238 262 262 238 Memb & Dues S 1,100 0 262 288 288 262 Travel Conf & Mtgs S 12,300 0 2,930 3,220 3,220 2,930 Training S 55,500 0 13,220 14,530 14,530 13,220 ISF- Equip Replcmt S 4,351 0 1,036 1,139 1,139 1,036 ISF- IT S 19,036 0 4,534 4,984 4,984 4,534 Contract Svcs Gen'l S 63,198 0 15,054 16,545 16,545 15,054 Cap Outlay- Furniture D 7,500 0 0 0 0 0 Cap Outlay- Mach & Equip D 3,000 0 0 0 0 0 Subtotal - Services & Supplies 224,585 0 50,995 56,047 56,047 50,995 Department Cost Total 751,193 0 176,433 193,913 193,913 176,433 Adjustments to Cost Cap Outlay- Furniture D (7,500)0 0 0 0 0 Cap Outlay- Mach & Equip D (3,000)0 0 0 0 0 Subtotal - Adjustments (10,500)0 0 0 0 0 Total Costs After Adjustments 740,693 0 176,433 193,913 193,913 176,433 General Admin Distribution 0 0 0 0 0 Grand Total $740,693 $176,433 $193,913 $193,913 $176,433 MGT Consulting Group Page 65 of 156 Attachment #2 8.1.b Packet Pg. 173 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:5 1001-1401 Human Resources Department First Incoming Second Incoming Recruitment Trainings Employee Safety Gen'l HR Support 1 Civic Center $15,254 $0 $3,634 $3,994 $3,994 $3,634 Subtotal - Building Depreciation 15,254 0 3,634 3,994 3,994 3,634 2 City Council- Personnel 4,793 2,353 1,702 1,871 1,871 1,702 2 City Council- Fiscal 1,629 764 570 626 626 570 2 Council Meetings 2,949 1,376 1,030 1,132 1,132 1,030 Subtotal - 1001-1101 City Council 9,370 4,493 3,302 3,629 3,629 3,302 3 City Mgmt-Personnel 16,200 3,787 4,761 5,233 5,233 4,761 3 City Mgmt-Fiscal 5,505 1,191 1,595 1,753 1,753 1,595 Subtotal - 1001-1201 City Manager 21,705 4,978 6,356 6,986 6,986 6,356 4 Clerk - Council Support 3,474 1,476 1,179 1,296 1,296 1,179 4 Clerk- Personnel 5,645 1,852 1,786 1,963 1,963 1,786 4 Clerk- Fiscal 1,918 567 592 651 651 592 4 Records Requests 4,843 2,015 1,634 1,795 1,795 1,634 Subtotal - 1001-1301 City Clerk 15,880 5,910 5,190 5,705 5,705 5,190 5 Recruitment 0 7,687 1,831 2,012 2,012 1,831 5 Trainings 0 5,255 1,252 1,376 1,376 1,252 5 Employee Safety 0 5,255 1,252 1,376 1,376 1,252 5 Gen'l HR Support 0 4,781 1,139 1,252 1,252 1,139 Subtotal - 1001-1401 Human Resources 0 22,978 5,473 6,016 6,016 5,473 6 Civic Center Prop Ins 0 2,386 568 625 625 568 Subtotal - 1001-1402 Insurance 0 2,386 568 625 625 568 7 Direct Attorney Support 0 27,802 6,622 7,279 7,279 6,622 7 Citywide Supp-Fiscal 0 2,307 549 604 604 549 7 Citywide Supp-Personnel 0 6,788 1,617 1,777 1,777 1,617 Subtotal - 1001-1501 City Attorney 0 36,897 8,789 9,660 9,660 8,789 8 A/P 0 6,557 1,562 1,717 1,717 1,562 8 Payroll 0 2,310 550 605 605 550 8 Procurement 0 3,894 928 1,019 1,019 928 MGT Consulting Group Page 66 of 156 Attachment #2 8.1.b Packet Pg. 174 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:5 1001-1401 Human Resources Department First Incoming Second Incoming Recruitment Trainings Employee Safety Gen'l HR Support 8 Budgeting $0 $4,176 $995 $1,093 $1,093 $995 8 Financial Reporting 0 4,631 1,103 1,212 1,212 1,103 8 Revenue/Receipting-GF 0 673 160 176 176 160 Subtotal - 1001-1601 Finance 0 22,241 5,298 5,823 5,823 5,298 9 Civic Center 0 40,590 9,668 10,626 10,626 9,668 Subtotal - 1001-1801 Building Management 0 40,590 9,668 10,626 10,626 9,668 11 Citywide Contracts 0 12,491 2,975 3,270 3,270 2,975 Subtotal - 1001-1901 Non Departmental 0 12,491 2,975 3,270 3,270 2,975 Total Incoming 62,209 152,964 51,254 56,332 56,332 51,254 C. Total Allocated $955,866 $227,687 $250,246 $250,246 $227,687 23.82%26.18%26.18%23.82% MGT Consulting Group Page 67 of 156 Attachment #2 8.1.b Packet Pg. 175 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Recruitment Allocations Dept:5 1001-1401 Human Resources Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 3 1001-1201 City Manager 0.75 4.02%$7,687 $0 $7,687 $0 $7,687 4 1001-1301 City Clerk 0.75 4.02%7,687 0 7,687 0 7,687 5 1001-1401 Human Resources 0.75 4.02%7,687 0 7,687 0 7,687 8 1001-1601 Finance 1.00 5.36%10,249 0 10,249 2,220 12,470 10 1001-3101 PW-Administration 4.00 21.44%40,997 0 40,997 8,881 49,878 14 1001-2101 PD- Admin/Support Svcs 0.33 1.77%3,382 0 3,382 733 4,115 22 1001-2402 FD-Prevention 0.33 1.77%3,382 0 3,382 733 4,115 46 1001-7702 Pks & CS- Admin 5.00 26.80%51,246 0 51,246 11,102 62,348 55 1001-8101 CD- Planning 2.00 10.72%20,499 0 20,499 4,441 24,939 56 1001-8102 CD- Bldg & Safety 2.00 10.72%20,499 0 20,499 4,441 24,939 58 1001-8401 ED- Econ Development 0.75 4.02%7,687 0 7,687 1,665 9,352 162 6605-1602 Admin Svcs- Info Systems 1.00 5.36%10,249 0 10,249 2,220 12,470 Subtotal 18.66 100.00%191,251 0 191,251 36,436 227,687 Direct Bills 0 0 Total $191,251 $227,687 Basis Units: Number of Recruits per program (6 year average) Source: MGT Consulting Group Page 68 of 156 Attachment #2 8.1.b Packet Pg. 176 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Trainings Allocations Dept:5 1001-1401 Human Resources Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.00%$10,510 $0 $10,510 $0 $10,510 3 1001-1201 City Manager 4.34 4.34%9,123 0 9,123 0 9,123 4 1001-1301 City Clerk 3.00 3.00%6,306 0 6,306 0 6,306 5 1001-1401 Human Resources 2.50 2.50%5,255 0 5,255 0 5,255 8 1001-1601 Finance 7.65 7.65%16,080 0 16,080 3,597 19,678 10 1001-3101 PW-Administration 5.20 5.20%10,930 0 10,930 2,445 13,376 20 1001-2111 PD-Oper Support 4.00 4.00%8,408 0 8,408 1,881 10,289 22 1001-2402 FD-Prevention 1.00 1.00%2,102 0 2,102 470 2,572 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.33%694 0 694 155 849 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.33%694 0 694 155 849 35 1001-5201 PW-Environ Progs 2.40 2.40%5,045 0 5,045 1,129 6,173 36 1001-5501 Pks & CS- Human Svcs 0.50 0.50%1,051 0 1,051 235 1,286 40 1001-7601 Pks & CS- Hist. Fac Opers 0.40 0.40%841 0 841 188 1,029 42 1001-7611 Pks & CS- Heritage Ctr Progs 1.20 1.20%2,522 0 2,522 564 3,087 43 1001-7621 Pks & CS- Cultural Activities 1.30 1.30%2,733 0 2,733 611 3,344 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.10%4,414 0 4,414 988 5,402 45 1001-7701 Pks & CS- Facility Ops & Rentals 2.65 2.65%5,570 0 5,570 1,246 6,816 46 1001-7702 Pks & CS- Admin 6.30 6.30%13,243 0 13,243 2,963 16,205 47 1001-7711 Pks & CS- Family Progs 1.00 1.00%2,102 0 2,102 470 2,572 48 1001-7721 Pks & CS- Recr Activities 1.20 1.20%2,522 0 2,522 564 3,087 49 1001-7731 Pks & CS- Preschool Progs 0.30 0.30%631 0 631 141 772 50 1001-7751 Pks & CS- Senior Progs 2.10 2.10%4,414 0 4,414 988 5,402 51 1001-7761 Pks & CS- Sports Progs 1.40 1.40%2,943 0 2,943 658 3,601 53 1001-7772 Pks & CS- EGRAC 4.60 4.60%9,669 0 9,669 2,163 11,832 54 1001-7901 PW- Pks/Fac Development 2.60 2.60%5,465 0 5,465 1,223 6,688 55 1001-8101 CD- Planning 9.85 9.85%20,705 0 20,705 4,632 25,337 56 1001-8102 CD- Bldg & Safety 7.50 7.50%15,765 0 15,765 3,527 19,292 57 1001-8301 PW- Engineering 9.15 9.15%19,233 0 19,233 4,303 23,536 58 1001-8401 ED- Econ Development 2.30 2.30%4,835 0 4,835 1,082 5,916 59 1001-8405 ED- Public Info 1.20 1.20%2,522 0 2,522 564 3,087 120 2901-5701 CD- Hsg Progs 2.00 2.00%4,204 0 4,204 940 5,144 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.10%210 0 210 47 257 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.10%210 0 210 47 257 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.05%105 0 105 24 129 162 6605-1602 Admin Svcs- Info Systems 4.35 4.35%9,144 0 9,144 2,046 11,189 MGT Consulting Group Page 69 of 156 Attachment #2 8.1.b Packet Pg. 177 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Trainings Allocations Dept:5 1001-1401 Human Resources Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 100.00 100.00%210,200 0 210,200 40,046 250,246 Direct Bills 0 0 Total $210,200 $250,246 Basis Units: Number of FTE's per program Source: MGT Consulting Group Page 70 of 156 Attachment #2 8.1.b Packet Pg. 178 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Employee Safety Allocations Dept:5 1001-1401 Human Resources Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.00%$10,510 $0 $10,510 $0 $10,510 3 1001-1201 City Manager 4.34 4.34%9,123 0 9,123 0 9,123 4 1001-1301 City Clerk 3.00 3.00%6,306 0 6,306 0 6,306 5 1001-1401 Human Resources 2.50 2.50%5,255 0 5,255 0 5,255 8 1001-1601 Finance 7.65 7.65%16,080 0 16,080 3,597 19,678 10 1001-3101 PW-Administration 5.20 5.20%10,930 0 10,930 2,445 13,376 20 1001-2111 PD-Oper Support 4.00 4.00%8,408 0 8,408 1,881 10,289 22 1001-2402 FD-Prevention 1.00 1.00%2,102 0 2,102 470 2,572 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.33%694 0 694 155 849 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.33%694 0 694 155 849 35 1001-5201 PW-Environ Progs 2.40 2.40%5,045 0 5,045 1,129 6,173 36 1001-5501 Pks & CS- Human Svcs 0.50 0.50%1,051 0 1,051 235 1,286 40 1001-7601 Pks & CS- Hist. Fac Opers 0.40 0.40%841 0 841 188 1,029 42 1001-7611 Pks & CS- Heritage Ctr Progs 1.20 1.20%2,522 0 2,522 564 3,087 43 1001-7621 Pks & CS- Cultural Activities 1.30 1.30%2,733 0 2,733 611 3,344 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.10%4,414 0 4,414 988 5,402 45 1001-7701 Pks & CS- Facility Ops & Rentals 2.65 2.65%5,570 0 5,570 1,246 6,816 46 1001-7702 Pks & CS- Admin 6.30 6.30%13,243 0 13,243 2,963 16,205 47 1001-7711 Pks & CS- Family Progs 1.00 1.00%2,102 0 2,102 470 2,572 48 1001-7721 Pks & CS- Recr Activities 1.20 1.20%2,522 0 2,522 564 3,087 49 1001-7731 Pks & CS- Preschool Progs 0.30 0.30%631 0 631 141 772 50 1001-7751 Pks & CS- Senior Progs 2.10 2.10%4,414 0 4,414 988 5,402 51 1001-7761 Pks & CS- Sports Progs 1.40 1.40%2,943 0 2,943 658 3,601 53 1001-7772 Pks & CS- EGRAC 4.60 4.60%9,669 0 9,669 2,163 11,832 54 1001-7901 PW- Pks/Fac Development 2.60 2.60%5,465 0 5,465 1,223 6,688 55 1001-8101 CD- Planning 9.85 9.85%20,705 0 20,705 4,632 25,337 56 1001-8102 CD- Bldg & Safety 7.50 7.50%15,765 0 15,765 3,527 19,292 57 1001-8301 PW- Engineering 9.15 9.15%19,233 0 19,233 4,303 23,536 58 1001-8401 ED- Econ Development 2.30 2.30%4,835 0 4,835 1,082 5,916 59 1001-8405 ED- Public Info 1.20 1.20%2,522 0 2,522 564 3,087 120 2901-5701 CD- Hsg Progs 2.00 2.00%4,204 0 4,204 940 5,144 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.10%210 0 210 47 257 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.10%210 0 210 47 257 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.05%105 0 105 24 129 162 6605-1602 Admin Svcs- Info Systems 4.35 4.35%9,144 0 9,144 2,046 11,189 MGT Consulting Group Page 71 of 156 Attachment #2 8.1.b Packet Pg. 179 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Employee Safety Allocations Dept:5 1001-1401 Human Resources Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 100.00 100.00%210,200 0 210,200 40,046 250,246 Direct Bills 0 0 Total $210,200 $250,246 Basis Units: Number of FTE's per program Source: MGT Consulting Group Page 72 of 156 Attachment #2 8.1.b Packet Pg. 180 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Gen'l HR Support Allocations Dept:5 1001-1401 Human Resources Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.00%$9,563 $0 $9,563 $0 $9,563 3 1001-1201 City Manager 4.34 4.34%8,300 0 8,300 0 8,300 4 1001-1301 City Clerk 3.00 3.00%5,738 0 5,738 0 5,738 5 1001-1401 Human Resources 2.50 2.50%4,781 0 4,781 0 4,781 8 1001-1601 Finance 7.65 7.65%14,631 0 14,631 3,273 17,904 10 1001-3101 PW-Administration 5.20 5.20%9,945 0 9,945 2,225 12,170 20 1001-2111 PD-Oper Support 4.00 4.00%7,650 0 7,650 1,711 9,361 22 1001-2402 FD-Prevention 1.00 1.00%1,913 0 1,913 428 2,340 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.33%631 0 631 141 772 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.33%631 0 631 141 772 35 1001-5201 PW-Environ Progs 2.40 2.40%4,590 0 4,590 1,027 5,617 36 1001-5501 Pks & CS- Human Svcs 0.50 0.50%956 0 956 214 1,170 40 1001-7601 Pks & CS- Hist. Fac Opers 0.40 0.40%765 0 765 171 936 42 1001-7611 Pks & CS- Heritage Ctr Progs 1.20 1.20%2,295 0 2,295 513 2,808 43 1001-7621 Pks & CS- Cultural Activities 1.30 1.30%2,486 0 2,486 556 3,042 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.10%4,016 0 4,016 898 4,915 45 1001-7701 Pks & CS- Facility Ops & Rentals 2.65 2.65%5,068 0 5,068 1,134 6,202 46 1001-7702 Pks & CS- Admin 6.30 6.30%12,049 0 12,049 2,695 14,744 47 1001-7711 Pks & CS- Family Progs 1.00 1.00%1,913 0 1,913 428 2,340 48 1001-7721 Pks & CS- Recr Activities 1.20 1.20%2,295 0 2,295 513 2,808 49 1001-7731 Pks & CS- Preschool Progs 0.30 0.30%574 0 574 128 702 50 1001-7751 Pks & CS- Senior Progs 2.10 2.10%4,016 0 4,016 898 4,915 51 1001-7761 Pks & CS- Sports Progs 1.40 1.40%2,678 0 2,678 599 3,277 53 1001-7772 Pks & CS- EGRAC 4.60 4.60%8,798 0 8,798 1,968 10,766 54 1001-7901 PW- Pks/Fac Development 2.60 2.60%4,973 0 4,973 1,112 6,085 55 1001-8101 CD- Planning 9.85 9.85%18,838 0 18,838 4,214 23,053 56 1001-8102 CD- Bldg & Safety 7.50 7.50%14,344 0 14,344 3,209 17,553 57 1001-8301 PW- Engineering 9.15 9.15%17,499 0 17,499 3,915 21,414 58 1001-8401 ED- Econ Development 2.30 2.30%4,399 0 4,399 984 5,383 59 1001-8405 ED- Public Info 1.20 1.20%2,295 0 2,295 513 2,808 120 2901-5701 CD- Hsg Progs 2.00 2.00%3,825 0 3,825 856 4,681 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.10%191 0 191 43 234 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.10%191 0 191 43 234 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.05%96 0 96 21 117 162 6605-1602 Admin Svcs- Info Systems 4.35 4.35%8,319 0 8,319 1,861 10,181 MGT Consulting Group Page 73 of 156 Attachment #2 8.1.b Packet Pg. 181 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Gen'l HR Support Allocations Dept:5 1001-1401 Human Resources Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 100.00 100.00%191,251 0 191,251 36,436 227,687 Direct Bills 0 0 Total $191,251 $227,687 Basis Units: Number of FTE's per program Source: MGT Consulting Group Page 74 of 156 Attachment #2 8.1.b Packet Pg. 182 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:5 1001-1401 Human Resources Department Recruitment Trainings Employee Safety Gen'l HR Support Total 2 1001-1101 City Council $0 $10,510 $10,510 $9,563 $30,583 3 1001-1201 City Manager 7,687 9,123 9,123 8,300 34,233 4 1001-1301 City Clerk 7,687 6,306 6,306 5,738 26,036 5 1001-1401 Human Resources 7,687 5,255 5,255 4,781 22,978 8 1001-1601 Finance 12,470 19,678 19,678 17,904 69,729 10 1001-3101 PW-Administration 49,878 13,376 13,376 12,170 88,800 14 1001-2101 PD- Admin/Support Svcs 4,115 0 0 0 4,115 20 1001-2111 PD-Oper Support 0 10,289 10,289 9,361 29,939 22 1001-2402 FD-Prevention 4,115 2,572 2,572 2,340 11,600 25 1001-2501 Non-Dept-Disaster Prep.0 849 849 772 2,470 34 1001-5101 Non-Dept-Waste Mgmt 0 849 849 772 2,470 35 1001-5201 PW-Environ Progs 0 6,173 6,173 5,617 17,964 36 1001-5501 Pks & CS- Human Svcs 0 1,286 1,286 1,170 3,742 40 1001-7601 Pks & CS- Hist. Fac Opers 0 1,029 1,029 936 2,994 42 1001-7611 Pks & CS- Heritage Ctr Progs 0 3,087 3,087 2,808 8,982 43 1001-7621 Pks & CS- Cultural Activities 0 3,344 3,344 3,042 9,730 44 1001-7631 Pks & CS- Comm Events & Fest.0 5,402 5,402 4,915 15,718 45 1001-7701 Pks & CS- Facility Ops & Rentals 0 6,816 6,816 6,202 19,835 46 1001-7702 Pks & CS- Admin 62,348 16,205 16,205 14,744 109,503 47 1001-7711 Pks & CS- Family Progs 0 2,572 2,572 2,340 7,485 48 1001-7721 Pks & CS- Recr Activities 0 3,087 3,087 2,808 8,982 49 1001-7731 Pks & CS- Preschool Progs 0 772 772 702 2,245 50 1001-7751 Pks & CS- Senior Progs 0 5,402 5,402 4,915 15,718 51 1001-7761 Pks & CS- Sports Progs 0 3,601 3,601 3,277 10,479 53 1001-7772 Pks & CS- EGRAC 0 11,832 11,832 10,766 34,430 54 1001-7901 PW- Pks/Fac Development 0 6,688 6,688 6,085 19,461 55 1001-8101 CD- Planning 24,939 25,337 25,337 23,053 98,665 56 1001-8102 CD- Bldg & Safety 24,939 19,292 19,292 17,553 81,076 57 1001-8301 PW- Engineering 0 23,536 23,536 21,414 68,486 58 1001-8401 ED- Econ Development 9,352 5,916 5,916 5,383 26,567 59 1001-8405 ED- Public Info 0 3,087 3,087 2,808 8,982 120 2901-5701 CD- Hsg Progs 0 5,144 5,144 4,681 14,970 155 5301-3901 PW- Geo Haz Abate. Dist 0 257 257 234 748 156 5302-3901 PW- Geo Haz Abate. Dist 0 257 257 234 748 158 5321-3901 PW- Geo Haz Abate. Dist 0 129 129 117 374 162 6605-1602 Admin Svcs- Info Systems 12,470 11,189 11,189 10,181 45,029 Total $227,687 $250,246 $250,246 $227,687 $955,866 1001-1402 Insurance Nature and Extent of Services The Human Resources Department has functional oversight of the City’s General Liability Insurance that it obtained through a pooled risk sharing arrangement offered through the Association of Bay Area Gov ernments (ABAG) Plan Corporation. This pool currently includes 28 cities in the greater Bay Area, and offers coverage up to $30 million per occurrence. In addition to General Liability coverage, the policy also includes Property, as well as Errors and Omis sions coverage for the City. Insurance costs are distributed by the following functions: Claims - Costs have been allocated based on number of claims per program (5 year average). Property Insurance - Costs have been allocated based on Insured Prope rty Value per program. Civic Center Prop Ins - Costs have been allocated based on number of FTE's per division in the Civic Center. MGT Consulting Group Page 75 of 156 Attachment #2 8.1.b Packet Pg. 183 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1402 Insurance Nature and Extent of Services The Human Resources Department has functional oversight of the City’s General Liability Insurance that it obtained through a pooled risk sharing arrangement offered through the Association of Bay Area Gov ernments (ABAG) Plan Corporation. This pool currently includes 28 cities in the greater Bay Area, and offers coverage up to $30 million per occurrence. In addition to General Liability coverage, the policy also includes Property, as well as Errors and Omis sions coverage for the City. Insurance costs are distributed by the following functions: Claims - Costs have been allocated based on number of claims per program (5 year average). Property Insurance - Costs have been allocated based on Insured Prope rty Value per program. Civic Center Prop Ins - Costs have been allocated based on number of FTE's per division in the Civic Center. MGT Consulting Group Page 76 of 156 Attachment #2 8.1.b Packet Pg. 184 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:6 1001-1402 Insurance Description Amount General Admin Claims Property Insurance Civic Center Prop Ins Personnel Costs Salaries S 0 0 0 0 0 Salary % Split .00%.00%.00%.00% Benefits S 0 0 0 0 0 Subtotal - Personnel Costs 0 0 0 0 0 Services & Supplies Cost Insurance Premiums P 437,450 0 0 356,368 81,082 Insurance Claims Paid P 80,000 0 80,000 0 0 Subtotal - Services & Supplies 517,450 0 80,000 356,368 81,082 Department Cost Total 517,450 0 80,000 356,368 81,082 Adjustments to Cost Subtotal - Adjustments 0 0 0 0 0 Total Costs After Adjustments 517,450 0 80,000 356,368 81,082 General Admin Distribution 0 0 0 0 Grand Total $517,450 $80,000 $356,368 $81,082 MGT Consulting Group Page 77 of 156 Attachment #2 8.1.b Packet Pg. 185 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Expense%)Dept:6 1001-1402 Insurance Department First Incoming Second Incoming Claims Property Insurance Civic Center Prop Ins 2 City Council- Fiscal $1,138 $534 $258 $1,151 $262 Subtotal - 1001-1101 City Council 1,138 534 258 1,151 262 3 City Mgmt-Fiscal 3,846 832 723 3,222 733 Subtotal - 1001-1201 City Manager 3,846 832 723 3,222 733 4 Clerk- Fiscal 1,340 396 268 1,196 272 Subtotal - 1001-1301 City Clerk 1,340 396 268 1,196 272 7 Citywide Supp-Fiscal 0 1,612 249 1,110 253 Subtotal - 1001-1501 City Attorney 0 1,612 249 1,110 253 8 A/P 0 509 79 350 80 8 Budgeting 0 2,917 451 2,009 457 8 Financial Reporting 0 3,235 500 2,228 507 8 Revenue/Receipting-GF 0 470 73 324 74 Subtotal - 1001-1601 Finance 0 7,131 1,103 4,911 1,117 11 Citywide Contracts 0 8,726 1,349 6,010 1,367 Subtotal - 1001-1901 Non Departmental 0 8,726 1,349 6,010 1,367 Total Incoming 6,324 19,231 3,951 17,600 4,004 C. Total Allocated $543,005 $83,951 $373,968 $85,086 15.46%68.87%15.67% MGT Consulting Group Page 78 of 156 Attachment #2 8.1.b Packet Pg. 186 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Claims Allocations Dept:6 1001-1402 Insurance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 8 1001-1601 Finance 2.00 2.13%$1,723 $0 $1,723 $63 $1,786 10 1001-3101 PW-Administration 38.00 40.43%32,736 0 32,736 1,202 33,938 14 1001-2101 PD- Admin/Support Svcs 36.00 38.30%31,013 0 31,013 1,139 32,151 48 1001-7721 Pks & CS- Recr Activities 17.00 18.09%14,645 0 14,645 538 15,183 55 1001-8101 CD- Planning 0.50 0.53%431 0 431 16 447 56 1001-8102 CD- Bldg & Safety 0.50 0.53%431 0 431 16 447 Subtotal 94.00 100.00%80,978 0 80,978 2,973 83,951 Direct Bills 0 0 Total $80,978 $83,951 Basis Units: Number of Claims per program (5 year average) Source: MGT Consulting Group Page 79 of 156 Attachment #2 8.1.b Packet Pg. 187 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Property Insurance Allocations Dept:6 1001-1402 Insurance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 9 1001-1801 Building Management 5,910,322 5.51%$19,880 $0 $19,880 $730 $20,610 13 1001-1802 Public Safety Complex 4,307,605 4.02%14,489 0 14,489 532 15,021 14 1001-2101 PD- Admin/Support Svcs 122,652 0.11%413 0 413 15 428 18 1001-2105 PD-Crime Prev/School Res Svcs 173,928 0.16%585 0 585 21 607 21 1001-2401 FD-Operation 8,843,002 8.25%29,745 0 29,745 1,092 30,837 30 1001-3201 PW-Street Maint 1,452,445 1.35%4,886 0 4,886 179 5,065 38 1001-7301 Pks & CS- Library Svcs 14,082,127 13.13%47,368 0 47,368 1,739 49,107 39 1001-7501 PW-Park Maint 17,659,294 16.47%59,400 0 59,400 2,181 61,581 40 1001-7601 Pks & CS- Hist. Fac Opers 2,376,850 2.22%7,995 0 7,995 294 8,289 43 1001-7621 Pks & CS- Cultural Activities 2,502,769 2.33%8,419 0 8,419 309 8,728 45 1001-7701 Pks & CS- Facility Ops & Rentals14,354,017 13.38%48,282 0 48,282 1,773 50,055 53 1001-7772 Pks & CS- EGRAC 30,000,000 27.97%100,911 0 100,911 3,705 104,616 56 1001-8102 CD- Bldg & Safety 25,809 0.02%87 0 87 3 90 163 6901-1905 Non-Departmental ISF 5,429,501 5.06%18,263 0 18,263 671 18,934 Subtotal 107,240,321 100.00%360,723 0 360,723 13,245 373,968 Direct Bills 0 0 Total $360,723 $373,968 Basis Units: Insured Property Value per program Source: MGT Consulting Group Page 80 of 156 Attachment #2 8.1.b Packet Pg. 188 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Civic Center Prop Ins Allocations Dept:6 1001-1402 Insurance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.81%$4,772 $0 $4,772 $0 $4,772 3 1001-1201 City Manager 4.34 5.05%4,142 0 4,142 0 4,142 4 1001-1301 City Clerk 3.00 3.49%2,863 0 2,863 0 2,863 5 1001-1401 Human Resources 2.50 2.91%2,386 0 2,386 0 2,386 8 1001-1601 Finance 7.65 8.90%7,301 0 7,301 324 7,625 10 1001-3101 PW-Administration 5.20 6.05%4,963 0 4,963 220 5,183 20 1001-2111 PD-Oper Support 4.00 4.65%3,817 0 3,817 169 3,987 22 1001-2402 FD-Prevention 1.00 1.16%954 0 954 42 997 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.38%315 0 315 14 329 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.38%315 0 315 14 329 35 1001-5201 PW-Environ Progs 2.40 2.79%2,290 0 2,290 102 2,392 36 1001-5501 Pks & CS- Human Svcs 0.50 0.58%477 0 477 21 498 40 1001-7601 Pks & CS- Hist. Fac Opers 0.15 0.17%143 0 143 6 150 42 1001-7611 Pks & CS- Heritage Ctr Progs 0.15 0.17%143 0 143 6 150 43 1001-7621 Pks & CS- Cultural Activities 0.60 0.70%573 0 573 25 598 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.44%2,004 0 2,004 89 2,093 45 1001-7701 Pks & CS- Facility Ops & Rentals 1.25 1.45%1,193 0 1,193 53 1,246 46 1001-7702 Pks & CS- Admin 6.30 7.33%6,012 0 6,012 267 6,279 54 1001-7901 PW- Pks/Fac Development 2.60 3.02%2,481 0 2,481 110 2,591 55 1001-8101 CD- Planning 9.85 11.45%9,400 0 9,400 417 9,817 56 1001-8102 CD- Bldg & Safety 7.50 8.72%7,157 0 7,157 318 7,475 57 1001-8301 PW- Engineering 9.15 10.64%8,732 0 8,732 387 9,120 58 1001-8401 ED- Econ Development 2.30 2.67%2,195 0 2,195 97 2,292 59 1001-8405 ED- Public Info 1.20 1.40%1,145 0 1,145 51 1,196 120 2901-5701 CD- Hsg Progs 2.00 2.33%1,909 0 1,909 85 1,993 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.12%95 0 95 4 100 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.12%95 0 95 4 100 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.06%48 0 48 2 50 162 6605-1602 Admin Svcs- Info Systems 4.35 5.06%4,151 0 4,151 184 4,336 Subtotal 86.00 100.00%82,073 0 82,073 3,013 85,086 Direct Bills 0 0 Total $82,073 $85,086 Basis Units: Number of FTE's per division in the Civic Center Source: MGT Consulting Group Page 81 of 156 Attachment #2 8.1.b Packet Pg. 189 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:6 1001-1402 Insurance Department Claims Property Insurance Civic Center Prop Ins Total 2 1001-1101 City Council $0 $0 $4,772 $4,772 3 1001-1201 City Manager 0 0 4,142 4,142 4 1001-1301 City Clerk 0 0 2,863 2,863 5 1001-1401 Human Resources 0 0 2,386 2,386 8 1001-1601 Finance 1,786 0 7,625 9,411 9 1001-1801 Building Management 0 20,610 0 20,610 10 1001-3101 PW-Administration 33,938 0 5,183 39,120 13 1001-1802 Public Safety Complex 0 15,021 0 15,021 14 1001-2101 PD- Admin/Support Svcs 32,151 428 0 32,579 18 1001-2105 PD-Crime Prev/School Res Svcs 0 607 0 607 20 1001-2111 PD-Oper Support 0 0 3,987 3,987 21 1001-2401 FD-Operation 0 30,837 0 30,837 22 1001-2402 FD-Prevention 0 0 997 997 25 1001-2501 Non-Dept-Disaster Prep.0 0 329 329 30 1001-3201 PW-Street Maint 0 5,065 0 5,065 34 1001-5101 Non-Dept-Waste Mgmt 0 0 329 329 35 1001-5201 PW-Environ Progs 0 0 2,392 2,392 36 1001-5501 Pks & CS- Human Svcs 0 0 498 498 38 1001-7301 Pks & CS- Library Svcs 0 49,107 0 49,107 39 1001-7501 PW-Park Maint 0 61,581 0 61,581 40 1001-7601 Pks & CS- Hist. Fac Opers 0 8,289 150 8,438 42 1001-7611 Pks & CS- Heritage Ctr Progs 0 0 150 150 43 1001-7621 Pks & CS- Cultural Activities 0 8,728 598 9,326 44 1001-7631 Pks & CS- Comm Events & Fest.0 0 2,093 2,093 45 1001-7701 Pks & CS- Facility Ops & Rentals 0 50,055 1,246 51,301 46 1001-7702 Pks & CS- Admin 0 0 6,279 6,279 48 1001-7721 Pks & CS- Recr Activities 15,183 0 0 15,183 53 1001-7772 Pks & CS- EGRAC 0 104,616 0 104,616 54 1001-7901 PW- Pks/Fac Development 0 0 2,591 2,591 55 1001-8101 CD- Planning 447 0 9,817 10,264 56 1001-8102 CD- Bldg & Safety 447 90 7,475 8,012 57 1001-8301 PW- Engineering 0 0 9,120 9,120 58 1001-8401 ED- Econ Development 0 0 2,292 2,292 59 1001-8405 ED- Public Info 0 0 1,196 1,196 120 2901-5701 CD- Hsg Progs 0 0 1,993 1,993 155 5301-3901 PW- Geo Haz Abate. Dist 0 0 100 100 156 5302-3901 PW- Geo Haz Abate. Dist 0 0 100 100 158 5321-3901 PW- Geo Haz Abate. Dist 0 0 50 50 162 6605-1602 Admin Svcs- Info Systems 0 0 4,336 4,336 163 6901-1905 Non-Departmental ISF 0 18,934 0 18,934 MGT Consulting Group Page 82 of 156 Attachment #2 8.1.b Packet Pg. 190 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:6 1001-1402 Insurance Department Claims Property Insurance Civic Center Prop Ins Total Total $83,951 $373,968 $85,086 $543,005 1001-1501 City Attorney Nature and Extent of Services The City contracts with an outside firm for legal services. In addition to having a partner specifically designated as City Attorney for legal services, the firm has a number of practicing attorneys s pecializing in various areas of municipal law who are utilized by the City on an as-needed basis. The City Attorney provides the following services to the City Council and staff: legal opinions related to City business; drafts and reviews proposed ordinanc es, resolutions, and contracts; represents the City in certain litigation; and provides legal counsel on development review issues. City Attorney costs are distributed by the following functions: Direct Attorney Support - Costs have been allocated based on the amount of Support per program. Citywide Support-Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Citywide Support-Personnel - Costs have been allocated based on number of FTE's pe r program. Litigation - Costs for this function are not allocated. MGT Consulting Group Page 83 of 156 Attachment #2 8.1.b Packet Pg. 191 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1501 City Attorney Nature and Extent of Services The City contracts with an outside firm for legal services. In addition to having a partner specifically designated as City Attorney for legal services, the firm has a number of practicing attorneys s pecializing in various areas of municipal law who are utilized by the City on an as-needed basis. The City Attorney provides the following services to the City Council and staff: legal opinions related to City business; drafts and reviews proposed ordinanc es, resolutions, and contracts; represents the City in certain litigation; and provides legal counsel on development review issues. City Attorney costs are distributed by the following functions: Direct Attorney Support - Costs have been allocated based on the amount of Support per program. Citywide Support-Fiscal - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Citywide Support-Personnel - Costs have been allocated based on number of FTE's pe r program. Litigation - Costs for this function are not allocated. MGT Consulting Group Page 84 of 156 Attachment #2 8.1.b Packet Pg. 192 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:7 1001-1501 City Attorney Description Amount General Admin Direct Attorney Support Citywide Supp-Fiscal Citywide Supp- Personnel Litigation Personnel Costs Salaries S 0 0 0 0 0 0 Salary % Split .00%.00%.00%.00%.00% Benefits S 0 0 0 0 0 0 Subtotal - Personnel Costs 0 0 0 0 0 0 Services & Supplies Cost Prof Svcs General P 632,000 0 102,763 264,618 264,618 0 Prof Svcs Litigation P 103,000 0 0 0 0 103,000 Subtotal - Services & Supplies 735,000 0 102,763 264,618 264,618 103,000 Department Cost Total 735,000 0 102,763 264,618 264,618 103,000 Adjustments to Cost Subtotal - Adjustments 0 0 0 0 0 0 Total Costs After Adjustments 735,000 0 102,763 264,618 264,618 103,000 General Admin Distribution 0 0 0 0 0 Grand Total $735,000 $102,763 $264,618 $264,618 $103,000 not allocated MGT Consulting Group Page 85 of 156 Attachment #2 8.1.b Packet Pg. 193 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Expense%)Dept:7 1001-1501 City Attorney Department First Incoming Second Incoming Direct Attorney Support Citywide Supp-Fiscal Citywide Supp- Personnel Litigation 2 City Council- Fiscal $1,616 $758 $332 $855 $855 $333 2 Council Meetings 4,424 2,063 907 2,336 2,336 909 Subtotal - 1001-1101 City Council 6,040 2,822 1,239 3,190 3,190 1,242 3 City Mgmt-Fiscal 5,463 1,182 929 2,392 2,392 931 Subtotal - 1001-1201 City Manager 5,463 1,182 929 2,392 2,392 931 4 Clerk - Council Support 5,211 2,214 1,038 2,673 2,673 1,040 4 Clerk- Fiscal 1,903 563 345 888 888 346 4 Records Requests 605 252 120 309 309 120 Subtotal - 1001-1301 City Clerk 7,720 3,029 1,503 3,870 3,870 1,506 7 Citywide Supp-Fiscal 0 2,289 320 824 824 321 Subtotal - 1001-1501 City Attorney 0 2,289 320 824 824 321 8 A/P 0 1,846 258 665 665 259 8 Budgeting 0 4,144 579 1,492 1,492 581 8 Financial Reporting 0 4,595 642 1,654 1,654 644 8 Revenue/Receipting-GF 0 667 93 240 240 94 Subtotal - 1001-1601 Finance 0 11,253 1,573 4,051 4,051 1,577 11 Citywide Contracts 0 12,395 1,733 4,463 4,463 1,737 Subtotal - 1001-1901 Non Departmental 0 12,395 1,733 4,463 4,463 1,737 Total Incoming 19,222 32,970 7,297 18,790 18,790 7,314 C. Total Allocated $787,192 $110,060 $283,409 $283,409 $110,314 13.98%36.00%36.00%14.01% MGT Consulting Group Page 86 of 156 Attachment #2 8.1.b Packet Pg. 194 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Direct Attorney Support Allocations Dept:7 1001-1501 City Attorney Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 34,216 40.68%$42,902 $0 $42,902 $0 $42,902 5 1001-1401 Human Resources 22,173 26.36%27,802 0 27,802 0 27,802 14 1001-2101 PD- Admin/Support Svcs 8,384 9.97%10,512 0 10,512 1,395 11,907 23 1001-2405 FD-Dougherty Reg Fire Auth 259 0.31%325 0 325 43 368 36 1001-5501 Pks & CS- Human Svcs 611 0.73%766 0 766 102 868 55 1001-8101 CD- Planning 15,732 18.71%19,726 0 19,726 2,617 22,343 56 1001-8102 CD- Bldg & Safety 2,726 3.24%3,418 0 3,418 453 3,871 Subtotal 84,101 100.00%105,451 0 105,451 4,610 110,060 Direct Bills 0 0 Total $105,451 $110,060 Basis Units: Amount of Support per program Source: MGT Consulting Group Page 87 of 156 Attachment #2 8.1.b Packet Pg. 195 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Supp-Fiscal Allocations Dept:7 1001-1501 City Attorney Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.62%$1,696 $0 $1,696 $0 $1,696 3 1001-1201 City Manager 1,240,780 1.42%3,864 0 3,864 0 3,864 4 1001-1301 City Clerk 632,609 0.73%1,970 0 1,970 0 1,970 5 1001-1401 Human Resources 740,693 0.85%2,307 0 2,307 0 2,307 6 1001-1402 Insurance 517,450 0.59%1,612 0 1,612 0 1,612 7 1001-1501 City Attorney 735,000 0.84%2,289 0 2,289 0 2,289 8 1001-1601 Finance 1,772,162 2.03%5,519 0 5,519 254 5,773 9 1001-1801 Building Management 1,381,374 1.58%4,302 0 4,302 198 4,500 10 1001-3101 PW-Administration 1,305,265 1.50%4,065 0 4,065 187 4,252 11 1001-1901 Non Departmental 1,630,340 1.87%5,077 0 5,077 234 5,311 12 1001-1302 Elections 3,120 0.00%10 0 10 0 10 13 1001-1802 Public Safety Complex 93,847 0.11%292 0 292 13 306 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.20%8,702 0 8,702 401 9,102 15 1001-2102 PD-Patrol 9,071,123 10.40%28,251 0 28,251 1,301 29,551 16 1001-2103 PD-Traffic 1,131,732 1.30%3,525 0 3,525 162 3,687 17 1001-2104 PD-Investigations 2,378,341 2.73%7,407 0 7,407 341 7,748 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 1.94%5,277 0 5,277 243 5,520 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.37%3,726 0 3,726 172 3,898 20 1001-2111 PD-Oper Support 2,041,982 2.34%6,359 0 6,359 293 6,652 21 1001-2401 FD-Operation 12,476,211 14.31%38,855 0 38,855 1,789 40,644 22 1001-2402 FD-Prevention 414,694 0.48%1,292 0 1,292 59 1,351 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.20%548 0 548 25 573 24 1001-2411 FD-Fire Station Maint 230,376 0.26%717 0 717 33 751 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.16%428 0 428 20 448 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.17%460 0 460 21 481 27 1001-2701 Non-Dept-Animal Control 330,521 0.38%1,029 0 1,029 47 1,077 28 1001-2801 PW-Traffic Signals 10,000 0.01%31 0 31 1 33 29 1001-2802 PW-Street Lighting 160,064 0.18%498 0 498 23 521 30 1001-3201 PW-Street Maint 42,704 0.05%133 0 133 6 139 31 1001-3202 PW-Street Sweeping 159,926 0.18%498 0 498 23 521 32 1001-3401 PW-Street Landscaping 1,657,447 1.90%5,162 0 5,162 238 5,400 33 1001-3402 PW-Street Tree Maint 215,050 0.25%670 0 670 31 701 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.08%224 0 224 10 234 35 1001-5201 PW-Environ Progs 666,788 0.76%2,077 0 2,077 96 2,172 36 1001-5501 Pks & CS- Human Svcs 252,909 0.29%788 0 788 36 824 37 1001-7101 Non-Dept-Comm TV 123,650 0.14%385 0 385 18 403 38 1001-7301 Pks & CS- Library Svcs 946,071 1.09%2,946 0 2,946 136 3,082 39 1001-7501 PW-Park Maint 3,703,783 4.25%11,535 0 11,535 531 12,066 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.24%651 0 651 30 681 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%23 0 23 1 24 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.26%705 0 705 32 737 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.45%1,227 0 1,227 56 1,283 MGT Consulting Group Page 88 of 156 Attachment #2 8.1.b Packet Pg. 196 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Supp-Fiscal Allocations Dept:7 1001-1501 City Attorney Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.80%$2,174 $0 $2,174 $100 $2,274 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.40%3,804 0 3,804 175 3,979 46 1001-7702 Pks & CS- Admin 1,821,447 2.09%5,673 0 5,673 261 5,934 47 1001-7711 Pks & CS- Family Progs 544,244 0.62%1,695 0 1,695 78 1,773 48 1001-7721 Pks & CS- Recr Activities 309,285 0.35%963 0 963 44 1,008 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.29%777 0 777 36 813 50 1001-7751 Pks & CS- Senior Progs 443,728 0.51%1,382 0 1,382 64 1,446 51 1001-7761 Pks & CS- Sports Progs 718,889 0.82%2,239 0 2,239 103 2,342 53 1001-7772 Pks & CS- EGRAC 2,877,750 3.30%8,962 0 8,962 413 9,375 54 1001-7901 PW- Pks/Fac Development 302,205 0.35%941 0 941 43 985 55 1001-8101 CD- Planning 1,900,337 2.18%5,918 0 5,918 272 6,191 56 1001-8102 CD- Bldg & Safety 3,578,841 4.10%11,146 0 11,146 513 11,659 57 1001-8301 PW- Engineering 1,510,379 1.73%4,704 0 4,704 217 4,920 58 1001-8401 ED- Econ Development 657,637 0.75%2,048 0 2,048 94 2,142 59 1001-8405 ED- Public Info 310,759 0.36%968 0 968 45 1,012 62 1009-1501 City Attorney 161,180 0.18%502 0 502 23 525 63 1009-5201 PW- Envir Progs 1,356 0.00%4 0 4 0 4 64 1009-8101 CD- Planning 678,203 0.78%2,112 0 2,112 97 2,209 65 1009-8301 PW- Engineering 2,207,675 2.53%6,875 0 6,875 317 7,192 66 2101-2111 PD- Opers Support 3,980 0.00%12 0 12 1 13 67 2102-2111 PD- Opers Support 822 0.00%3 0 3 0 3 68 2103-2102 PD- Patrol 100,000 0.11%311 0 311 14 326 69 2106-2801 PW-Traffic Signals 194,093 0.22%604 0 604 28 632 72 2109-2401 Fire- Operation 329,268 0.38%1,025 0 1,025 47 1,073 73 2109-2402 Fire- Prevention 6,500 0.01%20 0 20 1 21 74 2111-2111 PD- Opers Support 2,500 0.00%8 0 8 0 8 77 2201-3201 PW- Street Maint 519,897 0.60%1,619 0 1,619 75 1,694 78 2201-8301 PW- Engineering 6,000 0.01%19 0 19 1 20 82 2205-3101 PW- Admin 17,961 0.02%56 0 56 3 59 86 2212-2801 PW- Traffic Signals 173,265 0.20%540 0 540 25 564 91 2302-3201 PW-Street Maint 9,840 0.01%31 0 31 1 32 92 2302-5201 PW- Enviro Progs 144,820 0.17%451 0 451 21 472 93 2303-5101 Non-Dept- Waste Mgmt 4,074,612 4.67%12,690 0 12,690 584 13,274 94 2304-5201 PW- Enviro Progs 28,700 0.03%89 0 89 4 93 96 2323-3201 PW- Street Maint 5,000 0.01%16 0 16 1 16 97 2324-3201 PW- Street Maint 5,000 0.01%16 0 16 1 16 100 2701-2802 PW- Street Lighting 183,900 0.21%573 0 573 26 599 101 2701-8301 PW- Engineering 11,468 0.01%36 0 36 2 37 102 2702-3401 PW- Street Lands.82,280 0.09%256 0 256 12 268 103 2702-3402 PW- Street Tree Maint 2,500 0.00%8 0 8 0 8 104 2702-8301 PW- Engineering 4,641 0.01%14 0 14 1 15 105 2703-3401 PW- Street Lands.122,600 0.14%382 0 382 18 399 MGT Consulting Group Page 89 of 156 Attachment #2 8.1.b Packet Pg. 197 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Supp-Fiscal Allocations Dept:7 1001-1501 City Attorney Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 106 2703-3402 PW- Street Tree Maint 15,563 0.02%$48 $0 $48 $2 $51 107 2703-8301 PW- Engineering 5,591 0.01%17 0 17 1 18 108 2704-3401 PW- Street Lands.292,505 0.34%911 0 911 42 953 109 2704-3402 PW- Street Tree Maint 27,000 0.03%84 0 84 4 88 110 2704-8301 PW- Engineering 9,161 0.01%29 0 29 1 30 111 2705-2802 PW- Street Lighting 185,061 0.21%576 0 576 27 603 112 2705-8301 PW- Engineering 9,151 0.01%28 0 28 1 30 114 2801-7621 Pks & CS- Cult. Activities 157,645 0.18%491 0 491 23 514 116 2811-7101 Non-Dept- Comm TV 35,338 0.04%110 0 110 5 115 117 2901-1501 City Attorney 60,000 0.07%187 0 187 9 195 119 2901-5501 Pks & CS- Human Svcs 8,000 0.01%25 0 25 1 26 120 2901-5701 CD- Hsg Progs 429,345 0.49%1,337 0 1,337 62 1,399 122 2903-5501 Pks & CS- Human Svcs 82,202 0.09%256 0 256 12 268 153 5171-1901 Non-Departmental 807,020 0.93%2,513 0 2,513 116 2,629 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 0.84%2,268 0 2,268 104 2,373 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 0.61%1,668 0 1,668 77 1,745 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.06%166 0 166 8 174 161 6305-1905 Non-Departmental ISF 2,000 0.00%6 0 6 0 7 162 6605-1602 Admin Svcs- Info Systems 1,423,987 1.63%4,435 0 4,435 204 4,639 163 6901-1905 Non-Departmental ISF 2,435,307 2.79%7,584 0 7,584 349 7,934 Subtotal 87,189,566 100.00%271,539 0 271,539 11,870 283,409 Direct Bills 0 0 Total $271,539 $283,409 Basis Units: Total Operating Budget per program (excl capital, debt and transfers) Source: MGT Consulting Group Page 90 of 156 Attachment #2 8.1.b Packet Pg. 198 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Supp-Personnel Allocations Dept:7 1001-1501 City Attorney Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.00%$13,577 $0 $13,577 $0 $13,577 3 1001-1201 City Manager 4.34 4.34%11,785 0 11,785 0 11,785 4 1001-1301 City Clerk 3.00 3.00%8,146 0 8,146 0 8,146 5 1001-1401 Human Resources 2.50 2.50%6,788 0 6,788 0 6,788 8 1001-1601 Finance 7.65 7.65%20,773 0 20,773 1,066 21,839 10 1001-3101 PW-Administration 5.20 5.20%14,120 0 14,120 725 14,845 20 1001-2111 PD-Oper Support 4.00 4.00%10,862 0 10,862 558 11,419 22 1001-2402 FD-Prevention 1.00 1.00%2,715 0 2,715 139 2,855 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.33%896 0 896 46 942 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.33%896 0 896 46 942 35 1001-5201 PW-Environ Progs 2.40 2.40%6,517 0 6,517 335 6,851 36 1001-5501 Pks & CS- Human Svcs 0.50 0.50%1,358 0 1,358 70 1,427 40 1001-7601 Pks & CS- Hist. Fac Opers 0.40 0.40%1,086 0 1,086 56 1,142 42 1001-7611 Pks & CS- Heritage Ctr Progs 1.20 1.20%3,258 0 3,258 167 3,426 43 1001-7621 Pks & CS- Cultural Activities 1.30 1.30%3,530 0 3,530 181 3,711 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.10%5,702 0 5,702 293 5,995 45 1001-7701 Pks & CS- Facility Ops & Rentals 2.65 2.65%7,196 0 7,196 369 7,565 46 1001-7702 Pks & CS- Admin 6.30 6.30%17,107 0 17,107 878 17,985 47 1001-7711 Pks & CS- Family Progs 1.00 1.00%2,715 0 2,715 139 2,855 48 1001-7721 Pks & CS- Recr Activities 1.20 1.20%3,258 0 3,258 167 3,426 49 1001-7731 Pks & CS- Preschool Progs 0.30 0.30%815 0 815 42 856 50 1001-7751 Pks & CS- Senior Progs 2.10 2.10%5,702 0 5,702 293 5,995 51 1001-7761 Pks & CS- Sports Progs 1.40 1.40%3,802 0 3,802 195 3,997 53 1001-7772 Pks & CS- EGRAC 4.60 4.60%12,491 0 12,491 641 13,132 54 1001-7901 PW- Pks/Fac Development 2.60 2.60%7,060 0 7,060 362 7,422 55 1001-8101 CD- Planning 9.85 9.85%26,747 0 26,747 1,373 28,120 56 1001-8102 CD- Bldg & Safety 7.50 7.50%20,365 0 20,365 1,045 21,411 57 1001-8301 PW- Engineering 9.15 9.15%24,846 0 24,846 1,275 26,121 58 1001-8401 ED- Econ Development 2.30 2.30%6,245 0 6,245 321 6,566 59 1001-8405 ED- Public Info 1.20 1.20%3,258 0 3,258 167 3,426 120 2901-5701 CD- Hsg Progs 2.00 2.00%5,431 0 5,431 279 5,710 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.10%272 0 272 14 285 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.10%272 0 272 14 285 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.05%136 0 136 7 143 162 6605-1602 Admin Svcs- Info Systems 4.35 4.35%11,812 0 11,812 606 12,418 MGT Consulting Group Page 91 of 156 Attachment #2 8.1.b Packet Pg. 199 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Supp-Personnel Allocations Dept:7 1001-1501 City Attorney Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 100.00 100.00%271,539 0 271,539 11,870 283,409 Direct Bills 0 0 Total $271,539 $283,409 Basis Units: Number of FTE's per program Source: MGT Consulting Group Page 92 of 156 Attachment #2 8.1.b Packet Pg. 200 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:7 1001-1501 City Attorney Department Direct Attorney Support Citywide Supp-Fiscal Citywide Supp- Personnel Litigation Total 2 1001-1101 City Council $42,902 $1,696 $13,577 $0 $58,175 3 1001-1201 City Manager 0 3,864 11,785 0 15,649 4 1001-1301 City Clerk 0 1,970 8,146 0 10,116 5 1001-1401 Human Resources 27,802 2,307 6,788 0 36,897 6 1001-1402 Insurance 0 1,612 0 0 1,612 7 1001-1501 City Attorney 0 2,289 0 0 2,289 8 1001-1601 Finance 0 5,773 21,839 0 27,612 9 1001-1801 Building Management 0 4,500 0 0 4,500 10 1001-3101 PW-Administration 0 4,252 14,845 0 19,097 11 1001-1901 Non Departmental 0 5,311 0 0 5,311 12 1001-1302 Elections 0 10 0 0 10 13 1001-1802 Public Safety Complex 0 306 0 0 306 14 1001-2101 PD- Admin/Support Svcs 11,907 9,102 0 0 21,009 15 1001-2102 PD-Patrol 0 29,551 0 0 29,551 16 1001-2103 PD-Traffic 0 3,687 0 0 3,687 17 1001-2104 PD-Investigations 0 7,748 0 0 7,748 18 1001-2105 PD-Crime Prev/School Res Svcs 0 5,520 0 0 5,520 19 1001-2106 PD-Comm./Dispatch 0 3,898 0 0 3,898 20 1001-2111 PD-Oper Support 0 6,652 11,419 0 18,071 21 1001-2401 FD-Operation 0 40,644 0 0 40,644 22 1001-2402 FD-Prevention 0 1,351 2,855 0 4,206 23 1001-2405 FD-Dougherty Reg Fire Auth 368 573 0 0 941 24 1001-2411 FD-Fire Station Maint 0 751 0 0 751 25 1001-2501 Non-Dept-Disaster Prep.0 448 942 0 1,390 26 1001-2601 Non-Dept-Crossing Guards 0 481 0 0 481 27 1001-2701 Non-Dept-Animal Control 0 1,077 0 0 1,077 28 1001-2801 PW-Traffic Signals 0 33 0 0 33 29 1001-2802 PW-Street Lighting 0 521 0 0 521 30 1001-3201 PW-Street Maint 0 139 0 0 139 31 1001-3202 PW-Street Sweeping 0 521 0 0 521 32 1001-3401 PW-Street Landscaping 0 5,400 0 0 5,400 33 1001-3402 PW-Street Tree Maint 0 701 0 0 701 34 1001-5101 Non-Dept-Waste Mgmt 0 234 942 0 1,176 35 1001-5201 PW-Environ Progs 0 2,172 6,851 0 9,024 36 1001-5501 Pks & CS- Human Svcs 868 824 1,427 0 3,119 37 1001-7101 Non-Dept-Comm TV 0 403 0 0 403 38 1001-7301 Pks & CS- Library Svcs 0 3,082 0 0 3,082 39 1001-7501 PW-Park Maint 0 12,066 0 0 12,066 40 1001-7601 Pks & CS- Hist. Fac Opers 0 681 1,142 0 1,823 41 1001-7602 Pks & CS- Dublin Cemetery 0 24 0 0 24 42 1001-7611 Pks & CS- Heritage Ctr Progs 0 737 3,426 0 4,163 MGT Consulting Group Page 93 of 156 Attachment #2 8.1.b Packet Pg. 201 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:7 1001-1501 City Attorney Department Direct Attorney Support Citywide Supp-Fiscal Citywide Supp- Personnel Litigation Total 43 1001-7621 Pks & CS- Cultural Activities $0 $1,283 $3,711 $0 $4,994 44 1001-7631 Pks & CS- Comm Events & Fest.0 2,274 5,995 0 8,270 45 1001-7701 Pks & CS- Facility Ops & Rentals 0 3,979 7,565 0 11,544 46 1001-7702 Pks & CS- Admin 0 5,934 17,985 0 23,919 47 1001-7711 Pks & CS- Family Progs 0 1,773 2,855 0 4,628 48 1001-7721 Pks & CS- Recr Activities 0 1,008 3,426 0 4,433 49 1001-7731 Pks & CS- Preschool Progs 0 813 856 0 1,669 50 1001-7751 Pks & CS- Senior Progs 0 1,446 5,995 0 7,441 51 1001-7761 Pks & CS- Sports Progs 0 2,342 3,997 0 6,339 53 1001-7772 Pks & CS- EGRAC 0 9,375 13,132 0 22,507 54 1001-7901 PW- Pks/Fac Development 0 985 7,422 0 8,407 55 1001-8101 CD- Planning 22,343 6,191 28,120 0 56,653 56 1001-8102 CD- Bldg & Safety 3,871 11,659 21,411 0 36,941 57 1001-8301 PW- Engineering 0 4,920 26,121 0 31,042 58 1001-8401 ED- Econ Development 0 2,142 6,566 0 8,708 59 1001-8405 ED- Public Info 0 1,012 3,426 0 4,438 62 1009-1501 City Attorney 0 525 0 0 525 63 1009-5201 PW- Envir Progs 0 4 0 0 4 64 1009-8101 CD- Planning 0 2,209 0 0 2,209 65 1009-8301 PW- Engineering 0 7,192 0 0 7,192 66 2101-2111 PD- Opers Support 0 13 0 0 13 67 2102-2111 PD- Opers Support 0 3 0 0 3 68 2103-2102 PD- Patrol 0 326 0 0 326 69 2106-2801 PW-Traffic Signals 0 632 0 0 632 72 2109-2401 Fire- Operation 0 1,073 0 0 1,073 73 2109-2402 Fire- Prevention 0 21 0 0 21 74 2111-2111 PD- Opers Support 0 8 0 0 8 77 2201-3201 PW- Street Maint 0 1,694 0 0 1,694 78 2201-8301 PW- Engineering 0 20 0 0 20 82 2205-3101 PW- Admin 0 59 0 0 59 86 2212-2801 PW- Traffic Signals 0 564 0 0 564 91 2302-3201 PW-Street Maint 0 32 0 0 32 92 2302-5201 PW- Enviro Progs 0 472 0 0 472 93 2303-5101 Non-Dept- Waste Mgmt 0 13,274 0 0 13,274 94 2304-5201 PW- Enviro Progs 0 93 0 0 93 96 2323-3201 PW- Street Maint 0 16 0 0 16 97 2324-3201 PW- Street Maint 0 16 0 0 16 100 2701-2802 PW- Street Lighting 0 599 0 0 599 101 2701-8301 PW- Engineering 0 37 0 0 37 102 2702-3401 PW- Street Lands.0 268 0 0 268 103 2702-3402 PW- Street Tree Maint 0 8 0 0 8 MGT Consulting Group Page 94 of 156 Attachment #2 8.1.b Packet Pg. 202 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:7 1001-1501 City Attorney Department Direct Attorney Support Citywide Supp-Fiscal Citywide Supp- Personnel Litigation Total 104 2702-8301 PW- Engineering $0 $15 $0 $0 $15 105 2703-3401 PW- Street Lands.0 399 0 0 399 106 2703-3402 PW- Street Tree Maint 0 51 0 0 51 107 2703-8301 PW- Engineering 0 18 0 0 18 108 2704-3401 PW- Street Lands.0 953 0 0 953 109 2704-3402 PW- Street Tree Maint 0 88 0 0 88 110 2704-8301 PW- Engineering 0 30 0 0 30 111 2705-2802 PW- Street Lighting 0 603 0 0 603 112 2705-8301 PW- Engineering 0 30 0 0 30 114 2801-7621 Pks & CS- Cult. Activities 0 514 0 0 514 116 2811-7101 Non-Dept- Comm TV 0 115 0 0 115 117 2901-1501 City Attorney 0 195 0 0 195 119 2901-5501 Pks & CS- Human Svcs 0 26 0 0 26 120 2901-5701 CD- Hsg Progs 0 1,399 5,710 0 7,108 122 2903-5501 Pks & CS- Human Svcs 0 268 0 0 268 153 5171-1901 Non-Departmental 0 2,629 0 0 2,629 155 5301-3901 PW- Geo Haz Abate. Dist 0 2,373 285 0 2,658 156 5302-3901 PW- Geo Haz Abate. Dist 0 1,745 285 0 2,030 158 5321-3901 PW- Geo Haz Abate. Dist 0 174 143 0 317 161 6305-1905 Non-Departmental ISF 0 7 0 0 7 162 6605-1602 Admin Svcs- Info Systems 0 4,639 12,418 0 17,057 163 6901-1905 Non-Departmental ISF 0 7,934 0 0 7,934 Total $110,060 $283,409 $283,409 $0 $676,878 1001-1601 Finance Nature and Extent of Services The Finance Division performs all Finance related functions which include Purchasing, Accounts Payable, Accounts Receivable, Payroll, Treasury, Audit, and Budget. The Division is also responsible for managi ng the collection of development related fees and maintaining other related City financial records. Finance costs are distributed by the following functions: A/P - Costs have been allocated based on number of A/P transactions per program. A/R - Costs have been allocated based on number of A/R transactions per program. Payroll - Costs have been allocated based on number of Payroll transactions per program. Procurement - Costs have been allocated based on number of PO transactions per program. Revenue/Receipting - Costs have been allocated based on amount of Revenue per fund. Budgeting - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Property Tax - Costs for this function are not allocated. MGT Consulting Group Page 95 of 156 Attachment #2 8.1.b Packet Pg. 203 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1601 Finance Nature and Extent of Services The Finance Division performs all Finance related functions which include Purchasing, Accounts Payable, Accounts Receivable, Payroll, Treasury, Audit, and Budget. The Division is also responsible for managi ng the collection of development related fees and maintaining other related City financial records. Finance costs are distributed by the following functions: A/P - Costs have been allocated based on number of A/P transactions per program. A/R - Costs have been allocated based on number of A/R transactions per program. Payroll - Costs have been allocated based on number of Payroll transactions per program. Procurement - Costs have been allocated based on number of PO transactions per program. Revenue/Receipting - Costs have been allocated based on amount of Revenue per fund. Budgeting - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Property Tax - Costs for this function are not allocated. 1001-1601 Finance, cont’d Nature and Extent of Services Financial Reporting - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). IT Support - Costs have been allocated based on direct allocation t o IT. Impact Fee Support - Costs for this function are not allocated. Revenue/Receipting-GF - Costs have been allocated based on Total Operating Budget per GF program (excl capital, debt and transfers). MGT Consulting Group Page 96 of 156 Attachment #2 8.1.b Packet Pg. 204 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1601 Finance, cont’d Nature and Extent of Services Financial Reporting - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). IT Support - Costs have been allocated based on direct allocation t o IT. Impact Fee Support - Costs for this function are not allocated. Revenue/Receipting-GF - Costs have been allocated based on Total Operating Budget per GF program (excl capital, debt and transfers). MGT Consulting Group Page 97 of 156 Attachment #2 8.1.b Packet Pg. 205 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:8 1001-1601 Finance Description Amount General Admin A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Personnel Costs Salaries S1 912,517 19,574 95,478 20,733 88,889 79,810 30,780 211,788 18,944 Salary % Split 2.15%10.46%2.27%9.74%8.75%3.37%23.21%2.08% Benefits S 416,320 8,930 43,560 9,459 40,554 36,412 14,043 96,625 8,643 Subtotal - Personnel Costs 1,328,837 28,504 139,038 30,191 129,443 116,221 44,822 308,413 27,587 Services & Supplies Cost Office Supplies S 4,500 97 471 102 438 394 152 1,044 93 Postage S 3,020 65 316 69 294 264 102 701 63 Books & Publications S 500 11 52 11 49 44 17 116 10 Operating Supplies S 2,000 43 209 45 195 175 67 464 42 Mileage Reimb S 100 2 10 2 10 9 3 23 2 Software S 500 11 52 11 49 44 17 116 10 Processing Fees S 1,000 21 105 23 97 87 34 232 21 Printing & Binding S 8,000 172 837 182 779 700 270 1,857 166 Legal Notices S 300 6 31 7 29 26 10 70 6 Memb & Dues S 2,300 49 241 52 224 201 78 534 48 Travel Conf & Mtgs S 10,650 228 1,114 242 1,037 931 359 2,472 221 Training S 3,800 82 398 86 370 332 128 882 79 ISF- Equip Replcmnt S 26,727 573 2,796 607 2,604 2,338 902 6,203 555 ISF- IT S 89,040 1,910 9,316 2,023 8,673 7,788 3,003 20,666 1,848 Contract Services Gen'l S 290,888 6,240 30,436 6,609 28,336 25,441 9,812 67,513 6,039 Cap Outlay- Furniture D 5,000 0 0 0 0 0 0 0 0 Cap Outlay- Mach & Equip D 500 0 0 0 0 0 0 0 0 Subtotal - Services & Supplies 448,825 9,509 46,386 10,072 43,185 38,774 14,954 102,892 9,204 Department Cost Total 1,777,662 38,013 185,423 40,264 172,628 154,995 59,776 411,305 36,790 Adjustments to Cost Cap Outlay- Furniture D (5,000)0 0 0 0 0 0 0 0 MGT Consulting Group Page 98 of 156 Attachment #2 8.1.b Packet Pg. 206 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:8 1001-1601 Finance Description Amount General Admin A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Cap Outlay- Mach & Equip D (500)0 0 0 0 0 0 0 0 Subtotal - Adjustments (5,500)0 0 0 0 0 0 0 0 Total Costs After Adjustments 1,772,162 38,013 185,423 40,264 172,628 154,995 59,776 411,305 36,790 General Admin Distribution (38,013)4,065 883 3,784 3,398 1,310 9,016 806 Grand Total $1,772,162 $189,488 $41,147 $176,412 $158,392 $61,086 $420,321 $37,597 not allocated MGT Consulting Group Page 99 of 156 Attachment #2 8.1.b Packet Pg. 207 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:8 1001-1601 Finance Description Amount Financial Reporting IT Support Impact Fee Support Revenue/Rec eipting-GF Personnel Costs Salaries S1 912,517 234,857 26,263 57,699 27,704 Salary % Split 25.74%2.88%6.32%3.04% Benefits S 416,320 107,149 11,982 26,324 12,640 Subtotal - Personnel Costs 1,328,837 342,006 38,244 84,023 40,344 Services & Supplies Cost Office Supplies S 4,500 1,158 130 285 137 Postage S 3,020 777 87 191 92 Books & Publications S 500 129 14 32 15 Operating Supplies S 2,000 515 58 126 61 Mileage Reimb S 100 26 3 6 3 Software S 500 129 14 32 15 Processing Fees S 1,000 257 29 63 30 Printing & Binding S 8,000 2,059 230 506 243 Legal Notices S 300 77 9 19 9 Memb & Dues S 2,300 592 66 145 70 Travel Conf & Mtgs S 10,650 2,741 307 673 323 Training S 3,800 978 109 240 115 ISF- Equip Replcmnt S 26,727 6,879 769 1,690 811 ISF- IT S 89,040 22,916 2,563 5,630 2,703 Contract Services Gen'l S 290,888 74,867 8,372 18,393 8,831 Cap Outlay- Furniture D 5,000 0 0 0 0 Cap Outlay- Mach & Equip D 500 0 0 0 0 Subtotal - Services & Supplies 448,825 114,100 12,759 28,032 13,459 Department Cost Total 1,777,662 456,106 51,003 112,055 53,803 Adjustments to Cost Cap Outlay- Furniture D (5,000)0 0 0 0 MGT Consulting Group Page 100 of 156 Attachment #2 8.1.b Packet Pg. 208 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:8 1001-1601 Finance Description Amount Financial Reporting IT Support Impact Fee Support Revenue/Rec eipting-GF Cap Outlay- Mach & Equip D (500)0 0 0 0 Subtotal - Adjustments (5,500)0 0 0 0 Total Costs After Adjustments 1,772,162 456,106 51,003 112,055 53,803 General Admin Distribution 9,998 1,118 2,456 1,179 Grand Total $1,772,162 $466,104 $52,121 $114,511 $54,983 not allocated MGT Consulting Group Page 101 of 156 Attachment #2 8.1.b Packet Pg. 209 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:8 1001-1601 Finance Department First Incoming Second Incoming A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Financial Reporting 1 Civic Center $46,678 $0 $4,991 $1,084 $4,647 $4,172 $1,609 $11,071 $990 $12,277 Subtotal - Building Depreciation 46,678 0 4,991 1,084 4,647 4,172 1,609 11,071 990 12,277 2 City Council- Personnel 14,665 7,200 2,338 508 2,177 1,954 754 5,186 464 5,751 2 City Council- Fiscal 3,896 1,829 612 133 570 512 197 1,358 121 1,506 2 Council Meetings 25,069 11,692 3,931 854 3,659 3,286 1,267 8,719 780 9,669 Subtotal - 1001-1101 City Council 43,630 20,721 6,881 1,494 6,406 5,752 2,218 15,263 1,365 16,925 3 City Mgmt-Personnel 49,572 11,589 6,540 1,420 6,088 5,466 2,108 14,506 1,298 16,086 3 City Mgmt-Fiscal 13,171 2,850 1,713 372 1,595 1,432 552 3,800 340 4,214 Subtotal - 1001-1201 City Manager 62,743 14,438 8,253 1,792 7,683 6,898 2,660 18,306 1,637 20,300 4 Clerk - Council Support 29,528 12,546 4,499 977 4,188 3,760 1,450 9,979 893 11,066 4 Clerk- Personnel 17,274 5,668 2,453 533 2,284 2,050 791 5,441 487 6,034 4 Clerk- Fiscal 4,589 1,358 636 138 592 532 205 1,411 126 1,564 4 Records Requests 3,632 1,511 550 119 512 460 177 1,220 109 1,353 Subtotal - 1001-1301 City Clerk 55,023 21,082 8,138 1,767 7,576 6,802 2,623 18,051 1,615 20,017 5 Recruitment 10,249 2,220 1,333 290 1,241 1,115 430 2,958 265 3,280 5 Trainings 16,080 3,597 2,104 457 1,959 1,759 678 4,667 417 5,176 5 Employee Safety 16,080 3,597 2,104 457 1,959 1,759 678 4,667 417 5,176 5 Gen'l HR Support 14,631 3,273 1,914 416 1,782 1,600 617 4,246 380 4,709 Subtotal - 1001-1401 Human Resources 57,041 12,688 7,456 1,619 6,941 6,232 2,404 16,538 1,479 18,340 6 Claims 1,723 63 191 41 178 160 62 424 38 470 6 Civic Center Prop Ins 7,301 324 815 177 759 681 263 1,808 162 2,005 Subtotal - 1001-1402 Insurance 9,024 387 1,006 219 937 841 324 2,232 200 2,475 7 Citywide Supp-Fiscal 5,519 254 617 134 575 516 199 1,369 122 1,518 7 Citywide Supp-Personnel 20,773 1,066 2,335 507 2,174 1,952 753 5,180 463 5,744 Subtotal - 1001-1501 City Attorney 26,292 1,320 2,952 641 2,749 2,468 952 6,549 586 7,262 8 A/P 0 2,902 310 67 289 259 100 688 62 763 8 Payroll 0 9,152 979 212 911 818 315 2,171 194 2,407 8 Procurement 0 3,894 416 90 388 348 134 924 83 1,024 MGT Consulting Group Page 102 of 156 Attachment #2 8.1.b Packet Pg. 210 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:8 1001-1601 Finance Department First Incoming Second Incoming A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Financial Reporting 8 Budgeting $0 $9,991 $1,068 $232 $995 $893 $344 $2,370 $212 $2,628 8 Financial Reporting 0 11,080 1,185 257 1,103 990 382 2,628 235 2,914 8 Revenue/Receipting-GF 0 1,609 172 37 160 144 55 382 34 423 Subtotal - 1001-1601 Finance 0 38,628 4,130 897 3,845 3,453 1,332 9,162 820 10,160 9 Civic Center 0 124,204 13,280 2,884 12,364 11,101 4,281 29,459 2,635 32,667 Subtotal - 1001-1801 Building Management 0 124,204 13,280 2,884 12,364 11,101 4,281 29,459 2,635 32,667 11 Citywide Contracts 0 29,886 3,196 694 2,975 2,671 1,030 7,088 634 7,860 Subtotal - 1001-1901 Non Departmental 0 29,886 3,196 694 2,975 2,671 1,030 7,088 634 7,860 Total Incoming 300,430 263,355 60,283 13,090 56,123 50,390 19,434 133,719 11,961 148,284 C. Total Allocated $2,335,947 $249,770 $54,237 $232,535 $208,782 $80,519 $554,040 $49,558 $614,388 10.69%2.32%9.95%8.94%3.45%23.72%2.12%26.30% MGT Consulting Group Page 103 of 156 Attachment #2 8.1.b Packet Pg. 211 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:8 1001-1601 Finance Department First Incoming Second Incoming IT Support Impact Fee Support Revenue/Rec eipting-GF 1 Civic Center $46,678 $0 $1,373 $3,016 $1,448 Subtotal - Building Depreciation 46,678 0 1,373 3,016 1,448 2 City Council- Personnel 14,665 7,200 643 1,413 678 2 City Council- Fiscal 3,896 1,829 168 370 178 2 Council Meetings 25,069 11,692 1,081 2,375 1,141 Subtotal - 1001-1101 City Council 43,630 20,721 1,893 4,158 1,997 3 City Mgmt-Personnel 49,572 11,589 1,799 3,952 1,898 3 City Mgmt-Fiscal 13,171 2,850 471 1,035 497 Subtotal - 1001-1201 City Manager 62,743 14,438 2,270 4,987 2,395 4 Clerk - Council Support 29,528 12,546 1,237 2,719 1,305 4 Clerk- Personnel 17,274 5,668 675 1,482 712 4 Clerk- Fiscal 4,589 1,358 175 384 185 4 Records Requests 3,632 1,511 151 332 160 Subtotal - 1001-1301 City Clerk 55,023 21,082 2,238 4,918 2,361 5 Recruitment 10,249 2,220 367 806 387 5 Trainings 16,080 3,597 579 1,272 611 5 Employee Safety 16,080 3,597 579 1,272 611 5 Gen'l HR Support 14,631 3,273 527 1,157 555 Subtotal - 1001-1401 Human Resources 57,041 12,688 2,051 4,506 2,163 6 Claims 1,723 63 53 115 55 6 Civic Center Prop Ins 7,301 324 224 493 237 Subtotal - 1001-1402 Insurance 9,024 387 277 608 292 7 Citywide Supp-Fiscal 5,519 254 170 373 179 7 Citywide Supp-Personnel 20,773 1,066 642 1,411 678 Subtotal - 1001-1501 City Attorney 26,292 1,320 812 1,784 857 8 A/P 0 2,902 85 187 90 8 Payroll 0 9,152 269 591 284 8 Procurement 0 3,894 115 252 121 MGT Consulting Group Page 104 of 156 Attachment #2 8.1.b Packet Pg. 212 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:8 1001-1601 Finance Department First Incoming Second Incoming IT Support Impact Fee Support Revenue/Rec eipting-GF 8 Budgeting $0 $9,991 $294 $646 $310 8 Financial Reporting 0 11,080 326 716 344 8 Revenue/Receipting-GF 0 1,609 47 104 50 Subtotal - 1001-1601 Finance 0 38,628 1,136 2,496 1,198 9 Civic Center 0 124,204 3,653 8,026 3,854 Subtotal - 1001-1801 Building Management 0 124,204 3,653 8,026 3,854 11 Citywide Contracts 0 29,886 879 1,931 927 Subtotal - 1001-1901 Non Departmental 0 29,886 879 1,931 927 Total Incoming 300,430 263,355 16,582 36,430 17,492 C. Total Allocated $2,335,947 $68,703 $150,941 $72,475 2.94%6.46%3.10% MGT Consulting Group Page 105 of 156 Attachment #2 8.1.b Packet Pg. 213 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A/P Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 255 2.17%$4,805 $0 $4,805 $0 $4,805 3 1001-1201 City Manager 141 1.20%2,657 0 2,657 0 2,657 4 1001-1301 City Clerk 51 0.43%961 0 961 0 961 5 1001-1401 Human Resources 348 2.96%6,557 0 6,557 0 6,557 6 1001-1402 Insurance 27 0.23%509 0 509 0 509 7 1001-1501 City Attorney 98 0.83%1,846 0 1,846 0 1,846 8 1001-1601 Finance 154 1.31%2,902 0 2,902 0 2,902 9 1001-1801 Building Management 674 5.73%12,699 0 12,699 1,776 14,475 10 1001-3101 PW-Administration 165 1.40%3,109 0 3,109 435 3,544 11 1001-1901 Non Departmental 122 1.04%2,299 0 2,299 321 2,620 12 1001-1302 Elections 5 0.04%94 0 94 13 107 13 1001-1802 Public Safety Complex 107 0.91%2,016 0 2,016 282 2,298 14 1001-2101 PD- Admin/Support Svcs 43 0.37%810 0 810 113 923 15 1001-2102 PD-Patrol 12 0.10%226 0 226 32 258 16 1001-2103 PD-Traffic 12 0.10%226 0 226 32 258 17 1001-2104 PD-Investigations 12 0.10%226 0 226 32 258 18 1001-2105 PD-Crime Prev/School Res Svcs 12 0.10%226 0 226 32 258 19 1001-2106 PD-Comm./Dispatch 6 0.05%113 0 113 16 129 20 1001-2111 PD-Oper Support 668 5.68%12,586 0 12,586 1,760 14,346 21 1001-2401 FD-Operation 40 0.34%754 0 754 105 859 22 1001-2402 FD-Prevention 20 0.17%377 0 377 53 430 23 1001-2405 FD-Dougherty Reg Fire Auth 16 0.14%301 0 301 42 344 24 1001-2411 FD-Fire Station Maint 341 2.90%6,425 0 6,425 898 7,323 25 1001-2501 Non-Dept-Disaster Prep.6 0.05%113 0 113 16 129 26 1001-2601 Non-Dept-Crossing Guards 22 0.19%415 0 415 58 472 27 1001-2701 Non-Dept-Animal Control 9 0.08%170 0 170 24 193 28 1001-2801 PW-Traffic Signals 3 0.03%57 0 57 8 64 29 1001-2802 PW-Street Lighting 24 0.20%452 0 452 63 515 30 1001-3201 PW-Street Maint 16 0.14%301 0 301 42 344 31 1001-3202 PW-Street Sweeping 12 0.10%226 0 226 32 258 32 1001-3401 PW-Street Landscaping 575 4.89%10,834 0 10,834 1,515 12,349 33 1001-3402 PW-Street Tree Maint 14 0.12%264 0 264 37 301 34 1001-5101 Non-Dept-Waste Mgmt 17 0.14%320 0 320 45 365 35 1001-5201 PW-Environ Progs 27 0.23%509 0 509 71 580 36 1001-5501 Pks & CS- Human Svcs 26 0.22%490 0 490 69 558 37 1001-7101 Non-Dept-Comm TV 22 0.19%415 0 415 58 472 38 1001-7301 Pks & CS- Library Svcs 110 0.94%2,073 0 2,073 290 2,362 39 1001-7501 PW-Park Maint 566 4.81%10,664 0 10,664 1,491 12,155 40 1001-7601 Pks & CS- Hist. Fac Opers 245 2.08%4,616 0 4,616 645 5,262 42 1001-7611 Pks & CS- Heritage Ctr Progs 201 1.71%3,787 0 3,787 530 4,317 43 1001-7621 Pks & CS- Cultural Activities 1 0.01%19 0 19 3 21 44 1001-7631 Pks & CS- Comm Events & Fest.321 2.73%6,048 0 6,048 846 6,894 MGT Consulting Group Page 106 of 156 Attachment #2 8.1.b Packet Pg. 214 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A/P Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 45 1001-7701 Pks & CS- Facility Ops & Rentals 748 6.36%$14,093 $0 $14,093 $1,971 $16,064 46 1001-7702 Pks & CS- Admin 336 2.86%6,331 0 6,331 885 7,216 47 1001-7711 Pks & CS- Family Progs 204 1.73%3,844 0 3,844 537 4,381 48 1001-7721 Pks & CS- Recr Activities 503 4.28%9,477 0 9,477 1,325 10,802 49 1001-7731 Pks & CS- Preschool Progs 102 0.87%1,922 0 1,922 269 2,191 50 1001-7751 Pks & CS- Senior Progs 306 2.60%5,765 0 5,765 806 6,572 51 1001-7761 Pks & CS- Sports Progs 507 4.31%9,553 0 9,553 1,336 10,888 52 1001-7771 Aquatics 60 0.51%1,130 0 1,130 158 1,289 54 1001-7901 PW- Pks/Fac Development 49 0.42%923 0 923 129 1,052 55 1001-8101 CD- Planning 406 3.45%7,650 0 7,650 1,070 8,719 56 1001-8102 CD- Bldg & Safety 144 1.22%2,713 0 2,713 379 3,093 57 1001-8301 PW- Engineering 528 4.49%9,948 0 9,948 1,391 11,339 58 1001-8401 ED- Econ Development 144 1.22%2,713 0 2,713 379 3,093 59 1001-8405 ED- Public Info 119 1.01%2,242 0 2,242 314 2,556 66 2101-2111 PD- Opers Support 3 0.03%57 0 57 8 64 68 2103-2102 PD- Patrol 2 0.02%38 0 38 5 43 69 2106-2801 PW-Traffic Signals 125 1.06%2,355 0 2,355 329 2,684 70 2107-2111 18 0.15%339 0 339 47 387 72 2109-2401 Fire- Operation 8 0.07%151 0 151 21 172 73 2109-2402 Fire- Prevention 2 0.02%38 0 38 5 43 74 2111-2111 PD- Opers Support 2 0.02%38 0 38 5 43 75 2201-1901 Non-Departmental 2 0.02%38 0 38 5 43 76 2201-2801 PW- Traffic Signals 5 0.04%94 0 94 13 107 77 2201-3201 PW- Street Maint 20 0.17%377 0 377 53 430 78 2201-8301 PW- Engineering 1 0.01%19 0 19 3 21 82 2205-3101 PW- Admin 19 0.16%358 0 358 50 408 86 2212-2801 PW- Traffic Signals 13 0.11%245 0 245 34 279 91 2302-3201 PW-Street Maint 3 0.03%57 0 57 8 64 92 2302-5201 PW- Enviro Progs 112 0.95%2,110 0 2,110 295 2,405 93 2303-5101 Non-Dept- Waste Mgmt 4 0.03%75 0 75 11 86 94 2304-5201 PW- Enviro Progs 21 0.18%396 0 396 55 451 96 2323-3201 PW- Street Maint 1 0.01%19 0 19 3 21 97 2324-3201 PW- Street Maint 1 0.01%19 0 19 3 21 100 2701-2802 PW- Street Lighting 61 0.52%1,149 0 1,149 161 1,310 101 2701-8301 PW- Engineering 5 0.04%94 0 94 13 107 102 2702-3401 PW- Street Lands.55 0.47%1,036 0 1,036 145 1,181 103 2702-3402 PW- Street Tree Maint 7 0.06%132 0 132 18 150 104 2702-8301 PW- Engineering 5 0.04%94 0 94 13 107 105 2703-3401 PW- Street Lands.89 0.76%1,677 0 1,677 234 1,911 106 2703-3402 PW- Street Tree Maint 8 0.07%151 0 151 21 172 107 2703-8301 PW- Engineering 6 0.05%113 0 113 16 129 108 2704-3401 PW- Street Lands.103 0.88%1,941 0 1,941 271 2,212 MGT Consulting Group Page 107 of 156 Attachment #2 8.1.b Packet Pg. 215 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A/P Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 109 2704-3402 PW- Street Tree Maint 9 0.08%$170 $0 $170 $24 $193 110 2704-8301 PW- Engineering 5 0.04%94 0 94 13 107 111 2705-2802 PW- Street Lighting 24 0.20%452 0 452 63 515 112 2705-8301 PW- Engineering 5 0.04%94 0 94 13 107 116 2811-7101 Non-Dept- Comm TV 5 0.04%94 0 94 13 107 117 2901-1501 City Attorney 20 0.17%377 0 377 53 430 119 2901-5501 Pks & CS- Human Svcs 10 0.09%188 0 188 26 215 120 2901-5701 CD- Hsg Progs 78 0.66%1,470 0 1,470 206 1,675 122 2903-5501 Pks & CS- Human Svcs 25 0.21%471 0 471 66 537 124 3300-9301 85 0.72%1,602 0 1,602 224 1,825 125 3400-9401 10 0.09%188 0 188 26 215 126 3500-9501 CIP- Parks CIP Projs 240 2.04%4,522 0 4,522 632 5,154 127 3600-9601 CIP- Streets CIP Projs 190 1.62%3,580 0 3,580 501 4,080 132 4105-7702 2 0.02%38 0 38 5 43 134 4107-7702 6 0.05%113 0 113 16 129 140 4301-1901 Non-Departmental 7 0.06%132 0 132 18 150 141 4301-8301 3 0.03%57 0 57 8 64 143 4302-1901 Non-Departmental 2 0.02%38 0 38 5 43 153 5171-1901 Non-Departmental 12 0.10%226 0 226 32 258 154 5198-1901 Non-Departmental 23 0.20%433 0 433 61 494 155 5301-3901 PW- Geo Haz Abate. Dist 26 0.22%490 0 490 69 558 156 5302-3901 PW- Geo Haz Abate. Dist 17 0.14%320 0 320 45 365 158 5321-3901 PW- Geo Haz Abate. Dist 12 0.10%226 0 226 32 258 159 6105-1905 Non-Departmental ISF 13 0.11%245 0 245 34 279 161 6305-1905 Non-Departmental ISF 26 0.22%490 0 490 69 558 162 6605-1602 Admin Svcs- Info Systems 308 2.62%5,803 0 5,803 811 6,615 163 6901-1905 Non-Departmental ISF 113 0.96%2,129 0 2,129 298 2,427 165 7101-1901 Non-Departmental 1 0.01%19 0 19 3 21 166 All Other 82 0.70%1,545 0 1,545 216 1,761 Subtotal 11,762 100.00%221,611 0 221,611 28,159 249,770 Direct Bills 0 0 Total $221,611 $249,770 Basis Units: Number of A/P transactions per program Source: MGT Consulting Group Page 108 of 156 Attachment #2 8.1.b Packet Pg. 216 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A/R Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 3 1001-1201 City Manager 27 32.53%$15,654 $0 $15,654 $0 $15,654 9 1001-1801 Building Management 2 2.41%1,160 0 1,160 218 1,378 13 1001-1802 Public Safety Complex 13 15.66%7,537 0 7,537 1,419 8,957 14 1001-2101 PD- Admin/Support Svcs 5 6.02%2,899 0 2,899 546 3,445 20 1001-2111 PD-Oper Support 6 7.23%3,479 0 3,479 655 4,134 38 1001-7301 Pks & CS- Library Svcs 5 6.02%2,899 0 2,899 546 3,445 44 1001-7631 Pks & CS- Comm Events & Fest.1 1.20%580 0 580 109 689 71 2109-1901 Non-Departmental 4 4.82%2,319 0 2,319 437 2,756 75 2201-1901 Non-Departmental 1 1.20%580 0 580 109 689 80 2202-1901 Non-Departmental 3 3.61%1,739 0 1,739 328 2,067 84 2207-8301 PW- Engineering 1 1.20%580 0 580 109 689 118 2901-1901 Non-Departmental 1 1.20%580 0 580 109 689 122 2903-5501 Pks & CS- Human Svcs 11 13.25%6,378 0 6,378 1,201 7,579 123 2904-1901 Non-Departmental 3 3.61%1,739 0 1,739 328 2,067 Subtotal 83 100.00%48,122 0 48,122 6,115 54,237 Direct Bills 0 0 Total $48,122 $54,237 Basis Units: Number of A/R transactions per program Source: MGT Consulting Group Page 109 of 156 Attachment #2 8.1.b Packet Pg. 217 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Payroll Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 73 1.57%$3,243 $0 $3,243 $0 $3,243 3 1001-1201 City Manager 191 4.11%8,486 0 8,486 0 8,486 4 1001-1301 City Clerk 52 1.12%2,310 0 2,310 0 2,310 5 1001-1401 Human Resources 52 1.12%2,310 0 2,310 0 2,310 8 1001-1601 Finance 206 4.44%9,152 0 9,152 0 9,152 10 1001-3101 PW-Administration 114 2.45%5,065 0 5,065 734 5,799 20 1001-2111 PD-Oper Support 104 2.24%4,620 0 4,620 670 5,290 22 1001-2402 FD-Prevention 25 0.54%1,111 0 1,111 161 1,272 35 1001-5201 PW-Environ Progs 40 0.86%1,777 0 1,777 258 2,035 36 1001-5501 Pks & CS- Human Svcs 12 0.26%533 0 533 77 610 42 1001-7611 Pks & CS- Heritage Ctr Progs 176 3.79%7,819 0 7,819 1,134 8,953 43 1001-7621 Pks & CS- Cultural Activities 32 0.69%1,422 0 1,422 206 1,628 44 1001-7631 Pks & CS- Comm Events & Fest.143 3.08%6,353 0 6,353 921 7,274 45 1001-7701 Pks & CS- Facility Ops & Rentals 337 7.26%14,972 0 14,972 2,171 17,143 46 1001-7702 Pks & CS- Admin 297 6.40%13,195 0 13,195 1,913 15,108 47 1001-7711 Pks & CS- Family Progs 555 11.95%24,657 0 24,657 3,575 28,232 49 1001-7731 Pks & CS- Preschool Progs 382 8.23%16,971 0 16,971 2,461 19,432 50 1001-7751 Pks & CS- Senior Progs 241 5.19%10,707 0 10,707 1,552 12,259 51 1001-7761 Pks & CS- Sports Progs 314 6.76%13,950 0 13,950 2,023 15,973 52 1001-7771 Aquatics 217 4.67%9,641 0 9,641 1,398 11,038 53 1001-7772 Pks & CS- EGRAC 130 2.80%5,776 0 5,776 837 6,613 54 1001-7901 PW- Pks/Fac Development 78 1.68%3,465 0 3,465 502 3,968 55 1001-8101 CD- Planning 307 6.61%13,639 0 13,639 1,977 15,617 56 1001-8102 CD- Bldg & Safety 156 3.36%6,931 0 6,931 1,005 7,935 57 1001-8301 PW- Engineering 190 4.09%8,441 0 8,441 1,224 9,665 58 1001-8401 ED- Econ Development 78 1.68%3,465 0 3,465 502 3,968 120 2901-5701 CD- Hsg Progs 42 0.90%1,866 0 1,866 271 2,136 162 6605-1602 Admin Svcs- Info Systems 100 2.15%4,443 0 4,443 644 5,087 Subtotal 4,644 100.00%206,319 0 206,319 26,216 232,535 Direct Bills 0 0 Total $206,319 $232,535 Basis Units: Number of Payroll transactions per program Source: MGT Consulting Group Page 110 of 156 Attachment #2 8.1.b Packet Pg. 218 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Procurement Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 6 1.80%$3,338 $0 $3,338 $0 $3,338 3 1001-1201 City Manager 1 0.30%556 0 556 0 556 4 1001-1301 City Clerk 2 0.60%1,113 0 1,113 0 1,113 5 1001-1401 Human Resources 7 2.10%3,894 0 3,894 0 3,894 8 1001-1601 Finance 7 2.10%3,894 0 3,894 0 3,894 9 1001-1801 Building Management 15 4.50%8,344 0 8,344 1,139 9,483 10 1001-3101 PW-Administration 3 0.90%1,669 0 1,669 228 1,897 11 1001-1901 Non Departmental 6 1.80%3,338 0 3,338 456 3,793 13 1001-1802 Public Safety Complex 3 0.90%1,669 0 1,669 228 1,897 14 1001-2101 PD- Admin/Support Svcs 1 0.30%556 0 556 76 632 20 1001-2111 PD-Oper Support 11 3.30%6,119 0 6,119 835 6,954 21 1001-2401 FD-Operation 1 0.30%556 0 556 76 632 24 1001-2411 FD-Fire Station Maint 7 2.10%3,894 0 3,894 532 4,426 26 1001-2601 Non-Dept-Crossing Guards 1 0.30%556 0 556 76 632 27 1001-2701 Non-Dept-Animal Control 3 0.90%1,669 0 1,669 228 1,897 28 1001-2801 PW-Traffic Signals 2 0.60%1,113 0 1,113 152 1,264 29 1001-2802 PW-Street Lighting 1 0.30%556 0 556 76 632 30 1001-3201 PW-Street Maint 2 0.60%1,113 0 1,113 152 1,264 31 1001-3202 PW-Street Sweeping 1 0.30%556 0 556 76 632 32 1001-3401 PW-Street Landscaping 2 0.60%1,113 0 1,113 152 1,264 33 1001-3402 PW-Street Tree Maint 1 0.30%556 0 556 76 632 35 1001-5201 PW-Environ Progs 1 0.30%556 0 556 76 632 36 1001-5501 Pks & CS- Human Svcs 1 0.30%556 0 556 76 632 37 1001-7101 Non-Dept-Comm TV 3 0.90%1,669 0 1,669 228 1,897 38 1001-7301 Pks & CS- Library Svcs 11 3.30%6,119 0 6,119 835 6,954 39 1001-7501 PW-Park Maint 5 1.50%2,781 0 2,781 380 3,161 40 1001-7601 Pks & CS- Hist. Fac Opers 8 2.40%4,450 0 4,450 607 5,058 44 1001-7631 Pks & CS- Comm Events & Fest.10 3.00%5,563 0 5,563 759 6,322 45 1001-7701 Pks & CS- Facility Ops & Rentals 15 4.50%8,344 0 8,344 1,139 9,483 46 1001-7702 Pks & CS- Admin 6 1.80%3,338 0 3,338 456 3,793 49 1001-7731 Pks & CS- Preschool Progs 1 0.30%556 0 556 76 632 50 1001-7751 Pks & CS- Senior Progs 1 0.30%556 0 556 76 632 51 1001-7761 Pks & CS- Sports Progs 4 1.20%2,225 0 2,225 304 2,529 52 1001-7771 Aquatics 1 0.30%556 0 556 76 632 54 1001-7901 PW- Pks/Fac Development 1 0.30%556 0 556 76 632 55 1001-8101 CD- Planning 8 2.40%4,450 0 4,450 607 5,058 56 1001-8102 CD- Bldg & Safety 5 1.50%2,781 0 2,781 380 3,161 57 1001-8301 PW- Engineering 6 1.80%3,338 0 3,338 456 3,793 58 1001-8401 ED- Econ Development 1 0.30%556 0 556 76 632 59 1001-8405 ED- Public Info 4 1.20%2,225 0 2,225 304 2,529 64 1009-8101 CD- Planning 3 0.90%1,669 0 1,669 228 1,897 69 2106-2801 PW-Traffic Signals 3 0.90%1,669 0 1,669 228 1,897 MGT Consulting Group Page 111 of 156 Attachment #2 8.1.b Packet Pg. 219 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Procurement Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 70 2107-2111 2 0.60%$1,113 $0 $1,113 $152 $1,264 73 2109-2402 Fire- Prevention 1 0.30%556 0 556 76 632 75 2201-1901 Non-Departmental 1 0.30%556 0 556 76 632 76 2201-2801 PW- Traffic Signals 2 0.60%1,113 0 1,113 152 1,264 77 2201-3201 PW- Street Maint 3 0.90%1,669 0 1,669 228 1,897 86 2212-2801 PW- Traffic Signals 1 0.30%556 0 556 76 632 92 2302-5201 PW- Enviro Progs 1 0.30%556 0 556 76 632 93 2303-5101 Non-Dept- Waste Mgmt 2 0.60%1,113 0 1,113 152 1,264 94 2304-5201 PW- Enviro Progs 3 0.90%1,669 0 1,669 228 1,897 100 2701-2802 PW- Street Lighting 2 0.60%1,113 0 1,113 152 1,264 101 2701-8301 PW- Engineering 1 0.30%556 0 556 76 632 102 2702-3401 PW- Street Lands.2 0.60%1,113 0 1,113 152 1,264 103 2702-3402 PW- Street Tree Maint 1 0.30%556 0 556 76 632 104 2702-8301 PW- Engineering 1 0.30%556 0 556 76 632 105 2703-3401 PW- Street Lands.2 0.60%1,113 0 1,113 152 1,264 106 2703-3402 PW- Street Tree Maint 1 0.30%556 0 556 76 632 107 2703-8301 PW- Engineering 1 0.30%556 0 556 76 632 108 2704-3401 PW- Street Lands.2 0.60%1,113 0 1,113 152 1,264 109 2704-3402 PW- Street Tree Maint 1 0.30%556 0 556 76 632 110 2704-8301 PW- Engineering 1 0.30%556 0 556 76 632 111 2705-2802 PW- Street Lighting 1 0.30%556 0 556 76 632 112 2705-8301 PW- Engineering 1 0.30%556 0 556 76 632 116 2811-7101 Non-Dept- Comm TV 1 0.30%556 0 556 76 632 120 2901-5701 CD- Hsg Progs 4 1.20%2,225 0 2,225 304 2,529 122 2903-5501 Pks & CS- Human Svcs 5 1.50%2,781 0 2,781 380 3,161 124 3300-9301 9 2.70%5,007 0 5,007 683 5,690 125 3400-9401 2 0.60%1,113 0 1,113 152 1,264 126 3500-9501 CIP- Parks CIP Projs 24 7.21%13,351 0 13,351 1,822 15,173 127 3600-9601 CIP- Streets CIP Projs 22 6.61%12,238 0 12,238 1,670 13,909 132 4105-7702 1 0.30%556 0 556 76 632 134 4107-7702 1 0.30%556 0 556 76 632 141 4301-8301 2 0.60%1,113 0 1,113 152 1,264 154 5198-1901 Non-Departmental 1 0.30%556 0 556 76 632 155 5301-3901 PW- Geo Haz Abate. Dist 3 0.90%1,669 0 1,669 228 1,897 156 5302-3901 PW- Geo Haz Abate. Dist 4 1.20%2,225 0 2,225 304 2,529 158 5321-3901 PW- Geo Haz Abate. Dist 2 0.60%1,113 0 1,113 152 1,264 159 6105-1905 Non-Departmental ISF 7 2.10%3,894 0 3,894 532 4,426 161 6305-1905 Non-Departmental ISF 6 1.80%3,338 0 3,338 456 3,793 162 6605-1602 Admin Svcs- Info Systems 23 6.91%12,795 0 12,795 1,746 14,541 166 All Other 2 0.60%1,113 0 1,113 152 1,264 MGT Consulting Group Page 112 of 156 Attachment #2 8.1.b Packet Pg. 220 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Procurement Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 333 100.00%185,244 0 185,244 23,538 208,782 Direct Bills 0 0 Total $185,244 $208,782 Basis Units: Number of PO transactions per program Source: MGT Consulting Group Page 113 of 156 Attachment #2 8.1.b Packet Pg. 221 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Revenue/Receipting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 66 2101-2111 PD- Opers Support 7,739 0.01%$6 $0 $6 $1 $7 67 2102-2111 PD- Opers Support 37,224 0.04%29 0 29 4 33 68 2103-2102 PD- Patrol 115,006 0.12%89 0 89 11 101 69 2106-2801 PW-Traffic Signals 177,761 0.19%138 0 138 18 155 70 2107-2111 356 0.00%0 0 0 0 0 71 2109-1901 Non-Departmental 362,333 0.39%281 0 281 36 317 74 2111-2111 PD- Opers Support 3,742 0.00%3 0 3 0 3 75 2201-1901 Non-Departmental 1,393,759 1.51%1,081 0 1,081 137 1,218 80 2202-1901 Non-Departmental 470,000 0.51%364 0 364 46 411 81 2204-9601 CIP- Streets Projs 439,682 0.48%341 0 341 43 384 82 2205-3101 PW- Admin 169,545 0.18%131 0 131 17 148 84 2207-8301 PW- Engineering 14,500 0.02%11 0 11 1 13 85 2211-0000 Federal Transp (TIGER)579 0.00%0 0 0 0 1 86 2212-2801 PW- Traffic Signals 274,783 0.30%213 0 213 27 240 88 2214-9601 CIP- Street Projs 393,253 0.43%305 0 305 39 344 89 2215-9601 CIP- Street Projs 137,801 0.15%107 0 107 14 120 91 2302-3201 PW-Street Maint 144,935 0.16%112 0 112 14 127 93 2303-5101 Non-Dept- Waste Mgmt 3,512,723 3.81%2,724 0 2,724 346 3,070 94 2304-5201 PW- Enviro Progs 38,772 0.04%30 0 30 4 34 95 2322-0000 Box Culvert 3,282 0.00%3 0 3 0 3 96 2323-3201 PW- Street Maint 770 0.00%1 0 1 0 1 97 2324-3201 PW- Street Maint 571 0.00%0 0 0 0 0 99 2511-0000 Cust Svc Committee 21 0.00%0 0 0 0 0 100 2701-2802 PW- Street Lighting 293,223 0.32%227 0 227 29 256 102 2702-3401 PW- Street Lands.87,040 0.09%67 0 67 9 76 105 2703-3401 PW- Street Lands.143,345 0.16%111 0 111 14 125 108 2704-3401 PW- Street Lands.367,890 0.40%285 0 285 36 322 111 2705-2802 PW- Street Lighting 301,925 0.33%234 0 234 30 264 114 2801-7621 Pks & CS- Cult. Activities 546,436 0.59%424 0 424 54 478 116 2811-7101 Non-Dept- Comm TV 181,685 0.20%141 0 141 18 159 120 2901-5701 CD- Hsg Progs 8,180,518 8.88%6,343 0 6,343 806 7,149 121 2902-0000 Noise Mitigation 3,343 0.00%3 0 3 0 3 122 2903-5501 Pks & CS- Human Svcs 53,226 0.06%41 0 41 5 47 123 2904-1901 Non-Departmental 432,450 0.47%335 0 335 43 378 124 3300-9301 666,477 0.72%517 0 517 66 582 125 3400-9401 117,104 0.13%91 0 91 12 102 126 3500-9501 CIP- Parks CIP Projs 23,469,847 25.47%18,199 0 18,199 2,312 20,511 127 3600-9601 CIP- Streets CIP Projs 3,674,308 3.99%2,849 0 2,849 362 3,211 128 4101-1901 Non-Departmental 3,213,325 3.49%2,492 0 2,492 317 2,808 129 4102-0000 Nghbd Park Land 169,349 0.18%131 0 131 17 148 130 4103-9501 CIP- Parks CIP Projs 4,357,484 4.73%3,379 0 3,379 429 3,808 131 4104-0000 Nghbd Park Imprmt 708,778 0.77%550 0 550 70 619 MGT Consulting Group Page 114 of 156 Attachment #2 8.1.b Packet Pg. 222 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Revenue/Receipting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 132 4105-7702 2,969,995 3.22%$2,303 $0 $2,303 $293 $2,596 133 4106-0000 Library 969,981 1.05%752 0 752 96 848 134 4107-7702 2,016,794 2.19%1,564 0 1,564 199 1,763 135 4108 Aquatic Center 327,264 0.36%254 0 254 32 286 136 4109-0000 Quimby Act Pk In-Lieu Fees 188,790 0.20%146 0 146 19 165 137 4110-0000 Comm Nature Park Land 65,768 0.07%51 0 51 6 57 138 4111-0000 Comm Nature Pk Imprmts 450,207 0.49%349 0 349 44 393 139 4201-1901 Non-Departmental 390,513 0.42%303 0 303 38 341 140 4301-1901 Non-Departmental 1,299,092 1.41%1,007 0 1,007 128 1,135 143 4302-1901 Non-Departmental 496,502 0.54%385 0 385 49 434 145 4303-0000 EDTIF Category 3 3,655 0.00%3 0 3 0 3 146 4304-0000 West Dublin TIF 814,274 0.88%631 0 631 80 712 147 4305-0000 Dougherty Valley TIF 980,952 1.06%761 0 761 97 857 148 4306-0000 TVTD 524,055 0.57%406 0 406 52 458 149 4309-0000 Mitigation Contrib 2,854 0.00%2 0 2 0 2 150 4313-0000 Transp Mitigation 20,271 0.02%16 0 16 2 18 151 4401-9501 CIP- Parks CIP Projs 15,011,276 16.29%11,640 0 11,640 1,479 13,119 152 5101-0000 Dublin Blvd Est Trust/Agency 87 0.00%0 0 0 0 0 153 5171-1901 Non-Departmental 1,533,167 1.66%1,189 0 1,189 151 1,340 154 5198-1901 Non-Departmental 212 0.00%0 0 0 0 0 155 5301-3901 PW- Geo Haz Abate. Dist 865,473 0.94%671 0 671 85 756 156 5302-3901 PW- Geo Haz Abate. Dist 695,048 0.75%539 0 539 68 607 158 5321-3901 PW- Geo Haz Abate. Dist 119,992 0.13%93 0 93 12 105 159 6105-1905 Non-Departmental ISF 556,608 0.60%432 0 432 55 486 160 6205-1905 Non-Departmental ISF 342,044 0.37%265 0 265 34 299 161 6305-1905 Non-Departmental ISF 799,893 0.87%620 0 620 79 699 162 6605-1602 Admin Svcs- Info Systems 3,152,860 3.42%2,445 0 2,445 311 2,755 163 6901-1905 Non-Departmental ISF 1,836,483 1.99%1,424 0 1,424 181 1,605 164 6951-0000 PERS Side Fund Payoff 368,056 0.40%285 0 285 36 322 165 7101-1901 Non-Departmental 664,702 0.72%515 0 515 65 581 Subtotal 92,133,758 100.00%71,442 0 71,442 9,078 80,519 Direct Bills 0 0 Total $71,442 $80,519 Basis Units: Amount of Revenue per fund Source: MGT Consulting Group Page 115 of 156 Attachment #2 8.1.b Packet Pg. 223 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Budgeting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.62%$3,070 $0 $3,070 $0 $3,070 3 1001-1201 City Manager 1,240,780 1.42%6,996 0 6,996 0 6,996 4 1001-1301 City Clerk 632,609 0.73%3,567 0 3,567 0 3,567 5 1001-1401 Human Resources 740,693 0.85%4,176 0 4,176 0 4,176 6 1001-1402 Insurance 517,450 0.59%2,917 0 2,917 0 2,917 7 1001-1501 City Attorney 735,000 0.84%4,144 0 4,144 0 4,144 8 1001-1601 Finance 1,772,162 2.03%9,991 0 9,991 0 9,991 9 1001-1801 Building Management 1,381,374 1.58%7,788 0 7,788 1,065 8,853 10 1001-3101 PW-Administration 1,305,265 1.50%7,359 0 7,359 1,006 8,366 11 1001-1901 Non Departmental 1,630,340 1.87%9,192 0 9,192 1,257 10,449 12 1001-1302 Elections 3,120 0.00%18 0 18 2 20 13 1001-1802 Public Safety Complex 93,847 0.11%529 0 529 72 601 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.20%15,753 0 15,753 2,154 17,907 15 1001-2102 PD-Patrol 9,071,123 10.40%51,143 0 51,143 6,995 58,138 16 1001-2103 PD-Traffic 1,131,732 1.30%6,381 0 6,381 873 7,253 17 1001-2104 PD-Investigations 2,378,341 2.73%13,409 0 13,409 1,834 15,243 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 1.94%9,553 0 9,553 1,307 10,860 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.37%6,746 0 6,746 923 7,668 20 1001-2111 PD-Oper Support 2,041,982 2.34%11,513 0 11,513 1,575 13,087 21 1001-2401 FD-Operation 12,476,211 14.31%70,341 0 70,341 9,620 79,961 22 1001-2402 FD-Prevention 414,694 0.48%2,338 0 2,338 320 2,658 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.20%992 0 992 136 1,128 24 1001-2411 FD-Fire Station Maint 230,376 0.26%1,299 0 1,299 178 1,477 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.16%774 0 774 106 880 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.17%833 0 833 114 947 27 1001-2701 Non-Dept-Animal Control 330,521 0.38%1,863 0 1,863 255 2,118 28 1001-2801 PW-Traffic Signals 10,000 0.01%56 0 56 8 64 29 1001-2802 PW-Street Lighting 160,064 0.18%902 0 902 123 1,026 30 1001-3201 PW-Street Maint 42,704 0.05%241 0 241 33 274 31 1001-3202 PW-Street Sweeping 159,926 0.18%902 0 902 123 1,025 32 1001-3401 PW-Street Landscaping 1,657,447 1.90%9,345 0 9,345 1,278 10,623 33 1001-3402 PW-Street Tree Maint 215,050 0.25%1,212 0 1,212 166 1,378 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.08%405 0 405 55 460 35 1001-5201 PW-Environ Progs 666,788 0.76%3,759 0 3,759 514 4,274 36 1001-5501 Pks & CS- Human Svcs 252,909 0.29%1,426 0 1,426 195 1,621 37 1001-7101 Non-Dept-Comm TV 123,650 0.14%697 0 697 95 792 38 1001-7301 Pks & CS- Library Svcs 946,071 1.09%5,334 0 5,334 729 6,063 39 1001-7501 PW-Park Maint 3,703,783 4.25%20,882 0 20,882 2,856 23,738 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.24%1,179 0 1,179 161 1,340 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%41 0 41 6 47 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.26%1,275 0 1,275 174 1,450 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.45%2,220 0 2,220 304 2,524 MGT Consulting Group Page 116 of 156 Attachment #2 8.1.b Packet Pg. 224 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Budgeting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.80%$3,936 $0 $3,936 $538 $4,475 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.40%6,886 0 6,886 942 7,828 46 1001-7702 Pks & CS- Admin 1,821,447 2.09%10,269 0 10,269 1,404 11,674 47 1001-7711 Pks & CS- Family Progs 544,244 0.62%3,068 0 3,068 420 3,488 48 1001-7721 Pks & CS- Recr Activities 309,285 0.35%1,744 0 1,744 238 1,982 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.29%1,406 0 1,406 192 1,599 50 1001-7751 Pks & CS- Senior Progs 443,728 0.51%2,502 0 2,502 342 2,844 51 1001-7761 Pks & CS- Sports Progs 718,889 0.82%4,053 0 4,053 554 4,607 53 1001-7772 Pks & CS- EGRAC 2,877,750 3.30%16,225 0 16,225 2,219 18,444 54 1001-7901 PW- Pks/Fac Development 302,205 0.35%1,704 0 1,704 233 1,937 55 1001-8101 CD- Planning 1,900,337 2.18%10,714 0 10,714 1,465 12,179 56 1001-8102 CD- Bldg & Safety 3,578,841 4.10%20,178 0 20,178 2,760 22,937 57 1001-8301 PW- Engineering 1,510,379 1.73%8,516 0 8,516 1,165 9,680 58 1001-8401 ED- Econ Development 657,637 0.75%3,708 0 3,708 507 4,215 59 1001-8405 ED- Public Info 310,759 0.36%1,752 0 1,752 240 1,992 62 1009-1501 City Attorney 161,180 0.18%909 0 909 124 1,033 63 1009-5201 PW- Envir Progs 1,356 0.00%8 0 8 1 9 64 1009-8101 CD- Planning 678,203 0.78%3,824 0 3,824 523 4,347 65 1009-8301 PW- Engineering 2,207,675 2.53%12,447 0 12,447 1,702 14,149 66 2101-2111 PD- Opers Support 3,980 0.00%22 0 22 3 26 67 2102-2111 PD- Opers Support 822 0.00%5 0 5 1 5 68 2103-2102 PD- Patrol 100,000 0.11%564 0 564 77 641 69 2106-2801 PW-Traffic Signals 194,093 0.22%1,094 0 1,094 150 1,244 72 2109-2401 Fire- Operation 329,268 0.38%1,856 0 1,856 254 2,110 73 2109-2402 Fire- Prevention 6,500 0.01%37 0 37 5 42 74 2111-2111 PD- Opers Support 2,500 0.00%14 0 14 2 16 77 2201-3201 PW- Street Maint 519,897 0.60%2,931 0 2,931 401 3,332 78 2201-8301 PW- Engineering 6,000 0.01%34 0 34 5 38 82 2205-3101 PW- Admin 17,961 0.02%101 0 101 14 115 86 2212-2801 PW- Traffic Signals 173,265 0.20%977 0 977 134 1,110 91 2302-3201 PW-Street Maint 9,840 0.01%55 0 55 8 63 92 2302-5201 PW- Enviro Progs 144,820 0.17%816 0 816 112 928 93 2303-5101 Non-Dept- Waste Mgmt 4,074,612 4.67%22,973 0 22,973 3,142 26,115 94 2304-5201 PW- Enviro Progs 28,700 0.03%162 0 162 22 184 96 2323-3201 PW- Street Maint 5,000 0.01%28 0 28 4 32 97 2324-3201 PW- Street Maint 5,000 0.01%28 0 28 4 32 100 2701-2802 PW- Street Lighting 183,900 0.21%1,037 0 1,037 142 1,179 101 2701-8301 PW- Engineering 11,468 0.01%65 0 65 9 73 102 2702-3401 PW- Street Lands.82,280 0.09%464 0 464 63 527 103 2702-3402 PW- Street Tree Maint 2,500 0.00%14 0 14 2 16 104 2702-8301 PW- Engineering 4,641 0.01%26 0 26 4 30 105 2703-3401 PW- Street Lands.122,600 0.14%691 0 691 95 786 MGT Consulting Group Page 117 of 156 Attachment #2 8.1.b Packet Pg. 225 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Budgeting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 106 2703-3402 PW- Street Tree Maint 15,563 0.02%$88 $0 $88 $12 $100 107 2703-8301 PW- Engineering 5,591 0.01%32 0 32 4 36 108 2704-3401 PW- Street Lands.292,505 0.34%1,649 0 1,649 226 1,875 109 2704-3402 PW- Street Tree Maint 27,000 0.03%152 0 152 21 173 110 2704-8301 PW- Engineering 9,161 0.01%52 0 52 7 59 111 2705-2802 PW- Street Lighting 185,061 0.21%1,043 0 1,043 143 1,186 112 2705-8301 PW- Engineering 9,151 0.01%52 0 52 7 59 114 2801-7621 Pks & CS- Cult. Activities 157,645 0.18%889 0 889 122 1,010 116 2811-7101 Non-Dept- Comm TV 35,338 0.04%199 0 199 27 226 117 2901-1501 City Attorney 60,000 0.07%338 0 338 46 385 119 2901-5501 Pks & CS- Human Svcs 8,000 0.01%45 0 45 6 51 120 2901-5701 CD- Hsg Progs 429,345 0.49%2,421 0 2,421 331 2,752 122 2903-5501 Pks & CS- Human Svcs 82,202 0.09%463 0 463 63 527 153 5171-1901 Non-Departmental 807,020 0.93%4,550 0 4,550 622 5,172 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 0.84%4,106 0 4,106 562 4,668 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 0.61%3,020 0 3,020 413 3,433 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.06%301 0 301 41 342 161 6305-1905 Non-Departmental ISF 2,000 0.00%11 0 11 2 13 162 6605-1602 Admin Svcs- Info Systems 1,423,987 1.63%8,028 0 8,028 1,098 9,126 163 6901-1905 Non-Departmental ISF 2,435,307 2.79%13,730 0 13,730 1,878 15,608 Subtotal 87,189,566 100.00%491,577 0 491,577 62,463 554,040 Direct Bills 0 0 Total $491,577 $554,040 Basis Units: Total Operating Budget per program (excl capital, debt and transfers) Source: MGT Consulting Group Page 118 of 156 Attachment #2 8.1.b Packet Pg. 226 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Financial Reporting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.62%$3,405 $0 $3,405 $0 $3,405 3 1001-1201 City Manager 1,240,780 1.42%7,758 0 7,758 0 7,758 4 1001-1301 City Clerk 632,609 0.73%3,955 0 3,955 0 3,955 5 1001-1401 Human Resources 740,693 0.85%4,631 0 4,631 0 4,631 6 1001-1402 Insurance 517,450 0.59%3,235 0 3,235 0 3,235 7 1001-1501 City Attorney 735,000 0.84%4,595 0 4,595 0 4,595 8 1001-1601 Finance 1,772,162 2.03%11,080 0 11,080 0 11,080 9 1001-1801 Building Management 1,381,374 1.58%8,637 0 8,637 1,181 9,818 10 1001-3101 PW-Administration 1,305,265 1.50%8,161 0 8,161 1,116 9,277 11 1001-1901 Non Departmental 1,630,340 1.87%10,193 0 10,193 1,394 11,587 12 1001-1302 Elections 3,120 0.00%20 0 20 3 22 13 1001-1802 Public Safety Complex 93,847 0.11%587 0 587 80 667 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.20%17,469 0 17,469 2,389 19,858 15 1001-2102 PD-Patrol 9,071,123 10.40%56,714 0 56,714 7,756 64,470 16 1001-2103 PD-Traffic 1,131,732 1.30%7,076 0 7,076 968 8,043 17 1001-2104 PD-Investigations 2,378,341 2.73%14,870 0 14,870 2,034 16,903 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 1.94%10,594 0 10,594 1,449 12,043 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.37%7,480 0 7,480 1,023 8,503 20 1001-2111 PD-Oper Support 2,041,982 2.34%12,767 0 12,767 1,746 14,513 21 1001-2401 FD-Operation 12,476,211 14.31%78,003 0 78,003 10,668 88,671 22 1001-2402 FD-Prevention 414,694 0.48%2,593 0 2,593 355 2,947 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.20%1,100 0 1,100 150 1,251 24 1001-2411 FD-Fire Station Maint 230,376 0.26%1,440 0 1,440 197 1,637 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.16%859 0 859 117 976 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.17%924 0 924 126 1,050 27 1001-2701 Non-Dept-Animal Control 330,521 0.38%2,066 0 2,066 283 2,349 28 1001-2801 PW-Traffic Signals 10,000 0.01%63 0 63 9 71 29 1001-2802 PW-Street Lighting 160,064 0.18%1,001 0 1,001 137 1,138 30 1001-3201 PW-Street Maint 42,704 0.05%267 0 267 37 304 31 1001-3202 PW-Street Sweeping 159,926 0.18%1,000 0 1,000 137 1,137 32 1001-3401 PW-Street Landscaping 1,657,447 1.90%10,363 0 10,363 1,417 11,780 33 1001-3402 PW-Street Tree Maint 215,050 0.25%1,345 0 1,345 184 1,528 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.08%449 0 449 61 510 35 1001-5201 PW-Environ Progs 666,788 0.76%4,169 0 4,169 570 4,739 36 1001-5501 Pks & CS- Human Svcs 252,909 0.29%1,581 0 1,581 216 1,797 37 1001-7101 Non-Dept-Comm TV 123,650 0.14%773 0 773 106 879 38 1001-7301 Pks & CS- Library Svcs 946,071 1.09%5,915 0 5,915 809 6,724 39 1001-7501 PW-Park Maint 3,703,783 4.25%23,157 0 23,157 3,167 26,324 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.24%1,308 0 1,308 179 1,486 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%46 0 46 6 52 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.26%1,414 0 1,414 193 1,608 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.45%2,462 0 2,462 337 2,799 MGT Consulting Group Page 119 of 156 Attachment #2 8.1.b Packet Pg. 227 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Financial Reporting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.80%$4,365 $0 $4,365 $597 $4,962 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.40%7,636 0 7,636 1,044 8,681 46 1001-7702 Pks & CS- Admin 1,821,447 2.09%11,388 0 11,388 1,557 12,945 47 1001-7711 Pks & CS- Family Progs 544,244 0.62%3,403 0 3,403 465 3,868 48 1001-7721 Pks & CS- Recr Activities 309,285 0.35%1,934 0 1,934 264 2,198 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.29%1,559 0 1,559 213 1,773 50 1001-7751 Pks & CS- Senior Progs 443,728 0.51%2,774 0 2,774 379 3,154 51 1001-7761 Pks & CS- Sports Progs 718,889 0.82%4,495 0 4,495 615 5,109 53 1001-7772 Pks & CS- EGRAC 2,877,750 3.30%17,992 0 17,992 2,461 20,453 54 1001-7901 PW- Pks/Fac Development 302,205 0.35%1,889 0 1,889 258 2,148 55 1001-8101 CD- Planning 1,900,337 2.18%11,881 0 11,881 1,625 13,506 56 1001-8102 CD- Bldg & Safety 3,578,841 4.10%22,375 0 22,375 3,060 25,436 57 1001-8301 PW- Engineering 1,510,379 1.73%9,443 0 9,443 1,291 10,735 58 1001-8401 ED- Econ Development 657,637 0.75%4,112 0 4,112 562 4,674 59 1001-8405 ED- Public Info 310,759 0.36%1,943 0 1,943 266 2,209 62 1009-1501 City Attorney 161,180 0.18%1,008 0 1,008 138 1,146 63 1009-5201 PW- Envir Progs 1,356 0.00%8 0 8 1 10 64 1009-8101 CD- Planning 678,203 0.78%4,240 0 4,240 580 4,820 65 1009-8301 PW- Engineering 2,207,675 2.53%13,803 0 13,803 1,888 15,690 66 2101-2111 PD- Opers Support 3,980 0.00%25 0 25 3 28 67 2102-2111 PD- Opers Support 822 0.00%5 0 5 1 6 68 2103-2102 PD- Patrol 100,000 0.11%625 0 625 86 711 69 2106-2801 PW-Traffic Signals 194,093 0.22%1,213 0 1,213 166 1,379 72 2109-2401 Fire- Operation 329,268 0.38%2,059 0 2,059 282 2,340 73 2109-2402 Fire- Prevention 6,500 0.01%41 0 41 6 46 74 2111-2111 PD- Opers Support 2,500 0.00%16 0 16 2 18 77 2201-3201 PW- Street Maint 519,897 0.60%3,250 0 3,250 445 3,695 78 2201-8301 PW- Engineering 6,000 0.01%38 0 38 5 43 82 2205-3101 PW- Admin 17,961 0.02%112 0 112 15 128 86 2212-2801 PW- Traffic Signals 173,265 0.20%1,083 0 1,083 148 1,231 91 2302-3201 PW-Street Maint 9,840 0.01%62 0 62 8 70 92 2302-5201 PW- Enviro Progs 144,820 0.17%905 0 905 124 1,029 93 2303-5101 Non-Dept- Waste Mgmt 4,074,612 4.67%25,475 0 25,475 3,484 28,959 94 2304-5201 PW- Enviro Progs 28,700 0.03%179 0 179 25 204 96 2323-3201 PW- Street Maint 5,000 0.01%31 0 31 4 36 97 2324-3201 PW- Street Maint 5,000 0.01%31 0 31 4 36 100 2701-2802 PW- Street Lighting 183,900 0.21%1,150 0 1,150 157 1,307 101 2701-8301 PW- Engineering 11,468 0.01%72 0 72 10 82 102 2702-3401 PW- Street Lands.82,280 0.09%514 0 514 70 585 103 2702-3402 PW- Street Tree Maint 2,500 0.00%16 0 16 2 18 104 2702-8301 PW- Engineering 4,641 0.01%29 0 29 4 33 105 2703-3401 PW- Street Lands.122,600 0.14%767 0 767 105 871 MGT Consulting Group Page 120 of 156 Attachment #2 8.1.b Packet Pg. 228 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Financial Reporting Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 106 2703-3402 PW- Street Tree Maint 15,563 0.02%$97 $0 $97 $13 $111 107 2703-8301 PW- Engineering 5,591 0.01%35 0 35 5 40 108 2704-3401 PW- Street Lands.292,505 0.34%1,829 0 1,829 250 2,079 109 2704-3402 PW- Street Tree Maint 27,000 0.03%169 0 169 23 192 110 2704-8301 PW- Engineering 9,161 0.01%57 0 57 8 65 111 2705-2802 PW- Street Lighting 185,061 0.21%1,157 0 1,157 158 1,315 112 2705-8301 PW- Engineering 9,151 0.01%57 0 57 8 65 114 2801-7621 Pks & CS- Cult. Activities 157,645 0.18%986 0 986 135 1,120 116 2811-7101 Non-Dept- Comm TV 35,338 0.04%221 0 221 30 251 117 2901-1501 City Attorney 60,000 0.07%375 0 375 51 426 119 2901-5501 Pks & CS- Human Svcs 8,000 0.01%50 0 50 7 57 120 2901-5701 CD- Hsg Progs 429,345 0.49%2,684 0 2,684 367 3,051 122 2903-5501 Pks & CS- Human Svcs 82,202 0.09%514 0 514 70 584 153 5171-1901 Non-Departmental 807,020 0.93%5,046 0 5,046 690 5,736 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 0.84%4,553 0 4,553 623 5,176 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 0.61%3,349 0 3,349 458 3,807 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.06%334 0 334 46 379 161 6305-1905 Non-Departmental ISF 2,000 0.00%13 0 13 2 14 162 6605-1602 Admin Svcs- Info Systems 1,423,987 1.63%8,903 0 8,903 1,218 10,121 163 6901-1905 Non-Departmental ISF 2,435,307 2.79%15,226 0 15,226 2,082 17,308 Subtotal 87,189,566 100.00%545,121 0 545,121 69,266 614,388 Direct Bills 0 0 Total $545,121 $614,388 Basis Units: Total Operating Budget per program (excl capital, debt and transfers) Source: MGT Consulting Group Page 121 of 156 Attachment #2 8.1.b Packet Pg. 229 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 IT Support Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 162 6605-1602 Admin Svcs- Info Systems 100 100.00%$60,957 $0 $60,957 $7,746 $68,703 Subtotal 100 100.00%60,957 0 60,957 7,746 68,703 Direct Bills 0 0 Total $60,957 $68,703 Basis Units: Direct allocation to IT Source: MGT Consulting Group Page 122 of 156 Attachment #2 8.1.b Packet Pg. 230 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Revenue/Receipting-GF Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.77%$495 $0 $495 $0 $495 3 1001-1201 City Manager 1,240,780 1.75%1,127 0 1,127 0 1,127 4 1001-1301 City Clerk 632,609 0.89%574 0 574 0 574 5 1001-1401 Human Resources 740,693 1.05%673 0 673 0 673 6 1001-1402 Insurance 517,450 0.73%470 0 470 0 470 7 1001-1501 City Attorney 735,000 1.04%667 0 667 0 667 8 1001-1601 Finance 1,772,162 2.50%1,609 0 1,609 0 1,609 9 1001-1801 Building Management 1,381,374 1.95%1,254 0 1,254 175 1,429 10 1001-3101 PW-Administration 1,305,265 1.84%1,185 0 1,185 165 1,350 11 1001-1901 Non Departmental 1,630,340 2.30%1,481 0 1,481 206 1,687 12 1001-1302 Elections 3,120 0.00%3 0 3 0 3 13 1001-1802 Public Safety Complex 93,847 0.13%85 0 85 12 97 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.95%2,537 0 2,537 353 2,891 15 1001-2102 PD-Patrol 9,071,123 12.81%8,238 0 8,238 1,147 9,385 16 1001-2103 PD-Traffic 1,131,732 1.60%1,028 0 1,028 143 1,171 17 1001-2104 PD-Investigations 2,378,341 3.36%2,160 0 2,160 301 2,461 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 2.39%1,539 0 1,539 214 1,753 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.69%1,087 0 1,087 151 1,238 20 1001-2111 PD-Oper Support 2,041,982 2.88%1,854 0 1,854 258 2,113 21 1001-2401 FD-Operation 12,476,211 17.62%11,330 0 11,330 1,577 12,907 22 1001-2402 FD-Prevention 414,694 0.59%377 0 377 52 429 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.25%160 0 160 22 182 24 1001-2411 FD-Fire Station Maint 230,376 0.33%209 0 209 29 238 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.19%125 0 125 17 142 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.21%134 0 134 19 153 27 1001-2701 Non-Dept-Animal Control 330,521 0.47%300 0 300 42 342 28 1001-2801 PW-Traffic Signals 10,000 0.01%9 0 9 1 10 29 1001-2802 PW-Street Lighting 160,064 0.23%145 0 145 20 166 30 1001-3201 PW-Street Maint 42,704 0.06%39 0 39 5 44 31 1001-3202 PW-Street Sweeping 159,926 0.23%145 0 145 20 165 32 1001-3401 PW-Street Landscaping 1,657,447 2.34%1,505 0 1,505 210 1,715 33 1001-3402 PW-Street Tree Maint 215,050 0.30%195 0 195 27 222 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.10%65 0 65 9 74 35 1001-5201 PW-Environ Progs 666,788 0.94%606 0 606 84 690 36 1001-5501 Pks & CS- Human Svcs 252,909 0.36%230 0 230 32 262 37 1001-7101 Non-Dept-Comm TV 123,650 0.17%112 0 112 16 128 38 1001-7301 Pks & CS- Library Svcs 946,071 1.34%859 0 859 120 979 39 1001-7501 PW-Park Maint 3,703,783 5.23%3,364 0 3,364 468 3,832 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.30%190 0 190 26 216 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%7 0 7 1 8 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.32%205 0 205 29 234 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.56%358 0 358 50 407 MGT Consulting Group Page 123 of 156 Attachment #2 8.1.b Packet Pg. 231 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Revenue/Receipting-GF Allocations Dept:8 1001-1601 Finance Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.99%$634 $0 $634 $88 $722 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.72%1,109 0 1,109 154 1,264 46 1001-7702 Pks & CS- Admin 1,821,447 2.57%1,654 0 1,654 230 1,884 47 1001-7711 Pks & CS- Family Progs 544,244 0.77%494 0 494 69 563 48 1001-7721 Pks & CS- Recr Activities 309,285 0.44%281 0 281 39 320 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.35%226 0 226 32 258 50 1001-7751 Pks & CS- Senior Progs 443,728 0.63%403 0 403 56 459 51 1001-7761 Pks & CS- Sports Progs 718,889 1.02%653 0 653 91 744 53 1001-7772 Pks & CS- EGRAC 2,877,750 4.06%2,613 0 2,613 364 2,977 54 1001-7901 PW- Pks/Fac Development 302,205 0.43%274 0 274 38 313 55 1001-8101 CD- Planning 1,900,337 2.68%1,726 0 1,726 240 1,966 56 1001-8102 CD- Bldg & Safety 3,578,841 5.05%3,250 0 3,250 452 3,703 57 1001-8301 PW- Engineering 1,510,379 2.13%1,372 0 1,372 191 1,563 58 1001-8401 ED- Econ Development 657,637 0.93%597 0 597 83 680 59 1001-8405 ED- Public Info 310,759 0.44%282 0 282 39 321 Subtotal 70,809,393 100.00%64,304 0 64,304 8,171 72,475 Direct Bills 0 0 Total $64,304 $72,475 Basis Units: Total Operating Budget per GF program (excl capital, debt and transfers) Source: MGT Consulting Group Page 124 of 156 Attachment #2 8.1.b Packet Pg. 232 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Financial Reporting IT Support Impact Fee Support 2 1001-1101 City Council $4,805 $0 $3,243 $3,338 $0 $3,070 $0 $3,405 $0 $0 3 1001-1201 City Manager 2,657 15,654 8,486 556 0 6,996 0 7,758 0 0 4 1001-1301 City Clerk 961 0 2,310 1,113 0 3,567 0 3,955 0 0 5 1001-1401 Human Resources 6,557 0 2,310 3,894 0 4,176 0 4,631 0 0 6 1001-1402 Insurance 509 0 0 0 0 2,917 0 3,235 0 0 7 1001-1501 City Attorney 1,846 0 0 0 0 4,144 0 4,595 0 0 8 1001-1601 Finance 2,902 0 9,152 3,894 0 9,991 0 11,080 0 0 9 1001-1801 Building Management 14,475 1,378 0 9,483 0 8,853 0 9,818 0 0 10 1001-3101 PW-Administration 3,544 0 5,799 1,897 0 8,366 0 9,277 0 0 11 1001-1901 Non Departmental 2,620 0 0 3,793 0 10,449 0 11,587 0 0 12 1001-1302 Elections 107 0 0 0 0 20 0 22 0 0 13 1001-1802 Public Safety Complex 2,298 8,957 0 1,897 0 601 0 667 0 0 14 1001-2101 PD- Admin/Support Svcs 923 3,445 0 632 0 17,907 0 19,858 0 0 15 1001-2102 PD-Patrol 258 0 0 0 0 58,138 0 64,470 0 0 16 1001-2103 PD-Traffic 258 0 0 0 0 7,253 0 8,043 0 0 17 1001-2104 PD-Investigations 258 0 0 0 0 15,243 0 16,903 0 0 18 1001-2105 PD-Crime Prev/School Res Svcs 258 0 0 0 0 10,860 0 12,043 0 0 19 1001-2106 PD-Comm./Dispatch 129 0 0 0 0 7,668 0 8,503 0 0 20 1001-2111 PD-Oper Support 14,346 4,134 5,290 6,954 0 13,087 0 14,513 0 0 21 1001-2401 FD-Operation 859 0 0 632 0 79,961 0 88,671 0 0 22 1001-2402 FD-Prevention 430 0 1,272 0 0 2,658 0 2,947 0 0 23 1001-2405 FD-Dougherty Reg Fire Auth 344 0 0 0 0 1,128 0 1,251 0 0 24 1001-2411 FD-Fire Station Maint 7,323 0 0 4,426 0 1,477 0 1,637 0 0 25 1001-2501 Non-Dept-Disaster Prep.129 0 0 0 0 880 0 976 0 0 26 1001-2601 Non-Dept-Crossing Guards 472 0 0 632 0 947 0 1,050 0 0 27 1001-2701 Non-Dept-Animal Control 193 0 0 1,897 0 2,118 0 2,349 0 0 28 1001-2801 PW-Traffic Signals 64 0 0 1,264 0 64 0 71 0 0 29 1001-2802 PW-Street Lighting 515 0 0 632 0 1,026 0 1,138 0 0 30 1001-3201 PW-Street Maint 344 0 0 1,264 0 274 0 304 0 0 31 1001-3202 PW-Street Sweeping 258 0 0 632 0 1,025 0 1,137 0 0 32 1001-3401 PW-Street Landscaping 12,349 0 0 1,264 0 10,623 0 11,780 0 0 33 1001-3402 PW-Street Tree Maint 301 0 0 632 0 1,378 0 1,528 0 0 34 1001-5101 Non-Dept-Waste Mgmt 365 0 0 0 0 460 0 510 0 0 35 1001-5201 PW-Environ Progs 580 0 2,035 632 0 4,274 0 4,739 0 0 36 1001-5501 Pks & CS- Human Svcs 558 0 610 632 0 1,621 0 1,797 0 0 37 1001-7101 Non-Dept-Comm TV 472 0 0 1,897 0 792 0 879 0 0 38 1001-7301 Pks & CS- Library Svcs 2,362 3,445 0 6,954 0 6,063 0 6,724 0 0 39 1001-7501 PW-Park Maint 12,155 0 0 3,161 0 23,738 0 26,324 0 0 40 1001-7601 Pks & CS- Hist. Fac Opers 5,262 0 0 5,058 0 1,340 0 1,486 0 0 41 1001-7602 Pks & CS- Dublin Cemetery 0 0 0 0 0 47 0 52 0 0 42 1001-7611 Pks & CS- Heritage Ctr Progs 4,317 0 8,953 0 0 1,450 0 1,608 0 0 MGT Consulting Group Page 125 of 156 Attachment #2 8.1.b Packet Pg. 233 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Financial Reporting IT Support Impact Fee Support 43 1001-7621 Pks & CS- Cultural Activities $21 $0 $1,628 $0 $0 $2,524 $0 $2,799 $0 $0 44 1001-7631 Pks & CS- Comm Events & Fest.6,894 689 7,274 6,322 0 4,475 0 4,962 0 0 45 1001-7701 Pks & CS- Facility Ops & Rentals 16,064 0 17,143 9,483 0 7,828 0 8,681 0 0 46 1001-7702 Pks & CS- Admin 7,216 0 15,108 3,793 0 11,674 0 12,945 0 0 47 1001-7711 Pks & CS- Family Progs 4,381 0 28,232 0 0 3,488 0 3,868 0 0 48 1001-7721 Pks & CS- Recr Activities 10,802 0 0 0 0 1,982 0 2,198 0 0 49 1001-7731 Pks & CS- Preschool Progs 2,191 0 19,432 632 0 1,599 0 1,773 0 0 50 1001-7751 Pks & CS- Senior Progs 6,572 0 12,259 632 0 2,844 0 3,154 0 0 51 1001-7761 Pks & CS- Sports Progs 10,888 0 15,973 2,529 0 4,607 0 5,109 0 0 52 1001-7771 Aquatics 1,289 0 11,038 632 0 0 0 0 0 0 53 1001-7772 Pks & CS- EGRAC 0 0 6,613 0 0 18,444 0 20,453 0 0 54 1001-7901 PW- Pks/Fac Development 1,052 0 3,968 632 0 1,937 0 2,148 0 0 55 1001-8101 CD- Planning 8,719 0 15,617 5,058 0 12,179 0 13,506 0 0 56 1001-8102 CD- Bldg & Safety 3,093 0 7,935 3,161 0 22,937 0 25,436 0 0 57 1001-8301 PW- Engineering 11,339 0 9,665 3,793 0 9,680 0 10,735 0 0 58 1001-8401 ED- Econ Development 3,093 0 3,968 632 0 4,215 0 4,674 0 0 59 1001-8405 ED- Public Info 2,556 0 0 2,529 0 1,992 0 2,209 0 0 62 1009-1501 City Attorney 0 0 0 0 0 1,033 0 1,146 0 0 63 1009-5201 PW- Envir Progs 0 0 0 0 0 9 0 10 0 0 64 1009-8101 CD- Planning 0 0 0 1,897 0 4,347 0 4,820 0 0 65 1009-8301 PW- Engineering 0 0 0 0 0 14,149 0 15,690 0 0 66 2101-2111 PD- Opers Support 64 0 0 0 7 26 0 28 0 0 67 2102-2111 PD- Opers Support 0 0 0 0 33 5 0 6 0 0 68 2103-2102 PD- Patrol 43 0 0 0 101 641 0 711 0 0 69 2106-2801 PW-Traffic Signals 2,684 0 0 1,897 155 1,244 0 1,379 0 0 70 2107-2111 387 0 0 1,264 0 0 0 0 0 0 71 2109-1901 Non-Departmental 0 2,756 0 0 317 0 0 0 0 0 72 2109-2401 Fire- Operation 172 0 0 0 0 2,110 0 2,340 0 0 73 2109-2402 Fire- Prevention 43 0 0 632 0 42 0 46 0 0 74 2111-2111 PD- Opers Support 43 0 0 0 3 16 0 18 0 0 75 2201-1901 Non-Departmental 43 689 0 632 1,218 0 0 0 0 0 76 2201-2801 PW- Traffic Signals 107 0 0 1,264 0 0 0 0 0 0 77 2201-3201 PW- Street Maint 430 0 0 1,897 0 3,332 0 3,695 0 0 78 2201-8301 PW- Engineering 21 0 0 0 0 38 0 43 0 0 80 2202-1901 Non-Departmental 0 2,067 0 0 411 0 0 0 0 0 81 2204-9601 CIP- Streets Projs 0 0 0 0 384 0 0 0 0 0 82 2205-3101 PW- Admin 408 0 0 0 148 115 0 128 0 0 84 2207-8301 PW- Engineering 0 689 0 0 13 0 0 0 0 0 85 2211-0000 Federal Transp (TIGER)0 0 0 0 1 0 0 0 0 0 86 2212-2801 PW- Traffic Signals 279 0 0 632 240 1,110 0 1,231 0 0 88 2214-9601 CIP- Street Projs 0 0 0 0 344 0 0 0 0 0 MGT Consulting Group Page 126 of 156 Attachment #2 8.1.b Packet Pg. 234 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Financial Reporting IT Support Impact Fee Support 89 2215-9601 CIP- Street Projs $0 $0 $0 $0 $120 $0 $0 $0 $0 $0 91 2302-3201 PW-Street Maint 64 0 0 0 127 63 0 70 0 0 92 2302-5201 PW- Enviro Progs 2,405 0 0 632 0 928 0 1,029 0 0 93 2303-5101 Non-Dept- Waste Mgmt 86 0 0 1,264 3,070 26,115 0 28,959 0 0 94 2304-5201 PW- Enviro Progs 451 0 0 1,897 34 184 0 204 0 0 95 2322-0000 Box Culvert 0 0 0 0 3 0 0 0 0 0 96 2323-3201 PW- Street Maint 21 0 0 0 1 32 0 36 0 0 97 2324-3201 PW- Street Maint 21 0 0 0 0 32 0 36 0 0 99 2511-0000 Cust Svc Committee 0 0 0 0 0 0 0 0 0 0 100 2701-2802 PW- Street Lighting 1,310 0 0 1,264 256 1,179 0 1,307 0 0 101 2701-8301 PW- Engineering 107 0 0 632 0 73 0 82 0 0 102 2702-3401 PW- Street Lands.1,181 0 0 1,264 76 527 0 585 0 0 103 2702-3402 PW- Street Tree Maint 150 0 0 632 0 16 0 18 0 0 104 2702-8301 PW- Engineering 107 0 0 632 0 30 0 33 0 0 105 2703-3401 PW- Street Lands.1,911 0 0 1,264 125 786 0 871 0 0 106 2703-3402 PW- Street Tree Maint 172 0 0 632 0 100 0 111 0 0 107 2703-8301 PW- Engineering 129 0 0 632 0 36 0 40 0 0 108 2704-3401 PW- Street Lands.2,212 0 0 1,264 322 1,875 0 2,079 0 0 109 2704-3402 PW- Street Tree Maint 193 0 0 632 0 173 0 192 0 0 110 2704-8301 PW- Engineering 107 0 0 632 0 59 0 65 0 0 111 2705-2802 PW- Street Lighting 515 0 0 632 264 1,186 0 1,315 0 0 112 2705-8301 PW- Engineering 107 0 0 632 0 59 0 65 0 0 114 2801-7621 Pks & CS- Cult. Activities 0 0 0 0 478 1,010 0 1,120 0 0 116 2811-7101 Non-Dept- Comm TV 107 0 0 632 159 226 0 251 0 0 117 2901-1501 City Attorney 430 0 0 0 0 385 0 426 0 0 118 2901-1901 Non-Departmental 0 689 0 0 0 0 0 0 0 0 119 2901-5501 Pks & CS- Human Svcs 215 0 0 0 0 51 0 57 0 0 120 2901-5701 CD- Hsg Progs 1,675 0 2,136 2,529 7,149 2,752 0 3,051 0 0 121 2902-0000 Noise Mitigation 0 0 0 0 3 0 0 0 0 0 122 2903-5501 Pks & CS- Human Svcs 537 7,579 0 3,161 47 527 0 584 0 0 123 2904-1901 Non-Departmental 0 2,067 0 0 378 0 0 0 0 0 124 3300-9301 1,825 0 0 5,690 582 0 0 0 0 0 125 3400-9401 215 0 0 1,264 102 0 0 0 0 0 126 3500-9501 CIP- Parks CIP Projs 5,154 0 0 15,173 20,511 0 0 0 0 0 127 3600-9601 CIP- Streets CIP Projs 4,080 0 0 13,909 3,211 0 0 0 0 0 128 4101-1901 Non-Departmental 0 0 0 0 2,808 0 0 0 0 0 129 4102-0000 Nghbd Park Land 0 0 0 0 148 0 0 0 0 0 130 4103-9501 CIP- Parks CIP Projs 0 0 0 0 3,808 0 0 0 0 0 131 4104-0000 Nghbd Park Imprmt 0 0 0 0 619 0 0 0 0 0 132 4105-7702 43 0 0 632 2,596 0 0 0 0 0 133 4106-0000 Library 0 0 0 0 848 0 0 0 0 0 MGT Consulting Group Page 127 of 156 Attachment #2 8.1.b Packet Pg. 235 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department A/P A/R Payroll Procurement Revenue/Rec eipting Budgeting Property Tax Financial Reporting IT Support Impact Fee Support 134 4107-7702 $129 $0 $0 $632 $1,763 $0 $0 $0 $0 $0 135 4108 Aquatic Center 0 0 0 0 286 0 0 0 0 0 136 4109-0000 Quimby Act Pk In-Lieu Fees 0 0 0 0 165 0 0 0 0 0 137 4110-0000 Comm Nature Park Land 0 0 0 0 57 0 0 0 0 0 138 4111-0000 Comm Nature Pk Imprmts 0 0 0 0 393 0 0 0 0 0 139 4201-1901 Non-Departmental 0 0 0 0 341 0 0 0 0 0 140 4301-1901 Non-Departmental 150 0 0 0 1,135 0 0 0 0 0 141 4301-8301 64 0 0 1,264 0 0 0 0 0 0 143 4302-1901 Non-Departmental 43 0 0 0 434 0 0 0 0 0 145 4303-0000 EDTIF Category 3 0 0 0 0 3 0 0 0 0 0 146 4304-0000 West Dublin TIF 0 0 0 0 712 0 0 0 0 0 147 4305-0000 Dougherty Valley TIF 0 0 0 0 857 0 0 0 0 0 148 4306-0000 TVTD 0 0 0 0 458 0 0 0 0 0 149 4309-0000 Mitigation Contrib 0 0 0 0 2 0 0 0 0 0 150 4313-0000 Transp Mitigation 0 0 0 0 18 0 0 0 0 0 151 4401-9501 CIP- Parks CIP Projs 0 0 0 0 13,119 0 0 0 0 0 152 5101-0000 Dublin Blvd Est Trust/Agency 0 0 0 0 0 0 0 0 0 0 153 5171-1901 Non-Departmental 258 0 0 0 1,340 5,172 0 5,736 0 0 154 5198-1901 Non-Departmental 494 0 0 632 0 0 0 0 0 0 155 5301-3901 PW- Geo Haz Abate. Dist 558 0 0 1,897 756 4,668 0 5,176 0 0 156 5302-3901 PW- Geo Haz Abate. Dist 365 0 0 2,529 607 3,433 0 3,807 0 0 158 5321-3901 PW- Geo Haz Abate. Dist 258 0 0 1,264 105 342 0 379 0 0 159 6105-1905 Non-Departmental ISF 279 0 0 4,426 486 0 0 0 0 0 160 6205-1905 Non-Departmental ISF 0 0 0 0 299 0 0 0 0 0 161 6305-1905 Non-Departmental ISF 558 0 0 3,793 699 13 0 14 0 0 162 6605-1602 Admin Svcs- Info Systems 6,615 0 5,087 14,541 2,755 9,126 0 10,121 68,703 0 163 6901-1905 Non-Departmental ISF 2,427 0 0 0 1,605 15,608 0 17,308 0 0 164 6951-0000 PERS Side Fund Payoff 0 0 0 0 322 0 0 0 0 0 165 7101-1901 Non-Departmental 21 0 0 0 581 0 0 0 0 0 166 All Other 1,761 0 0 1,264 0 0 0 0 0 0 Total $249,770 $54,237 $232,535 $208,782 $80,519 $554,040 $0 $614,388 $68,703 $0 MGT Consulting Group Page 128 of 156 Attachment #2 8.1.b Packet Pg. 236 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department Revenue/Rec eipting-GF Total 2 1001-1101 City Council $495 $18,355 3 1001-1201 City Manager 1,127 43,232 4 1001-1301 City Clerk 574 12,480 5 1001-1401 Human Resources 673 22,241 6 1001-1402 Insurance 470 7,131 7 1001-1501 City Attorney 667 11,253 8 1001-1601 Finance 1,609 38,628 9 1001-1801 Building Management 1,429 45,436 10 1001-3101 PW-Administration 1,350 30,232 11 1001-1901 Non Departmental 1,687 30,136 12 1001-1302 Elections 3 153 13 1001-1802 Public Safety Complex 97 14,517 14 1001-2101 PD- Admin/Support Svcs 2,891 45,656 15 1001-2102 PD-Patrol 9,385 132,251 16 1001-2103 PD-Traffic 1,171 16,725 17 1001-2104 PD-Investigations 2,461 34,865 18 1001-2105 PD-Crime Prev/School Res Svcs 1,753 24,913 19 1001-2106 PD-Comm./Dispatch 1,238 17,538 20 1001-2111 PD-Oper Support 2,113 60,437 21 1001-2401 FD-Operation 12,907 183,031 22 1001-2402 FD-Prevention 429 7,735 23 1001-2405 FD-Dougherty Reg Fire Auth 182 2,905 24 1001-2411 FD-Fire Station Maint 238 15,101 25 1001-2501 Non-Dept-Disaster Prep.142 2,128 26 1001-2601 Non-Dept-Crossing Guards 153 3,254 27 1001-2701 Non-Dept-Animal Control 342 6,899 28 1001-2801 PW-Traffic Signals 10 1,474 29 1001-2802 PW-Street Lighting 166 3,477 30 1001-3201 PW-Street Maint 44 2,229 31 1001-3202 PW-Street Sweeping 165 3,217 32 1001-3401 PW-Street Landscaping 1,715 37,730 33 1001-3402 PW-Street Tree Maint 222 4,062 34 1001-5101 Non-Dept-Waste Mgmt 74 1,409 35 1001-5201 PW-Environ Progs 690 12,949 36 1001-5501 Pks & CS- Human Svcs 262 5,481 37 1001-7101 Non-Dept-Comm TV 128 4,168 38 1001-7301 Pks & CS- Library Svcs 979 26,528 39 1001-7501 PW-Park Maint 3,832 69,210 40 1001-7601 Pks & CS- Hist. Fac Opers 216 13,363 41 1001-7602 Pks & CS- Dublin Cemetery 8 107 42 1001-7611 Pks & CS- Heritage Ctr Progs 234 16,561 MGT Consulting Group Page 129 of 156 Attachment #2 8.1.b Packet Pg. 237 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department Revenue/Rec eipting-GF Total 43 1001-7621 Pks & CS- Cultural Activities $407 $7,380 44 1001-7631 Pks & CS- Comm Events & Fest.722 31,338 45 1001-7701 Pks & CS- Facility Ops & Rentals 1,264 60,462 46 1001-7702 Pks & CS- Admin 1,884 52,621 47 1001-7711 Pks & CS- Family Progs 563 40,532 48 1001-7721 Pks & CS- Recr Activities 320 15,303 49 1001-7731 Pks & CS- Preschool Progs 258 25,884 50 1001-7751 Pks & CS- Senior Progs 459 25,920 51 1001-7761 Pks & CS- Sports Progs 744 39,850 52 1001-7771 Aquatics 0 12,959 53 1001-7772 Pks & CS- EGRAC 2,977 48,487 54 1001-7901 PW- Pks/Fac Development 313 10,050 55 1001-8101 CD- Planning 1,966 57,045 56 1001-8102 CD- Bldg & Safety 3,703 66,264 57 1001-8301 PW- Engineering 1,563 46,775 58 1001-8401 ED- Econ Development 680 17,262 59 1001-8405 ED- Public Info 321 9,606 62 1009-1501 City Attorney 0 2,179 63 1009-5201 PW- Envir Progs 0 18 64 1009-8101 CD- Planning 0 11,063 65 1009-8301 PW- Engineering 0 29,840 66 2101-2111 PD- Opers Support 0 125 67 2102-2111 PD- Opers Support 0 44 68 2103-2102 PD- Patrol 0 1,495 69 2106-2801 PW-Traffic Signals 0 7,360 70 2107-2111 0 1,651 71 2109-1901 Non-Departmental 0 3,073 72 2109-2401 Fire- Operation 0 4,622 73 2109-2402 Fire- Prevention 0 763 74 2111-2111 PD- Opers Support 0 80 75 2201-1901 Non-Departmental 0 2,582 76 2201-2801 PW- Traffic Signals 0 1,372 77 2201-3201 PW- Street Maint 0 9,353 78 2201-8301 PW- Engineering 0 103 80 2202-1901 Non-Departmental 0 2,478 81 2204-9601 CIP- Streets Projs 0 384 82 2205-3101 PW- Admin 0 799 84 2207-8301 PW- Engineering 0 702 85 2211-0000 Federal Transp (TIGER)0 1 86 2212-2801 PW- Traffic Signals 0 3,493 88 2214-9601 CIP- Street Projs 0 344 MGT Consulting Group Page 130 of 156 Attachment #2 8.1.b Packet Pg. 238 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department Revenue/Rec eipting-GF Total 89 2215-9601 CIP- Street Projs $0 $120 91 2302-3201 PW-Street Maint 0 324 92 2302-5201 PW- Enviro Progs 0 4,995 93 2303-5101 Non-Dept- Waste Mgmt 0 59,494 94 2304-5201 PW- Enviro Progs 0 2,769 95 2322-0000 Box Culvert 0 3 96 2323-3201 PW- Street Maint 0 90 97 2324-3201 PW- Street Maint 0 90 99 2511-0000 Cust Svc Committee 0 0 100 2701-2802 PW- Street Lighting 0 5,316 101 2701-8301 PW- Engineering 0 895 102 2702-3401 PW- Street Lands.0 3,634 103 2702-3402 PW- Street Tree Maint 0 816 104 2702-8301 PW- Engineering 0 802 105 2703-3401 PW- Street Lands.0 4,958 106 2703-3402 PW- Street Tree Maint 0 1,014 107 2703-8301 PW- Engineering 0 837 108 2704-3401 PW- Street Lands.0 7,752 109 2704-3402 PW- Street Tree Maint 0 1,190 110 2704-8301 PW- Engineering 0 863 111 2705-2802 PW- Street Lighting 0 3,913 112 2705-8301 PW- Engineering 0 863 114 2801-7621 Pks & CS- Cult. Activities 0 2,608 116 2811-7101 Non-Dept- Comm TV 0 1,376 117 2901-1501 City Attorney 0 1,240 118 2901-1901 Non-Departmental 0 689 119 2901-5501 Pks & CS- Human Svcs 0 323 120 2901-5701 CD- Hsg Progs 0 19,293 121 2902-0000 Noise Mitigation 0 3 122 2903-5501 Pks & CS- Human Svcs 0 12,434 123 2904-1901 Non-Departmental 0 2,445 124 3300-9301 0 8,098 125 3400-9401 0 1,582 126 3500-9501 CIP- Parks CIP Projs 0 40,839 127 3600-9601 CIP- Streets CIP Projs 0 21,200 128 4101-1901 Non-Departmental 0 2,808 129 4102-0000 Nghbd Park Land 0 148 130 4103-9501 CIP- Parks CIP Projs 0 3,808 131 4104-0000 Nghbd Park Imprmt 0 619 132 4105-7702 0 3,271 133 4106-0000 Library 0 848 MGT Consulting Group Page 131 of 156 Attachment #2 8.1.b Packet Pg. 239 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:8 1001-1601 Finance Department Revenue/Rec eipting-GF Total 134 4107-7702 $0 $2,524 135 4108 Aquatic Center 0 286 136 4109-0000 Quimby Act Pk In-Lieu Fees 0 165 137 4110-0000 Comm Nature Park Land 0 57 138 4111-0000 Comm Nature Pk Imprmts 0 393 139 4201-1901 Non-Departmental 0 341 140 4301-1901 Non-Departmental 0 1,286 141 4301-8301 0 1,329 143 4302-1901 Non-Departmental 0 477 145 4303-0000 EDTIF Category 3 0 3 146 4304-0000 West Dublin TIF 0 712 147 4305-0000 Dougherty Valley TIF 0 857 148 4306-0000 TVTD 0 458 149 4309-0000 Mitigation Contrib 0 2 150 4313-0000 Transp Mitigation 0 18 151 4401-9501 CIP- Parks CIP Projs 0 13,119 152 5101-0000 Dublin Blvd Est Trust/Agency 0 0 153 5171-1901 Non-Departmental 0 12,506 154 5198-1901 Non-Departmental 0 1,126 155 5301-3901 PW- Geo Haz Abate. Dist 0 13,055 156 5302-3901 PW- Geo Haz Abate. Dist 0 10,741 158 5321-3901 PW- Geo Haz Abate. Dist 0 2,348 159 6105-1905 Non-Departmental ISF 0 5,191 160 6205-1905 Non-Departmental ISF 0 299 161 6305-1905 Non-Departmental ISF 0 5,078 162 6605-1602 Admin Svcs- Info Systems 0 116,948 163 6901-1905 Non-Departmental ISF 0 36,948 164 6951-0000 PERS Side Fund Payoff 0 322 165 7101-1901 Non-Departmental 0 602 166 All Other 0 3,025 Total $72,475 $2,135,449 1001-1801 Building Management Nature and Extent of Services The Building Management Division is responsible for the maintenance and operations of the Dublin Civic Center and the Public Works Corporation Yard. Components of this budget includes supplies, utilities, telephone costs for most of the City system, contract services, minor improvements, and repairs associated with these buildings. Building Management costs are distributed by the following functions: Civic Center - Costs have been allocated based on number of FTE's per division in the Civic Center. Corp Yard - Costs have been allocated directly to Public Works for their office space. MCE Room Setup - The costs for this function are for MCE Maintenance staff's time and costs for setup and te ardown of rooms that our rented in the Civic Center and Library. These costs will not be allocated out in the cost plan since this wil l be charged out as a fee. MGT Consulting Group Page 132 of 156 Attachment #2 8.1.b Packet Pg. 240 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1801 Building Management Nature and Extent of Services The Building Management Division is responsible for the maintenance and operations of the Dublin Civic Center and the Public Works Corporation Yard. Components of this budget includes supplies, utilities, telephone costs for most of the City system, contract services, minor improvements, and repairs associated with these buildings. Building Management costs are distributed by the following functions: Civic Center - Costs have been allocated based on number of FTE's per division in the Civic Center. Corp Yard - Costs have been allocated directly to Public Works for their office space. MCE Room Setup - The costs for this function are for MCE Maintenance staff's time and costs for setup and te ardown of rooms that our rented in the Civic Center and Library. These costs will not be allocated out in the cost plan since this wil l be charged out as a fee. MGT Consulting Group Page 133 of 156 Attachment #2 8.1.b Packet Pg. 241 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:9 1001-1801 Building Management Description Amount General Admin Civic Center Corp Yard MCE Room Setup Personnel Costs Salaries S1 0 0 0 0 0 Salary % Split .00%.00%.00%.00% Benefits S 0 0 0 0 0 Subtotal - Personnel Costs 0 0 0 0 0 Services & Supplies Cost Office Supplies S 11,976 0 11,497 479 0 Operating Supplies S 15,000 0 14,400 600 0 Processing Fees S 3,705 0 3,557 148 0 Repairs & Maint S 13,500 0 12,960 540 0 ISF- Equip Replcmnt S 14,552 0 13,970 582 0 ISF- Build Replcmnt S 172,292 0 165,400 6,892 0 ISF- Solar Equip Replcmnt S 127,805 0 122,693 5,112 0 Telephone S 29,505 0 28,325 1,180 0 Gas S 24,466 0 23,487 979 0 Electric S 126,636 0 121,571 5,065 0 Solar Energy Rebates S (47,825)0 (45,912)(1,913)0 Utilities/Debt Chev Ener Lease S 210,573 0 202,150 8,423 0 Potable Water S 30,947 0 29,709 1,238 0 Sewer S 3,267 0 3,136 131 0 Contract Svcs-Bldg Maint S 137,300 0 131,808 5,492 0 MCE Base Contract Svcs S 217,057 0 208,375 8,682 0 MCE Base Contract- Room Setup P 37,699 0 0 0 37,699 MCE Addt'l Contract Svcs S 252,919 0 242,802 10,117 0 Improvements Not Bldg S 32,000 0 30,720 1,280 0 Subtotal - Services & Supplies 1,413,374 0 1,320,648 55,027 37,699 Department Cost Total 1,413,374 0 1,320,648 55,027 37,699 Adjustments to Cost Subtotal - Adjustments 0 0 0 0 0 Total Costs After Adjustments 1,413,374 0 1,320,648 55,027 37,699 General Admin Distribution 0 0 0 0 Grand Total $1,413,374 $1,320,648 $55,027 $37,699 not allocated MGT Consulting Group Page 134 of 156 Attachment #2 8.1.b Packet Pg. 242 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Expense%)Dept:9 1001-1801 Building Management Department First Incoming Second Incoming Civic Center Corp Yard MCE Room Setup 2 City Council- Fiscal $3,037 $1,425 $4,170 $174 $119 Subtotal - 1001-1101 City Council 3,037 1,425 4,170 174 119 3 City Mgmt-Fiscal 10,267 2,221 11,669 486 333 Subtotal - 1001-1201 City Manager 10,267 2,221 11,669 486 333 4 Clerk- Fiscal 3,577 1,058 4,332 180 124 Subtotal - 1001-1301 City Clerk 3,577 1,058 4,332 180 124 6 Property Insurance 19,880 730 19,258 802 550 Subtotal - 1001-1402 Insurance 19,880 730 19,258 802 550 7 Citywide Supp-Fiscal 4,302 198 4,205 175 120 Subtotal - 1001-1501 City Attorney 4,302 198 4,205 175 120 8 A/P 12,699 1,776 13,525 564 386 8 A/R 1,160 218 1,288 54 37 8 Procurement 8,344 1,139 8,861 369 253 8 Budgeting 7,788 1,065 8,273 345 236 8 Financial Reporting 8,637 1,181 9,174 382 262 8 Revenue/Receipting-GF 1,254 175 1,335 56 38 Subtotal - 1001-1601 Finance 39,882 5,554 42,455 1,769 1,212 11 Citywide Contracts 0 23,296 21,767 907 621 Subtotal - 1001-1901 Non Departmental 0 23,296 21,767 907 621 Total Incoming 80,946 34,483 107,856 4,494 3,079 C. Total Allocated $1,528,803 $1,428,504 $59,521 $40,778 93.44%3.89%2.67% MGT Consulting Group Page 135 of 156 Attachment #2 8.1.b Packet Pg. 243 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Civic Center Allocations Dept:9 1001-1801 Building Management Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 5.00 5.81%$81,179 $0 $81,179 $0 $81,179 3 1001-1201 City Manager 4.34 5.05%70,464 0 70,464 0 70,464 4 1001-1301 City Clerk 3.00 3.49%48,708 0 48,708 0 48,708 5 1001-1401 Human Resources 2.50 2.91%40,590 0 40,590 0 40,590 8 1001-1601 Finance 7.65 8.90%124,204 0 124,204 0 124,204 10 1001-3101 PW-Administration 5.20 6.05%84,426 0 84,426 2,638 87,065 20 1001-2111 PD-Oper Support 4.00 4.65%64,943 0 64,943 2,029 66,973 22 1001-2402 FD-Prevention 1.00 1.16%16,236 0 16,236 507 16,743 25 1001-2501 Non-Dept-Disaster Prep.0.33 0.38%5,358 0 5,358 167 5,525 34 1001-5101 Non-Dept-Waste Mgmt 0.33 0.38%5,358 0 5,358 167 5,525 35 1001-5201 PW-Environ Progs 2.40 2.79%38,966 0 38,966 1,218 40,184 36 1001-5501 Pks & CS- Human Svcs 0.50 0.58%8,118 0 8,118 254 8,372 40 1001-7601 Pks & CS- Hist. Fac Opers 0.15 0.17%2,435 0 2,435 76 2,511 42 1001-7611 Pks & CS- Heritage Ctr Progs 0.15 0.17%2,435 0 2,435 76 2,511 43 1001-7621 Pks & CS- Cultural Activities 0.60 0.70%9,742 0 9,742 304 10,046 44 1001-7631 Pks & CS- Comm Events & Fest.2.10 2.44%34,095 0 34,095 1,065 35,161 45 1001-7701 Pks & CS- Facility Ops & Rentals 1.25 1.45%20,295 0 20,295 634 20,929 46 1001-7702 Pks & CS- Admin 6.30 7.33%102,286 0 102,286 3,196 105,482 54 1001-7901 PW- Pks/Fac Development 2.60 3.02%42,213 0 42,213 1,319 43,532 55 1001-8101 CD- Planning 9.85 11.45%159,923 0 159,923 4,997 164,920 56 1001-8102 CD- Bldg & Safety 7.50 8.72%121,769 0 121,769 3,805 125,574 57 1001-8301 PW- Engineering 9.15 10.64%148,558 0 148,558 4,642 153,200 58 1001-8401 ED- Econ Development 2.30 2.67%37,342 0 37,342 1,167 38,509 59 1001-8405 ED- Public Info 1.20 1.40%19,483 0 19,483 609 20,092 120 2901-5701 CD- Hsg Progs 2.00 2.33%32,472 0 32,472 1,015 33,486 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.12%1,624 0 1,624 51 1,674 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.12%1,624 0 1,624 51 1,674 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.06%812 0 812 25 837 162 6605-1602 Admin Svcs- Info Systems 4.35 5.06%70,626 0 70,626 2,207 72,833 Subtotal 86.00 100.00%1,396,283 0 1,396,283 32,220 1,428,504 Direct Bills 0 0 Total $1,396,283 $1,428,504 Basis Units: Number of FTE's per division in the Civic Center Source: MGT Consulting Group Page 136 of 156 Attachment #2 8.1.b Packet Pg. 244 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Corp Yard Allocations Dept:9 1001-1801 Building Management Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 10 1001-3101 PW-Administration 100 100.00%$58,178 $0 $58,178 $1,343 $59,521 Subtotal 100 100.00%58,178 0 58,178 1,343 59,521 Direct Bills 0 0 Total $58,178 $59,521 Basis Units: Allocate costs directly to Public Works for their office space Source: MGT Consulting Group Page 137 of 156 Attachment #2 8.1.b Packet Pg. 245 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:9 1001-1801 Building Management Department Civic Center Corp Yard MCE Room Setup Total 2 1001-1101 City Council $81,179 $0 $0 $81,179 3 1001-1201 City Manager 70,464 0 0 70,464 4 1001-1301 City Clerk 48,708 0 0 48,708 5 1001-1401 Human Resources 40,590 0 0 40,590 8 1001-1601 Finance 124,204 0 0 124,204 10 1001-3101 PW-Administration 87,065 59,521 0 146,586 20 1001-2111 PD-Oper Support 66,973 0 0 66,973 22 1001-2402 FD-Prevention 16,743 0 0 16,743 25 1001-2501 Non-Dept-Disaster Prep.5,525 0 0 5,525 34 1001-5101 Non-Dept-Waste Mgmt 5,525 0 0 5,525 35 1001-5201 PW-Environ Progs 40,184 0 0 40,184 36 1001-5501 Pks & CS- Human Svcs 8,372 0 0 8,372 40 1001-7601 Pks & CS- Hist. Fac Opers 2,511 0 0 2,511 42 1001-7611 Pks & CS- Heritage Ctr Progs 2,511 0 0 2,511 43 1001-7621 Pks & CS- Cultural Activities 10,046 0 0 10,046 44 1001-7631 Pks & CS- Comm Events & Fest.35,161 0 0 35,161 45 1001-7701 Pks & CS- Facility Ops & Rentals 20,929 0 0 20,929 46 1001-7702 Pks & CS- Admin 105,482 0 0 105,482 54 1001-7901 PW- Pks/Fac Development 43,532 0 0 43,532 55 1001-8101 CD- Planning 164,920 0 0 164,920 56 1001-8102 CD- Bldg & Safety 125,574 0 0 125,574 57 1001-8301 PW- Engineering 153,200 0 0 153,200 58 1001-8401 ED- Econ Development 38,509 0 0 38,509 59 1001-8405 ED- Public Info 20,092 0 0 20,092 120 2901-5701 CD- Hsg Progs 33,486 0 0 33,486 155 5301-3901 PW- Geo Haz Abate. Dist 1,674 0 0 1,674 156 5302-3901 PW- Geo Haz Abate. Dist 1,674 0 0 1,674 158 5321-3901 PW- Geo Haz Abate. Dist 837 0 0 837 162 6605-1602 Admin Svcs- Info Systems 72,833 0 0 72,833 Total $1,428,504 $59,521 $0 $1,488,025 1001-3101 PW-Administration Nature and Extent of Services The Public Works Department is responsible for developing, operating and maintaining City infrastructure and is comprised of several functional areas including Administration, Building Management, Engineering, Environmental Services, Geologic Hazardous Abatement Districts, Facilities Development, Street Landscaping, Street Maintenance, Park Maintenance and Street Safety. Public Works Administration is responsible for oversight of the department a nd its related functions in the areas of engineering, building maintenance, streets and streets landscaping and maintenance, assessments, etc. The administrative function includes the budgeting, as well as revenue and expense management on work related to capital projects and development. The Public Works Administration costs are distributed by the following functions: PW Admin-Personnel - Costs have been allocated based on number of FTE's per program supported by Public Works Admin. PW Admin- Fiscal - Costs have been allocated based on Total Operating Budget (excl capital, debt and transfers) per program supported by Public Works Admin. MGT Consulting Group Page 138 of 156 Attachment #2 8.1.b Packet Pg. 246 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-3101 PW-Administration Nature and Extent of Services The Public Works Department is responsible for developing, operating and maintaining City infrastructure and is comprised of several functional areas including Administration, Building Management, Engineering, Environmental Services, Geologic Hazardous Abatement Districts, Facilities Development, Street Landscaping, Street Maintenance, Park Maintenance and Street Safety. Public Works Administration is responsible for oversight of the department a nd its related functions in the areas of engineering, building maintenance, streets and streets landscaping and maintenance, assessments, etc. The administrative function includes the budgeting, as well as revenue and expense management on work related to capital projects and development. The Public Works Administration costs are distributed by the following functions: PW Admin-Personnel - Costs have been allocated based on number of FTE's per program supported by Public Works Admin. PW Admin- Fiscal - Costs have been allocated based on Total Operating Budget (excl capital, debt and transfers) per program supported by Public Works Admin. MGT Consulting Group Page 139 of 156 Attachment #2 8.1.b Packet Pg. 247 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:10 1001-3101 PW-Administration Description Amount General Admin PW Admin- Personnel PW Admin- Fiscal Personnel Costs Salaries S1 668,693 0 334,347 334,347 Salary % Split .00%50.00%50.00% Benefits S 304,354 0 152,177 152,177 Subtotal - Personnel Costs 973,047 0 486,524 486,524 Services & Supplies Cost Office Supplies S 2,950 0 1,475 1,475 Postage S 4,670 0 2,335 2,335 Books & Publications S 200 0 100 100 Operating Supplies S 500 0 250 250 Mileage Reimb S 1,412 0 706 706 Fuel S 4,549 0 2,275 2,275 Printing & Binding S 460 0 230 230 Repair/Main- Vehicles S 29,361 0 14,681 14,681 Memb & Dues S 1,250 0 625 625 Travel Conf & Mtgs S 6,210 0 3,105 3,105 Training S 2,950 0 1,475 1,475 ISF- Equip Replcmnt S 54,691 0 27,346 27,346 ISF- Veh Replcmnt S 31,730 0 15,865 15,865 ISF- IT S 191,285 0 95,643 95,643 Subtotal - Services & Supplies 332,218 0 166,109 166,109 Department Cost Total 1,305,265 0 652,633 652,633 Adjustments to Cost Subtotal - Adjustments 0 0 0 0 Total Costs After Adjustments 1,305,265 0 652,633 652,633 General Admin Distribution 0 0 0 Grand Total $1,305,265 $652,633 $652,633 MGT Consulting Group Page 140 of 156 Attachment #2 8.1.b Packet Pg. 248 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:10 1001-3101 PW-Administration Department First Incoming Second Incoming PW Admin- Personnel PW Admin- Fiscal 1 Civic Center $31,729 $0 $15,864 $15,864 Subtotal - Building Depreciation 31,729 0 15,864 15,864 2 City Council- Personnel 9,968 4,894 7,431 7,431 2 City Council- Fiscal 2,870 1,347 2,108 2,108 2 Council Meetings 43,501 20,289 31,895 31,895 Subtotal - 1001-1101 City Council 56,340 26,530 41,435 41,435 3 City Mgmt-Personnel 33,696 7,877 20,787 20,787 3 City Mgmt-Fiscal 9,701 2,099 5,900 5,900 Subtotal - 1001-1201 City Manager 43,397 9,976 26,687 26,687 4 Clerk - Council Support 51,239 21,771 36,505 36,505 4 Clerk- Personnel 11,742 3,852 7,797 7,797 4 Clerk- Fiscal 3,380 1,000 2,190 2,190 4 Records Requests 2,421 1,007 1,714 1,714 Subtotal - 1001-1301 City Clerk 68,783 27,631 48,207 48,207 5 Recruitment 40,997 8,881 24,939 24,939 5 Trainings 10,930 2,445 6,688 6,688 5 Employee Safety 10,930 2,445 6,688 6,688 5 Gen'l HR Support 9,945 2,225 6,085 6,085 Subtotal - 1001-1401 Human Resources 72,803 15,997 44,400 44,400 6 Claims 32,736 1,202 16,969 16,969 6 Civic Center Prop Ins 4,963 220 2,591 2,591 Subtotal - 1001-1402 Insurance 37,698 1,422 19,560 19,560 7 Citywide Supp-Fiscal 4,065 187 2,126 2,126 7 Citywide Supp-Personnel 14,120 725 7,422 7,422 Subtotal - 1001-1501 City Attorney 18,185 912 9,549 9,549 8 A/P 3,109 435 1,772 1,772 8 Payroll 5,065 734 2,899 2,899 8 Procurement 1,669 228 948 948 MGT Consulting Group Page 141 of 156 Attachment #2 8.1.b Packet Pg. 249 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Salary%)Dept:10 1001-3101 PW-Administration Department First Incoming Second Incoming PW Admin- Personnel PW Admin- Fiscal 8 Budgeting $7,359 $1,006 $4,183 $4,183 8 Financial Reporting 8,161 1,116 4,638 4,638 8 Revenue/Receipting-GF 1,185 165 675 675 Subtotal - 1001-1601 Finance 26,548 3,684 15,116 15,116 9 Civic Center 84,426 2,638 43,532 43,532 9 Corp Yard 58,178 1,343 29,760 29,760 Subtotal - 1001-1801 Building Management 142,605 3,981 73,293 73,293 10 PW Admin-Personnel 0 239,220 119,610 119,610 10 PW Admin- Fiscal 0 76,844 38,422 38,422 Subtotal - 1001-3101 PW-Administration 0 316,064 158,032 158,032 11 Citywide Contracts 0 22,012 11,006 11,006 Subtotal - 1001-1901 Non Departmental 0 22,012 11,006 11,006 Total Incoming 498,087 428,209 463,148 463,148 C. Total Allocated $2,231,560 $1,115,780 $1,115,780 50.00%50.00% MGT Consulting Group Page 142 of 156 Attachment #2 8.1.b Packet Pg. 250 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 PW Admin-Personnel Allocations Dept:10 1001-3101 PW-Administration Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 10 1001-3101 PW-Administration 5.20 26.53%$239,220 $0 $239,220 $0 $239,220 35 1001-5201 PW-Environ Progs 2.40 12.24%110,409 0 110,409 35,684 146,093 54 1001-7901 PW- Pks/Fac Development 3.10 15.82%142,612 0 142,612 46,092 188,704 57 1001-8301 PW- Engineering 8.65 44.13%397,933 0 397,933 128,611 526,545 155 5301-3901 PW- Geo Haz Abate. Dist 0.10 0.51%4,600 0 4,600 1,487 6,087 156 5302-3901 PW- Geo Haz Abate. Dist 0.10 0.51%4,600 0 4,600 1,487 6,087 158 5321-3901 PW- Geo Haz Abate. Dist 0.05 0.26%2,300 0 2,300 743 3,044 Subtotal 19.60 100.00%901,676 0 901,676 214,104 1,115,780 Direct Bills 0 0 Total $901,676 $1,115,780 Basis Units: Number of FTE's per program supported by Public Works Admin Source: MGT Consulting Group Page 143 of 156 Attachment #2 8.1.b Packet Pg. 251 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 PW Admin- Fiscal Allocations Dept:10 1001-3101 PW-Administration Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 10 1001-3101 PW-Administration 1,305,265 8.52%$76,844 $0 $76,844 $0 $76,844 28 1001-2801 PW-Traffic Signals 10,000 0.07%589 0 589 153 742 29 1001-2802 PW-Street Lighting 160,064 1.05%9,423 0 9,423 2,446 11,869 30 1001-3201 PW-Street Maint 42,704 0.28%2,514 0 2,514 653 3,167 31 1001-3202 PW-Street Sweeping 159,926 1.04%9,415 0 9,415 2,444 11,859 32 1001-3401 PW-Street Landscaping 1,657,447 10.82%97,577 0 97,577 25,328 122,906 33 1001-3402 PW-Street Tree Maint 215,050 1.40%12,660 0 12,660 3,286 15,947 35 1001-5201 PW-Environ Progs 666,788 4.35%39,255 0 39,255 10,190 49,445 39 1001-7501 PW-Park Maint 3,703,783 24.18%218,049 0 218,049 56,600 274,649 54 1001-7901 PW- Pks/Fac Development 302,205 1.97%17,791 0 17,791 4,618 22,410 57 1001-8301 PW- Engineering 1,510,379 9.86%88,919 0 88,919 23,081 112,000 63 1009-5201 PW- Envir Progs 1,356 0.01%80 0 80 21 101 65 1009-8301 PW- Engineering 2,207,675 14.41%129,970 0 129,970 33,737 163,707 69 2106-2801 PW-Traffic Signals 194,093 1.27%11,427 0 11,427 2,966 14,393 77 2201-3201 PW- Street Maint 519,897 3.39%30,607 0 30,607 7,945 38,552 78 2201-8301 PW- Engineering 6,000 0.04%353 0 353 92 445 82 2205-3101 PW- Admin 17,961 0.12%1,057 0 1,057 274 1,332 86 2212-2801 PW- Traffic Signals 173,265 1.13%10,200 0 10,200 2,648 12,848 91 2302-3201 PW-Street Maint 9,840 0.06%579 0 579 150 730 92 2302-5201 PW- Enviro Progs 144,820 0.95%8,526 0 8,526 2,213 10,739 94 2304-5201 PW- Enviro Progs 28,700 0.19%1,690 0 1,690 439 2,128 96 2323-3201 PW- Street Maint 5,000 0.03%294 0 294 76 371 97 2324-3201 PW- Street Maint 5,000 0.03%294 0 294 76 371 100 2701-2802 PW- Street Lighting 183,900 1.20%10,827 0 10,827 2,810 13,637 101 2701-8301 PW- Engineering 11,468 0.07%675 0 675 175 850 102 2702-3401 PW- Street Lands.82,280 0.54%4,844 0 4,844 1,257 6,101 103 2702-3402 PW- Street Tree Maint 2,500 0.02%147 0 147 38 185 104 2702-8301 PW- Engineering 4,641 0.03%273 0 273 71 344 105 2703-3401 PW- Street Lands.122,600 0.80%7,218 0 7,218 1,874 9,091 106 2703-3402 PW- Street Tree Maint 15,563 0.10%916 0 916 238 1,154 107 2703-8301 PW- Engineering 5,591 0.04%329 0 329 85 415 108 2704-3401 PW- Street Lands.292,505 1.91%17,220 0 17,220 4,470 21,690 109 2704-3402 PW- Street Tree Maint 27,000 0.18%1,590 0 1,590 413 2,002 110 2704-8301 PW- Engineering 9,161 0.06%539 0 539 140 679 111 2705-2802 PW- Street Lighting 185,061 1.21%10,895 0 10,895 2,828 13,723 112 2705-8301 PW- Engineering 9,151 0.06%539 0 539 140 679 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 4.75%42,874 0 42,874 11,129 54,004 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 3.50%31,533 0 31,533 8,185 39,718 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.35%3,141 0 3,141 815 3,956 MGT Consulting Group Page 144 of 156 Attachment #2 8.1.b Packet Pg. 252 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 PW Admin- Fiscal Allocations Dept:10 1001-3101 PW-Administration Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total Subtotal 15,315,875 100.00%901,676 0 901,676 214,104 1,115,780 Direct Bills 0 0 Total $901,676 $1,115,780 Basis Units: Total Operating Budget per PW supported program (excl capital, debt and transfers) Source: MGT Consulting Group Page 145 of 156 Attachment #2 8.1.b Packet Pg. 253 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:10 1001-3101 PW-Administration Department PW Admin- Personnel PW Admin- Fiscal Total 10 1001-3101 PW-Administration $239,220 $76,844 $316,064 28 1001-2801 PW-Traffic Signals 0 742 742 29 1001-2802 PW-Street Lighting 0 11,869 11,869 30 1001-3201 PW-Street Maint 0 3,167 3,167 31 1001-3202 PW-Street Sweeping 0 11,859 11,859 32 1001-3401 PW-Street Landscaping 0 122,906 122,906 33 1001-3402 PW-Street Tree Maint 0 15,947 15,947 35 1001-5201 PW-Environ Progs 146,093 49,445 195,538 39 1001-7501 PW-Park Maint 0 274,649 274,649 54 1001-7901 PW- Pks/Fac Development 188,704 22,410 211,113 57 1001-8301 PW- Engineering 526,545 112,000 638,545 63 1009-5201 PW- Envir Progs 0 101 101 65 1009-8301 PW- Engineering 0 163,707 163,707 69 2106-2801 PW-Traffic Signals 0 14,393 14,393 77 2201-3201 PW- Street Maint 0 38,552 38,552 78 2201-8301 PW- Engineering 0 445 445 82 2205-3101 PW- Admin 0 1,332 1,332 86 2212-2801 PW- Traffic Signals 0 12,848 12,848 91 2302-3201 PW-Street Maint 0 730 730 92 2302-5201 PW- Enviro Progs 0 10,739 10,739 94 2304-5201 PW- Enviro Progs 0 2,128 2,128 96 2323-3201 PW- Street Maint 0 371 371 97 2324-3201 PW- Street Maint 0 371 371 100 2701-2802 PW- Street Lighting 0 13,637 13,637 101 2701-8301 PW- Engineering 0 850 850 102 2702-3401 PW- Street Lands.0 6,101 6,101 103 2702-3402 PW- Street Tree Maint 0 185 185 104 2702-8301 PW- Engineering 0 344 344 105 2703-3401 PW- Street Lands.0 9,091 9,091 106 2703-3402 PW- Street Tree Maint 0 1,154 1,154 107 2703-8301 PW- Engineering 0 415 415 108 2704-3401 PW- Street Lands.0 21,690 21,690 109 2704-3402 PW- Street Tree Maint 0 2,002 2,002 110 2704-8301 PW- Engineering 0 679 679 111 2705-2802 PW- Street Lighting 0 13,723 13,723 112 2705-8301 PW- Engineering 0 679 679 155 5301-3901 PW- Geo Haz Abate. Dist 6,087 54,004 60,091 156 5302-3901 PW- Geo Haz Abate. Dist 6,087 39,718 45,805 158 5321-3901 PW- Geo Haz Abate. Dist 3,044 3,956 7,000 MGT Consulting Group Page 146 of 156 Attachment #2 8.1.b Packet Pg. 254 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:10 1001-3101 PW-Administration Department PW Admin- Personnel PW Admin- Fiscal Total Total $1,115,780 $1,115,780 $2,231,560 1001-1901 Non Departmental Nature and Extent of Services There are various costs within the Non-Departmental Division that are either for citywide use or they are department specific. Non Departmental costs are distributed by the following functions: Citywide Contracts - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Unallowed - Costs for this function are not allocated out. MGT Consulting Group Page 147 of 156 Attachment #2 8.1.b Packet Pg. 255 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 1001-1901 Non Departmental Nature and Extent of Services There are various costs within the Non-Departmental Division that are either for citywide use or they are department specific. Non Departmental costs are distributed by the following functions: Citywide Contracts - Costs have been allocated based on Total Operating Budget per program (excl capital, debt and transfers). Unallowed - Costs for this function are not allocated out. MGT Consulting Group Page 148 of 156 Attachment #2 8.1.b Packet Pg. 256 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 A. Department Costs Dept:11 1001-1901 Non Departmental Description Amount General Admin Citywide Contracts Unallowed Personnel Costs Salaries S 0 0 0 0 Salary % Split .00%.00%.00% Benefits P 1,060,000 0 1,060,000 0 Subtotal - Personnel Costs 1,060,000 0 1,060,000 0 Services & Supplies Cost ISF-Supplies Copiers/Fax P 20,000 0 20,000 0 CS- Alameda Prop Tax Admin P 300,000 0 300,000 0 CS- Bank Fee P 30,000 0 30,000 0 CS- PARS Admin Fee P 7,140 0 7,140 0 CS- FSA Admin Fee P 6,000 0 6,000 0 CS- PERS Admin Fee P 7,200 0 7,200 0 Prof Svcs- Lew Edwards P 200,000 0 0 200,000 Budgeted Contingency P 210,000 0 0 210,000 Transfers Out D 857,557 0 0 0 Subtotal - Services & Supplies 1,637,897 0 370,340 410,000 Department Cost Total 2,697,897 0 1,430,340 410,000 Adjustments to Cost Transfers Out D (857,557)0 0 0 Subtotal - Adjustments (857,557)0 0 0 Total Costs After Adjustments 1,840,340 0 1,430,340 410,000 General Admin Distribution 0 0 0 Grand Total $1,840,340 $1,430,340 $410,000 not allocated MGT Consulting Group Page 149 of 156 Attachment #2 8.1.b Packet Pg. 257 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 B. Incoming Costs - (Default Spread Expense%)Dept:11 1001-1901 Non Departmental Department First Incoming Second Incoming Citywide Contracts Unallowed 2 City Council- Fiscal $3,585 $1,682 $4,094 $1,173 Subtotal - 1001-1101 City Council 3,585 1,682 4,094 1,173 3 City Mgmt-Fiscal 12,117 2,622 11,455 3,284 Subtotal - 1001-1201 City Manager 12,117 2,622 11,455 3,284 4 Clerk- Fiscal 4,222 1,249 4,252 1,219 Subtotal - 1001-1301 City Clerk 4,222 1,249 4,252 1,219 7 Citywide Supp-Fiscal 5,077 234 4,128 1,183 Subtotal - 1001-1501 City Attorney 5,077 234 4,128 1,183 8 A/P 2,299 321 2,036 584 8 Procurement 3,338 456 2,948 845 8 Budgeting 9,192 1,257 8,121 2,328 8 Financial Reporting 10,193 1,394 9,006 2,581 8 Revenue/Receipting-GF 1,481 206 1,311 376 Subtotal - 1001-1601 Finance 26,502 3,634 23,422 6,714 11 Citywide Contracts 0 27,494 21,369 6,125 Subtotal - 1001-1901 Non Departmental 0 27,494 21,369 6,125 Total Incoming 51,503 36,915 68,720 19,698 C. Total Allocated $1,928,758 $1,499,060 $429,698 77.72%22.28% MGT Consulting Group Page 150 of 156 Attachment #2 8.1.b Packet Pg. 258 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Contracts Allocations Dept:11 1001-1901 Non Departmental Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 2 1001-1101 City Council 544,595 0.62%$9,184 $0 $9,184 $0 $9,184 3 1001-1201 City Manager 1,240,780 1.42%20,925 0 20,925 0 20,925 4 1001-1301 City Clerk 632,609 0.73%10,668 0 10,668 0 10,668 5 1001-1401 Human Resources 740,693 0.85%12,491 0 12,491 0 12,491 6 1001-1402 Insurance 517,450 0.59%8,726 0 8,726 0 8,726 7 1001-1501 City Attorney 735,000 0.84%12,395 0 12,395 0 12,395 8 1001-1601 Finance 1,772,162 2.03%29,886 0 29,886 0 29,886 9 1001-1801 Building Management 1,381,374 1.58%23,296 0 23,296 0 23,296 10 1001-3101 PW-Administration 1,305,265 1.50%22,012 0 22,012 0 22,012 11 1001-1901 Non Departmental 1,630,340 1.87%27,494 0 27,494 0 27,494 12 1001-1302 Elections 3,120 0.00%53 0 53 1 54 13 1001-1802 Public Safety Complex 93,847 0.11%1,583 0 1,583 35 1,618 14 1001-2101 PD- Admin/Support Svcs 2,794,028 3.20%47,119 0 47,119 1,045 48,164 15 1001-2102 PD-Patrol 9,071,123 10.40%152,976 0 152,976 3,394 156,370 16 1001-2103 PD-Traffic 1,131,732 1.30%19,086 0 19,086 423 19,509 17 1001-2104 PD-Investigations 2,378,341 2.73%40,108 0 40,108 890 40,998 18 1001-2105 PD-Crime Prev/School Res Svcs1,694,440 1.94%28,575 0 28,575 634 29,209 19 1001-2106 PD-Comm./Dispatch 1,196,434 1.37%20,177 0 20,177 448 20,624 20 1001-2111 PD-Oper Support 2,041,982 2.34%34,436 0 34,436 764 35,200 21 1001-2401 FD-Operation 12,476,211 14.31%210,399 0 210,399 4,668 215,067 22 1001-2402 FD-Prevention 414,694 0.48%6,993 0 6,993 155 7,149 23 1001-2405 FD-Dougherty Reg Fire Auth 176,000 0.20%2,968 0 2,968 66 3,034 24 1001-2411 FD-Fire Station Maint 230,376 0.26%3,885 0 3,885 86 3,971 25 1001-2501 Non-Dept-Disaster Prep.137,366 0.16%2,317 0 2,317 51 2,368 26 1001-2601 Non-Dept-Crossing Guards 147,729 0.17%2,491 0 2,491 55 2,547 27 1001-2701 Non-Dept-Animal Control 330,521 0.38%5,574 0 5,574 124 5,698 28 1001-2801 PW-Traffic Signals 10,000 0.01%169 0 169 4 172 29 1001-2802 PW-Street Lighting 160,064 0.18%2,699 0 2,699 60 2,759 30 1001-3201 PW-Street Maint 42,704 0.05%720 0 720 16 736 31 1001-3202 PW-Street Sweeping 159,926 0.18%2,697 0 2,697 60 2,757 32 1001-3401 PW-Street Landscaping 1,657,447 1.90%27,951 0 27,951 620 28,571 33 1001-3402 PW-Street Tree Maint 215,050 0.25%3,627 0 3,627 80 3,707 34 1001-5101 Non-Dept-Waste Mgmt 71,770 0.08%1,210 0 1,210 27 1,237 35 1001-5201 PW-Environ Progs 666,788 0.76%11,245 0 11,245 249 11,494 36 1001-5501 Pks & CS- Human Svcs 252,909 0.29%4,265 0 4,265 95 4,360 37 1001-7101 Non-Dept-Comm TV 123,650 0.14%2,085 0 2,085 46 2,131 38 1001-7301 Pks & CS- Library Svcs 946,071 1.09%15,955 0 15,955 354 16,309 39 1001-7501 PW-Park Maint 3,703,783 4.25%62,461 0 62,461 1,386 63,846 40 1001-7601 Pks & CS- Hist. Fac Opers 209,150 0.24%3,527 0 3,527 78 3,605 41 1001-7602 Pks & CS- Dublin Cemetery 7,321 0.01%123 0 123 3 126 42 1001-7611 Pks & CS- Heritage Ctr Progs 226,217 0.26%3,815 0 3,815 85 3,900 43 1001-7621 Pks & CS- Cultural Activities 393,834 0.45%6,642 0 6,642 147 6,789 MGT Consulting Group Page 151 of 156 Attachment #2 8.1.b Packet Pg. 259 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Contracts Allocations Dept:11 1001-1901 Non Departmental Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 44 1001-7631 Pks & CS- Comm Events & Fest.698,182 0.80%$11,774 $0 $11,774 $261 $12,035 45 1001-7701 Pks & CS- Facility Ops & Rentals1,221,401 1.40%20,598 0 20,598 457 21,055 46 1001-7702 Pks & CS- Admin 1,821,447 2.09%30,717 0 30,717 681 31,398 47 1001-7711 Pks & CS- Family Progs 544,244 0.62%9,178 0 9,178 204 9,382 48 1001-7721 Pks & CS- Recr Activities 309,285 0.35%5,216 0 5,216 116 5,332 49 1001-7731 Pks & CS- Preschool Progs 249,413 0.29%4,206 0 4,206 93 4,299 50 1001-7751 Pks & CS- Senior Progs 443,728 0.51%7,483 0 7,483 166 7,649 51 1001-7761 Pks & CS- Sports Progs 718,889 0.82%12,123 0 12,123 269 12,392 53 1001-7772 Pks & CS- EGRAC 2,877,750 3.30%48,531 0 48,531 1,077 49,607 54 1001-7901 PW- Pks/Fac Development 302,205 0.35%5,096 0 5,096 113 5,209 55 1001-8101 CD- Planning 1,900,337 2.18%32,047 0 32,047 711 32,758 56 1001-8102 CD- Bldg & Safety 3,578,841 4.10%60,354 0 60,354 1,339 61,693 57 1001-8301 PW- Engineering 1,510,379 1.73%25,471 0 25,471 565 26,036 58 1001-8401 ED- Econ Development 657,637 0.75%11,090 0 11,090 246 11,336 59 1001-8405 ED- Public Info 310,759 0.36%5,241 0 5,241 116 5,357 62 1009-1501 City Attorney 161,180 0.18%2,718 0 2,718 60 2,778 63 1009-5201 PW- Envir Progs 1,356 0.00%23 0 23 1 23 64 1009-8101 CD- Planning 678,203 0.78%11,437 0 11,437 254 11,691 65 1009-8301 PW- Engineering 2,207,675 2.53%37,230 0 37,230 826 38,056 66 2101-2111 PD- Opers Support 3,980 0.00%67 0 67 1 69 67 2102-2111 PD- Opers Support 822 0.00%14 0 14 0 14 68 2103-2102 PD- Patrol 100,000 0.11%1,686 0 1,686 37 1,724 69 2106-2801 PW-Traffic Signals 194,093 0.22%3,273 0 3,273 73 3,346 72 2109-2401 Fire- Operation 329,268 0.38%5,553 0 5,553 123 5,676 73 2109-2402 Fire- Prevention 6,500 0.01%110 0 110 2 112 74 2111-2111 PD- Opers Support 2,500 0.00%42 0 42 1 43 77 2201-3201 PW- Street Maint 519,897 0.60%8,768 0 8,768 195 8,962 78 2201-8301 PW- Engineering 6,000 0.01%101 0 101 2 103 82 2205-3101 PW- Admin 17,961 0.02%303 0 303 7 310 86 2212-2801 PW- Traffic Signals 173,265 0.20%2,922 0 2,922 65 2,987 91 2302-3201 PW-Street Maint 9,840 0.01%166 0 166 4 170 92 2302-5201 PW- Enviro Progs 144,820 0.17%2,442 0 2,442 54 2,496 93 2303-5101 Non-Dept- Waste Mgmt 4,074,612 4.67%68,714 0 68,714 1,524 70,239 94 2304-5201 PW- Enviro Progs 28,700 0.03%484 0 484 11 495 96 2323-3201 PW- Street Maint 5,000 0.01%84 0 84 2 86 97 2324-3201 PW- Street Maint 5,000 0.01%84 0 84 2 86 100 2701-2802 PW- Street Lighting 183,900 0.21%3,101 0 3,101 69 3,170 101 2701-8301 PW- Engineering 11,468 0.01%193 0 193 4 198 102 2702-3401 PW- Street Lands.82,280 0.09%1,388 0 1,388 31 1,418 103 2702-3402 PW- Street Tree Maint 2,500 0.00%42 0 42 1 43 104 2702-8301 PW- Engineering 4,641 0.01%78 0 78 2 80 105 2703-3401 PW- Street Lands.122,600 0.14%2,068 0 2,068 46 2,113 MGT Consulting Group Page 152 of 156 Attachment #2 8.1.b Packet Pg. 260 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Citywide Contracts Allocations Dept:11 1001-1901 Non Departmental Department Units Allocation Percent First Allocation Direct Billed Department Allocation Second Allocation Total 106 2703-3402 PW- Street Tree Maint 15,563 0.02%$262 $0 $262 $6 $268 107 2703-8301 PW- Engineering 5,591 0.01%94 0 94 2 96 108 2704-3401 PW- Street Lands.292,505 0.34%4,933 0 4,933 109 5,042 109 2704-3402 PW- Street Tree Maint 27,000 0.03%455 0 455 10 465 110 2704-8301 PW- Engineering 9,161 0.01%154 0 154 3 158 111 2705-2802 PW- Street Lighting 185,061 0.21%3,121 0 3,121 69 3,190 112 2705-8301 PW- Engineering 9,151 0.01%154 0 154 3 158 114 2801-7621 Pks & CS- Cult. Activities 157,645 0.18%2,659 0 2,659 59 2,718 116 2811-7101 Non-Dept- Comm TV 35,338 0.04%596 0 596 13 609 117 2901-1501 City Attorney 60,000 0.07%1,012 0 1,012 22 1,034 119 2901-5501 Pks & CS- Human Svcs 8,000 0.01%135 0 135 3 138 120 2901-5701 CD- Hsg Progs 429,345 0.49%7,240 0 7,240 161 7,401 122 2903-5501 Pks & CS- Human Svcs 82,202 0.09%1,386 0 1,386 31 1,417 153 5171-1901 Non-Departmental 807,020 0.93%13,610 0 13,610 302 13,912 155 5301-3901 PW- Geo Haz Abate. Dist 728,266 0.84%12,282 0 12,282 272 12,554 156 5302-3901 PW- Geo Haz Abate. Dist 535,616 0.61%9,033 0 9,033 200 9,233 158 5321-3901 PW- Geo Haz Abate. Dist 53,354 0.06%900 0 900 20 920 161 6305-1905 Non-Departmental ISF 2,000 0.00%34 0 34 1 34 162 6605-1602 Admin Svcs- Info Systems 1,423,987 1.63%24,014 0 24,014 533 24,547 163 6901-1905 Non-Departmental ISF 2,435,307 2.79%41,069 0 41,069 911 41,980 Subtotal 87,189,566 100.00%1,470,369 0 1,470,369 28,691 1,499,060 Direct Bills 0 0 Total $1,470,369 $1,499,060 Basis Units: Total Operating Budget per program (excl capital, debt and transfers) Source: MGT Consulting Group Page 153 of 156 Attachment #2 8.1.b Packet Pg. 261 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:11 1001-1901 Non Departmental Department Citywide Contracts Unallowed Total 2 1001-1101 City Council $9,184 $0 $9,184 3 1001-1201 City Manager 20,925 0 20,925 4 1001-1301 City Clerk 10,668 0 10,668 5 1001-1401 Human Resources 12,491 0 12,491 6 1001-1402 Insurance 8,726 0 8,726 7 1001-1501 City Attorney 12,395 0 12,395 8 1001-1601 Finance 29,886 0 29,886 9 1001-1801 Building Management 23,296 0 23,296 10 1001-3101 PW-Administration 22,012 0 22,012 11 1001-1901 Non Departmental 27,494 0 27,494 12 1001-1302 Elections 54 0 54 13 1001-1802 Public Safety Complex 1,618 0 1,618 14 1001-2101 PD- Admin/Support Svcs 48,164 0 48,164 15 1001-2102 PD-Patrol 156,370 0 156,370 16 1001-2103 PD-Traffic 19,509 0 19,509 17 1001-2104 PD-Investigations 40,998 0 40,998 18 1001-2105 PD-Crime Prev/School Res Svcs 29,209 0 29,209 19 1001-2106 PD-Comm./Dispatch 20,624 0 20,624 20 1001-2111 PD-Oper Support 35,200 0 35,200 21 1001-2401 FD-Operation 215,067 0 215,067 22 1001-2402 FD-Prevention 7,149 0 7,149 23 1001-2405 FD-Dougherty Reg Fire Auth 3,034 0 3,034 24 1001-2411 FD-Fire Station Maint 3,971 0 3,971 25 1001-2501 Non-Dept-Disaster Prep.2,368 0 2,368 26 1001-2601 Non-Dept-Crossing Guards 2,547 0 2,547 27 1001-2701 Non-Dept-Animal Control 5,698 0 5,698 28 1001-2801 PW-Traffic Signals 172 0 172 29 1001-2802 PW-Street Lighting 2,759 0 2,759 30 1001-3201 PW-Street Maint 736 0 736 31 1001-3202 PW-Street Sweeping 2,757 0 2,757 32 1001-3401 PW-Street Landscaping 28,571 0 28,571 33 1001-3402 PW-Street Tree Maint 3,707 0 3,707 34 1001-5101 Non-Dept-Waste Mgmt 1,237 0 1,237 35 1001-5201 PW-Environ Progs 11,494 0 11,494 36 1001-5501 Pks & CS- Human Svcs 4,360 0 4,360 37 1001-7101 Non-Dept-Comm TV 2,131 0 2,131 38 1001-7301 Pks & CS- Library Svcs 16,309 0 16,309 39 1001-7501 PW-Park Maint 63,846 0 63,846 40 1001-7601 Pks & CS- Hist. Fac Opers 3,605 0 3,605 41 1001-7602 Pks & CS- Dublin Cemetery 126 0 126 42 1001-7611 Pks & CS- Heritage Ctr Progs 3,900 0 3,900 MGT Consulting Group Page 154 of 156 Attachment #2 8.1.b Packet Pg. 262 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:11 1001-1901 Non Departmental Department Citywide Contracts Unallowed Total 43 1001-7621 Pks & CS- Cultural Activities $6,789 $0 $6,789 44 1001-7631 Pks & CS- Comm Events & Fest.12,035 0 12,035 45 1001-7701 Pks & CS- Facility Ops & Rentals 21,055 0 21,055 46 1001-7702 Pks & CS- Admin 31,398 0 31,398 47 1001-7711 Pks & CS- Family Progs 9,382 0 9,382 48 1001-7721 Pks & CS- Recr Activities 5,332 0 5,332 49 1001-7731 Pks & CS- Preschool Progs 4,299 0 4,299 50 1001-7751 Pks & CS- Senior Progs 7,649 0 7,649 51 1001-7761 Pks & CS- Sports Progs 12,392 0 12,392 53 1001-7772 Pks & CS- EGRAC 49,607 0 49,607 54 1001-7901 PW- Pks/Fac Development 5,209 0 5,209 55 1001-8101 CD- Planning 32,758 0 32,758 56 1001-8102 CD- Bldg & Safety 61,693 0 61,693 57 1001-8301 PW- Engineering 26,036 0 26,036 58 1001-8401 ED- Econ Development 11,336 0 11,336 59 1001-8405 ED- Public Info 5,357 0 5,357 62 1009-1501 City Attorney 2,778 0 2,778 63 1009-5201 PW- Envir Progs 23 0 23 64 1009-8101 CD- Planning 11,691 0 11,691 65 1009-8301 PW- Engineering 38,056 0 38,056 66 2101-2111 PD- Opers Support 69 0 69 67 2102-2111 PD- Opers Support 14 0 14 68 2103-2102 PD- Patrol 1,724 0 1,724 69 2106-2801 PW-Traffic Signals 3,346 0 3,346 72 2109-2401 Fire- Operation 5,676 0 5,676 73 2109-2402 Fire- Prevention 112 0 112 74 2111-2111 PD- Opers Support 43 0 43 77 2201-3201 PW- Street Maint 8,962 0 8,962 78 2201-8301 PW- Engineering 103 0 103 82 2205-3101 PW- Admin 310 0 310 86 2212-2801 PW- Traffic Signals 2,987 0 2,987 91 2302-3201 PW-Street Maint 170 0 170 92 2302-5201 PW- Enviro Progs 2,496 0 2,496 93 2303-5101 Non-Dept- Waste Mgmt 70,239 0 70,239 94 2304-5201 PW- Enviro Progs 495 0 495 96 2323-3201 PW- Street Maint 86 0 86 97 2324-3201 PW- Street Maint 86 0 86 100 2701-2802 PW- Street Lighting 3,170 0 3,170 101 2701-8301 PW- Engineering 198 0 198 102 2702-3401 PW- Street Lands.1,418 0 1,418 103 2702-3402 PW- Street Tree Maint 43 0 43 MGT Consulting Group Page 155 of 156 Attachment #2 8.1.b Packet Pg. 263 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) City of Dublin, CA Full Cost Allocation Plan FY2017-18 10/24/2017 Allocation Summary Dept:11 1001-1901 Non Departmental Department Citywide Contracts Unallowed Total 104 2702-8301 PW- Engineering $80 $0 $80 105 2703-3401 PW- Street Lands.2,113 0 2,113 106 2703-3402 PW- Street Tree Maint 268 0 268 107 2703-8301 PW- Engineering 96 0 96 108 2704-3401 PW- Street Lands.5,042 0 5,042 109 2704-3402 PW- Street Tree Maint 465 0 465 110 2704-8301 PW- Engineering 158 0 158 111 2705-2802 PW- Street Lighting 3,190 0 3,190 112 2705-8301 PW- Engineering 158 0 158 114 2801-7621 Pks & CS- Cult. Activities 2,718 0 2,718 116 2811-7101 Non-Dept- Comm TV 609 0 609 117 2901-1501 City Attorney 1,034 0 1,034 119 2901-5501 Pks & CS- Human Svcs 138 0 138 120 2901-5701 CD- Hsg Progs 7,401 0 7,401 122 2903-5501 Pks & CS- Human Svcs 1,417 0 1,417 153 5171-1901 Non-Departmental 13,912 0 13,912 155 5301-3901 PW- Geo Haz Abate. Dist 12,554 0 12,554 156 5302-3901 PW- Geo Haz Abate. Dist 9,233 0 9,233 158 5321-3901 PW- Geo Haz Abate. Dist 920 0 920 161 6305-1905 Non-Departmental ISF 34 0 34 162 6605-1602 Admin Svcs- Info Systems 24,547 0 24,547 163 6901-1905 Non-Departmental ISF 41,980 0 41,980 Total $1,499,060 $0 $1,499,060 MGT Consulting Group Page 156 of 156 Attachment #2 8.1.b Packet Pg. 264 At t a c h m e n t : 2 . C o s t A l l o c a t i o n P l a n ( R e v i e w o f U s e r F e e S t u d y R e s u l t s ) Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: June 5, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: General Municipal Election – November 6, 2018 Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider requesting the Alameda County Board of Supervisors consolidate the City of Dublin General Municipal Election with the Statewide General Election (Attachment 1). The next Municipal Election will be on Tuesday, November 6, 2018. Offices to be voted on shall be one (1) Mayor and two (2) Councilmembers. The Mayor serves a two-year term and Councilmembers serve four-year terms. The City Councilmembers will determine whether the statement of qualifications which each candidate is allowed to place in the sample ballot should be a maximum of 200 or 400 words and whether the City or each candidate should pay the costs associated with printing his/her candidate statement. STAFF RECOMMENDATION: 1) Adopt the Resolution Calling for a General Municipal Election to be Held in the City of Dublin on November 6, 2018; Requesting the Alameda County Board of Supervisors Consolidate the City of Dublin General Municipal Election with the Statewide General Election and Authorizing Certain Procedural Matters; 2) Adopt the Resolution Adopting Regulations for Candidates for Elective Office Pertaining to Candidate’s Statement and the Costs Thereof for the General Municipal Election to be Consolidated with the Statewide General Election to be Held on Tuesday, November 6, 2018; and 3) Affirm Resolution Encouraging Candidates to Use the Code of Fair Campaign Practices. FINANCIAL IMPACT: Sufficient funds to pay for the election will be budgeted in the FY 2018 -19 Election Budget. DESCRIPTION: The next Municipal Election in the City of Dublin will be on Tuesday, November 6, 2018. Offices to be voted on are one (1) Mayor and two (2) Councilmembers. The Mayor serves a two-year term and Councilmembers serve four-year terms. 8.2 Packet Pg. 265 Page 2 of 3 The first day candidates may take out and file nomination papers will be Monday, July 16, 2018. The last day to file the nomination papers will be Friday, August 10, 2018. If the Councilmember incumbent, eligible to run, does not file papers, the nomination period for that particular Councilmember seat will be extended for five calendar days. The City Council may determine whether the statement of qualifications which each candidate is allowed to place in the sample ballot should be a maximum of 200 or 400 words. Staff recommends that the City Council adhere to past practices and allow a maximum of 200 words. The Alameda County Registrar of Voters also recommends a 200-word maximum in order to maintain uniformity (Attachment 2). The City Council may also determine whether the City or each candidate should pay for the costs associated with typesetting and printing the candidate statements. Based on the last three elections, the average cost to a candidate for publishing his or her statement of qualification was $275. Notification has been received from the Alameda County Recorder’s Office that population-based required translation of candidate statements shall include Spanish, Chinese, Tagalog and Vietnamese. Therefore, Staff is recommending a deposit of $500 be paid in advance by candidates to cover publishing costs, based on a 200-word statement, and additional language translation costs. Any difference would either be refunded to the candidate or recovered after the election. The City of Dublin, as a past practice, has prepared a Candidate Binder for all potential candidates. The Candidate Binder is issued during a scheduled appointment with the City Clerk during the nomination period, July 1 6 - August 10, 2018, and includes information such as: • Date of, timeline for, and offices up for election • Nomination Petition and Information regarding Circulation • Candidate Statement information and estimated cost(s) • Fair Political Practices Commission (FPPC) Campaign Disclosure Information Forms and Due Dates • City of Dublin Campaign Contribution Limitations and Forms • Code of Fair Campaign Practices • Ballot Designation Worksheet Staff has set a tentative date of Thursday, June 28, 2018, for a pre-nomination period meeting (start time 6:00 p.m.) for any Dublin resident interested in becoming a candidate or interested in the City’s election process. The meeting will discuss the items outlined above, general information about the City and any issue(s) requested by the City Council and/or the City Manager. Following the close of the nomination period, Staff would also propose to conduct a meeting with the potential candidates to answer any questions they may have relative to the upcoming campaign and any general information requested by the City Council and/or City Manager. As part of the Candidate Binder, potential candidates are provided with a copy of the Code of Fair Campaign Practices (Attachment 3). The California State Legislature established the Code of Fair Campaign Practices (Division 20, Chapter 5, Elections Code) to give the voters guidelines in determining fair play and to encourage candidates 8.2 Packet Pg. 266 Page 3 of 3 to discuss issues fairly and openly. State law requires that the Code be given to candidates, but it is optional as to whether a candidate must sign and return as part of his/her nomination papers. In 2010, the City Council adopted a resolution (Attachment 4) encouraging candidates to abide by the Code of Fair Campaign practice and is now being asked to affirm the resolution. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Clerk will cause the posting, publication and printing of all notices or other election materials pursuant to the requirements of the Government Code and Elections Code of the State of California. ATTACHMENTS: 1. Resolution Calling for a General Municipal Election to be held in the City of Dublin on November 6, 2018; Requesting the Alameda County Board of Supervisors Consolidate the City of Dublin General 2. Resolution Adopting Regulations for Candidates for Elective Office and Costs Thereof for the General Municipal Election to be Consolidated with Statewide General Election 3. Code of Fair Campaign Practices 4. Resolution No. 85-10 Encouraging Candidates to Use the Code of Fair Campaign Practices 8.2 Packet Pg. 267 Reso No. xx-18, Adopted XX-XX-2018, Item X.X Page 1 of 2 RESOLUTION NO. XX - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN **************** CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF DUBLIN ON NOVEMBER 6, 2018; REQUESTING THE ALAMEDA COUNTY BOARD OF SUPERVISORS CONSOLIDATE THE CITY OF DUBLIN GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION; AND AUTHORIZING CERTAIN PROCEDURAL MATTERS WHEREAS, a General Municipal Election to be consolidated with the Statewide General Election is to be held on Tuesday, November 6, 2018, in and for the City of Dublin; and WHEREAS, certain actions are required in connection with said election. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin that the General Municipal Election to be held in the City of D ublin on November 6, 2018, is hereby called. BE IT FURTHER RESOLVED as follows: 1. The Alameda County Board of Supervisors is requested to consolidate the City of Dublin General Municipal Election with the Statewide General Election. 2. That the polls shall be open at seven o’clock a.m. o n the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls shall be closed. . 3. The Registrar of Voters of Alameda County is requested to perform services in connection with said election at the request of the City Clerk, including the canvass of returns of the General Municipal Election . 4. The City of Dublin shall pay to the Board of Supervisors of Alameda County its pro-rata share of the expenses for said election as jointly determined by the City of Dublin and the Board of Supervisors of Alameda County in accordance with the provisions of the Elections Code of the State of California. 5. The offices to be voted upon shall be: One (1) Mayor Two (2) Councilmembers Terms of office shall be: Mayor - 2 years Two Councilmembers - 4 years 6. The City Clerk is hereby directed to cause the posting, publication and printing of all notices or other election materials pursuan t to the requirements of the Government Code and Elections Code of the State of California. 8.2.a Packet Pg. 268 At t a c h m e n t : 1 . R e s o l u t i o n C a l l i n g f o r a G e n e r a l M u n i c i p a l E l e c t i o n t o b e h e l d i n t h e C i t y o f D u b l i n o n N o v e m b e r 6 , 2 0 1 8 ; R e q u e s t i n g t h e Reso No. xx-18, Adopted XX-XX-2018, Item X.X Page 2 of 2 7. The City Clerk is hereby directed to obtain printing, supplies and services as required. 8. The City Clerk is hereby authorized to provide such other service s and supplies in connection with said election as may be required by the statutes of the State of California. PASSED, APPROVED AND ADOPTED this 5th day of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Mayor ATTEST: ____ ______ City Clerk 8.2.a Packet Pg. 269 At t a c h m e n t : 1 . R e s o l u t i o n C a l l i n g f o r a G e n e r a l M u n i c i p a l E l e c t i o n t o b e h e l d i n t h e C i t y o f D u b l i n o n N o v e m b e r 6 , 2 0 1 8 ; R e q u e s t i n g t h e Reso No. XX-18, Adopted XX-XX-2018, Item X.X Page1 of 2 RESOLUTION NO. XX - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ***************** ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE'S STATEMENT AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018 WHEREAS, Section 13307 of the Elections Code of the State of California specifies that the local agency for that election shall determine whether a charge shall be levi ed against the candidate for the Candidate's Statement and whether or not the limitation on words for such statement shall be increased from 200 to 400 words; and WHEREAS, Section 13307 of the Elections Code of the State of California further provides that a written statement of the regulations with respect to charges for handling, packaging and mailing shall be provided to each candidate or his/her representative at the time the nomination papers are received. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the following regulations pertaining to the General Municipal Election to be held in the City of Dublin on November 6, 2018: Section 1. Pursuant to Section 13307 of the Elections Code of the State of Ca lifornia, each candidate for elective office to be voted for at the General Municipal Election to be held in the City of Dublin on November 6, 2018, may prepare a candidate's statement on an appropriate form provided by the City Clerk. Such statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words, of the candidate's education and qualifications, expressed by the candidate himself or herself. Such statement shall not include the party affiliation of the candidate nor membership or activity in partisan political organizations. Such statement shall be filed in the Office of the City Clerk at the time the candidate's nomination papers are filed. Such statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m., of the next working day after the close of the nomination period. Section 2. Spanish, Chinese, Tagalog, and Vietnamese Language. In compliance with 1992 amendments to the Federal Voting R ights Act of 1965 (Public Law 54-73, August 6, 1975), as applied to Alameda County, a Spanish, a Chinese, a Tagalog, and a Vietnamese translation of the candidate's statement shall be made available to anyone requesting the translations. Section 3. Payment. The City Clerk shall estimate the total cost of printing, handling, translating and mailing the candidate's statement filed pursuant to the Elections Code, and 8.2.b Packet Pg. 270 At t a c h m e n t : 2 . R e s o l u t i o n A d o p t i n g R e g u l a t i o n s f o r C a n d i d a t e s f o r E l e c t i v e O f f i c e a n d C o s t s T h e r e o f f o r t h e G e n e r a l M u n i c i p a l E l e c t i o n t o b e Reso No. XX-18, Adopted XX-XX-2018, Item X.X Page2 of 2 require each candidate filing a statement to pay in advance his/her prorated share as a condition of having his/her statement included in the voter's pamphlet. The City Clerk shall bill each candidate for any cost in excess of the deposit and shall refund any unused portion of any deposit. Section 4. In accordance with Election Code provisions, a tie vote shall be determined by lot. Section 5. The City Clerk shall provide each candidate or the candidate's representative with a copy of this Resolution at the time nomination petitions are issued. PASSED, APPROVED AND ADOPTED this 5th day of June, 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _ _____ Mayor ATTEST: City Clerk 8.2.b Packet Pg. 271 At t a c h m e n t : 2 . R e s o l u t i o n A d o p t i n g R e g u l a t i o n s f o r C a n d i d a t e s f o r E l e c t i v e O f f i c e a n d C o s t s T h e r e o f f o r t h e G e n e r a l M u n i c i p a l E l e c t i o n t o b e 8.2.c Packet Pg. 272 At t a c h m e n t : 3 . C o d e o f F a i r C a m p a i g n P r a c t i c e s ( E l e c t i o n s ) 8.2.c Packet Pg. 273 At t a c h m e n t : 3 . C o d e o f F a i r C a m p a i g n P r a c t i c e s ( E l e c t i o n s ) 8.2.d Packet Pg. 274 At t a c h m e n t : 4 . R e s o l u t i o n N o . 8 5 - 1 0 E n c o u r a g i n g C a n d i d a t e s t o U s e t h e C o d e o f F a i r C a m p a i g n P r a c t i c e s ( E l e c t i o n s ) 8.2.d Packet Pg. 275 At t a c h m e n t : 4 . R e s o l u t i o n N o . 8 5 - 1 0 E n c o u r a g i n g C a n d i d a t e s t o U s e t h e C o d e o f F a i r C a m p a i g n P r a c t i c e s ( E l e c t i o n s ) 8.2.d Packet Pg. 276 At t a c h m e n t : 4 . R e s o l u t i o n N o . 8 5 - 1 0 E n c o u r a g i n g C a n d i d a t e s t o U s e t h e C o d e o f F a i r C a m p a i g n P r a c t i c e s ( E l e c t i o n s )