HomeMy WebLinkAboutItem 4.11 - 2099 Award Dublin Blvd Widening
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STAFF REPORT
CITY COUNCIL
DATE: July 17, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to Granite Construction Company, Waive Minor Bid
Irregularity, Approval of Plans and Specifications and Authorize the City
Manager to Execute Agreements with Alameda County Transportation
Commission for the Dublin Boulevard Widening Project, Project No.
ST1012
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to Granite Construction
Company and approving the plans and specifications for the Dublin Boulevard Widening
Project, (CIP Project No. ST1012). The project will widen Dublin Bou levard to three
lanes in each direction and modify the median islands between Civic Plaza and Dublin
Court. The contract work also includes the addition of bike lanes, new curb gutter and
sidewalk along both sides of the street, installing a pedestrian bridge across the Zone 7
channel, and repaving Dublin Boulevard from Civic Plaza to Dougherty Road.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
for Project No. ST1012 to Granite Construction Company and Waive Minor Bid
Irregularity for the Dublin Boulevard Widening Project; authorize the City Manager to
Execute Agreements with Alameda County Transportation Commission; and approve
the budget change.
FINANCIAL IMPACT:
The total remaining budget for this project is $5,350,000. The low bid for construction,
plus contingency, is $6,253,454. Additional funds of $2,125,000 are needed to award
the construction contract and cover other project costs, including staff and construction
management expenses. There are sufficient funds in the Eastern Dublin Traffic Impact
Fee, Category 2 Fund to cover this increase. There is no impact on the General Fund.
DESCRIPTION:
The 2018-2023 Capital Improvement Program (CIP) includes the Dublin Boulevard
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Widening Project (CIP No. ST1012) which was broken into two phases. The first phase
was the Rule 20A project which undergrounded overhead utility lines, which began
construction in May 2017 and is now complete, which cleared the right-of-way for the
street improvements phase. This second phase will widen the roadway and construct
the street improvements along with conforming existing private surface improvements to
the newly constructed segment of Dublin Boulevard. During phase one of the project all
the right-of-way and temporary construction easements for the widening along the north
side of Dublin Boulevard were acquired.
The project plans and specifications for the Dublin Boulevard Widening Project were
completed and the project was advertised for bids in May 2018. The project includes the
widening of Dublin Boulevard to six travel lanes between Sierra Court/Civic Plaza and
Dublin Court; the addition of bicycle lanes on both sides of Dublin Boulevard;
intersection improvements at both Sierra and Dublin Courts; new s idewalk on both sides
of the street including a pedestrian bridge over a drainage channel east of Dublin Sports
Grounds; landscape improvements, including the replacement of the existing street
trees plus additional street trees; and bus shelter relocation.
The project also includes the construction of curb ramps to comply with the Americans
with Disabilities Act (ADA); modifications to median islands; installation of traffic signal
video detection system; converting the existing potable landscaping irrigation to
recycled; installation of a landscaped bioretention treatment area; relocation of existing
water service into the new sidewalk; and the resurfacing of the Dublin Sports Ground
parking lot to accommodate a new striping layout to facilitate the stre et widening, with
no reduction in the total number of parking stalls.
On June 18, 2013 the City Council determined that there is no substantial evidence that
the project as mitigated will have a significant effect on the environment, and approved
Resolution No.96-13 adopting the Mitigated Negative Declaration.
As part of the overall funding for the project, the City was allocated a $3,000,000
Measure BB discretionary grant from the ACTC in July of 2016. Staff is requesting that
the City Council authorize the City Manager to execute the funding and reimbursement
documents with ACTC for the Dublin Boulevard Widening Project.
Bid Results and Construction:
The City of Dublin issued the bid package on May 7, 2018 for the widening
improvements. A total of three (2) sealed bids were received on June 19, 2018, ranging
from $5,678,454.00 to $9,837,737.00. A summary of the bids is provided as
Attachment 1. The low bid of $5,678,454.00 was submitted by Granite Construction
Company and the bid contained an arithmetic error between an item unit cost and the
mathematical sum which subsequently decreased the total base bid price by $90,500.
The Public Contract Code and the City’s bid documents define this as a “minor bid
irregularity,” and authorize the City to “waive” this irregularity and proceed with the
award of the contract.
Staff reviewed the bid results, checked references, and necessary licenses, and
recommends that the City Council adopt the Resolution awarding the project
construction contract to Granite Construction Company, as the lowest responsive
bidder.
Page 3 of 3
To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorized to approve change orders up to the
contingency amount of $575,000.00. The Resolution will authorize this change as it
relates to this Project.
Construction Hours:
This segment of Dublin Boulevard is a critical east/west arterial that carries, on average,
over 32,000 vehicle trips a day, with most trips occurring d uring the daytime. The road
widening work will require temporary lane closures during construction. In an effort to
minimize traffic congestion, impacts to business, and impacts to the overall community,
the project bid documents require the contractor con struct the improvements at night
between the hours of 8:00 pm and 6:00 am Sunday through Friday, with weekend work
by special request requiring Staff approval. These are the same restriction as with the
successfully completed Rule 20A utility phase of the project and the City received very
few complaints associated with the nighttime construction.
Staff expects the project to begin in August and anticipates completion of the majority of
the improvements by summer 2019.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to Granite Construction Company and to the Alameda
County Transportation Commission, Independent Watchdog Committee.
ATTACHMENTS:
1. Bid Results
2. Resolution Approving the Plans and Specification and Awarding a Contract to
Granite Construction Company for the Dublin Boulevard Widening Project (Project No.
ST1012)
3. Budget Change
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RESOLUTION NO. - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING THE PLANS AND SPECIFICATIONS; AWARDING A CONTRACT TO GRANITE
CONSTRUCTION COMPANY AND WAIVE MINOR BID IRREGULARITY; AUTHORIZING THE
CITY MANAGER TO EXECUTE AGREEMENTS WITH ALAMEDA COUNTY
TRANSPORTATION COMMISSION FOR DUBLIN BOULEVARD WIDENING PROJECT,
PROJECT NO. ST1012
WHEREAS, the design team has completed the plans and specifications for the Dublin
Boulevard Widening Project CIP No. ST1012 (“Project”). The work includes widening Dublin
Boulevard to three lanes in each direction and modify the median islands betwee n Civic Plaza
and Dublin Court, the addition of bike lanes, new curb gutter and sidewalk along both sides of
the street, installing a pedestrian bridge across the Zone 7 channel, and repaving Dublin
Boulevard from Civic Plaza to Dougherty Road; and
WHEREAS, the City of Dublin did, on June 19, 2018, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans and Specification for
the Project, which Plans and Specification are hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and,
WHEREAS, Granite Construction Company’s bid contained a minor bid irregularity in that
there was a mathematic error decreasing the proposed contract price by $90,500 and the Public
Contract Code and the City’s bid documents authorize the City to waive any minor irregularity
and proceed with the award of the contract; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest responsive responsible bid for doing said
work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorizes the City Manager to execute agreements with Alameda County Transportation
Commission for the project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
waive the minor bid irregularity since the mathematical error only decreased the lowest
responsible bid by $90,500.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
award the Contract for the Project, to the lowest responsive responsible bidder therefore, to wit,
Granite Construction Company, at a bid of Five Million, Six Hundred and Seventy-Eight
Thousand, Four Hundred and Fifty-Four Dollars and no cents ($5,678,454.00) the particulars of
which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager of his d esignee to approve the Project Contract Change Orders
based on the appropriated funds designated for the Project up to the contingency amount of
$575,000.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Project
Construction Agreement.
PASSED, APPROVED AND ADOPTED this 17th day of July, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
Improvements - Not Bldg (st1012.9400.9401)$2,125,000
3600.9601.49999 (Transfers In)$2,125,000
st1012.4302 (4302.9601.89101) - EDTIF2 - Transfers Out $2,125,000
7/17/2018
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
REASON FOR BUDGET CHANGE
FISCAL YEAR 2018-19
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
City Council's Approval Required
EXP: Dublin Blvd. - Sierra Ct to Dublin (ST1012)
Higher than anticipated improvement cost
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