HomeMy WebLinkAboutAppoint PC Rep for Camp Parks AGENDA STATEMENT
PLANNING COMMISSION MEETING DATE: June 22, 2004
SUBJECT:
WRITTEN COMMUNICATION -Appointment of a Planning
Commission Representative to the Community Design Charrette
Team for the Camp Parks Strategic Visioning Program
Report prepared by: Kristi Bascom, Associate Planner
ATTACHMENTS:
None
RECOMMENDATION:
Appoint a member of the Planning Commission to participate on the
Camp Parks Strategic Visioning Process Charrette Design Team
PROJECT DESCRIPTION:
Completion of the Camp Parks General Plan Amendment is identified as a high priority in the City
Council Goals and Objectives for the Fiscal Year 2004/2005. Over the past several months, Staff has
been working with the Project Applicant, the U.S. Army and their authorized representative, the Staubach
Company, to determine the most efficient and effective manner in which to proceed with developing a
land use plan for the 182-acre site. Staff and the Army concluded that because of the size, scope, and
community-wide importance of this property, a comprehensive planning process should be employed to
outline a vision for the future uses of the land.
Backgroun&
At the request of the Army, the City interviewed a planning, architecture, and design firm to guide the
community through a Strategic Visioning process. The visioning process will solicit community input,
analyze options and possibilities for land uses, and create master plan alternatives for review and
discussion. The proposed consultant, RTKL Associates, Inc., has completed community outreach and
visioning programs for several other cities as well as private sector clients throughout California and the
rest of the country.
Proposed Scope of Services
Below is a condensed summary of the RTKL Strategic Visioning process main components:
Step 1: Analysis - Includes gathering background documentation about the City and the region,
conducting a field and site survey, and preparing an economic market overview.
Step 2: Synthesize Opportunities and Constraints - Includes creating a background documentation
report about the site and the City to brief all those involved in the process and preparing a
questionnaire in order to interview community leaders about key issues facing Dublin and the future
of the 182-acre Camp Parks property in particular.
COPIES TO: Project Manager
In House Distribution
ITEM NO. 7.2
Step 3: Charrette- Includes a two-day workshop with community leaders to solicit, discuss,
analyze, and evaluate design alternatives for the property, development of a vision/summary report
that will summarize charrette conclusions, community recommendations, and potential alternatives.
Step 4: Develop and Refine Alternatives - Includes the preparation of 3-5 alternative plan concepts,
preparing a financial analysis of alternatives, and preparing an alternative concepts evaluation report
which examines the pros and cons of all the design alternatives considered.
Step 5: Present Alternatives to Charette Team- Includes a second, half-day public workshop with
the original charrette participants to present the alternative plan concepts for review and discussion.
Step 6: Present Alternatives and Charrette Team input to City Council- Involves the presentation
of the top design alternatives to the City Council for Council's review and prioritization.
Step 7: Prepare Final Report - Involves RTKL refining the development alternatives presented to
the City Council based on their feedback, preparing illustrations which document the final direction
given by Council, and summarizing the City Council's desired development alternative(s). The
final report and illustrations will serve as the Master Plan for the Camp Parks site and will also be
used by the Applicant as the basis for an official development application for a General Plan
Amendment.
The Visioning Process as proposed by RTKL will last nearly 4 months from start to finish.
Community Involvement in the Strategic I/isioning process
Throughout the process, there will be a Project Team comprised of members of Staff, Consultants, and
representatives from the U.S. Army that will meet frequently to receive status updates on the progress of
the process and to provide support and feedback at critical points. The Project Team will serve to make
sure the program stays on track. In addition, Planning Staff will be intimately involved with managing
the program to ensure a successfi~l outcome.
In RTKL's proposal, there are several opportunities for public involvement, including during Step 2 of the
process, where the consultants will be interviewing community and business leaders in order to gather
some background information about community concerns and opportunities. Staff will be providing a list
to the consultants of potential interviewees, including City Officials, City Department Heads, Staff and
Board Members of the Dublin Unified School District, Staff and Board Members of the Dublin San
Ramon Services District, interested business leaders, interested community-based organizations, and
neighboring property owners.
The Strategic Visioning Process includes inviting key community members to participate in a two-day
Community Design Charrette (Step 3) and a half-day follow-up workshop (Step 5). These members,
selected by the City Council at their June 1, 2004 meeting, include:
· City Councilmembers
· Representative from each of the City's appointed commissions (including the Senior Advisory
Committee and the student representative to the Parks and Community Services Commission)
· General Manager and Board of DSRSD
· Superintendent and Board of DUSD
· City Department Heads
· 2 representatives from the Chamber of Commerce
2
It is anticipated that the Community Design Charrette will take place in late July/early August. The exact
date will be determined at the first Project Team meeting, which is scheduled for June 24, 2004.
RECOMMENDATION:
Staff recommends that the Planning Commission appoint a representative to participate on the Camp Parks
Strategic Visioning Process Charrette Design Team.
G:~PA#X2003\03-015 Camp Parks GPA\Visioning ProgramLPC Staff Report for appointment.doc