HomeMy WebLinkAboutItem 4.3 Baseball Field DSRSD Agmt CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 28, 1991
SUBJECT :
Agreement Between City of Dublin and Dublin
Unified School District For Dublin High School
Baseball Field and Girls Athletic Field
Renovation. Report by Diane Lowart, Recreation
Director.
EXHIBITS ATTACHED : · Draft Agreement
® Resolution Adopting Agreement
RECOMMENDAT ION ~, i/~ .~ ' : Adopt Resolution
FINANCIAL STATEMENT : Cost To City: $549,500. Sufficient Funds Are
Available in the Capital Improvement Program
DESCRIPTION : In September of 1989, the City of Dublin and
the Dublin Unified School District entered into a Joint Facility
Use/Development Agreement. As provided for in the agreement, the City
may make improvements to school district property provided the
improvement is not in conflict with school use and subject to a
separate improvement agreement.
Attached is the draft improvement agreement for the Dublin High School
Baseball Field and Girls Athletic Field renovation. The agreement
spells out the specific responsibilities of the City and the District
with regards to the project. The areas covered by this agreement
include the following:
1. Description of project
2. Estimated project costs
3. Responsibility for project supervision
4. Maintenance responsibilities
The total estimated cost for the project is $549,500 and sufficient
funds are budgeted in the Five Year Capital Improvement Program. The
District will not be contributing funds towards this project.
It is Staffs recommendation that the city Council adopt the attached
resolution approving and authorizing execution of the Agreement for
the Dublin High School Baseball Field and Girls Athletic Field
Renovation. Staff will then forward the agreement to the Dublin
Unified School District Board for adoption.
NO.
Dublin Unified School District
ITEM
COPIES TO:
AGREEMENT
THIS AGREEMENT, made and entered into this day of ,
1991, by and between the CITY OF DUBLIN, a municipal corporation,
hereinafter called "CITY," and the DUBLIN UNIFIED SCHOOL DISTRICT,
hereinafter called "DISTRICT".
WITNESSETH
WHEREAS, the CITY and the DISTRICT have entered into an agreement
for joint use of DISTRICT facilities and improvement thereto entitled
"Agreement Between City of Dublin and Dublin Unified School District
Regarding Use of Facilities" (referred to as "Master Agreement"); and
WHEREAS, it is necessary to establish site specific duties and
obligations for the improvement of each DISTRICT facility; and
WHEREAS, the CITY and the DISTRICT have agreed to proceed on the
project entitled "Dublin High School Baseball Field and Girls Athletic
Field Renovation".
NOW, THEREFORE, in consideration of the promises herein and in the
Master Agreement dated September 25, 1989, the CITY and the DISTRICT
agree as follows:
1) The scope of Project No. 3 entitled "Dublin High School Baseball
and Girls Athletic Field Renovation" shall be based on the design
approved by the City Council on December 18, 1990 and shall
include the following elements:
a) Baseball Fields Turf Area - to include "Cambridge" sand
drain system, aeration and overseed of entire area, added
turf and irrigation adjacent to tennis and basketball
courts, and quarry waste path.
b) Varsity Infield and Bleacher Area - to include grading,
bleachers (170-seat capacity), backstop, decomposed granite
paving, sand clay infield and infield turf and irrigation,
fencing and batting cage.
c) Junior Varsity Infield and Bleacher Area - to include
grading, bleachers (60-seat capacity), backstop, decomposed
granite paving, sand clay infield and infield turf and
irrigation, and fencing.
d) Girls Softball Fields - to include "Cambridge" sand drain
system, aeration and overseed of entire area, added turf and
irrigation to the South, portable bleachers (60-seat
capacity), backstops, decomposed granite paving, and sand
clay infields.
e) Irrigation Upgrade - to include a new controller and valve
wiring at baseball fields and a booster pump.
-1-
2)
3)
4)
The preliminary budget estimate for the project is $549,500
itemized as follows:
Improvements: $496,250
Design/Inspection: $ 53,250
In the event that the contract for the project exceeds the sum of
$549,500, the CITY reserves the right to reduce the scope of
work. The area to be eliminated or reduced shall be determined
by common agreement between the CITY and the DISTRICT.
In the event that the contract for the project is less than
$549,500, the CITY reserves the right to add the following
alternates shown in priority order:
a)
b)
c)
d)
Replace Existing Sprinkler Heads
Additional Landscaping
Scorers Booth
High Net Fencing Along Canal
The CITY shall be the project coordinator, and its responsibility
for this project shall be as follows:
a) Selection of Architect/Engineer;
b) Review of the Architect's plans, specifications, and
estimates, with input from the DISTRICT;
c) Advertising and award of bid to the Contractor;
d) Inspection of the Contractor's work, with input from the
DISTRICT;
e) Payment of monies due for architectural services, contract
work, and CITY Staff assigned to the project;
f) Acceptance of Contractor's work as complete.
The DISTRICT's responsibility for this project shall be as
follows:
a) Review of Architect's plans and specifications and provision
of comments to CITY;
b) Periodic field reviews with CITY Staff during construction
and provision of comments to CITY relating to construction
progress and quality;
c) Payment of all DISTRICT Staff
project;
d) Payment of all utility costs
construction.
costs relating to this
for this project during
-2-
5)
6)
The CITY and the DISTRICT shall work together to schedule the
actual construction work to be done between May 13, 1991 and
September 13, 1991 in order that the fields will be playable for
the 1991 season. The DISTRICT will not schedule any other events
on the fields during this time period without prior written
approval from the CITY.
Upon completion of the improvements under this agreement,
maintenance responsibilities shall be apportioned as follows:
a) CITY shall provide at its sole cost and expense, maintenance
to the infields, turf areas and landscaped areas. This
includes mowing, fertilization, and irrigation repair.
b) DISTRICT shall provide at its sole cost and expense,
maintenance to bleachers, backstops, decomposed granite
paving, quarry waste path, fencing and batting cage.
DISTRICT shall be responsible for payment of all utilities
including gas, electricity, water, and sewer.
CITY with access to grounds during
hours in order to carry out
DISTRICT agrees to provide
regularly scheduled school
maintenance responsibilities.
the parties have caused this
IN WITNESS WHEREOF,
executed by their respective officers and duly authorized by
the day and year first above written.
Agreement to be
the CITY
ATTEST:
CITY OF DUBLIN,
A Municipal Corporation
City Clerk
ATTEST:
Mayor
DUBLIN UNIFIED SCHOOL DISTRICT
Clerk of the Board
President, Board of Trustees
-3-
RESOLUTION NO. - 91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AND AUTHORIZING
EXECUTION OF AGREEMENT WITH
DUBLIN UNIFIED SCHOOL DISTRICT
FOR DUBLIN HIGH SCHOOL BASEBALL FIELD
AND GIRLS ATHLETIC FIELD RENOVATION
WHEREAS, the City Council of the City of Dublin and the Board of
Directors of the Dublin Unified School District desire to work
cooperatively on the renovation of the Dublin High School Baseball
Field and Girls Athletic Field; and
WHEREAS, it is necessary to establish site specific duties and
obligations for the renovation.
NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City
of Dublin does hereby find that:
1. The agreement attached hereto in Exhibit A is hereby approved
and ratified and the Mayor is authorized and directed to sign it.
PASSED, APPROVED AND ADOPTED this 28th day of January, 1991.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
city Clerk