HomeMy WebLinkAboutItem 4.4 - 2117 Appointing Directors to Pooled Liability As
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STAFF REPORT
CITY COUNCIL
DATE: August 21, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Appointing Directors to Pooled Liability Assurance Network (PLAN) Joint
Exercise of Powers (JPA) to Represent the City of Dublin
Prepared by: Julie Carter, Human Resources Director
EXECUTIVE SUMMARY:
The City Council will designate employees as Board of Directors to Pooled Liability
Assurance Network (PLAN) Joint Powers Authority (JPA) to represe nt the City of
Dublin.
STAFF RECOMMENDATION:
Adopt Resolution Rescinding Resolution No. 131-14 and Appointing Directors to PLAN
JPA Corporation on Behalf of the City of Dublin.
FINANCIAL IMPACT:
Adoption of Resolution will have no direct financial im pact. Participation on the Board of
Directors provides the City with one vote on the approval of PLAN JPA business
including premiums for programs provided by PLAN JPA (formerly ABAG, PLAN).
Service on the Board of Directors is assumed as part of the empl oyee’s regular duties
and the Board Members do not receive additional compensation.
DESCRIPTION:
In June 1992, the City Council approved a Risk Coverage Agreement, which
established procedures by which ABAG PLAN could also offer partially self -insured
property insurance program. This document was unanimously approved by all 26 cities
which were member agencies in ABAG PLAN Corporation. On July 27, 1992 the City
Council adopted Resolution No. 90-92 (Attachment 1) designating City Staff as the
regular and alternate voting members to the ABAG PLAN Board of Directors. Later in
2014, the City Council updated its regular and alternate voting members to the ABAG
PLAN Board of Directors due to changes in City Staff (Attachment 2).
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During 2017, ABAG, PLAN Corporation separated from the former model of service and
moved to a new risk management focused PLAN JPA that provides the same pooled
risk coverage for its member agencies, with preference for the existing members of
PLAN, under a new risk coverage agreeme nt to ensure these essential insurance
services continued in a seamless manner.
On December 19, 2017, the City Council authorized the City Manager to execute the
Pooled Liability Assurance Network (PLAN) Joint Exercise of Powers (JPA) Agreement,
pursuant to California Government Code §6500 et seq., including the powers delegated.
It is now time to appoint Directors to PLAN JPA to represent the City of Dublin.
The proposed Resolution (Attachment 3) rescinds Resolution No. 131 -14 and appoints
Staff representation to the PLAN JPA Board of Directors.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report has been provided to Rob Kramer, Executive Director PLAN
JPA under contact with Bickmore.
ATTACHMENTS:
1. Resolution No. 90-92
2. Resolution No. 131-14
3. Resolution Rescinding Resolution No. 131-14 and Appointing Directors to PLAN JPA
on Behalf of the City of Dublin
RESOLUTION NO. 90-92
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPOINTING DIRECTORS TO ABAG PLAN CORPORATION
ON BEHALF OF THE CITY OF DUBLIN
WHEREAS, the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986; and
WHEREAS, ABAG PLAN Corporation is now providing the City with liability insurance,
property insurance, and employee bonds; and
WHEREAS, ABAG PLAN Corporation is a self -funded insurance pool serving public
agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors
consisting of one representative from each member agency; and
WHEREAS, since the formation of ABAG PLAN Corporation in 1986, the City of Dublin's
designated representative has been the Assistant City Manager; and
WHEREAS, participation on the Board of Directors has been carried out by City Staff
as part of its regular duties and does not result in any remuneration to the employee; and
WHEREAS, since 1986, the City Manager has been designated as an Alternate Board
Member; and
WHEREAS, due to the need to efficiently distribute work assignments among the City
Manager's Staff it is recommended that the City Council change the designees to ABAG PLAN;
NOW, THEREFORE,
hereby designate the
Directors:
Name
Richard Barker
Paul Rankin
BE IT RESOLVED that the City Council of. the City of Dublin does
following individuals as appointees to the ABAG PLAN Board of
Title Designation
Management Assistant Director
Assistant City Manager Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with ABAG PLAN
Corporation Bylaws and the Memorandum of Coverage.
PASSED, APPROVED AND ADOPTED this 27th day of July, 1992 by the following vote:
AYES: Councilmembers Burton, Howard, Jeffery, Moffatt, and
Mayor Snyder
NOES: None
ABSENT: None
Mayor
ATTEST:
ity C e
w reso90agenda#10
RESOLUTION NO. 131 - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
RESCINDING RESOLUTION 64-13 AND APPOINTING DIRECTORS TO ABAG PLAN
CORPORATION ON BEHALF
OF THE CITY OF DUBLIN
WHEREAS, the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986; and
WHEREAS, ABAG Plan Corporation is now providing the City with liability insurance, property
insurance, and employee bonds; and
WHEREAS, ABAG PLAN, Corporation is a self -funded insurance pool serving public
agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors
consisting of one representative from each member agency; and
WHEREAS, participation on the Board of Directors has been carried out by City Staff as part
of its regular duties and does not result in any remuneration to the employee; and
WHEREAS, it is recommended that the City Council revise the designees to ABAG PLAN,
Corporation Bylaws and the Memorandum of Coverage.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Dublin rescinds
Resolution No. 64-13.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of
Dublin does hereby designate the following individuals as appointees to the ABAG PLAN Board
of Directors:
Name
Title
Designation
Julie E. Carter
Human Resources Director
Director
Chris Foss
City Manager
Voting Alternate Director
Colleen Tribby
Administrative Services Director
Second Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with
ABAG PLAN, Corporation Bylaws and the Memorandum of Coverage.
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PASSED, APPROVED AND ADOPTED this 29th day of July, 2014, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Flaubert, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
Mayor
ATTEST:
drD'
City Clerk
Reso No. 131-14, Adopted 7-29-14, Item 4.2 Page 1 of 2
ATTACHMENT 3
RESOLUTION NO. XX - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
RESCINDING RESOLUTION NO. 131-14 AND APPOINTING
DIRECTORS TO PLAN JPA ON BEHALF
OF THE CITY OF DUBLIN
WHEREAS, the City of Dublin has been a charter member of ABAG PLAN Corporation since
1986; and
WHEREAS, ABAG Plan Corporation officially dissolved on June 20, 2018; and
WHEREAS, on December 19, 2017, the City Council approved membership in PLAN JPA
and this succession JPA is now providing the City with liability insurance, property insurance, and
employee bonds; and
WHEREAS, PLAN JPA is a self-funded insurance pool serving public agencies; and
WHEREAS, the operations of these programs are governed by a Board of Directors
consisting of one representative from each member agency; and
WHEREAS, participation on the Board of Directors has been carried out by City Staff as part
of its regular duties and does not result in any remuneration to the employee; and
WHEREAS, it is recommended that the City Council revise its designees to the new PLAN
JPA.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Dublin rescinds
Resolution No. 131-14.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of
Dublin does hereby designate the following individuals as appointees to the ABAG PLAN Board
of Directors:
Name Title Designation
Julie E. Carter Human Resources Director Director
Linda Smith Assistant City Manager Voting Alternate Director
Christopher L. Foss City Manager Second Voting Alternate Director
BE IT FURTHER RESOLVED that these appointments shall be in accordance with PLAN
JPA Corporation Bylaws and the Memorandum of Coverage.
PASSED, APPROVED AND ADOPTED this 21st day of August 2018, by the following
vote:
ATTACHMENT 3
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk