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Home My WebLink About4.1 - 2133 Draft Minutes of the July 11 and the July 1 Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: August 21, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: July 11, 2018 Special City Council Meeting Minutes and the July 17, 2018 Regular City Council Meeting Minutes Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the July 11, 2018 Special City Council meeting and the July 17, 2018 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the July 11, 2018 Special City Council meeting and the July 17, 2018 Regular City Council meeting. FINANCIAL IMPACT: N/A DESCRIPTION: The City Council will consider approval of the July 11, 2018 Special City C ouncil meeting and the July 17, 2018 Regular City Council meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Draft Minutes of the July 11, 2018 Special City Council Meeting 2. Draft Minutes of the July 17, 2018 Regular CIty Council Meeting MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING – JULY 11, 2018 DUBLIN CITY COUNCIL MINUTES 1 SPECIAL MEETING JULY 11, 2018 1. Call to Order and Pledge of Allegiance – The meeting was called to order at 9:00 a.m. by Mayor Pro Tem Hernandez. The pledge of allegiance was recited by the City Council, Staff, and those present at the meeting. Mayor Haubert teleconferenced from IBIS Styles Hotel located at 40 Elizabeth Street, Brisbane, Queensland, Australia . Attendee Name Title Status David Haubert Mayor Present Melissa Hernandez Vice Mayor Present Arun Goel Councilmember Absent Abe Gupta Councilmember Present Janine Thalblum Councilmember Present 2. Public Comment – No public comments were made. 3. Consent 3.1. Transit Center Site A-3 Planned Development Zoning with a related Stage 2 Development Plan and a Development Agreement for the Ashton at Dublin Station project (PLPA 2017-00036) The City Council waived the reading and INTRODUCED an Ordinance Approving a Planned Development Zoning Stage 2 Development Plan for the Transit Center Site A-3; and, waived the reading and INTRODUCED an Ordinance Approving a Development Agreement between the City of Dublin and Ashton Station at Dublin, LLC. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: Janine Thalblum, Councilmember AYES: Gupta, Haubert, Hernandez, Thalblum ABSENT: Goel 4. Other Business – Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By consensus, the City Council directed Staff to schedule a study session on the IKEA project on August 21, 2018 at 6:00 p.m. and confirmed to see the project by the end of the calendar year. DUBLIN CITY COUNCIL MINUTES 2 SPECIAL MEETING JULY 11, 2018 5. Adjournment The meeting was adjourned at 9:04 a.m. Mayor Pro Tempore ATTEST: ___________________________ Deputy City Clerk MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – JULY 17, 2018 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING JULY 17, 2018 Closed Session 6:30 P.M. I. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case. II. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case. III. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Ashton at Dublin Station, LLC v. City of Dublin et al., Alameda Superior Court Case No. RG18901768 IV. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Assessor’s Parcel No. 941-2815-015 Agency negotiator: Chris Foss, City Manager Negotiating parties: Scarlett Place LLC Under negotiation: Price and terms of payment 1. Call to Order and Pledge of Allegiance – The meeting was called to order at 7:00 p.m. by Mayor Haubert. The pledge of allegiance was recited by the City Council, Staff, and those present at the meeting. Attendee Name Title Status David Haubert Mayor Present Melissa Hernandez Vice Mayor Present Arun Goel Councilmember Absent Abe Gupta Councilmember Present Janine Thalblum Councilmember Present 2. Report on Closed Session – The City Council considered Items II. through IV. During Closed Session. By consensus, the City Council agreed to reconvene to Closed Session after the end of the regular business, to consider Item I. 3. Oral Communications DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING JULY 17, 2018 3.1. Employee Introduction - La Shawn Butler The City Council welcomed Ms. Butler to the City of Dublin Staff. 3.2. Public Comment Shawn Costello, Dublin resident, provided public comment. Steve Minniear, Dublin resident, provided public comment. 4. Consent Calendar 4.1. Approved the minutes of the June 19, 2018 Regular City Council meeting. 4.2. Approved the budget change to appropriate $1,150 from the Public Art Fund for a ninth utility box during Fiscal Year 2018 -19. Approved nine utility box locations along Dublin Boulevard between Clark Avenue and Park Place, and approve d as the annual theme “The New American Backyard, with an emphasis on the history of travel through Dublin.” 4.3. Presented the National Night Out proclamation. 4.4. Adopted RESOLUTION NO. 89 – 18 AMENDING THE DUBLIN TRAFFIC CODE APPROVING PARKING REGULATION ALONG MAGUIRE WAY 4.5. Adopted RESOLUTION NO. 90 – 18 APPROVING CONTRACT SERVICES AGREEMENT WITH WESTERN PACIFIC SIGNAL, LLC. AS A SOLE SOURCE VENDOR RESOLUTION NO. 91 – 18 APPROVING CONTRACT SERVICES AGREEMENT WITH JAM SERVICES, INC. AS A SOLE SOURCE VENDOR 4.6. Received the notification of the City Engineer’s pending approval of the Final Map for Tract 8325 Tassajara Hills Phase 3. 4.7. Received the Payment Issuance Report. DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING JULY 17, 2018 4.8. Waived the second reading and adopted ORDINANCE NO. 02 – 18 AMENDING DUBLIN MUNICIPAL CODE SECTIONS 4.04 – BUSINESS REGISTRATION AND 5.24 – FIREWORKS RELATING TO FEES-FOR-SERVICE 4.9. Adopted RESOLUTION NO. 92 – 18 ACCEPTING DUBLIN BOULEVARD RULE 20A UNDERGROUND UTILITY DISTRICT 2013-1 “SIERRA COURT TO DUBLIN COURT” (CIP NO. ST1012) 4.10. Adopted RESOLUTION NO. 93 – 18 ADOPTING IN ITS ENTIRETY VOLUME I AND THE RELEVANT PORTIONS OF VOLUME II INCLUDING THE INTRODUCTION, CITY OF DUBLIN ANNEX AND APPENDICES, OF THE TRI-VALLEY HAZARD MITIGATION PLAN 4.11. Adopted RESOLUTION NO. 94 – 18 APPROVING THE PLANS AND SPECIFICATIONS; AWARDING A CONTRACT TO GRANITE CONSTRUCTION COMPANY AND WAIVE MINOR BID IRREGULARITY; AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH ALAMEDA COUNTY TRANSPORTATION COMMISSION FOR DUBLIN BOULEVARD WIDENING PROJECT, PROJECT NO. ST1012 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: Melissa Hernandez, Vice Mayor AYES: Abe Gupta, David Haubert, Melissa Hernandez, Janine Thalblum ABSENT: Arun Goel 5. Written Communication – None. 6. Public Hearing 6.1. Transit Center Site A-3 Planned Development Zoning with a related Stage 2 Development Plan, Site Development Review Permit, Tentative Map 8437, and Development Agreement for the Ashton at Dublin Station Project (PLPA 2017-00036) DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING JULY 17, 2018 Mayor Haubert opened the public hearing. No public comments were made on the item. Mayor Haubert closed the public hearing. The City Council took the following actions: Waived the reading and adopted ORDINANCE NO. 03 – 18 APPROVING A PLANNED DEVELOPMENT ZONING STAGE 2 DEVELOPMENT PLAN FOR THE TRANSIT CENTER SITE A-3 APN: 986-0034-009-00 PLPA 2017-00036 Adopted RESOLUTION NO. 95 – 18 APPROVING A SITE DEVELOPMENT REVIEW PERMIT AND TENTATIVE MAP 8437 FOR THE TRANSIT CENTER SITE A-3 PROJECT APN: 986-0034-009-00 PLPA-2017-00036 Waived the reading and adopted ORDINANCE NO. 04 – 18 APPROVING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF DUBLIN AND ASHTON AT DUBLIN STATION, LLC PLPA-2017-00036 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: Melissa Hernandez, Vice Mayor AYES: Abe Gupta, David Haubert, Melissa Hernandez, Janine Thalblum ABSENT: Arun Goel 7. Unfinished Business 7.1. Consolidation of Human Services Commission and Parks and Community Services Commission Bruce Fiedler, Dublin resident, provided public comment. DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING JULY 17, 2018 Janet Songey, Dublin resident, provided public comment. Jean Josey, Dublin resident, provided public comment. Shawn Costello, Dublin resident, provided public comment. By consensus, the City Council asked Staff to bring back the item in one year. 7.2. Consideration of Extending the Memorandum of Understanding for Valley Children's Museum’s Potential Use of a Portion of Don Biddle Community Park Ed Duarte, President of Valley Children's Museum Board of Directors, made a presentation and responded to questions posed by the City Council. Wendy Fukamaki, Member of Valley Children's Museum Board of Directors, made a presentation. A donor for the Valley Children's Museum provided public comment. Jean Josey, Dublin resident, provided public comment. The City Council extended the Memorandum of Understanding between the City of Dublin and Valley Children’s Museum from July 1, 2018 to December 31, 2019 and requested six 2-month progress reports and one annual update. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: David Haubert, Mayor AYES: Abe Gupta, David Haubert, Melissa Hernandez, Janine Thalblum ABSENT: Arun Goel 8. New Business 8.1. Appointment to the Tri-Valley Water Liaison Committee The City Council appointed Vm. Hernandez to the Tri-Valley Water Liaison Committee. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Abe Gupta, Councilmember SECOND: Janine Thalblum, Councilmember AYES: Abe Gupta, David Haubert, Melissa Hernandez, Janine Thalblum ABSENT: Arun Goel DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING JULY 17, 2018 9. Other Business – Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings at tended at City expense (AB1234). 8:49 p.m. Cm. Gupta left the meeting and left the Council Chamber. The remaining City Councilmembers reconvened to Closed Session to consider Item I. 9:12 p.m. Report on Closed Session The Mayor stated there was no reportable action out of Closed Session. 10. Adjournment The meeting was adjourned at 9:12 p.m. Mayor ATTEST: ___________________________ City Clerk