HomeMy WebLinkAbout7.2 Election of YAC Chairperson & Vice Chairperson
Page 1 of 2
STAFF REPORT
YOUTH ADVISORY COMMITTEE
DATE: August 22, 2018
TO: Honorable Chair and Commissioners
FROM:
Lisa McPherson, Recreation Manager
SUBJECT:
Election of Youth Advisory Committee Chairperson and Vice Chairperson
Prepared by: Lisa McPherson, Recreation Manager
EXECUTIVE SUMMARY:
The Advisory Committee will conduct elections for the positions of Chairperson and Vice
Chairperson for the 2018-2019 term.
STAFF RECOMMENDATION:
Conduct elections for a Chairperson and Vice Chairperson for the 2018-2019 term.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
Annually, Youth Advisory Committee Members elect a Chairperson and Vice
Chairperson. Committee Members interested in running for Chairperson or Vice
Chairperson will be asked to share a two-minute, or less, personal statement explaining
to the Committee why they should be elected as the next Chairperson or Vice
Chairperson. Afterwards, Staff will call for nominations, and nominations will be voted
on by each Committee Member.
The Bylaws and Rules of Procedure for the Youth Advisory Committee Members state
the following:
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Chairperson and Vice
Chairperson are elected by the majority of the Youth Advisory Committee for a
one-year term and hold office until their successors are elected, or until their
terms as members of the Advisory Committee expire. The officers are elected
each year at the June meeting of the Advisory Committee. Elections, whether
7.2
Packet Pg. 13
Page 2 of 2
regular or to fill vacancies shall be held only if a simple majority of the Advisory
Committee members are present. The Advisory Committee shall, unless no
Committee members meet the criteria, elect Committee members to the positions
that have not previously served in the position a nd that have not declined the
appointment, with the intent that no one should serve in the position for more
than two (2) consecutive years.
The secretary to the Advisory Committee will be the City Manager or his/her
designee.
Section 2. Vacancies. In case of any vacancy in the office of
Chairperson or Vice Chairperson, the vacancy shall be filled by an election held
at the first regular meeting after the occurrence of such vacancy. The person so
elected shall serve the balance of the term.
Section 3. Duties of Officers. The Chairman performs the following
duties:
(a) Presides at all meetings of the Advisory Committee.
(b) Appoints sub-committees and chairpersons of sub-
committees as necessary.
(c) Signs correspondence on behalf of the Advisory Committee.
(d) Performs other duties necessary or customary to the office.
(e) Serves the City Council and the residents of the City of
Dublin with professionalism and respect.
In the event of the absence of the Chairperson or his/her inability to act, the Vice -
Chairperson presides in place of the Chairperson. In the event of the absence of
or the inability to act of both the Chairperson and the Vice -Chairperson, the
remaining members shall elect one of their members to act as temporary
Chairperson.
Additionally, Committee Members are expected to attend all regular meetings, special
meetings and subcommittee meetings as assigned. Attend activities planned and
sponsored by the Advisory Committee. Promote youth activities and provide support for
successful implementation of youth activities and programs.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
7.2
Packet Pg. 14