HomeMy WebLinkAboutItem 4.9 - 2297 Dougherty Road Acceptance
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STAFF REPORT
CITY COUNCIL
DATE: November 20, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Authorization of Acceptance of Work and Approval of Final Change Order
- CIP Project No. ST0911, Dougherty Road Improvements
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider authorizing the City Manager to accept the Dougherty
Road Improvements and to approve the Final Contract Change Order for CIP No.
ST0911. The project provided for the widening of Dougherty Road from four lanes to
six lanes and installing landscaped median islands between Sierra Lane and the
Northern City limits.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing the City Manager to Accept the Dougherty Road
Improvements and to Approve the Final Contract Change Order (CIP No. ST0911).
FINANCIAL IMPACT:
The proposed final contract change order with DeSilva Gates Construction, LP for
$327,924.49 exceeds the City Manager’s contract change order authority by
$137,293.48. Sufficient funds are available in the project budget for the proposed final
contract change order. Additionally, the change order amount is reimbursable from the
Alameda County Transportation Commission project grant funding of Measure B
($6,267,000) and Measure BB ($11,200,000) funds.
DESCRIPTION:
On May 17, 2016, the City Council awarded a construction contract for the Dougherty
Road Improvements (CIP No. ST0911) to DeSilva Gates Construction LP for a not to
exceed amount of $14,133,777.60, which included a construction contingency. At the
same time, the City Council authorized the City Manager, or his designee, to approve
project contract change orders, based on appropriated project fu nds, up to the
contingency amount of $2,356.000.
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The project provided for the widening of Dougherty Road from four lanes to six lanes
between Sierra Lane and the Northern City limits. The work include d the installation of
new class II bike lanes; 1.4 miles of bicycle/pedestrian pathway; landscaped median
islands; storm drainage improvements; new curb, gutter, sidewalk, bus stops,
bioretention areas, and landscaping along the easterly side of the existing roadway.
The project also provided a rubberized asphalt overlay and new pavement markings
over the entire width of the roadway from Dublin Blvd. to the northern city limits, new
curb ramps, and fiber optic connections and traffic video cameras at signalized
intersections
To date, 38 contract change orders were issued totaling $2,165,368.99 for the project
varying from time extensions for adverse weather, the extension of bid item quantities,
to unforeseen conditions encountered while excavating, and installing unanticipated
utilities for the project. The final contract change order for $327,924.49 represents the
funding necessary to complete project construction and closeout the contract.
The contractor has substantially completed the project and is currently working to
correct deficient items identified through the punch list process and to complete project
closeout documentation. At this point, it is anticipated the project construction will be
fully completed, including the plant establishment period, by the end of the year.
The project experienced some significant impacts resulting from adverse weather,
unforeseen conditions related to utilities, and varying site conditions. Even with these
impacts the project construction will be completed for a total cost that is approximately
$400,000 below the Engineer’s estimated cost when the construction was advertised for
bids.
Once project construction is completed, Staff will recommend the City Manager to
accept the project and authorize the filing of the Notice of Completion, which begins the
warranty period. Additionally, after construction is completed, the City will be able to
closeout several regulatory permits which were necessary to construct the Project. Part
of that closeout process will include the final purchase of a conservation easement
(mitigation lands) from Collier Creek Mitigation Land. The conservation easement
purchase was a requirement of the regulatory agency permits and the purchase was
approved by the City Council in October 2015. The final step in the project will be to
submit Measure B & Measure BB grant closeout documentation to the Alameda County
Transportation Commission.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of this staff report was sent to DeSilva Gates Construction, LP. an d to
the Alameda County Transportation Commission, Independent Watchdog Committee.
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ATTACHMENTS:
1. Resolution Authorizing the City Manager to Accept the Dougherty Road
Improvements and Approve the Final Contract Change Order (CIP No. ST0911)
RESOLUTION NO. XX- 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AUTHORIZING THE CITY MANAGER TO ACCEPT THE DOUGHERTY ROAD
IMPROVEMENTS AND TO APPROVE THE FINAL CONTRACT CHANGE ORDER
(CIP NO. ST0911)
WHEREAS, on May 17, 2016, the City of Dublin entered into a contract with
DeSilva Gates Construction, LP. to widen Dougherty Road from four lanes to six lanes
and to install landscaped median islands between Sierra Lane and the Northern City
limits, CIP No. ST0911; and
WHEREAS, said improvements have been substantially completed in
accordance with plans and specifications, and any approved modifications thereof, to
the satisfaction of the City Engineer of the City of Dublin; and
WHEREAS, final completion of said improvements is dependent upon the
issuance of a final Contract Change Order, in the amount of $327,924.49; and
WHEREAS, as a condition of the contract, DeSilva Gates Construction, LP. is
required to warranty the improvements for a period of one year following acceptance of
the work by the City of Dublin and maintain a maintenance bond in the amount of 10%
of the final contract value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby authorize the City Manager or his designee to approve the final
Contract Change Order in the amount of $327,924.49.
BE IT FURTHER RESOLVED that, upon final completion of the improvements in
accordance with the plans and specifications, to the satisfaction of the City Engineer,
the City Council of the City of Dublin does hereby authorize the City Manager or his
designee to accept the Project, Dougherty Road Improvements (CIP No. ST0911) and
authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does
hereby authorize the City Manager or his designee to release the retention, if after 35
days of filing the Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 20th day of November, 2018, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Mayor
ATTEST:
_______________________________________
City Clerk