HomeMy WebLinkAbout4.7 - 1747 Revisions to the Personnel System
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STAFF REPORT
CITY COUNCIL
DATE: December 19, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Revisions to the Personnel System
Prepared by: Angelica Smith, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will consider proposed changes to the City’s current Personnel
System. The proposed adjustments are based on the need to revise the City’s
Classification Plan, Salary Plan and Management Leave and Benefit Plans.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Classification Plan; adopt the Resolution
Amending the Salary Plan for Full-Time Personnel and Management Positions Exempt
from Competitive Service; and, adopt the Resolution Amending the Management
Positions Exempt from Competitive Service Resolution and Prescribing Leave Benefits
for the Designated Positions.
FINANCIAL IMPACT:
The proposed changes to the Personnel System, if approved by the City Council, will
not require a budget adjustment. Sufficient fundi ng is available in the Fiscal Year 2017-
2018 position allocation plan and budget for the proposed revisions.
DESCRIPTION:
CLASSIFICATION PLAN AMENDMENT:
Pursuant to the City’s Personnel System Rules, a job description must be adopted for
each classification in the organization. The job description typically includes key
elements, knowledge, skills, abilities and requirements of the position. The job
descriptions make up the City’s Classification Plan.
Recreation Manager
The City Manager has authorized changes in the Parks & Community Services
Department. These changes necessitate the creation of a new Recreation Manager
classification (Exhibit A). The new Recreation Manager classification shall be
responsible for the overall management of the Senior Center and Shannon Community
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Center, including all city-wide recreation program functions. Additionally, the Recreation
Manager will be located at the Civic Plaza working closely with the Parks & Community
Services Director on cost recovery and performance accountability in these programs
areas. The creation of a new Recreation Manager classification promotes the City
Manager’s plan for improved services to the community and is in line with the long -term
goal of enhanced department workflow and coordination within the organization.
Senior Public Works Inspector
The new Senior Public Works Inspector job classification (Exhibit B) is intended to
improve efficiency within the Public Works field inspection function. The City has used
contract inspectors instead of full-time City Public Works Inspectors for several years.
The new Senior Public Works Inspector position will serve as the lead inspector in the
field and will have autonomy and authority to make decisions regarding development
projects, permits, and capital improvement projects. If approved, this position will allow
for more streamlined Public Works inspections and improve services in the field.
Part-Time, Temporary Job Classifications
The revisions to the Lifeguard/Swim Instructor II (Exhibit C), Assistant Pool Manager
(Exhibit D) and Pool Manager (Exhibit E) classifications eliminate the Water Safety
Instructor (WSI) certification as a mandatory requirement in all job descriptions. It is no
longer necessary for The Wave staff to maintain the WSI certification since the City has
ended instructions for Red Cross swim lessons. These changes will bring the job
classifications in line with Lifeguard II and Swim Instructor II which were updated in
June 2016.
The City Manager is proposing that the above Job Classifications be created and/or
amended as described in the attached Resolution (Attachment 1) to align with current
and future staffing needs of the City.
SALARY PLAN AMENDMENT:
Included in the City’s Personnel System are Resolutions that address salary ranges for
full- and part-time personnel and management positions exempt from competitive
service. The attached Resolution (Attachment 2) is a proposed amendment to the City’s
Salary Plan for the inclusion of the following positions: Recreation Manager and Senior
Public Works Inspector. The salary ranges for the Recreation Manager and Senior
Public Works Inspector were determined based on assessments of comparable
positions in similar agencies and then benched internally with existing City
classifications of related job scope and requirements to establish pay equity within the
City’s Salary Plan.
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MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE
AMENDMENT:
The position of Recreation Manager will be designated as management and exempt
from the City’s competitive service system. In order to identify this position as
management and exempt, a separate Resolution must be adopted that establishes the
benefits for such management positions. The Resolution amending the management
positions exempt from competitive service (Attachment 3) designates the position as
exempt and defines specific benefits.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Noticing not required.
ATTACHMENTS:
1. Resolution Amending the Classification Plan
2. Exhibit A to Resolution Amending the Classification Plan
3. Exhibit B to Resolution Amending the Classification Plan
4. Exhibit C to Resolution Amending the Classification Plan
5. Exhibit D to Resolution Amending the Classification Plan
6. Exhibit E to Resolution Amending the Classification Plan
7. Resolution Amending the Salary Plan for Full-Time Personnel and Management
Positions Exempt from Competitive Service
8. Resolution Amending Management Positions Exempt from Competitive Service
Resolution and Prescribing Leave Benefits for the Designated Positions
ATTACHMENT 1
RESOLUTION NO. XX – 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add and revise job descriptions in the Classification
Plan to reflect current responsibilities and laws.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions
shall be amended to add the following positions:
Recreation Manager (Exhibit A)
Senior Public Works Inspector (Exhibit B)
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall
further include changes to the following amended positions:
Lifeguard/Swim Instructor II (Exhibit C)
Assistant Pool Manager (Exhibit D)
Pool Manager (Exhibit E)
BE IT FURTHER RESOLVED that this document shall become a part of the official Classification
Plan for the City of Dublin; and that the changes contained herein shall be effective December 19, 2017.
PASSED, APPROVED AND ADOPTED this 19th day of December, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
EXHIBIT A
Date Adopted: December 19, 2017
Date Revised: ____________
Title: Recreation Manager
FLSA: EXEMPT/AT-WILL/MANAGEMENT
General Purpose:
Under direction of the Park and Community Services Director, plans, directs, coordinates and
supervises activities and Recreation Division programs that may include: revenue generation,
special interest classes, youth programs; senior citizens; league sports, and special programs as
assigned. Duties include extensive work with other department, age ncies and the community
requiring problem solving, creativity, commitment, tact and discretion. This position functions
as a member of the Parks and Community Services Department management team in
Departmental policy development, administrative planning and addressing of Departmental
problems, budget development, personnel recruitment; and does related work as required.
Distinguishing Characteristics:
The Recreation Manager is a management position responsible for directing, supervising, and
participating in the activities of the Recreation Division; provides direct and indirect supervision
and management of professional, technical, contract and clerical staff; provides highly
responsible and complex staff assistance to the Parks and Community Services Director.
Incumbents in this classification have a broad range of independence within policy and
procedural limitations and work under minimal supervision. The incumbent is accountable to the
Department Director for the effective supervision of personnel an d the quality and efficiency of
services directed. While the general parameters of the job are defined, the employee is expected
to select and put into effect work procedures and practices which will lead to the effective and
efficient accomplishment of Department goals. Recommendations on the improvement of
Division activities are expected.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Plans, organizes, directs and coordinates Parks and Community Services/Recreation Division
activities; plans, formulates and implements program plans for recreational activities, including
the effective use of a wide variety of recreational areas, facilities and equipment.
EXHIBIT A
Establishes general approaches to be used in carrying out projects and determines priorities;
reviews activity reports and periodically checks work i n progress and upon completion to ensure
compliance with policy, standards and directions; resolves operational and personnel problems,
which cannot be handled by lower level supervisors.
Investigates public complaints and requests related to functions sup ervised and makes
determinations on action to be taken.
Prepares recommendations on budgetary needs as related to personnel, equipment and material,
including related justifications; administers the Division budget including the approval and
control of expenditures; develops long range plans and objectives for Division; conducts a
continuing review of activities for purposes of detecting problem areas and increasing efficiency.
Evaluates Division staffing arrangements, staffing levels and work assignments a nd makes
necessary recommendations to Department Director; sets performance standards for Division
staff and evaluates performance; submits hiring recommendations for Division staff to the
Department Director.
Coordinates activities of the Division with Ci ty staff, contractors and outside agencies;
negotiates and implements concessionaire, joint use and license agreements with commercial
service providers, community organizations and other public agencies.
Represents the City in meetings of the City Council , City Commissions/Committees and
community groups; prepares and presents oral and written reports; develops agendas and staffs
various Department committees.
Minimum Qualifications:
Knowledge of:
Principles, practices, methods and materials for municipal recreation programs, administration
and activities.
Methods and techniques of evaluating recreational program needs and effectiveness.
Methods and techniques of coordinating facilities maintenance.
Supervisory principles and methods, including goal setting, budget preparation and
administration and employee supervision.
Thorough knowledge of the facilities, arrangements, resources, and equipment and safety
practices necessary to administer broad recreational programs.
Working knowledge of human behavior and psychology as applied to the various groups, which
participate in recreational activities.
Customer service techniques.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Ability To:
EXHIBIT A
Develop, implement and oversee all recreation programs for the City.
Plan, coordinate and oversee recreation programs.
Plan, organize, assign, direct, review and evaluate comprehensive municipal recreation programs
and activities.
Address large and small groups of people.
Select, train, motivate and evaluate assigned staff; develop, implement and interpret policies,
procedures, goals, objectives and work standards.
Analyze problems, evaluate alternatives and make creative recommendations.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Operate office equipment including computers and supporting word processing and spreadsheet
applications.
Represent the City effectively in meetings with others; and maintain accurate records and prepare
clear and concise reports, meeting agendas and correspondence.
Physical Standards:
The physical standard described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk, stand and run while participating in recreational programs or special
events. While performing duties, the employee is regularly required to use written and oral
communication skills; analyze community service budgets and technical reports; read and
interpret complex data, staff reports, information and documents; analyze and sol ve problems;
interact with City management, other governmental officials, contractors, vendors, employees
and the public.
The employee's working hours may emphasize either outdoor or indoor work. There may be
some light physical work or activity in the operation of recreational programs, handling of event
supplies and/or equipment. The employee's work hours may vary in accordance with the program
being offered.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
EXHIBIT A
Education: Equivalent to a Bachelors degree from an accredited four -year college or
university with specialization in recreation administration, leisure studies,
business administration or a related field.
Experience: Four years of responsible recreation experience supervising a variety of leisure
time and recreational programs and one year of administrative and/or lead
supervisory experience.
Licenses; Certificates; Special Requirements:
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
Possession of a valid California Class C drivers’ license and Certificate of Automobile Insurance
for Personal Liability.
EXHIBIT B
1
Date Adopted: December 19, 2017
Date Revised: ____________
Title: Senior Public Works Inspector
FLSA: Non-Exempt
General Purpose:
Under direct supervision, coordinates the day-to-day scheduling of inspections, recording of
inspection results and processing of inspections and related issues; performs complex roadway,
storm drainage, parks and facilities inspections, which may include minor building, mechanical
and electrical inspections to assure compliance with approved plans, specif ications, regulations
and ordinances of public and private construction projects (excluding building inspection);
directs Public Works Inspectors and/or construction/inspections team in the field; provides
general oversight of the permit issuance process; performs research and prepares department staff
reports; provides plan check assistance on “over the counter” permits; is responsible for special
projects assigned by the Senior Civil Engineer (Development)
Distinguishing Characteristics:
Under immediate supervision, this classification is distinguished from the class of Public Works
Inspector by the performance of functional supervision and coordination of inspection personnel.
Supervision Received and Exercised:
Receives direction from the Senior Civil Engineer (Development).
Provide lead supervision over assigned Public Works Inspectors and/or construction/inspections
team. May exercise indirect supervision of technical inspection and clerical staff, as assigned.
Essential Duties and Responsibilities:
Directs the work of Public Works Inspectors and/or construction/inspections team in the field to
include assigning tasks, providing advice and assistance as appropriate.
Reviews improvement and development plans for conformance with City standards an d
compatibility with public works specifications.
Reviews capital improvement project plans for conformance with City standards and
compatibility with public works specifications.
Performs field inspections on projects of a more complex nature.
EXHIBIT B
2
Review, during design, and interpret plans and specifications on construction plans awarded to
contractors.
Confer with contractors regarding conformance to standards, plans, specifications and codes.
Respond to inquires and complaints from contractors, engineers and other City staff and the
public regarding inspection functions and construction activities.
Inspects both public and private improvement projects for conformance with construction plans,
specifications and good construction practices; enforces applicable construction safety practices.
As required, perform limited field surveys, job layouts, and construction staking.
Performs a variety of administrative tasks, including preparation of staff reports in support of the
Department.
Reviews and determines need for, and as appropriate, prepares change orders.
As appropriate, issues stop work orders.
Prepares list of project deficiencies, ensures same are corrected; certifies project as complete;
recommends release of performance, payment, and/or maintenance bonds.
The omission of specific statements of duties does not exclude them from the position if the work
is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Modern supervisory principles and practices and the ability to apply them, including Federal,
State, County and City laws and ordinances regulating construction.
Proper construction practices and trends associated with public works improvements.
Principles, methods, public works and building construction materials and equipment
specifically, roadway, storm drainage system, parks and facilities construction materials
including associated terminology used on public works projects.
Principles and practices of accepted construction safety standa rds and regulations.
Basic survey practices.
Materials, methods, and equipment used in the testing of construction materials.
Modern office practices, procedures, methods and equipment.
Customer service skills.
EXHIBIT B
3
Ability To:
Analyze construction methods to determine conformance with accepted standards and enforce
corrective actions when necessary.
Read, evaluate and interpret, and explain complex construction drawings, specifications, change
orders, survey data and technical reports.
Prepare and maintain accurate inspection records and correspondence.
Interpret appropriate rules, regulations, contracts, laws and ordinances.
Provide advice and assistance on construction inspection matters.
Perform minor drafting work.
Accurately use measuring and survey tools and equipment as required for making inspections
and collecting data for reports and records.
Make accurate mathematical calculations.
Inspection of public works projects for compliance with standards and specifications.
Conduct field inspection during inclement weather.
Direct, organize, prioritize and provide lead supervision over the work of PW Inspectors and/or
construction/inspections team.
Work independently.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate effectively, both orally and in writing.
Prepare clear and concise reports.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk,
bend, and twist to reach equipment around desk; drive a motor vehicle; move across rough
terrain, bridge scaffolding and negotiate construction sites including, but not limited to: climbing,
crawling and jumping, read fine print on blue prints; converse in person, over the telephone, two-
way radio, and around the noise of heavy construction equipment, write and use keyboard to
communicate; operate a calculator; intermittently lift and carry files, maps and construction
materials weighing up to 40 pounds.
EXHIBIT B
4
Read and interpret complex data, information and documents; analyze and solve problems;
interact with City management, other governmental officials, contractors, vendors, employees
and the public.
Education, Experience, and Training:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Completion of High School or equivalent as necessary to provide the required
reading, writing, and mathematical skills.
Experience: Four years experience in general construction work plus a minimum of three
years experience in public works inspection for a municipal or county
jurisdiction. Lead Supervisory experience is highly desirable.
Training: Any recent training such as, academic courses and certification programs, which
are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers’ License and Certificate of Automo bile
Insurance for Personal Liability.
Possession of California State Contractors license, Public Infrastructure Inspector certification
and/or Construction General Permit Qualified SWPPP (Storm Water Pollution Prevention Plan)
Practitioner & Developer (QSP/D) are desirable, but not required.
EXHIBIT C
Date Adopted: February 13, 1998
Date Revised: December 19, 2017
Title: Lifeguard/Swim Instructor II
FLSA: Non-Exempt, Part-Time
General Purpose:
To provide instruction in all levels of American Red Cross swimming certification and other
aquatics programs.
Supervision Received and Exercised:
Receive general supervision from the Recreation Coordinator, Pool Manager or Assistant Pool
Manager.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Develop and implement lesson plans for swimming classes.
Provide instruction for a variety of swimming classes for all ages and ability levels.
Enforce swimming pool rules and regulations, including ensuring orderly conduct by pool
patrons, as needed.
Assist swimmers who are in distress and administer a variety of first aid and/or life saving
techniques, as appropriate.
Assist in maintaining pool areas in a safe and clean condition.
Maintain accurate records related to swimming classes.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Perform other duties as assigned.
EXHIBIT C
Minimum Qualifications:
Knowledge of:
Basic instruction/training techniques.
Use and care of lifesaving techniques and equipment used at public swimming pools.
Ability to:
Develop and implement lesson plans for swimming instruction and certification activities.
Instruct and train patrons in a variety of swimming skills and techniques.
Learn and enforce City swimming pool rules, regulations, and policies.
Perform lifesaving strokes according to American Red Cross standards, perform lifesaving and
emergency first aid techniques and practices; engage in physical activity.
Communicate concisely orally and in writing.
Communicate in an effective manner.
Exercise courtesy and tact in dealing with swimming students and pool patrons.
Deal with difficult or stressful situations in a calm and professional manner.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and instructions, observe, identify, and report operational problems.
On an intermittent basis, stand, walk, and bend while monitoring various swimming activities; squat,
climb, kneel and twist intermittently when setting up various programs; perform and demonstrate
various swimming techniques; perform simple grasping and fine manipulation; and lift or carry
weight of 100 pounds or less.
Training and Experience:
EXHIBIT C
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities
would be:
Education: There is no educational requirement for this class; equivalent to completion of
two years of high school is desirable.
Experience: Demonstrated experience in skilled aquatic activities is desirable.
Licenses; Certificates; Special Requirements:
At time of hire, must be 16 years of age or older.
Any offer of employment to an adult who will have direct contact with minors is conditional upon
submission of a completed fingerprint screening and a satisfactory background check.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
Current certification in American Red Cross CPR for the Professional Rescuer with AED;
Lifeguard Training with Administering Emergency Oxygen; and Emergency Response (Title 22);
Water Safety Instructor (WSI) is desirable, but not required.
EXHIBIT D
Date Adopted: February 13, 1996
Date Revised: December 19, 2017
Title: Assistant Pool Manager
FLSA: Non-Exempt, Part-Time
General Purpose:
To assist in planning, organizing, and supervising aquatics programs related to the manageme nt
and operation of a public swimming pool; act as the Pool Manager in his/her absence.
Supervision Received and Exercised:
Receive general supervision from the Recreation Coordinator or Pool Manager.
May exercise technical and functional supervision over part-time staff, as appropriate.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Assist in supervising and training swimming pool part -time staff, including input to schedules
and staff evaluation; act as the Pool Manager in his/her absence.
Assist in overseeing swim lesson program; serve as swim instructor as needed.
Enforce pool safety rules and regulations; maintain orderly patron conduct.
Oversee weekend lifeguard team; serve as lifeguard as needed.
Maintain up-to-date records and prepare related reports as required.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Perform other duties as assigned.
EXHIBIT D
Minimum Qualifications:
Knowledge of:
City swimming pool rules, regulations, and policies.
Basic techniques of motivation and leadership.
Use and care of lifesaving techniques and equipment used at public swimming pools.
English usage, spelling, punctuation, and grammar.
Ability to:
Assist in the management and operation of a public swimming pool.
Oversee part-time staff activities, as assigned.
Perform all swimming strokes according to American Red Cross standards, engage in physical
activity.
Perform and demonstrate lifesaving and emergency first aid techniques and practices.
Deal with difficult or stressful situations in a calm and professional manner.
Prepare reports related to pool management and operations, as assigned.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Use of computer applications is desirable.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and special projects; identify and interpret technical and numerical information;
observe and problem solve operational and technical policy and procedures.
On an intermittent basis stand, walk, and bend while monitoring aquatics programs; squat, climb,
kneel and twist intermittently when setting up various programs; perform various swimming
techniques when instructing staff and/or patrons; perform simple grasping and fine manipulation; and
lift or carry weight of 100 pounds or less.
EXHIBIT D
Training and Experience:
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities
would be:
Education: Equivalent to completion of twelfth grade.
Experience: Two years experience as lifeguard and swim instructor.
Licenses; Certificates; Special Requirements:
At time of hire, must be 18 years of age or older.
Any offer of employment to an adult who will have direct contact with minors is conditional upon
submission of a completed fingerprint screening and a satisfactory background check.
Current certification in American Red Cross CPR for the Professional Rescuer with AED;
Lifeguard Training with Administering Emergency Oxygen; and Emergency Response (Title 22);
Lifeguard Management and Water Safety Instructor (WSI) are desirable, but not required.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
Possession of a valid California Class C drivers’ license and Certificate of Automotive Insurance
for Personal Liability.
EXHIBIT E
Date Adopted: February 13, 1996
Date Revised: December 19, 2017
Title: Pool Manager
FLSA: Non-Exempt, Part-Time
General Purpose:
To plan, organize, and supervise aquatics programs related to the management and operation of a
public swimming pool.
Supervision Received and Exercised:
Receive direction from a Recreation Coordinator.
Exercise technical and functional supervision over part-time staff, as appropriate.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Plan, organize, and supervise swimming activities at a public swimming pool.
Schedule, supervise and evaluate part-time staff; plan and conduct in-service training.
Schedule and maintain staff rotation and breaks; determine appropriate duties for lifeguards
during periods when not assigned to guard chair.
Assist with staff recruitment and hiring.
Teach certification classes, and/or serve as swim instructor or lifeguard, as needed.
Maintain up-to-date records, prepare required reports in a timely manner.
Assist in the supervision of pool and building maintenance; not ify Recreation Coordinator when
supplies are needed or equipment needs repair.
EXHIBIT E
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Perform other duties as assigned.
Minimum Qualifications:
Knowledge of:
City Swimming pool rules, regulations, and policies.
Basic supervisory practices and techniques.
Use and care of lifesaving techniques and equipment used at public swimming pools.
Basic pool chemistry and maintenance.
Basic mathematics.
English spelling, punctuation, and grammar.
Ability to:
Plan, organize, and supervise programs related to the management and operation of a public
swimming pool.
Supervise, train, and evaluate part-time staff.
Perform all swimming strokes according to American Red Cross standards, engage in physical
activity.
Perform and demonstrate lifesaving and emergency first aid techniques and practices.
Deal with difficult or stressful situations in a calm and professional manner.
Prepare, oversee, and/or review reports related to pool management and operations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Use of computer applications is desirable.
Physical Standards:
EXHIBIT E
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and special projects; identify and interpret technical and numerical information;
observe and problem solve operational and technical policy and procedures.
On an intermittent basis, sit at desk for long periods of time; stand, walk, and bend while monitoring
aquatics programs; squat, climb, kneel and twist intermittently when setting up various programs;
perform various swimming techniques when instructing staff and/or patrons; perform simple
grasping and fine manipulation; and lift for carry weight of 100 pounds or less.
Training and Experience:
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would
be:
Education: Equivalent to the completion of the twelfth grade. Some college coursework in
recreation administration, sports management or related field is desirable.
Experience: Two years experience in management of pool operations.
Licenses; Certificates; Special Requirements:
At time of hire, must be 18 years of age or older.
Any offer of employment to an adult who will have direct contact with minors is conditional upon
submission of a completed fingerprint screening and a satisfactory background check.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
Current certification in American Red Cross CPR for the Professional Rescuer with AED;
Lifeguard Training with Administering Emergency Oxygen; and Emergency Response (Title 22).
Lifeguard Management and Water Safety Instructor (WSI) are desirable, but not required.
Possession of a valid California Class C drivers’ license and Certificate of Automotive Insurance
for Personal Liability.
ATTACHMENT 2
RESOLUTION NO. XX – 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE SALARY PLAN FOR FULL-TIME PERSONNEL AND MANAGEMENT POSITIONS
EXEMPT FROM COMPETITIVE SERVICE
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 60-17 and subsequent Resolutions which establish a Salary Plan for full-time personnel;
and
WHEREAS, the City Council adopted Resolution No. 59-17 and subsequent Resolutions which
establish a Salary Plan for management positions exempt from competitive service in accordance with
the City’s Personnel System Rules.
NOW, THEREFORE, BE IT RESOLVED that the position of Senior Public Works Inspector shall
be added and covered under Article I, Section B of the Salary Plan for Full-Time Personnel; and
BE IT FURTHER RESOLVED that the following position shall be paid an hourly rate within the
following salary range with the exclusion of any Performance Pay Adjustment granted in accordance with
the adopted Personnel Rules:
Senior Public Works Inspector $ 45.6501 - $57.0575 per hour
BE IT FURTHER RESOLVED that the position of Recreation Manager shall be amended and
covered under Article I, Section A of the Salary Plan for Management Positions Exempt from Competitive
Service; and
BE IT FURTHER RESOLVED that the following position shall be paid a monthly salary within the
following salary range with the exclusion of any Performance Pay Adjustment granted in accordance with
the adopted Personnel Rules:
Recreation Manager $10,180 - $ 12,726 per month
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective December 19, 2017
PASSED, APPROVED AND ADOPTED this 19th day of December, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
ATTACHMENT 3
RESOLUTION NO. XXX – 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE
RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE DESIGNATED POSITIONS
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section 2.20.040 E of
the Ordinance exempts Department Heads and other Management Positions from Competitive Service;
and
WHEREAS, in accordance with the City’s Personnel Ordinance, the City Council adopted
Resolution No. 202-08 which establishes Management Positions and defines benefits for those positions;
and
WHEREAS, it is necessary to periodically update the resolution to reflect new classifications.
NOW, THEREFORE, BE IT RESOLVED that the positions of Recreation Manager shall be added
to the list of Management Positions under the City’s Personnel Ordinance and shall be granted benefits
in accordance with City Resolution 202-08:
Recreation Manager
BE IT FURTHER RESOLVED that the changes contained herein shall be effective December 19,
2017.
PASSED, APPROVED AND ADOPTED this 19th day of December, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
______________________________________
City Clerk