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Home My WebLink About4.2 - 2327 YAC Mini Grants 2018 kOrDpe lll��l l 19 =ir)82 STAFF REPORT Q ��/ CITY COUNCIL DATE: December 18, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: City of Dublin Fiscal Year 2018-2019 Youth Advisory Committee Mini Grant Program Funding Recommendation Prepared by: Lisa McPherson, Recreation Manager EXECUTIVE SUMMARY: The City Council will consider the Youth Advisory Committee funding recommendations for the Fiscal Year 2018-2019 Youth Advisory Committee Mini Grant Program. STAFF RECOMMENDATION: Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2018-2019 Youth Advisory Committee Mini Grant Program. FINANCIAL IMPACT: Funding for the Youth Advisory Committee Mini Grant program is supported by the General Fund. This year's amount of $1,600 was included in the Fiscal Year 2018-2019 Budget. DESCRIPTION: Each year, the Youth Advisory Committee offers the Mini Grant program for Dublin- based youth organizations/clubs to apply for grant funding. On Monday, October 1, 2018, Staff distributed the Youth Advisory Committee Mini Grant applications to Dublin High School, Wells Middle School, Fallon Middle School, and Cottonwood School, as well as St. Raymond's, Valley Christian, and Quarry Lane schools. Staff also emailed the Advisory Committee Members the Mini Grant applications for them to distribute. Dublin-based youth organizations/clubs interested in applying for the Mini Grant had to submit their online completed application before the deadline of 5:00 PM on Friday, October 26, 2018. On November 14, 2018, the Committee reviewed and rated fourteen (14) Mini Grants submitted applications. Seven (7) out of the fourteen (14) organizations/clubs that qualified were invited to attend the December 5, 2018 Special Youth Advisory Committee meeting to provide a five-minute presentation in support of their funding Page 1 of 2 requests. The Advisory Committee reviewed the seven (7) presentations, deliberated and recommended grant funding for City Council approval. The Youth Advisory Committee recommends the following organizations/clubs for grant funding: ORGANIZATION/ YOUTH MINI YOUTH MINI GRANT FUNDING YOUTH ADVISORY CLUB NAME GRANT REQUEST REASON COMMITTEE FUNDING GRANT FUNDING REQUEST RECOMMENDATION AMOUNT Boy Scouts of $400 Landscaping and seating near a $250 America Troop 905 portable building on Dublin High School Campus Dublin High School $600 Transportation to the State $200 (HOSA) Future Leadership Conference in Health Professionals Sacramento Dublin High School $800 Startup marketing materials $200 Gaels Connect Dublin High School $400 Coding workshops and event $150 Girls Who Code materials Dublin High School $300 Nutritional materials to educate $300 Teens Unite for preschoolers Education Quarry Lane's $600 Expanding school's Rain Garden, $300 Environmental Club Earth Day event and beach cleanup materials Valley Children's $400 Super Saturday events materials $200 Museum Teen Council STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this Staff Report was sent to the applicants. ATTACHMENTS: 1. Resolution Approving Funding Recommendations for Fiscal Year 2018-2019 Youth Mini Grant Program 2. Youth Advisory Committee Mini Grant Criteria Rating Sheet r(hris Foss.City Manager 12/11/2018 Page 2 of 2 ATTACHMENT 1 RESOLUTION NO. XX - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2018-19 YOUTH ADVISORY COMMITTEE MINI GRANT PROGRAM WHEREAS, the City received 14 applications for the Fiscal Year 2018-19 Youth Advisory Committee Mini Grant Program; and WHEREAS, funding sources for the Youth Advisory Committee Mini Grant Program is the City of Dublin General Fund; and WHEREAS, the total amount of funding requested exceeds funding availability; and WHEREAS, on December 5, 2018, the Youth Advisory Committee recommended seven youth organizations/clubs to receive grant funding through the Youth Advisory Committee Mini Grant Program; and WHEREAS, the Youth Advisory Committee has provided the City Council with funding recommendations for the Fiscal Year 2018-19 Youth Advisory Committee Mini Grant Program; and WHEREAS, the action taken by this Resolution shall approve the funding recommendations. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Youth Advisory Committee Mini Grant Program fund allocations for Fiscal Year 2018-19: ORGANIZATION/CLUB YOUTH MINI GRANT FUNDING REQUEST REASON CITY COUNCIL NAME RECOMMENDED FUNDING Boy Scouts of America Landscaping and seating near a portable building on $250 Troop 905 Dublin High School Campus Dublin High School Transportation to the State Leadership Conference $200 (HOSA) Future Health in Sacramento Professionals Dublin High School Startup marketing materials $200 Gaels Connect Dublin High School Girls Coding workshops and event materials $150 Who Code Dublin High School Nutritional materials to educate preschoolers $300 Teens Unite for Education Quarry Lane's Expanding school's Rain Garden, Earth Day event $300 Environmental Club and beach cleanup materials Valley Children's Super Saturday events materials $200 Museum Teen Council PASSED, APPROVED AND ADOPTED this 18th day of December 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk "le City of Dublin DUBLIN Youth Advisory Committee CALIFORNIA Mini Grant Rating Form Organization: Program: PROPOSAL SCORE Maximum of 15 points RECOMMEND FUNDING Yes ❑ No ❑ Total Requested Total Recommended RECOMMENDING FUNDING FOR THE FOLLOWING YOUTH ACTIVITIES: (CHECK ONE). SCHOOL CLUB ❑ SPORT ORGANIZATION ❑ PREFORMING ARTS ❑ CULTURAL AWARENESS ❑ HEALTH AWARENESS ❑ OTHER YOUTH ACTIVITY/ORGANIZATION___ _ _ ❑ THE WORD "PROGRAM" IS USED BELOW ON THIS FORM TO INCLUDE SERVICES,ACTIVITIES OR IMPROVEMENTS. 1. Organization/Management • Youth benefitting from or involved with the project must include 75% Dublin residents who are of middle school or high school age. • The youth organization/group,as presented in the application,is able to achieve the stated goals and outcomes. • The youth organization/group has completed all required aspects of the application process. • The youth organization/group has an adult sponsor that assists in the management or oversight of the organization/group. (Maximum of 5) 2. Needs/Benefit • The recipients is the appropriate target group (75%Dublin youth) • The youth organization/group provides an activity to Dublin residents that other organizations do not provide. • Applicant's proposed activity supports projects and programs serving or benefitting Dublin youth. • The youth organization/group collaborates with other youth oriented organizations. (Maximum of 5) 3. Funding/ Budget • The youth organization/group described in detail what the funds will be used for • The youth organization/group described how they will provide verification to the YAC that the funds were used as proposed (Maximum of 5)