HomeMy WebLinkAboutReso 115-18 Waiving the Formal Bid Requirements, Approving the Purchase of Digital Radios and Equipment from Red Cloud, Inc., and Declaring Radios Replaced as Surplus Property RESOLUTION NO..115 — 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
WAIVING THE FORMAL BID REQUIREMENTS, APPROVING THE PURCHASE OF DIGITAL
RADIOS AND EQUIPMENT FROM RED CLOUD, INC., AND DECLARING RADIOS REPLACED
AS SURPLUS PROPERTY
WHEREAS, on June 30, 2020, the Alameda countywide radio system or East Bay Regional
Communications System Authority (EBRCSA) will convert technology from Frequency Division
Multiple Access (FDMA) to Time Division Multiple Access (TDMA). The FDMA system is nearly at its
capacity of users and the transition to TDMA will nearly double the number of possible users; and
WHEREAS, the transition to the TDMA system requires replacement of 22 Dublin Police
radios and the upgrade of 89 existing radios; and
WHEREAS, the City requires the purchase of additional 60 radios and associated radio
accessories to equip the City's Emergency Operations Center (EOC) and anticipated additions to
Dublin Police Services staff and vehicle fleet; and
WHEREAS, Section 2.36.100(B)(4) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when another public agency has administered a competitive bidding
process and has a current valid agreement for the same or substantially similar consultant or
professional services, general services, supplies or equipment; and
WHEREAS, Formal bids obtained from Contra Costa County, conducted a thorough financial
review and determined that the Motorola is the sole provider and most cost-efficient vendor of radios
and related support equipment that are compatible with the EBRCSA system; and
WHEREAS, Red Cloud, Inc. is the assigned Manufacturer's Representative for Motorola in
Alameda County; and
WHEREAS, Section 2.36.100(B)(9) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when the City Council specifically waives the competitive bid process
and authorizes staff to negotiate the purchase of good of a technical nature; and
WHEREAS, Section 2.36.150 of the Dublin Municipal Code allows the Purchasing Agent to
recommend the sale or disposal of all supplies and equipment which cannot be used by the City, or
which have become unsuitable for City use.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
waives the formal bid requirements and approves the purchase of digital radios and equipment from
Red Cloud, Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized, as the City's Purchasing
Agent, to procure 22 replacements, 60 additional radios and upgrade 89 radios and related support
equipment from Red Cloud, Inc. and take any actions as necessary to carry out the intent of this
Resolution.
Reso No. 115-18, Adopted 10/16/2018, Item No. 4.6 Page 1 of 2
BE IT FURTHER RESOLVED that upon placing the new radios in service, all replaced radios
are declared surplus property and shall be disposed of to provide the maximum return to the City.
PASSED, APPROVED AND ADOPTED this 16th day of October 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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Mayor
ATTEST:
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City Clerk
Reso No. 115-18, Adopted 10/16/2018, Item No. 4.6 Page 2 of 2