HomeMy WebLinkAbout4.6 - 2419 Revisions to the Personnel System
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STAFF REPORT
CITY COUNCIL
DATE: February 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Revisions to the Personnel System
Prepared by: Angelica Smith, Senior Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider proposed changes to the City’s current Personnel
System. The proposed adjustments are based on the need to revise the City’s
Classification Plan and Salary Plan for Part-Time Personnel.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Classification Plan; and Adopt Resolution
Amending the Salary Plan for Part-Time Personnel.
FINANCIAL IMPACT:
The proposed changes to the Personnel System, if approved by the City Council, will
not require a budget adjustment. Sufficient funding is available in the Fiscal Year 2018 -
19 budget for the proposed revisions to part-time classifications.
DESCRIPTION:
Included in the City’s Personnel System are Resolutions that address the Classification
and Salary plan for Part-Time Personnel.
Attachment 1, which consists of Exhibits A, B and C, includes proposed changes to
consolidate the following Part-Time job classifications into single job classification titles:
Current Job titles New Title
Lifeguard I & Lifeguard II Lifeguard
Swim Instructor I & Swim Instructor II Swim Instructor
Integrating the skill levels of job classifications for Lifeguard I/II and Swim Instructor I/II
into single classification Lifeguard (Exhibit A) and Swim Instructor (Exhibit B), a s
proposed, will streamline the recruitment process and allow for more flexibility in
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assigning these positions at various stations at The Wave. In addition, the minimum
qualification requirements for the Food Service Worker classification (Exhibit C) is being
amended to lower the minimum age requirement from 18 to 16 and ease a few
training/experience qualifications to broaden the applicant pool and resolve staffing
challenges encountered at The Wave last season. The changes to Food Service
Worker are in line with the food-service industry and meet Fair Labor Standards Act
(FLSA) occupational guidelines for 16-year-old minors working in concessions.
Attachment 5 establishes the hourly compensation for Lifeguard and Swim Instructor
under the Salary Plan for Part-time Personnel. Salary ranges were determined based
on assessments of comparable positions in similar agencies and then benched
internally with existing City classifications of related job scope and requirements to
establish pay equity within the City’s Part-Time Salary Plan.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Amending the Classification Plan
2. Exhibit A to the Resolution
3. Exhibit B to the Resolution
4. Exhibit C to the Resolution
5. Resolution Amending the Salary Plan for Part-Time Personnel
ATTACHMENT 1
RESOLUTION NO. XX – 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent Resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add and revise job descriptions in the Classification Plan
to reflect current responsibilities and laws.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent Resolutions
shall be amended to include the following job descriptions:
Lifeguard (Exhibit A)
Swim Instructor (Exhibit B)
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall further
include changes to the following amended positions:
Food Service Worker (Exhibit C)
BE IT FURTHER RESOLVED that this document shall become a part of the official Classification
Plan for the City of Dublin; and that the changes contained herein shall be effective February 5, 2019.
PASSED, APPROVED AND ADOPTED this 5th day of February, 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
EXHIBIT A
Date Adopted: June 7, 2016
Date Revised: February 5, 2019
Title: Lifeguard
FLSA: Non-Exempt, Part-Time/Temporary
General Purpose:
To perform lifeguard duties in enforcing City public swimming pool rules and monitoring pool
patron conduct; perform emergency rescue and lifesaving techniques.
Supervision Received and Exercised:
Receives immediate supervision from assigned supervisor and functional and/or technical
supervision from higher-level technical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical assignment
to this class.
Enforce swimming pool rules and regulations, including ensuring orderly conduct by pool
patrons;
Assist in providing instruction for a variety of swimming classes for all ages and ability levels.
Assist swimmers who are in distress and administer a variety of first aid and/or life saving
techniques, as appropriate;
Assist in maintaining pool areas in a safe and clean condition;
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service;
Perform other duties as assigned.
Minimum Qualifications:
Knowledge of:
Use and care of lifesaving techniques and equipment used at public swimming pools.
EXHIBIT A
Ability to:
Learn and enforce City swimming pool rules, regulations, and policies;
Perform lifesaving strokes according to American Red Cross standards, perform lifesaving and
emergency first aid techniques and practices; engage in physical activity;
Follow written and oral instructions. Communicate in an effective manner;
Exercise courtesy and tact in dealing with pool patrons;
Deal with difficult or stressful situations in a calm and professional manner;
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and instructions, observe, identify, and report operational problems.
On an intermittent basis, sit in lifeguard station for long periods of time; stand, walk, and bend
while monitoring various swimming activities; squat, climb, kneel and twist intermittently when
setting up various programs; perform various swimming techniques; perform simple grasping and
fine manipulation; and lift or carry weight of 100 pounds or less.
Training and Experience:
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would
be:
Education: There is no educational requirement for this class; equivalent to completion of two
years of high school is desirable.
Experience: Demonstrated experience in skilled aquatic activities is desirable.
Licenses; Certificates; Special Requirements:
At time of hire, must be 15 years of age or older.
Any offer of employment to an adult who will have direct contact with minors is conditional upon
submission of a completed fingerprint screening and a satisfactory background check.
EXHIBIT A
Current certification in American Red Cross CPR for the Professional Rescuer with AED;
Lifeguard Training with Administering Emergency Oxygen; First Aid for Public Safety Personnel
(California Title 22) within one year of employment.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
EXHIBIT B
Date Adopted: June 7, 2016
Date Revised: February 5, 2019
Title: Swim Instructor
FLSA: Non-Exempt, Part-Time/Temporary
General Purpose:
To perform swim instructor duties in planning, coordinating and teaching swimming and water
safety courses, enforcing City public swimming pool rules and monitoring pool patron conduct.
Supervision Received and Exercised:
Receives immediate supervision from assigned supervisor and functional and/or technical
supervision from higher-level technical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical assignment
to this class.
Develop and implement lesson plans for swimming and water safety classes;
Provide instruction for a variety of swimming classes for all ages and ability levels;
Maintain accurate records related to swimming classes;
Assist in maintaining pool areas in a safe and clean condition;
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service;
Perform other duties as assigned.
Minimum Qualifications:
Knowledge of:
Use and care of lifesaving techniques and equipment used at public swimming pools.
EXHIBIT B
Ability to:
Learn and enforce City swimming pool rules, regulations, and policies;
Perform all swimming strokes according to American Red Cross standards, engage in physical
activity;
Follow written and oral instructions; Communicate in an effective manner;
Exercise courtesy and tact in dealing with pool patrons;
Deal with difficult or stressful situations in a calm and professional manner;
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Physical Standards:
The physical standards described are representative of those that must be m et by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work
papers, reports and instructions, observe, identify, and report operational problems.
On an intermittent basis, sit in lifeguard station for long periods of time; stand, walk, and bend
while monitoring various swimming activities; squat, climb, kneel and twist intermittently when
setting up various programs; perform various swimming techniques; perform simple grasping and
fine manipulation; and lift or carry weight of 100 pounds or less.
Training and Experience:
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would
be:
Education: There is no educational requirement for this class; equivalent to completion of two
years of high school is desirable.
Experience: Demonstrated experience in skilled aquatic activities is desirable.
Licenses; Certificates; Special Requirements:
At time of hire, must be 15 years of age or older.
Any offer of employment to an adult who will have direct contact with minors is conditional upon
submission of a completed fingerprint screening and a satisfactory background check.
Current certification in CPR/AED and First Aid is desirable.
EXHIBIT B
Completion of position specific training must be completed prior to performing duties.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
EXHIBIT C
1
Date Adopted: May 15, 2018
Date Revised: February 5, 2019
Title: Food Service Worker
FLSA: Non-Exempt, Part-Time/Temporary
General Purpose:
Works under the supervision of the Recreation Supervisor or their designee to prepare and serve
appropriate quantities of food to meet menu requirements. Operates simple food service support
equipment in a safe and effective manner including preparation, cooking, and washing
assignments, assembly and service bar, storage and refrigeration, utensils and any equipment as
part of the daily routine. Maintain high standards of quality in food production, orderly
appearance of work area, sanitation, and safety practices. May deliver items to guests
maintaining appropriate customer service skills.
Supervision Received and Exercised:
Receive general supervision from a Recreation Supervisor or their designee.
May exercise functional supervision over assigned part-time employees.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Prepare meats for cooking by cutting or trimming.
Clean, cut, chop and slice food for preparation.
Cook meat, vegetables, soups, and other foods according to recipe or other instructions meeting
the concession menu.
Maintain and oversee kitchen safety standards, food handling practices, and the disposal of
garbage.
EXHIBIT C
2
Clean kitchen utensils and equipment and maintain cooking area in clean and safe condition.
Train Staff in food preparation, service, and clean-up duties; and safety and sanitation practices.
Ensure proper storage and temperature of foods for serving.
Inventory perishables and dry goods weekly and rotate inventory, as necessary.
Maintain up-to-date records and prepare related reports as required.
Order supplies for menu as required and assist in the receiving and storing of food items and
supplies.
Build and maintain positive working relationships with co-workers, other City employees,
volunteers and the public using principles of good customer service.
Performs related duties as assigned.
Minimum Qualifications:
Knowledge of:
Principles and methods of food preparation and cooking.
Kitchen sanitation and methods of care and cleaning of kitchen equipment.
Basic safety procedures as applied to food storage, preparation and cooking.
Basic arithmetic and record keeping procedures.
English usage, spelling, punctuation, and grammar.
Ability to:
Ability to understand written and verbal food preparation and safety instructions
Working knowledge of kitchen equipment and food production procedures
Ability to operate large and small kitchen equipment and tools
Ability to perform basic math
Prepare quality food according to a planned menu of tested and uniform recipes.
Serve food according to departmental policies, and procedures, and practice and promote portion
control and proper use of leftovers.
EXHIBIT C
3
Store and handle food items and supplies safely and according to established procedures.
Maintain a clean and organized storage area.
Correct unsafe conditions in work area and promptly report any conditions that are not
immediately correctable to supervisor.
Maintain personal appearance and hygiene.
Operate tools and equipment according to prescribed safety standards and follow established
procedures to meet high standards of cleanliness, health, and safety.
Keep garbage collection containers and areas neat and sanitary.
Handle and record cashier functions accurately.
Help record food requisitions and order necessary supplies.
Maintain daily food preparation records.
Promote teamwork and interaction with fellow staff members.
Deliver and receive written and oral instructions.
Communicate in an effective manner.
Exercise courtesy and tact in dealing with patrons.
Deal with difficult or stressful situations in a calm and professional manner.
Establish and maintain cooperative working relationships with those contacted in the course of
work.
Perform related duties as required.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Employee is regularly required to stand for long periods of time; talk or hear, in person, in
meetings, and by telephone; perform grasping and fine manipulation to operate standard
commercial kitchen equipment; and reach with hands and arms. Employee is frequently required
to bending/stoop, frequent kneeling/squatting, pushing/pulling, and twisting, and walk. On an
intermittent basis, employee is required to lift or carry weight of 40 lbs. or less.
EXHIBIT C
4
Tools/Equipment Used: Standard large and small kitchen equipment and tools (comparable to
models intended for home use) including electric mixer, pressure steamer, deep-fat fryer, sharp
cutting tools, stove, oven, dishwasher, and food/utility cart.
Environment: Work inside in kitchen environment; exposure to extreme hot and cold
temperatures, extreme humidity, noise, vibration, microwaves, biological hazards (bacteria,
mold, fungi), chemical hazards (fumes, vapors, gases), electrical hazards; work with hands in
water; work around machinery with moving parts; work on slippery surfaces
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
While performing duties, employee is required to speak, read and follow simple written and oral
directions; use written and oral communications, and interact with employees, volunteers and the
public.
Training and Experience:
Any combination equivalent to education and experience likely to provide the required
knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities
would be:
Education: There is no educational requirement for this class; equivalent to completion of
two years of high school is desirable.
Experience: Demonstrated experience in skilled food preparation is desirable.
Licenses; Certificates; Special Requirements:
At time of hire, must be 16 years of age or older.
Possess valid current Food Handling Certification from ServSafe.
Any offer of employment to an adult who will have direct contact with minors is conditional
upon submission of completed fingerprint screening and a satisfactory background check.
Current certification in First Aid and CPR is desired.
Possession of a valid California Class C driver’s license is not required for this class; however, if an
employee possess a valid license, he/she may be required to provide a Certificate of Automotive
Insurance for Personal Liability.
This classification is designated as a Mandatory Reporter; Completion of Mandatory Reporter
training is required within one month of employment.
ATTACHMENT 2
RESOLUTION NO. XX – 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
RESOLUTION AMENDING THE SALARY PLAN FOR PART-TIME PERSONNEL
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted
Resolution No. 61-17 and subsequent Resolutions which establish a Salary Plan for Part-Time Personnel.
NOW, THEREFORE, BE IT RESOLVED that the Lifeguard I/II and Swim Instructor I/II shall be
deleted from the Salary Plan for Part-Time Personnel and replaced with the following Classifications; and
Lifeguard
Swim Instructor
BE IT FURTHER RESOLVED that the following position shall be paid an hourly rate within the
following salary range in accordance with the adopted Personnel Rules:
Lifeguard Minimum Wage - $21.37
Swim Instructor Minimum Wage - $21.37
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective February 5, 2019.
PASSED, APPROVED AND ADOPTED this 5th day of February, 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk