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HomeMy WebLinkAboutReso 075-89 Benefit Plan RESOLUTION NO. 75- 89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING A BENEFIT PLAN IN ACCORDANCE WITH PERSONNEL RULES WHEREAS, the City Council adopts Personnel System Rules for employees of the City; and WHEREAS, the provision of employee benefits assists the City in attracting and retaining quality employees; and WHEREAS, the Personnel System Rules require the City Council to adopt a Benefit Plan; and WHEREAS, the identification of benefits in a single document will assist with the administration of the personnel system; and WHEREAS, the following benefit provisions shall be established in accordance with the City of Dublin Personnel Rules; and WHEREAS, the Benefit Plan was last amended in September of 1987. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the following benefits as a Benefit Plan: Section 1. Eligible Employees: All benefits shall apply to full-time employees of the City of Dublin, unless otherwise stated. The provision of benefits outlined in this plan shall not apply to temporary employees. Section 2. Medical Insurance: All City employees who are members of the Public Employees Retirement System (PERS) shall be eligible to select from plans administered by the Public Employees Medical and Hospital Care Act. Beginning with the August, 1989 premium, the City will contribute a maximum of $355 per month, exclusive of administrative charges towards medical insurance. If the cost of coverage exceeds the amount of the City contribution, the additional cost will be paid by the employee through payroll deductions or to the extent allowed by Section 4 of the Benefit Plan. Section 3. Dental Insurance: Beginning with the July 1989 premium, the City will contribute on behalf of each employee scheduled to regularly work at least 30 hours per week, a maximum of $55.07 per month to a dental insurance plan selected by the City. Section 4. Fund: Supplemental Dental/Vision/Health Care Reimbursement Trust a. Plan Limits: Full-time employees shall have a limit of $600 for "1989-90 plan year" for eligible reimbursements. Employees regularly scheduled to work between 20 and 40 hours per work week shall have a limit of $300 per plan year for eligible reimbursements. Page I b. Plan Year: The "Plan Year" shall cover reimbursements for eligible expenses incurred between July 1st and June 30th of the City's fiscal year. c. Eligible Claims: Employees eligible for this benefit may request reimbursement for the following expenses provided that they have not exceeded their Plan limit for the corresponding "plan year". i. Qualified dental expenses and co-payments incurred by an employee or any of the employee's qualified dependents, provided expenses are not paid either by the City provided dental insurance, or any dual coverage provided by an employee's spouse. ii. Reimbursement to an employee for optical exams and appliances incurred by the employee or any of the employee's qualified dependents. iii. Co-payment of a health insurance premium under a City offered program which exceeds the City contribution identified in Section 2. Also, payment of employee or dependent medical expense under the deductible amount for employees enrolled in an indemnity plan. d. Administrative Rules: The reimbursement of any expenses pursuant to this section shall be contingent upon the fulfillment of requirements established by the City's accounting procedures and other rules or policies established by the City Manager. Section 5. Disability Insurance: The City will contribute on behalf of each regular employee scheduled to regularly work at least 30 hours per week, the total premium cost of a Long Term Disability Plan selected by the City. Section 6. Life Insurance: The City will contribute on behalf of each full-time employee scheduled to regularly work at least 40 hours per week (excluding the position of City Manager), the total premium cost of a $50,000 Term Life Insurance Policy selected by the City. In addition, the City Manager shall be authorized to implement a supplemental life insurance program, which would allow full-time employees to purchase additional term life insurance through payroll deductions, if such a plan is available. Section 7. Retirement: The City will provide the'California Public Employees Retirement System 2% at age 60 plan to all eligible employees. The City Council shall have the authority to amend the plan to include benefit options offered by the Public Employees Retirement System. Beginning September 26, 1988, the City shall contribute to the Public Employees' Retirement System (PERS) on behalf of all covered employees, seven percent (7.0%) of the employee contribution required by PERS. Contributions made pursuant to this section shall be reported as "employee contributions being made by the contracting agency". Said contributions shall not apply in the case of temporary, provisional, or contract employees, unless the contract explicitly states that the City is to pay the employee's contribution rate required by PERS. Page 2 The aforesaid contribution shall not be considered as a part of an employee's salary for the purpose of computing straight time earnings, compensation for overtime worked, or the City's contributions to PERS; nor shall such contribution be taken into account in determining the level of any other benefit which is a function of or percentage of salary. The City will not treat these contributions as compensation subject to income tax withholding unless the Internal Revenue Service or Franchise Tax Board indicates that such contributions are taxable income subject to withholding. Each employee shall be solely and personally responsible for any federal, state or local tax liability of the employee that may arise out of the implementation of this section or any penalty that may be imposed therefor. Section 8. Credit Union: The City Manager shall have the authority to arrange with an appropriate credit union for membership to be offered to eligible employees. The credit union shall retain the right to define an eligible employee. Membership is currently offered in the City County Employees Credit Union. Section 9. Deferred Compensation Plan: Participation in a deferred compensation plan(s) is offered. This shall be a voluntary program and the City will not contribute any funds on behalf of an employee. Participation is currently offered in a program administered by the International City Management Association. Section 10. Holidays: The following days shall be deemed holidays in accordance with the Personnel System Rules: a) b) c) d) e) f) g) h) i) j) k) l) New Year's Day Martin Luther King Jr. Day Washington's Birthday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day following Thanksgiving Day preceeding Christmas Christmas Day January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September November 11 Fourth Thursday in November Day following above December 24 December 25 Day preceeding New Year's Day December 31 Section 11. Education Reimbursement: Full-time employees shall be eligible to participate in an education reimbursement program. The City shall only reimburse the employee for courses undertaken which are job related. The employee must obtain prior authorization from the City Manager and reimbursement will only be provided upon submittal of proof of satisfactory completion of the courses undertaken with a passing grade when applicable. The City will reimburse an amount equal to one-half of the employees tuition and/or fees, (including books) however, the amount reimbursed shall not exceed $500 per fiscal year. The payment of any reimbursements shall be contingent upon the fulfillment of reporting requirements established by the City Manager. Page 3 Section 12. Car Allowance: The following positions shall be eligible to receive the designated monthly allowance. The receipt of the car allowance pursuant to this section shall be full compensation for all operating costs excluding tolls, parking fees and out!of area travel. Eligible Positions Administrative Services/Finance Director Assistant City Manager Planning Director Public Works Director/City Engineer Recreation Director Management Positions Receiving Monthly Allowance Monthly Allowance $190 $190 $190 $190 $19o b. Miscellaneous Employees Receiving Car Allowance The following position shall be eligible to receive the designated monthly car allowance. Eligible Position Public Works Inspector Monthly Allowance $100 c. Operating Costs Miscellaneous employees noted in Section (b) and employees whose services and compensation are provided for under separate agreement who receive a car allowance shall be eligible to receive $.10 (ten cents) per mile driven as an operating cost, unless said contract explicitly excludes payment of operating expenses. d. Out of Area Travel Reimbursement When traveling out of the area on City business, the City will reimburse $.25 (twenty-five cents) per mile for the use of a private vehicle or air transportation costs, whichever is less. e. Administrative Requirements The payment of any mileage reimbursements or car allowance shall be contingent upon the fulfillment of requirements established by the City's accounting procedures and other rules and policies. Section 13. This resolution shall supersede Resolution No. 128-88 and any previous resolutions adopted by the City Council which are in conflict. PASSED, APPROVED AND ADOPTED this 26th day of June, 1989, by the following vote: AYES: Counci]members Hegarty, Jeffery, Vonheeder and Mayor Moffatt NOES: ABSENT: Noxle Councilmember Snyder Page 4