HomeMy WebLinkAboutReso 072-89 PbWkDirTransFunds RESOLUTION NO. 72 -89
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING DIRECTOR OF PUBLIC WORKS TO SIGN APPLICATION
FOR STATE-LOCAL TRANSPORTATION DEMONSTRATION PROGRAM FUNDS (SB 140)
WHEREAS, Senate Bill 140, which was adopted by popular vote in
June, 1988, allocates $300,000,000 in State funds to identify and construct
locally supported transportation projects that require a minimum of State
planning and review; and
WHEREAS, local jurisdictions which desire to participate in this
program are required to submit applications for these funds by June 30, 1989,
and advertise the projects for construction by June 30, 1991; and
WHEREAS, the City of Dublin's annual street overlay and annual
street rehabilitation projects could be eligible for matching funds;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin authorizes the Director of Public Works to sign the application for
State-Local Transportation Demonstration Program Funds (SB 140).
PASSED, APPROVED, AND ADOPTED this 26th day of June, 1989.
AYES:
Councilmembers Hegarty, Jeffery, Vonheeder & Mayor Moffatt
NOES:
ABSENT:
Norle
~Mayo r
ATTEST:
STATE-LOCAL TRANSPORTATION DEMONSTRATION PROGRAM
INTERIM DISTRICT GUIDELINES
GENERAL
The purpose of these interim administrative guidelines is to facilitate the processing of ap-
plications which will be submitted by local entities for the State-Local Transportation
Demonstration Program (SB 140).
'I;here are two reasons why these guidelines are being called interim. The first is because
they have been prepared over a short period of time and there may be siguificant areas
which have not been given proper review. The seegrid reason is that the Legislature will
have to determine if this will be an ongoing program beyond the 1990-91 fiscal year.
The legislative intent of this program is to identify locally supported projects which can be
constructed in the immediate future with a minimum of State planning and review. In
order to carry out this legislative intent, the following respective roles must be strictly ad-
hered to:
FrFADQUARTERS LOCAL STREETS AND ROADS ENG~
Headquarters staff will provide guidance to the District on policy direction and provide sup-
port assistance.
DETRaCt LOCAL STR~rrS A~VD ROADS ENGnVEk'RS (LS&R)
The District LS&R Engineers will have primary responsibility for the implementation of
the program to ensure that applications submitted are complete.
The following guidelines shall apply to District processing of applications submitted:
1. The District Local Streets and Roads Engineer will receive the completed application
from the local entity.
2. The District LS&R Engineer will be responsible for a project review with appropriate
local and district representatives to determine the following:
a. The project will increase the capacity of the highway or guideway or would extend
service to new areas; or in case of a local road rehabilitation project, it would ex-
tend the useful life of the roadway by at least ten years.
DLSR Page 1
b. The applicant has committed, or is capable of committing, to pay the local share to
complete the project.
c. The project is not receiving any other State funds.
d. The applicant has completed, or is capable of completing, all project development
work so that the contracts for the project can be'awarded no later than June 30, 1991.
e. Improvements to State highways are consistent with State/Federal standards and are
designed to minimize long-term maintenance costs.
f.. The cost estimate included in the application is reasonable.
3. Send completed aplication (save copy for your re/cords) to Headquarters L,.~R Engineer.
4. Headquarters will compile a list of eligible projects and send a copy back to the District
LS&R Engineer.
5. The District LS&R Engineer will then be responsiblc for obtaining thc required State
and local signature on thc State- Local Agreement. The District Director will sign the
agreement for thc State. After all signatures are obtained, send one original of the agree-
merit to the local cntity, one original to Headquartcrs, and retain a copy for your files.
6. The District LS&R Engineer shall be responsible for notLf-y/ng Headquarters of the con-
tract award date and the project completion date.
7. All invoices for completed work, or advance of funds requests, shall be approved by the
District LS&R Engineer and forwarded to Headquarters for payment.
8. If a final technical inspection is determined to be required, this will be the responsibility
of the District LS&R Engineer.
LOCAL ENTITY (COUNTY, I]~rCORPORATED CITY, ETC).
The locaI entity must submit a complete application to the District Local Streets and Roads
Eng/neer by June 30, 1989 and be prepared to develop a project package which is ready for
advertising and construction by June 30, 1991.
DLSR Page 2
-TIME FRAMES FOR THE. STATE-LOCAL
TRANSPORTATION DEMONSTRATION PROGRAM (SB lig0)
DUE DATE & TASK:
06-30-88: Caltrans District Local Streets and Roads Engineers provides notice that project
application packages are available to qualified applicants.
07-01-88: Caltrans District and Headquarters Local Streets and Roads Engineers and
other staff provide guidance to applicants as they prepare for the Process.
06-30-89: Final date which applicants may submit application forms to the Caltrans District
Local Streets and Roads Engineer.
09-30-89: Caltrans Headquarters Division of Local Streets and Roads provides informal list
to all applicants which shows projects submitted to date. This is an administrative date
which is not included in the SB 140 legislation. The purpose of this informal list is to notify
applicants of the approximate percentage reimbursement rate prior to the final date to offi-
cially withdraw a project from the program.
12-31-89: Final date by which Caltrans Headquarters Division of Local Streets and Roads
compiles a list of the submitted projects. If the requested State Share exceeds the $300 rail-
lion, Caltrans computes the pro rata share for the projects, and notifies the applicants of the
resulting percentage. Any project dropped after this date will result in a reduction of the
$300 million in an amount equal to the State Share of the project cost.
04-01-90: Applicants who wish to proceed with the originally proposed project at the final
resulting State Share percentage notifies Caltrans. Some applicants may drop one or more
projects if the State percentage share is too low.
05-01-90: Caltrans Headquarters D irision of Local Streets and Ro;ds compiles a final list
of eligible projects, calculates the amount of State Share funds required (up to $300 rail-
lion) and informs the Legislature of the amount.
06-30-90: Date by which the Legislature intends to appropriate State Share funds (up to
$300 million).
06.30-91: THE LAST DATE TO AWARD CONTRACTS. Eligible projects for which ap-
plicants have not awarded construction contracts on or before this date must be withdrawn
from the current year's program.
06-30-93:'Last day for applicants to spend all allocated funds. All unused or unspcnt allo-
cated funds will be returned to the State.
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