HomeMy WebLinkAboutItem 4.2 - 2466 CityServe Funding Request MOU
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Memorandum of Understanding Between the Cities of Dublin, Livermore
and Pleasanton and CityServe f or Crisis Stabilization Services
Prepared by: Suzanne Iarla, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider approval of a Memorandum of Understanding between
the Cities of Dublin, Livermore and Pleasanton and CityServe of the Tri -Valley, and
appropriate one-time funds for crisis stabilization services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Memorandum of Understanding with the Cities of
Dublin, Livermore and Pleasanton and CityServe of the Tri -Valley, and approve a
budget change for one-time funds for crisis stabilization services.
FINANCIAL IMPACT:
A budget change will be necessary from the General Fund Undesignated Reserve in the
amount of $12,480 for this work. Related to this request, the City anticipates receiving
$107,620 in Homeless Emergency Aid Program (HEAP) funding and allocating
$104,929 of that amount to CityServe. The remainder of the HEAP funds, $2,690.50,
will be allocated to the City as administrative costs.
DESCRIPTION:
According to the 2017 Alameda County Homeless Point-in-Time Count and Survey
(Attachment 1), there are approximately 5,630 homeless individuals in Alameda County.
Of those, 21 homeless individuals reside in Dublin, while approximately 280 homeless
individuals reside in the Tri-Valley (Cities of Dublin, Livermore and Pleasanton). While
the homeless population throughout Alameda County continues to increase, there are
currently limited resources available for homeless individuals in the Tri-Valley.
CityServe of the Tri-Valley provides services and care for Tri-Valley residents who are in
crisis. In July 2018, CityServe received Alameda County Impact Funds and began
providing more homeless outreach and intervention services in Dublin, Livermore and
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Pleasanton. As of December 2018, CityServe has engaged with 277 Tri-Valley
homeless people.
CityServe receives referrals as well as conducts outreach to engage with homeless
residents where they are living in an effort to connect them to services and assist them
out of homelessness. After completing a client intake (in-person or over the phone), if
the client is identified as homeless, they are referred to a Crisis Intervention Specialist
who meets with the client to assess what their individual needs are in order to connect
them to appropriate services. CityServe provides hands-on assistance, including to:
help the client complete paperwork
provide transportation
connect client to other service providers
attend meetings with other service providers, if requested by the client
help the client obtain a valid photo ID and other critical documents necessary to
apply for employment and housing
provide temporary (short term) hotel vouchers and rental assistance, if necessary
CityServe has established a positive working relationsh ip each of the police
departments from the three cities and works collaboratively with them to assist people.
Background on the Homeless Emergency Aid Program (HEAP)
Recently, the State of California made available $500 million in one -time Homeless
Emergency Aid Program (HEAP) funds to help address the homeless crisis in
California. HEAP funds can be used for a broad range of activities, including prevention,
services, rental assistance or subsidies, or capital improvements. Funding allocations to
counties and large cities (such as Oakland) were based on homeless populations and
percent of total state homeless populations.
In order to be eligible to apply for HEAP funds, jurisdictions had to declare a shelter
emergency in the Fall of 2018. On September 18 , 2018, the City Council adopted
Resolution 107-18 declaring a Shelter Crisis to enable the City of Dublin to apply for
HEAP grant funds allocated to Alameda County. Please refer to Attachment 2 for a
summary of the Alameda County HEAP allocations and proposed activities.
Alameda County determined a formula to distribute the HEAP funds to jurisdictions
based on the number of sheltered and unsheltered homeless population determined by
the 2017 Alameda County Homeless Point-in-Time Count. Based on the formula, the
City of Dublin was eligible to apply for $107,620 (0.07% percent) of which $104,929 will
be directed to CityServe and $2,690.50 (or 2.5%) can be retained by the City for
administrative costs.
Working collaboratively, the Cities of Dublin, Pleasanton and Livermore agreed to pool
their HEAP allocation and fund CityServe of the Tri-Valley’s work to provide crisis
stabilization services for unsheltered homeless in the three cities. The City of Livermore
agreed to be the lead agency on the grant and a regional application was submitted to
Alameda County to provide funds to CityServe to increase their crisis stabilization
services for unsheltered homeless people in the Tri-Valley. Please see Table 2 below
for the funding allocation by each of the three Cities.
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Table 2. HEAP Funding Allocations to CityServe
City Amount
Dublin $104,929
Livermore $300,000
Pleasanton $89,940
Tri-Valley Regional HEAP Total $494,869
The State requires that half of the funds must be expended by January 2020 and all
funds must be expended by June 30, 2021, or the funds revert to the State. CityServe
would like to increase their staffing prior to July 1, 2019 in order to have their programs
fully equipped and prepared to utilize HEAP funds within the required timeframe.
Current Request
In order to effectively carry out the increased HEAP -funded services, CityServe needs
to build capacity by increasing their staffing by 1.5 full-time employees. This would allow
them to change a current part-time Crisis Intervention Specialist into a full-time position
focusing on homelessness and add another full-time Crisis Intervention Specialist that
will work with Tri-Valley residents in crisis, unrelated to homelessness. The cost to
make these staffing changes is $48,000 for the period of February 1 to June 30, 2019.
The City of Dublin has been asked for $12,480 as a per capita share of this amount.
To provide a framework for these funds, the cities desire to enter into this Memorandum
of Understanding between the cities and CityServe to clarify their responsibilities with
respect to the Crisis Stabilization Services to be provided by CityServe funded by the
one-time funds.
Additional Fiscal Year 2019-2020 Funding Considerations
CityServe has also applied for a Fiscal Year 2019-2020 Human Services Grant in the
amount of $24,900 for Homelessness Prevention/Crisis Stabilization Services (this is in
addition to the above-mentioned HEAP funds and the current request of $12,480).
Alameda County has indicated there will be a 30 percent local match required for HEAP
funds. The matching funds are to be used in F iscal Year 2019-2020. Staff is currently
working with Alameda County to determine if the match can be achieved through the
award of a Human Services Grant (that are funded with local funds, not Community
Development Block Grant funds) to local providers - such as CityServe - who are
providing services to local homeless people.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
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ATTACHMENTS:
1. 2017 Alameda County Everyone Counts Survey Findings
2. November 19, 2018 Staff Report from the County Administrator to the Alameda
County Board of Supervisors
3. Resolution Approving the Memorandum of Understanding between the Cities of
Dublin, Livermore and Pleasanton and CityServe of the Tri-Valley for Crisis Stabilization
Services
4. Exhibit A to the Resolution - Memorandum of Understanding between the Cities of
Dublin, Livermore and Pleasanton and CityServe of the Tri-Valley for Crisis Stabilization
Service
5. Budget Change Form
ALAMEDA COUNTY
EVERYONE COUNTS
HOMELESS POINT-IN-TIME
COUNT AND SURVEY
2017
Every two years, during the last 10 days of January, communities across the country conduct comprehensive counts of the
local homeless populations in order to measure the prevalence of homelessness in each local Continuum of Care.
The 2017 Alameda County Point-in-Time Count was a community-wide effort conducted on January 30, 2017. The entire county
was canvassed by teams of volunteers and guides with lived experience. In the weeks following the street count, a survey was
administered to 1,228 unsheltered and sheltered homeless individuals, in order to profile their experience and characteristics.
2017 Sheltered/Unsheltered Population
Race/Ethnicity
(Top Responses)
30%
White
49%
Black or
15%
Multi-ethnic
3%
American Indian or
Age
9%
Under
18
18% 63% 10%
25-5918-24 60+
31%
Sheltered
(n=1,766)
69%
Unsheltered
(n=3,863)
Household Breakdown
Unaccompanied Children | 72 Individuals
14%
Sheltered
86%
Unsheltered
Transitional Age Youth | 919 Individuals
26%
Sheltered
74%
Unsheltered
Families | 270 Families with 711 members
96%
Sheltered
4%
Unsheltered
Veterans | 531 Individuals
29%
Sheltered
71%
Unsheltered
Single Adults | 4,533 Households with 4,846 members
22%
Sheltered
78%
Unsheltered
Chronically Homeless | 1,652 Individuals
15%
Sheltered
85%
Unsheltered
Foster Care
15%
of survey
respondents have
been in the foster
system.
Residence Prior
to Homelessness
Alameda
County82%
Length of Time in Alameda County
(of those living in Alameda County prior to becoming
homelessness)
LESS THAN
1 YEAR
27%
10 YEARS
OR MORE
50%
1-4 YEARS
14%
5-9 YEARS
8%
Gender
41%
Women
1%
Transgender
58%
Men
ჿዪာ̠
2017 Homeless Census Population
2015
4,040
2017
5,629
201320112009
4,2644,1784,341
2017 Sheltered/Unsheltered Population by City
OAKLAND UNION CITY
LIVERMORE
102
Sheltered
141
Unsheltered
DUBLIN
0
Sheltered
21
Unsheltered
PLEASANTON
0
Sheltered
18
Unsheltered
ALBANY
0
Sheltered
66
Unsheltered
UNINCORPORATED
26
Sheltered
194
Unsheltered
PIEDMONT
0
Sheltered
0
Unsheltered
TOTAL
1,766
Sheltered
3,863
Unsheltered
FREMONT
197
Sheltered
282
Unsheltered
NEWARK
42
Sheltered 28
Unsheltered
HAYWARD
84
Sheltered
313
Unsheltered
EMERYVILLE
0
Sheltered 29
Unsheltered
BERKELEY
308
Sheltered
664
Unsheltered
0
Sheltered
40
Unsheltered
ALAMEDA
94
Sheltered
110
Unsheltered
859
Sheltered
1,902
Unsheltered
SAN LEANDRO
55
Unsheltered
54
Sheltered
Justice System
Involvement
Subpopulations
TAY
Post K-12 Education
of respondents
spent one or more nights
in jail/prison/juvenile hall
in the past year.
5% of
respondents were
currently enrolled
in a vocational
program or college.
14%
17%
Latino
83%
Non-Latino
African American
Alaskan Native
Source: Applied Survey Research. (2017). Alameda County Homeless Census & Survey. Watsonville, CA.
Alameda County will release a comprehensive report of The EveryOne Home 2017 Homeless Count and Survey in Summer 2017. For more
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*Subpopulation Definitions
Persons who have served on active
duty in the Armed Forces of the
United States. This does not include
inactive military reserves or the
National Guard unless the person
was called up to active duty.
Veterans
A household with at
least one adult member
(persons 18 or older)
and at least one child
member (persons under
18).
Families
Children under the age
of 18 who are homeless
and living without
a parent or legal
guardian.
Unaccompanied
Children
Young adults
between the ages
of 18 and 24 years
old.
Transition-
Age Youth
An individual with a disabling condition or
a family with a head of household with a
disabling condition who:
» Has been continuously homeless for 1 year
or more and/or;
» Has experienced 4 or more episodes of
homelessness within the past 3 years.
Chronically Homeless
Only 2%
of survey
respondents
said they were
not interested
in Independent,
Affordable
Rental Housing
or Housing
with Supportive
Services.
2%
Not
Interested
in Housing
What Might
Have Prevented
Homelessness
(Top 4 Responses)
42%
Rent
Assistance
22%
Mental Health
Services
36%
Employment
Assistance
24%
Benefits/
Income
57%
Money
Issues
16%
Personal
Relationships
12%
Mental Health
Issues
12%
Substance Use
Issues
10%
Phsycial Health
Issues
6%
Incarceration
Drug or
alcohol abuse
26%
Physical
disability
27%
Chronic health
problems
36%
Traumatic
brain injury
10%
AIDS/HIV
related
5%
Post-Traumatic
Stress Disorder
29%
PTSD
Psychiatric or
emotional conditions
41%
17%of survey
respondents reported having
one disabling condition.
Primary Cause of Homelessness
(Top 6 Responses)
Services and
Assistance
73%
of survey respondents
reported receiving
benefits
Services Currently Accessing
(Top 6 Responses)
69%
Free
Meals
30%
Health
Services
22%
Drop-in
Center
16%
Mental Health
Services
Reasons for Not Accessing Shelter Services
(Top 6 Responses)
41%
They are full
20%
There are too
many rules
40%
Bugs and germs
22%
Concerns for
personal safety
18%
They are too far away
29%
They are too crowded
49%
Emergency
Shelter
12%
Job Training/
Employment Services
12%of survey
respondents reported having
two disabling conditions.
18%of survey
respondents reported
having three disabling
conditions.
Disabling
Conditions
Respondents reported
the number of condtions
that limited their ability to
maintain work or housing.
Many reported multiple
conditions.
Self Reported
Health Conditions
(Note: Multiple response
question, numbers will not
total to 100%)
Current health conditions
affecting housing
stability or employment
of the adult population.
First Homelessness Episode
39%
Yes
61%
No
of those experiencing
homelessness for the first time
were homeless for one year or
more
40%
Age at First Episode
of Homelessness
2%
65+
Duration of
Current Episode
of Homelessness
30 days
or less
6%
1-11
months
36%
1 year or more
58%
21%
18-24
34%
25-39
16%
40-49
13%
0-17
15%
50-64
SUSAN S. MURANISHI
COUNTY ADMIMSTRATOR
COUNTY
Honorable Board of Supervisors
County of Alameda
1221 Oak Street, Suite 536
Oakland, CA 94612
Dear Board Members:
AGENDA __ November 20, 2018
A D M I N I S TR A TOR
November 19 , 2018
SUBJECT: AUTHORIZE APPLICATION FOR THE HOMELESS EMERGENCY AID
PRO GRAM (HEAP) IN THE AMOUNT OF $16 ,1 92,049 .33
RECOMMENDATIO NS :
A. Authorize Alameda County to apply for an allocation of funds from the California Homeless
Coordinating and Financing Council for Homeless Emergency Aid Program (HEAP) in the
amount of$16,192 ,049.33 based on the application amounts in Attaclunent 1;
B. Authorize the Community Development Agency to act as lead agency coordinating the HEAP
Program grant application and contracting process, in collaboration with the County
Homelessness Council; and
C. Authorize the Community Development Agency Director, upon review and approval of County
Counsel, to execute all necessary documents to apply for the HEAP Program grant and accept
the grant if awarded .
DISCUSSION/SUMMARY:
On August 7, 2018 the California Homeless Coordinating and Financing Council (HCFC) announced
the availability of almost $16.2 million for Alameda County from the Homeless Emergency Aid Program
(HEAP). HEAP is a $500 million block grant program designed to provide direct assistance to cities
and counties to address the homelessness crisis throughout California. As part of the 2018-19 State
Budget, $350 million was allocated to Continuums of Care and $150 million to large cities. The City of
Oakland's initial large city HEAP allocation was approximately $8.7 million, for a total amount available
in Alameda County of almost $24.9 million.
Alameda County was designated as the Administrative Entity (AE) to administer HEAP by the local
Continuum of Care (CoC) on September 5, 2018 and your Board accepted that designation on October
2, 2018 (Item No. 16). Administrative Entities (AEs) may request funding for eligible activities relating
1221 OAK STREET • S UITE 555 • OAKLAND, CALIFOR NI A 94612 • Sltl 272-6984 • FA X 510 2 72-3 784
www.acgov.org
Honorable Board of Supervisors -2-~ovember 19, 2018
to homelessness within specified CoC service areas by submitting an application. An AE may contract
with a sub-recipient that the AE determines is qualified to carry out the eligible activities, and will be
responsible for setting any minimum and maximum grant amounts, since they will be evaluating sub-
recipient applications and managing those contracts. As the AE, Alameda County will be responsible
for reporting to the State on contract expenditures, the number of homeless individuals served by
program funds, and the progress toward State and local homelessness goals.
HEAP funds may be used for a broad range of activities, including prevention, services, rental assistance
or subsidies, or capital improvements. The Round 1 HEAP application is due to the state by
December 31, 2018. Half of the funds must be expended by January 2020 and all funds must be
expended by June 30, 2021 or funds revert to the State. HEAP requires a shelter crisis declaration
for all cities and counties within the Alameda County CoC that wish to receive HEAP funds. Your
Board adopted a Resolution declaring a Shelter Crisis on July 10, 2018 (Item No. 29) and all cities that
will be part ofthe HEAP application have declared a shelter crisis, except for Newark, which must adopt
an emergency resolution no later than December 30, 2018 to be eligible to receive HEAP funds.
The Alameda County CoC is eligible to receive approximately $16,192,049 in HEAP funds. Ofthis, at
least 5% ($809,602) must be spent on emergency assistance for homeless youth. HEAP allows up to
5% for administrative costs and Alameda County proposed retaining approximately 2.5% and allowing
cities to retain up to 2.5% as part of the contracts with local jurisdictions (for a total not-to-exceed amount
of$809,602).
Applicants for HEAP must conduct a local collaborative application process to determine how HEAP
funds will be utilized in the CoC. Over the past few months, the County has engaged in a series of
meetings with local cities, the CoC, and other stakeholders. Based upon those discussions, the
recommendation before your Board today reflects the ongoing conversations, comments and
applications received from the cities. Applications from the cities that identified proposed uses of funds
based on the State guidelines were due to the County by November 8, 2018.
The County, as directed by your Board, originally proposed an allocation formula to distribute HEAP
funds to the cities based on the percentage of unsheltered homeless in each city as determined by the
2017 Point-in-Time Count. The proposed allocation formula factored in the large city HEAP funding
that the City of Oakland received directly ($8.7M). County staff presented this proposal at the pre-
meeting ofthe October 10,2018 Mayors' Conference. The matter wasreferred to the Alameda County
City Managers' Association (ACCMA) and County staff presented the proposal to the City Managers
on October 17, 2018. A subcommittee ofthe City Managers, representing Oakland, Hayward, Fremont,
Berkeley, and Livermore was designated to review the County's proposal and provide recommendations
to the County on the proposed funding methodology .
HEAP Application
The HEAP application to the State outlined in this letter is based on the following allocation
methodology that reflects a consensus among the County and all cities except Oakland. After first setting
aside the required funds for youth programming (5%) and administration (2.5% for the County), the
allocation to the Unincorporated Area is based on its proportion of the County's unsheltered population.
The City of Oakland will then receive an average of the original proposed allocation and the reduced
allocation recommended by the ACCMA, which uses a blended average of the unsheltered homeless
population and the total homeless population based on the 2017 Point-in-Time Count. The amount of
HEAP funding for Oakland (including the approximately $8.7 million from the large city HEAP
Honorable Board of Supervisors -3-November 19,2018
allocation and 50% of Emeryville's allocation) is approximately $11.7 million, an amount proportional
to the percentage of the homeless population in Oakland based on the 2017 Point-in-Time Count and
total HEAP funding available in Alameda County. Finally, the remaining funds are allocated to the other
local cities using the blended approach, excluding Oakland and the Unincorporated Area from the
calculation. The specific allocation amounts to each jurisdiction and proposed activities based on the
applications submitted by cities is summarized in Attachment 1. An overview of the $16.2 million
allocation for the Alameda County CoC is displayed in the following table:
T bl 1 P a e : ropose dHEAPAII f 0 oca wn verv1ew
i Allocation Percent of Total
Cities (incl. 2.5% Admin2 $13,831,001 85.4% --
Unincorporated Area $1,166,885 7.1%
Youth $809,602 5.0%
County Admin $384,561 2.5%
Total $16,192,049 100%
Cities have proposed a variety of approaches/strategies for the one-time HEAP funds. Several cities
have proposed pooling their allocations to fund joint projects; others like Emeryville and Albany have
opted to allocate some or all of their allocations to a neighboring city. Table 2 below shows the proposed
activities by category based on applications submitted by the cities and for the unincorporated area:
Table 2: Proposed Activities by Category
Category Amount Percent of Total
Services $10,987,833 67.8%
Capital Improvements $2,131,763 13.2%
Rental Assistance or Subsidies $1,503,343 9.3%
Administration $759,508 4.7%
Homeless Youth $809,602 5.0%
Total $16,192,049 100%
Given the aggressive State deadlines for expenditure of HEAP funds, the County will actively monitor
encumbrance of cities' funds to avoid reversion to the State. The City Managers and County staff
recommend that Oakland have "first right of refusal" to access any HEAP funds not expected to be spent
by other jurisdictions within the County.
At your Board's direction, County staff have collaborated with cities to determine an appropriate local
match. County staff recommended identifying local matching funds during the next fiscal year to enable
cities to identify match funding as part up their upcoming budget development. During the application
process, cities were asked to consider a 50% grant match in Fiscal Year 2019-2020 funds. City Managers
offered local match alternatives ranging from 10% to 30% with the cities of Oakland and Berkeley
suggesting 50%. Our recommendation is to require a minimum 30% local match for all cities in FY
2019-2020. Details regarding eligible sources and uses of matching funds will be determined based on
further discussions with the City Managers Subcommittee.
The County Homelessness Council recommends that the Community Development Agency (CDA) act
as lead entity in coordination of the HEAP grant, in collaboration with other County agencies, cities
within the County, community stakeholders, and the CoC. Approval of this action authorizes County
Honorable Board of Supervisors -4-November 19,2018
staff to move forward and submit the HEAP application to the State for the maximum grant of
$16,192,049.33.
Through our collaborative process with the Alameda County City Manager's Association regarding the
allocation methodology for one-time State HEAP funds, it became clear that there are opportunities for
stronger local partnerships to effectively address homelessness if we develop and advance a single
legislative proposal to secure additional ongoing State funding. Given the increase in the number of
homeless between the 2015 and 2017 Point-in-Time Count of 39%, additional State funds will be
required to shelter the homeless, provide services and prevent homelessness. Ongoing funding for
Alameda County and its cities will continue our regional efforts and facilitate ongoing collaboration and
innovation in addressing the homelessness crisis throughout the County.
FINANCING
Funds for program costs will come from the State HEAP grant. There is no additional Net County Cost
as a result of this action.
VISION 2026 GOAL
The approval of the HEAP application meets the 1 OX goal pathway to Eliminate Homelessness in
support of our shared visions of Thriving and Resilient Populations and Safe and Livable
Communities.
SSM:AC:MA:JM:JS
Attachment
c: Auditor-Controller
County Counsel
County Homelessness Council
ACCMA
Very truly yours,
~·
Susan S. Muranishi
County Administrator
Attachment 1
HEAP Allocations and Proposed Activities
City Formula Proposed Percentage Proposed Activities
Allocations Application of Total
Amounts Application
Alameda $756,524 $756,524 4.7% Exploring a partnership with Hayward, San leandro, Union City, and
Fremont for a shared purchase of mobile hygiene services and a
sanctioned RV /car parking lot
Albany $338,234 $169,125 1.0% Rental assistance or subsidies. Remaining allocation provided to
Berkeley.
Berkeley $4,034,568 $4,277,986 26.4% Includes 50% of Emeryville's allocation and approximately 50% of
Albany's allocation to support shelter beds and street outreach
activities.
Dublin $107,620 $107,620 0.7% Pooled with Livermore and Pleasanton (see below)
Emeryville $148,618 --50% of Emeryville allocation to Berkeley and 50% to Oakland.
Fremont $1,849,242 $2,078,880 12 .8% Includes 100% of Newark's allocation. Operational support for a
daytime drop-in center and a temporary year-round housing
navigation shelter, development of a safe-parking solution,
investments in prevention and services, housing subsidies and
support services for households undergoing financial crisis and
imminent homelessness, housing/hotel vouchers, rapid re-housing
subsidies, and landlord incentives.
Hayward $1,776,339 $1,776,339 11.0% Street social worker outreach, Homeless Outreach Partnership
events (Homeless Connect), increased hygiene and sanitation, safe
parking, housing assistance and subsidies, prevention strategies,
rapid re-housing, and technological devices for homeless outreach,
interim transitional housing center, and on-site navigation center
Livermore $931,800 $931,800 5.8% Pooled with Dublin and Pleasanton to fund CityServe to provide
crisis intervention services in the Tri-Valley. Remaining Livermore
funds are planned for a Safe Parking program with Block by Block,
CityServe and faith-based groups and additional restroom access.
Newark $229,638 --Pooled with Fremont (see above)
-------
1
11-19-18
City Formula Proposed Percentage Proposed Activities
Allocations Application of Total
Amounts Application
Oakland $2,968,563 $3,042,872* 18.8% Includes 50% of Emeryville's allocation . Street outreach, operating
costs for short term emergency housing interventions, employment
services, operating support for Housing Resource Centers, hygiene
services, rapid re-housing and housing problem solving funds.
Piedmont ----
Pleasanton $92,246 $92,246 0.6% Pooled with Dublin and Livermore (see above)
San Leandro $392,619 $392,619 2.4% Expansion of a seasonal warming shelter, shared Mid-county
mobile hygiene unit, prevention activities, hotel/housing vouchers
and subsidies, and safe car and RV parking lot with mid-County
partners
Union City $204,990 $204,990 1.3% CAREavan Program (safe parking program)
City SUBTOTAL $13,831,001 $13,831,001 85.4%
Unincorporated $1,166,885 $1,166,885 7 .1% Mobile hygiene, expansion of winter warming sites into winter
Area shelters, safe parking, RV waste disposal, and coordination of
services
Homeless Youth $809,602 $809,602 5.0% HEAP requires a 5% set-aside for youth homelessness
County Admin $384,561 $384,561 2.5% Alameda County will retain approximately 2.5% ofthe total HEAP
funding for administration . HEAP allows up to 5% for
administrative costs, so up to an additional 2.5% will be allowed by
local jurisdictions receiving funding.
TOTAL $16,192,049 100% _$16,192,049
--L_ -----
*The City of Oakland submitted an application to the County for $7,348,964 of the HEAP CoC funding. As authorized by the Oakland City
Manager under protest, the proposed HEAP application amount shown above was proportionally reduced based on the methodology agreed to
by the County and Alameda County City Managers' Association and includes 50% of Emeryville's allocation. The proposed total amount ofHEAP
funding for the City of Oakland (including the estimated $8.7 million from the large city HEAP allocation) is approximately $11.7 million, an
amount proportional to the percentage of the homeless population in Oakland based on the 2017 Point-in-Time Count and total HEAP funding
available in Alameda County.
11-19-18
2
RESOLUTION NO. ___– 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A MEMORANDUM OF UNDERSTANDING AMONG AND BETWEEN THE CITY
OF DUBLIN, CITY OF LIVERMORE, CITY OF PLEASANTON AND CITYSERVE OF THE
TRI-VALLEY FOR CRISIS STABILIZATION SERVICES
WHEREAS, the cities of Dublin, Livermore and Pleasanton are working collaboratively to
address homelessness in our communities; and
WHEREAS, on September 18, 2018, the City Council adopted Resolution 107-18 declaring a
Shelter Crisis to enable the City of Dublin to apply for Homeless Emergency Aid Program (“HEAP”)
grant funds allocated to Alameda County; and
WHEREAS, the cities of Dublin, Livermore and Pleasanton submitted a regional
application to Alameda County for $494,869 in HEAP funds and selected CityServe of the Tri-
Valley (“CityServe”) to receive the funds in order to increase their crisis stabilization services for
unsheltered homeless people in the Tri-Valley; and
WHEREAS, the State of California requires half of the HEAP funds to be expended by
January 2020 and all funds must be expended by June 30, 2021 or else the funds revert to the
State; and
WHEREAS, in January 2019, CityServe requested one-time funds from the Cities to
increase CityServe’s capacity in the current fiscal year in order utilize HEAP funds as soon as
they are received; and
WHEREAS, CityServe’s request for one-time funds from the City of Dublin is $12,480; and
WHEREAS, the cities of Dublin, Livermore and Pleasanton have prepared a joint
Memorandum of Understanding regarding the payment of one-time funding to CityServe; and
NOW THEREFORE, BE IT RESOLVED that the Dublin City Council approve the
Memorandum of Understanding among and between the City of Dublin, City of Livermore, City of
Pleasanton and CityServe of the Tri-Valley for crisis stabilization services, attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager to execute the Agreement and take
any other actions necessary to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 5th day of March 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
___________________________________
City Clerk
1
MEMORANDUM OF UNDERSTANDING
AMONG AND BETWEEN
THE CITY OF DUBLIN, CITY OF LIVERMORE, CITY OF PLEASANTON
AND
CITYSERVE OF THE TRI-VALLEY
FOR CRISIS STABILIZATION SERVICES
This Memorandum of Understanding (“MOU”) is entered between the City of Dublin,
City of Livermore, City of Pleasanton (hereinafter “Cities”) and CityServe of the Tri-Valley
(“CityServe”), a California-based 501(c)3 non-profit agency (hereinafter referred to collectively
as the “Parties”).
RECITALS
a. The Cities have joined together to address the homelessness issue in the three Cities.
b. The Cities desire to extend their collaborative efforts by engaging CityServe to
provide Crisis Stabilization Services that consist of the following (collectively the
“Crisis Stabilization Services”), Client intake via phone and in person, referring
clients to the Coordinated Entry System (“CES”) for the Homeless, meeting with
clients to assess individual needs and developing a plan of action as appropriate,
assisting clients in obtaining critical documents necessary for employment and
housing, connecting clients to additional service providers to address client needs,
providing hotel vouchers and rental assistance, partnering and collaborating with staff
from each of the Cities (such as Police, Housing, and Human Services staff) to
address client needs, and maintaining detailed client records in a database that can be
used to provide aggregate data to the Cities.
c. The Cities anticipate receiving Homeless Emergency Aid Program (HEAP) funding
from Alameda County for the Tri-Valley region for fiscal year 2019-20 through fiscal
year 2020-21 in the amount of Four Hundred Ninety Four Thousand Eight Hundred
and Sixty Nine dollars ($494,869) (“Tri-Valley HEAP Funding”). The Cities intend
for the Tri-Valley HEAP funds to be directed to the City of Livermore as the
fiduciary agent for those funds, and the City of Livermore to then award the funds to
CityServe to provide Crisis Stabilization Services for homeless residents in the Cities
based upon their respective populations, including their homeless population based
upon the most recent point-in-time count.
d. In anticipation of receiving the Tri-Valley HEAP Funding, and in an effort to prepare
CityServe to provide the Crisis Stabilization Services to the Cities for fiscal year
2019-20 and fiscal year 2020-21, the Cities have agreed to provide one-time funding
in the amount of Forty Eight Thousand dollars ($48,000) to CityServe to assist in
building CityServe’s capacity to receive and implement the Tri-Valley HEAP funding
once it is received and awarded. Each of the Cities responsible share of the one-time
funding was formulated on a per capita basis using 2016 population numbers (Dublin
59,583, Livermore 89,115, Pleasanton 82,270) and is divided between the Cities as
2
follows: City of Dublin - $12,480, City of Livermore - $18,720, and City of
Pleasanton - $16,800.
e. The Cities desire to enter into this MOU with CityServe to clarify their
responsibilities with respect to the Crisis Stabilization Services to be provided by
CityServe funded by the one-time funds.
NOW, THEREFORE, in consideration of the promises herein, the Parties agree as
follows:
1. The Cities desire to enter into a one-time funding agreement with CityServe for
CityServe of the Tri-Valley to provide Crisis Stabilization Services to the Cities’
residents and build CityServe’s capacity to receive and implement the Tri-Valley
HEAP Funding. Each City shall determine if this MOU satisfies its needs for a
funding agreement or if a separate agreement is required.
a. Each of the Cities will expediently disburse their share of the one-time
emergency funds as outline in Recital (d). Payment may be sent to
CityServe, P.O. Box 1613, Pleasanton, CA 94566 or an arrangement for
the payment to be picked up in person may be made by contacting
CityServe Interim CEO Len DiGiovanni at (925) 223-6947.
b. The one-time funding amount shall not exceed $48,000, and shall be for
the term of February 19, 2019 and ending June 30, 2019, with the
exception of the City of Dublin, for which the start of the term shall
instead be the date this MOU is executed below by the City of Dublin.
c. CityServe agrees to use the one-time funding to hire 1.5 full-time
equivalent (FTE) Crisis Stabilization Specialists from February 19, 2019
through June 30, 2019, with the exception of the City of Dublin, for which
the start of the term shall instead be the date this MOU is executed below
by the City of Dublin.
d. CityServe will provide a monthly report to the Cities that outlines the
progress of expending the one-time funding and provide aggregate data
that highlights Crisis Stabilization Services provided to residents in each
city. Monthly Reports will be due on the following month of services
rendered such as April 9, 2019, May 14, 2019, June 11, 2019, and July 9,
2019. Monthly Reports are to be distributed via email to the following
city staff:
Suzanne Iarla at suzanne.iarla@dublin.ca.gov,
Claudia Young at cmyoung@cityoflivermore.net,
Becky Hopkins at bhopkins@cityofpleasantonca.gov.
3
e. CityServe shall defend, indemnify, and hold harmless the Cities against
any claims arising from providing the Crisis Stabilization Services.
f. Pursuant to the terms of this MOU, CityServe hereby also agrees to
comply with the existing agreements related to each city’s competitive
annual grant program:
i. Sections 4, 5, 6, 7, 8, 9, 11, 14, 15, 16, 17, 18, 20 of the Grant
Agreement between the City of Dublin and CityServe of the Tri-
Valley, executed on July 1, 2018, is attached and included herein
by this reference, and shall therefore also apply to the terms of this
MOU as between CityServe and the City of Dublin.
g. Any amendments to the term, amount, or scope of work in the one-time
funding as reflected in this MOU must be made in writing and signed by
all Parties. No City may authorize CityServe to exceed the MOU costs
without the written consent of all three Cities.
h. In the event that the one-time funding agreement with CityServe is
terminated, CityServe will return any unspent funds to the cities using the
same per capita formula that determined their share of the one-time
funding.
2. Should any of the Cities engage CityServe to initiate a specific task unique to
their respective city, the financial obligation and project management for that
specific task will be the sole responsibility of that city, and will not be covered
under this MOU.
3. This MOU may be executed in counterparts by delivery of a facsimile or secure
electronic copy of the MOU to the other Parties, followed by delivery of the
original documents bearing the original signatures. However, failure to deliver the
original documents does not affect the enforceability of the MOU.
4. Each person whose signature appears on this MOU affirmatively represents and
warrants that he or she has been duly authorized, or is otherwise qualified, and has
full authority to execute the MOU on behalf of the party on whose behalf this
MOU is executed.
SIGNATURES ON THE NEXT PAGE
4
THIS MOU is executed by each party upon the date and year noted by the signatory for that
party.
CITY OF DUBLIN
______________________________ __________
Christopher L. Foss, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
John Bakker, City Attorney Caroline P. Soto, City Clerk
CITY OF LIVERMORE
____________________________ __________
Marc Roberts, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
Jason Alcala, City Attorney Sarah Bunting, City Clerk
CITY OF PLEASANTON
______________________________ __________
Nelson Fialho, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
Daniel G. Sodergren, City Attorney Karen Diaz, City Clerk
CITYSERVE OF THE TRI-VALLEY
______________________________ ___________
Len DiGiovanni, Interim CEO Date
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
1001.5501.64011 $12,480
3/5/2019
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Provide funding support to CityServe of the Tri-Valley for crisis stabilization services.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2018-19
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: General Fund - Human Services - Community
Grant/Contribution
City Council's Approval Required
G:\Economic Development Division\Budget\2018-19 Budget\Budget Change Forms\budget change 13_5501 CityServe of TriValley_030519