HomeMy WebLinkAbout*March 5, 2019 Agenda PacketMarch 5, 2019 Dublin City Council Agenda Page 1 of 3
REGULAR MEETING
Tuesday, March 5, 2019
Council Chamber, 100 Civic Plaza
DUBLIN CITY COUNCIL
A G E N D A
• Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
• Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on
the annual subscription list, please call 833-6650.
• A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council
members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is
available in the City Clerk’s Office and also at the Dublin Library.
CLOSED SESSION 6:00 P.M.
I. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of
Section 54956.9: 1 case
II. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case
III. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (D) of
Section 54956.9: 1 Case
Facts and Circumstances: Letter from Stuart Flashman to Mayor and City Council, Dated
October 18, 2018
REGULAR MEETING 7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
3.1. Recognition of City of Dublin 2018 Citizen, Young Citizen, and Organization of the
Year, and 2019 Mayor's Award and Mayor's Legacy Award Recipients
The City Council will recognize the City of Dublin 2018 Citizen, Young Citizen, and
Organization of the Year, and the 2019 Mayor’s Award and the Mayor’s Legacy Award
recipients.
STAFF RECOMMENDATION:
Present the Certificates of Recognition.
3.2. 2019 St. Patrick's Day Celebration Festivities Report
The City Council will receive a preview of 2019 St. Patrick's Day Celebration festivities.
STAFF RECOMMENDATION:
Receive the report.
3.3. Presentation from the Alameda County Mosquito Abatement District
The City Council will receive a presentation from Ryan Clausnitzer, District Manager of
Alameda County Mosquito Abatement District, providing an overview of the District.
STAFF RECOMMENDATION:
Receive the presentation.
March 5, 2019 Dublin City Council Agenda Page 2 of 3
3.4. Informational Presentation by CityServe of the Tri-Valley
The City Council will hear a presentation about the services provided by CityServe of the
Tri-Valley.
STAFF RECOMMENDATION:
Receive presentation.
3.5. Employee Introduction: Stacy Marcoux
New City Staff member Stacy Marcoux, Administrative Aide, will be introduced.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff member.
3.6. Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and
clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a
future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1. Approval of the February 19, 2019 Regular City Council Meeting Minutes
The City Council will consider approval of the minutes of the February 19, 2019 Regular
meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 19, 2019 Regular City Council meeting.
4.2. Memorandum of Understanding Between the Cities of Dublin, Livermore and
Pleasanton and CityServe for Crisis Stabilization Services
The City Council will consider approval of a Memorandum of Understanding between the
Cities of Dublin, Livermore and Pleasanton and CityServe of the Tri-Valley, and appropriate
one-time funds for crisis stabilization services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Memorandum of Understanding with the Cities of
Dublin, Livermore and Pleasanton and CityServe of the Tri-Valley, and approve a budget
change for one-time funds for crisis stabilization services.
5. WRITTEN COMMUNICATION
5.1. Update on Dublin's Economic Development Activities
The City Council will receive a brief update on economic development activities.
STAFF RECOMMENDATION:
Receive the presentation.
6. PUBLIC HEARING – NONE.
7. UNFINISHED BUSINESS – NONE.
8. NEW BUSINESS
8.1. Annual Review of the Agreement with Cricket for Cubs
The City Council will receive an annual update on the City agreement with Cricket for Cubs
(CFC) regarding the group's usage and operation of the cricket batting cages at Emerald Glen
Park over the past year.
March 5, 2019 Dublin City Council Agenda Page 3 of 3
STAFF RECOMMENDATION:
Receive the report and provide direction, if needed.
8.2. Report to City Council on Alternate Commissioner Model
At the January 8, 2019 City Council meeting, the City Council requested that Staff bring
back a report regarding the establishment of alternates on the various City commissions and
committees, as well as a mechanism that would allow alternates to succeed to commission
seats when a vacancy occurs.
STAFF RECOMMENDATION:
Receive the report and provide Staff with further direction.
8.3. Designation of Two City Councilmembers as City Representatives to Discuss
Compensation with City Attorney
The City Council will discuss the appointment of two City Councilmembers to serve as the
City’s representatives to discuss terms of the City Attorney’s contract, including
compensation, with the City Attorney.
STAFF RECOMMENDATION:
Designate two City Councilmembers to discuss compensation with the City Attorney.
8.4. Designation of Agency Labor Negotiators, Unrepresented Employee: City Manager
The City Council will consider the appointment of two Councilmembers as representatives to
discuss conditions of employment for the City Manager.
STAFF RECOMMENDATION:
Appoint two Councilmembers as representatives to discuss conditions of employment for the
City Manager.
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Recognition of City of Dublin 2018 Citizen, Young Citizen, and
Organization of the Year, and 2019 Mayor's Award and Mayor's Legacy
Award Recipients
Prepared by: Walfred Solorzano, Deputy City Clerk
EXECUTIVE SUMMARY:
The City Council will recognize the City of Dublin 2018 Citizen, Young Citizen, and
Organization of the Year, and the 2019 Mayor’s Award and the Mayor’s Legacy Award
recipients.
STAFF RECOMMENDATION:
Present the Certificates of Recognition.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
In February of each year, the City Council recognizes a Citizen, Young Citizen , and
Organization who made a significant contribution toward enhancing the quality of life for
residents of Dublin during the past year. Additionally, the Mayor present s two special
awards, the Mayor’s Award and the Mayor’s Legacy Award, to those he wished to
recognize for their extraordinary dedication to the community. The winners in each
category, along with the Mayor’s special awards recipients, were recognized at the
City’s Volunteer Recognition Event on February 20, 2019.
The City Council will formally recognize the following award recipients:
Rhea Mitr, 2018 Young Citizen of the Year
CityServe of the Tri-Valley, 2018 Organization of the Year
Joe Washington, 2018 Citizen of the Year
Janine Thalblum, 2019 Mayor’s Award
Knights of Columbus #7987, 2019 Mayor’s Legacy Award
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STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
2019 St. Patrick's Day Celebration Festivities Report
Prepared by: Tegan McLane, Cultural Arts and Heritage Manager
EXECUTIVE SUMMARY:
The City Council will receive a preview of 2019 St. Patrick's Day Celebration festivities.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
The 2018 St. Patrick's Day Celebration is budgeted to bring in $137,935 in revenue.
Expenditures associated with putting on the festival and supporting the parade are
budgeted at $112,145. The Shamrock 5K Fun Run and Walk is budgeted separately
and is expected to bring in $53,500 in revenue, with $31,911 in expenditures. The cost
of Police Services is not included in these numbers and is typically about $25,000
annually for both. The total budget impact (revenues less expenditures) for the events is
estimated to be $22,379.
DESCRIPTION:
The City of Dublin’s 2019 St. Patrick's Day Celebration celebrates its 36th year on March
16 and 17, 10:00 a.m. to 5:00 p.m. at the Dublin Civic Center. The free two -day festival
attracts crowds from all over the Bay Area and is expected to draw as many as 80,000
people.
The event will have a strong focus on Irish music, dance, food, and drink and will
feature three outdoor stages, including one devoted to Irish dancers performing Irish
Step Dance, the other stages will offer a mix of Irish music including Celtic rock, Irish
pub and traditional Irish folk music as well as a roaming bagpiper. Mainstage headliner
bands include the popular Celtic rock band, Tempest, The LeperKhanz playing upbeat
funky Irish rock, The Gallowglasses with traditional Irish pub and folk music, and Cali
Celtic, performing modern Celtic folk music.
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The event will have an authentic Irish tea room in the City Hall Lobby and Regional
Meeting Room, serving tea cookies, scones and shortbread along with fresh brewed
Irish tea in china cups. Celtic Food Court vend ors will sell traditional Irish fish and chips,
bangers and mash, and boxty (Irish potato pancakes) along with the Irish -American
favorite, corned beef and cabbage. Guests can also find Irish -inspired food items such
as Guinness marinated tri-tip, corned beef sliders and banger corn dogs. The Dublin
Rotary Club will again manage beverage operations, with two bars serving Guinness,
Harp and Smithwicks beers on tap as well as wine.
Vendors in the Irish Marketplace will sell Irish tartan kilts, scarves, wr aps and capes;
Celtic jewelry, artwork, metalwork, and pottery; and Irish shortbread, scones and cakes.
More than 100 other arts and crafts vendors will also be on hand. Carnival rides will be
set up in portion of the Dublin Sports Grounds parking.
In conjunction with the festival, the Dublin Sister City Association will kick off the festive
weekend with its Green and White Gala dinner dance at the Dublin Shannon Center.
Tickets are $75 per person and may be purchased online through the festival website.
Saturday morning, Fire Station #16 hosts the annual Firefighters Pancake Breakfast,
serving green pancakes hot off the griddle, along with sausage, eggs, juice and coffee.
Breakfast is $5 per person for this fundraiser and tickets can be purchased at the d oor.
The Dublin Lions Club will host the 36th annual St. Patrick's Day Parade, starting at
Saturday 9:30 AM. The parade begins at Dublin Boulevard and Amador Plaza Road,
traveling east on Dublin Boulevard, north on Village Parkway, and west on Amador
Valley Boulevard to end near the Dublin Senior Center. The parade is expected to
feature more than 80 entries, including local marching bands, floats, equestrian groups,
bagpipers and community groups.
Sunday morning, the City will sponsor the Shamrock 5K Fun Run and Walk, with the
race ending at the festival Main Stage. Runners will enjoy live music, pizza, fruit and
other giveaways in the post-race area, and many festival vendors will open early to
welcome runners in from the finish line.
Assuming the weather is clear, participation in both the festival and run is expected to
be strong and comparable to last year. Sponsorship and vendor recruitment are
underway for this year’s events is expected to meet or exceed 2018 numbers which
reached $80,250 for Race and Festival Sponsorship and $12,400 of in-kind donations.
To mitigate traffic and parking issues throughout the weekend, Staff has arranged
offsite parking for volunteers at Carl Zeiss Meditec, Inc., 5160 Hacienda Drive, with a
free shuttle bus operating 7:00 a.m. to 6:00 p.m. both days. The public is also welcomed
to use the free shuttle. Staff is also reaching out to local corporations, particularly those
west of Civic Center, to request use of their parking lots. The City provides participating
business owners with insurance and arranges to have their lots swept clean after the
event.
Additionally, the City is once again partnering with BART and LAVTA to offer free bus
rides from both BART stations, via the Wheels Rapid 30R bus, and discount rides wit hin
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Dublin via Lyft, Uber and DeSoto Cab. Cycling to the festival is also encouraged, and
the City will provide free secure bike parking at two bike valet stations.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Neighboring businesses have been contacted with reminders about the event and
possible impact to traffic and parking.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Presentation from the Alameda County Mosquito Abatement District
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will receive a presentation from Ryan Clausnitzer, District Manager of
Alameda County Mosquito Abatement District, providing an overview of the District.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will receive a presentation from Ryan Clausnitzer, District Manager of
Alameda County Mosquito Abatement District, providing an overview of the District.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Informational Presentation by CityServe of the Tri-Valley
Prepared by: Suzanne Iarla, Management Analyst II
EXECUTIVE SUMMARY:
The City Council will hear a presentation about the services provided by CityServe of
the Tri-Valley.
STAFF RECOMMENDATION:
Receive presentation.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
In January 2019, the City Council requested for CityServe of the Tri-Valley (CityServe)
to make an informational presentation at a future City Council meeting regarding their
services. Gloria Gregory, Executive Director of CityServe will make a brief presentation.
Background on CityServe
Established in 2009, CityServe’s mission is to serve and care for Tri-Valley residents
who are in crisis. CityServe provides resources to individuals and families in crisis,
including emergency motel nights for the homeless, rent assistance to prevent evicti on,
funds for automobile repair to sustain employment, deposit/initial rent assistance to gain
housing, etc. CityServe also coordinates volunteer opportunities and has more than 40
partners in service.
Since 2012, the City of Dublin has supported CityServe with annual grant funding
through the Human Services Grant Program.
In July 2018, CityServe significantly expanded their homeless outreach and intervention
services with support of Alameda County Impact Funds. Also last year, CityServe was
designated to receive Homeless Emergency Aid Program (HEAP) funding from the
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Cities of Dublin, Livermore and Pleasanton to provide crisis intervention services for
homeless residents in the Tri-Valley.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Employee Introduction: Stacy Marcoux
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
New City Staff member Stacy Marcoux, Administrative Aide, will be introduced.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff member.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
New City Staff member Stacy Marcoux, Administrative Aide in the City Manager's
Office, will be introduced.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Approval of the February 19, 2019 Regular City Council Meeting Minutes
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the February 19, 2019 Regular
meeting.
STAFF RECOMMENDATION:
Approve the minutes of the February 19, 2019 Regular City Council meeting.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The City Council will consider approval of the minutes of the February 19, 2019 Regular
City Council meeting.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Draft Minutes of the February 19, 2019 Regular City Council Meeting
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MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – FEBRUARY 19, 2019
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
FEBRUARY 19, 2019
1. Call to Order – The meeting was called to order at 7:02 p.m. by Mayor Haubert.
Attendee Name Title Status
David Haubert Mayor Present
Melissa Hernandez Vice Mayor Present
Arun Goel Councilmember Present
Jean Josey Councilmember Present
Shawn Kumagai Councilmember Present
2. Pledge of Allegiance – The pledge of allegiance was recited by the City Council, Staff,
and those present at the meeting.
3. Oral Communications
3.1. Presentation of Plaques to Outgoing Commissioners and Committee
Members
The City Council presented plaques to Tara Bhuthimethee; Tom Madigan; Philip
Tucker; and Eddie Jo Mack. Rita Szollos and Georgean Vonheeder-Leopold
were also commemorated.
3.2. Proclamation for Black History Month - February 2019
Freddye Davis, President of NAACP – Hayward South Alameda County,
provided public comment.
Ms. Johnson, Member of NAACP – Hayward South Alameda County, provided
public comment.
The City Council presented the Proclamation in honor of Black History Month.
3.3. Public Comment
Frank Williams, Dublin resident, provided public comment.
Brenda Fisher, Dublin resident, provided public comment.
Shawn Costello, Dublin resident, provided public comment
Arjav Rawal and Mawas Taneja, Dublin residents, provided public comment.
4.1.a
Packet Pg. 14 Attachment: 1. Draft Minutes of the February 19, 2019 Regular City Council Meeting [Revision 1] (Draft Minutes of the February 19, 2019 Regular
DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
FEBRUARY 19, 2019
4. Consent Calendar
Item 4.7 was pulled for a public comment; Item 4.8 was pulled at the request of Cm.
Goel and Cm. Kumagai; and Item 4.9 was pulled at the request of Mayor Haubert.
4.1. Approved the minutes of the February 2, 2019 Special and February 5, 2019
Regular Meetings.
4.2. Adopted
RESOLUTION NO. 09 – 19
APPROVING A CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN
AND GREENPLAY, LLC FOR THE PARKS AND RECREATION MASTER PLAN UPDATE
4.3. Received the Payment Issuance Report.
4.4. Approved the budget change to Citywide Signal Communication Upgrade, CIP
No. ST0713, and adopted
RESOLUTION NO. 10 – 19
APPROVING CUBIC TRAFFICWARE AS A SOLE SOURCE VENDOR OF
ADAPTIVE TRAFFIC SIGNAL SYSTEM – SYNCHROGREEN
4.5. Adopted
RESOLUTION NO. 11 – 19
ACCEPTING THE ANNUAL STREET RESURFACING PROJECT (SAN RAMON
ROAD OVERLAY PROJECT, CIP NO. ST0117 and ST0517)
4.6. Received the City Treasurer’s Informational Report of Investments for the Quarter
Ending December 31, 2018.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Arun Goel, Councilmember
SECOND: Jean Josey, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
4.7. Krystina Jackson provided public comment.
Received the presentation and approved the Dublin Sports Grounds All-Abilities
Playground Preferred Concept Design including the artwork, and approved the
budget change.
4.1.a
Packet Pg. 15 Attachment: 1. Draft Minutes of the February 19, 2019 Regular City Council Meeting [Revision 1] (Draft Minutes of the February 19, 2019 Regular
DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
FEBRUARY 19, 2019
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Melissa Hernandez, Vice Mayor
SECOND: Jean Josey, Councilmember
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
4.8. Norm Lewandowski, Dublin resident, provided public comment.
Brenda Fisher, Dublin resident, provided public comment.
Guy Houston, Dublin resident, provided public comment.
Waived the reading and adopted
ORDINANCE NO. 02 – 19
APPROVING AN AMENDMENT TO THE EXISTING PLANNED DEVELOPMENT
ZONING FOR THE VALLEY CHRISTIAN CENTER
PLPA 2014-00052 (APN 941-0022-003, 004, 005 & 006)
RESULT: ADOPTED [3-2]
MOVED BY: David Haubert, Mayor
SECOND: Melissa Hernandez, Vice Mayor
AYES: Josey, Haubert, Hernandez
NOES: Goel, Kumagai
4.9. Adopted
RESOLUTION NO. 12 – 19
APPROVING A CONSULTING SERVICES AGREEMENT WITH URBAN FIELD
STUDIO FOR ARCHITECTURAL DESIGN SERVICES FOR DOWNTOWN DUBLIN
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: David Haubert, Mayor
SECOND: Melissa Hernandez, Vice Mayor
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
5. Written Communication – None.
6. Public Hearing – None.
4.1.a
Packet Pg. 16 Attachment: 1. Draft Minutes of the February 19, 2019 Regular City Council Meeting [Revision 1] (Draft Minutes of the February 19, 2019 Regular
DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
FEBRUARY 19, 2019
7. Unfinished Business
7.1. Update on Traffic Operations
Shawn Costello, Dublin resident, provided public comment.
The City Council received the report on traffic operations.
8. New Business
8.1. Lyon AQ General Plan Amendment Study Initiation Request
Scott Roylance, Applicant/VP Division Manager at William Lyon Homes, Inc.,
made a presentation and responded to questions posed by the City Council.
Denise Chambliss, Dublin resident, provided public comment.
Zaeed, Dublin resident, provided public comment.
Dan Cunningham, Dublin Unified School District Trustees representative,
provided public comment.
Heidi Sheldon provided public comment.
Daniel Wasik provided public comment.
Guy Houston, Quarry Lane representative, provided pub lic comment.
Marlene Massetti, Dublin resident, provided public comment.
Rajwinder Singh, Dublin resident, provided public comment.
Adopted
RESOLUTION NO. 13 – 19
DENYING THE INITIATION OF A GENERAL PLAN AMENDMENT STUDY TO
EVALUATE CHANGING THE LAND USE DESIGNATION OF APPROXIMATELY 22
ACRES FROM RURAL RESIDENTIAL/AGRICULTURE TO 12 ACRES DESIGNATED
SINGLE-FAMILY RESIDENTIAL AND 10 ACRES DESIGNATED OPEN SPACE
(APN: 985-0072-005-00)
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Arun Goel, Councilmember
SECOND: Melissa Hernandez, Vice Mayor
AYES: Josey, Kumagai, Goel, Haubert, Hernandez
4.1.a
Packet Pg. 17 Attachment: 1. Draft Minutes of the February 19, 2019 Regular City Council Meeting [Revision 1] (Draft Minutes of the February 19, 2019 Regular
DUBLIN CITY COUNCIL MINUTES 5
REGULAR MEETING
FEBRUARY 19, 2019
9. Other Business – Brief information only reports from City Council and/or Staff,
including committee reports and reports by City Council related to meetings attended at
City expense (AB1234).
The City Council requested Staff to bring back certificates of recognition on March 5 to
the awardees of the Dublin battalion that was honored by the Rear Admiral C.W. Parks
Battalion Sea Cadet Corps.
The City Council requested Staff to bring back a resolution on May 21 declaring LGBTQ
month throughout June 2019, which includes flying the gay pride flag at the Dublin Civic
Center throughout the month.
The City Council requested Staff to bring back information, with action steps, on a
possible polystyrene and Styrofoam ban.
The City Council requested Staff to bring back information on Alameda County’s Phase
2 recycling ordinance.
The City Council requested Staff to bring back information on eliminating the use of
plastic bags for advertising.
The City Council requested Staff to invite the Chamber of Commerce to a City Council
meeting in order to make a presentation on its events and activities; and requested
Staff to inquire about the City having a non-voting seat on the Chamber’s Board.
10. Adjournment
The meeting was adjourned at 10:30 p.m.
Mayor
ATTEST:
___________________________
City Clerk
4.1.a
Packet Pg. 18 Attachment: 1. Draft Minutes of the February 19, 2019 Regular City Council Meeting [Revision 1] (Draft Minutes of the February 19, 2019 Regular
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Memorandum of Understanding Between the Cities of Dublin, Livermore
and Pleasanton and CityServe f or Crisis Stabilization Services
Prepared by: Suzanne Iarla, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider approval of a Memorandum of Understanding between
the Cities of Dublin, Livermore and Pleasanton and CityServe of the Tri -Valley, and
appropriate one-time funds for crisis stabilization services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Memorandum of Understanding with the Cities of
Dublin, Livermore and Pleasanton and CityServe of the Tri -Valley, and approve a
budget change for one-time funds for crisis stabilization services.
FINANCIAL IMPACT:
A budget change will be necessary from the General Fund Undesignated Reserve in the
amount of $12,480 for this work. Related to this request, the City anticipates receiving
$107,620 in Homeless Emergency Aid Program (HEAP) funding and allocating
$104,929 of that amount to CityServe. The remainder of the HEAP funds, $2,690.50,
will be allocated to the City as administrative costs.
DESCRIPTION:
According to the 2017 Alameda County Homeless Point-in-Time Count and Survey
(Attachment 1), there are approximately 5,630 homeless individuals in Alameda County.
Of those, 21 homeless individuals reside in Dublin, while approximately 280 homeless
individuals reside in the Tri-Valley (Cities of Dublin, Livermore and Pleasanton). While
the homeless population throughout Alameda County continues to increase, there are
currently limited resources available for homeless individuals in the Tri-Valley.
CityServe of the Tri-Valley provides services and care for Tri-Valley residents who are in
crisis. In July 2018, CityServe received Alameda County Impact Funds and began
providing more homeless outreach and intervention services in Dublin, Livermore and
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Pleasanton. As of December 2018, CityServe has engaged with 277 Tri-Valley
homeless people.
CityServe receives referrals as well as conducts outreach to engage with homeless
residents where they are living in an effort to connect them to services and assist them
out of homelessness. After completing a client intake (in-person or over the phone), if
the client is identified as homeless, they are referred to a Crisis Intervention Specialist
who meets with the client to assess what their individual needs are in order to connect
them to appropriate services. CityServe provides hands-on assistance, including to:
help the client complete paperwork
provide transportation
connect client to other service providers
attend meetings with other service providers, if requested by the client
help the client obtain a valid photo ID and other critical documents necessary to
apply for employment and housing
provide temporary (short term) hotel vouchers and rental assistance, if necessary
CityServe has established a positive working relationsh ip each of the police
departments from the three cities and works collaboratively with them to assist people.
Background on the Homeless Emergency Aid Program (HEAP)
Recently, the State of California made available $500 million in one -time Homeless
Emergency Aid Program (HEAP) funds to help address the homeless crisis in
California. HEAP funds can be used for a broad range of activities, including prevention,
services, rental assistance or subsidies, or capital improvements. Funding allocations to
counties and large cities (such as Oakland) were based on homeless populations and
percent of total state homeless populations.
In order to be eligible to apply for HEAP funds, jurisdictions had to declare a shelter
emergency in the Fall of 2018. On September 18 , 2018, the City Council adopted
Resolution 107-18 declaring a Shelter Crisis to enable the City of Dublin to apply for
HEAP grant funds allocated to Alameda County. Please refer to Attachment 2 for a
summary of the Alameda County HEAP allocations and proposed activities.
Alameda County determined a formula to distribute the HEAP funds to jurisdictions
based on the number of sheltered and unsheltered homeless population determined by
the 2017 Alameda County Homeless Point-in-Time Count. Based on the formula, the
City of Dublin was eligible to apply for $107,620 (0.07% percent) of which $104,929 will
be directed to CityServe and $2,690.50 (or 2.5%) can be retained by the City for
administrative costs.
Working collaboratively, the Cities of Dublin, Pleasanton and Livermore agreed to pool
their HEAP allocation and fund CityServe of the Tri-Valley’s work to provide crisis
stabilization services for unsheltered homeless in the three cities. The City of Livermore
agreed to be the lead agency on the grant and a regional application was submitted to
Alameda County to provide funds to CityServe to increase their crisis stabilization
services for unsheltered homeless people in the Tri-Valley. Please see Table 2 below
for the funding allocation by each of the three Cities.
4.2
Packet Pg. 20
Page 3 of 4
Table 2. HEAP Funding Allocations to CityServe
City Amount
Dublin $104,929
Livermore $300,000
Pleasanton $89,940
Tri-Valley Regional HEAP Total $494,869
The State requires that half of the funds must be expended by January 2020 and all
funds must be expended by June 30, 2021, or the funds revert to the State. CityServe
would like to increase their staffing prior to July 1, 2019 in order to have their programs
fully equipped and prepared to utilize HEAP funds within the required timeframe.
Current Request
In order to effectively carry out the increased HEAP -funded services, CityServe needs
to build capacity by increasing their staffing by 1.5 full-time employees. This would allow
them to change a current part-time Crisis Intervention Specialist into a full-time position
focusing on homelessness and add another full-time Crisis Intervention Specialist that
will work with Tri-Valley residents in crisis, unrelated to homelessness. The cost to
make these staffing changes is $48,000 for the period of February 1 to June 30, 2019.
The City of Dublin has been asked for $12,480 as a per capita share of this amount.
To provide a framework for these funds, the cities desire to enter into this Memorandum
of Understanding between the cities and CityServe to clarify their responsibilities with
respect to the Crisis Stabilization Services to be provided by CityServe funded by the
one-time funds.
Additional Fiscal Year 2019-2020 Funding Considerations
CityServe has also applied for a Fiscal Year 2019-2020 Human Services Grant in the
amount of $24,900 for Homelessness Prevention/Crisis Stabilization Services (this is in
addition to the above-mentioned HEAP funds and the current request of $12,480).
Alameda County has indicated there will be a 30 percent local match required for HEAP
funds. The matching funds are to be used in F iscal Year 2019-2020. Staff is currently
working with Alameda County to determine if the match can be achieved through the
award of a Human Services Grant (that are funded with local funds, not Community
Development Block Grant funds) to local providers - such as CityServe - who are
providing services to local homeless people.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
4.2
Packet Pg. 21
Page 4 of 4
ATTACHMENTS:
1. 2017 Alameda County Everyone Counts Survey Findings
2. November 19, 2018 Staff Report from the County Administrator to the Alameda
County Board of Supervisors
3. Resolution Approving the Memorandum of Understanding between the Cities of
Dublin, Livermore and Pleasanton and CityServe of the Tri-Valley for Crisis Stabilization
Services
4. Exhibit A to the Resolution - Memorandum of Understanding between the Cities of
Dublin, Livermore and Pleasanton and CityServe of the Tri-Valley for Crisis Stabilization
Service
5. Budget Change Form
4.2
Packet Pg. 22
ALAMEDA COUNTY
EVERYONE COUNTS
HOMELESS POINT-IN-TIME
COUNT AND SURVEY
2017
Every two years, during the last 10 days of January, communities across the country conduct comprehensive counts of the
local homeless populations in order to measure the prevalence of homelessness in each local Continuum of Care.
The 2017 Alameda County Point-in-Time Count was a community-wide effort conducted on January 30, 2017. The entire county
was canvassed by teams of volunteers and guides with lived experience. In the weeks following the street count, a survey was
administered to 1,228 unsheltered and sheltered homeless individuals, in order to profile their experience and characteristics.
2017 Sheltered/Unsheltered Population
Race/Ethnicity
(Top Responses)
30%
White
49%
Black or
15%
Multi-ethnic
3%
American Indian or
Age
9%
Under
18
18% 63% 10%
25-5918-24 60+
31%
Sheltered
(n=1,766)
69%
Unsheltered
(n=3,863)
Household Breakdown
Unaccompanied Children | 72 Individuals
14%
Sheltered
86%
Unsheltered
Transitional Age Youth | 919 Individuals
26%
Sheltered
74%
Unsheltered
Families | 270 Families with 711 members
96%
Sheltered
4%
Unsheltered
Veterans | 531 Individuals
29%
Sheltered
71%
Unsheltered
Single Adults | 4,533 Households with 4,846 members
22%
Sheltered
78%
Unsheltered
Chronically Homeless | 1,652 Individuals
15%
Sheltered
85%
Unsheltered
Foster Care
15%
of survey
respondents have
been in the foster
system.
Residence Prior
to Homelessness
Alameda
County82%
Length of Time in Alameda County
(of those living in Alameda County prior to becoming
homelessness)
LESS THAN
1 YEAR
27%
10 YEARS
OR MORE
50%
1-4 YEARS
14%
5-9 YEARS
8%
Gender
41%
Women
1%
Transgender
58%
Men
ჿዪာ̠
2017 Homeless Census Population
2015
4,040
2017
5,629
201320112009
4,2644,1784,341
2017 Sheltered/Unsheltered Population by City
OAKLAND UNION CITY
LIVERMORE
102
Sheltered
141
Unsheltered
DUBLIN
0
Sheltered
21
Unsheltered
PLEASANTON
0
Sheltered
18
Unsheltered
ALBANY
0
Sheltered
66
Unsheltered
UNINCORPORATED
26
Sheltered
194
Unsheltered
PIEDMONT
0
Sheltered
0
Unsheltered
TOTAL
1,766
Sheltered
3,863
Unsheltered
FREMONT
197
Sheltered
282
Unsheltered
NEWARK
42
Sheltered 28
Unsheltered
HAYWARD
84
Sheltered
313
Unsheltered
EMERYVILLE
0
Sheltered 29
Unsheltered
BERKELEY
308
Sheltered
664
Unsheltered
0
Sheltered
40
Unsheltered
ALAMEDA
94
Sheltered
110
Unsheltered
859
Sheltered
1,902
Unsheltered
SAN LEANDRO
55
Unsheltered
54
Sheltered
Justice System
Involvement
Subpopulations
TAY
Post K-12 Education
of respondents
spent one or more nights
in jail/prison/juvenile hall
in the past year.
5% of
respondents were
currently enrolled
in a vocational
program or college.
14%
17%
Latino
83%
Non-Latino
African American
Alaskan Native
4.2.a
Packet Pg. 23 Attachment: 1. 2017 Alameda County Everyone Counts Survey Findings (CityServe Funding Request MOU)
Source: Applied Survey Research. (2017). Alameda County Homeless Census & Survey. Watsonville, CA.
Alameda County will release a comprehensive report of The EveryOne Home 2017 Homeless Count and Survey in Summer 2017. For more
ŝŶĨŽƌŵĂƟŽŶĂďŽƵƚ ǀĞƌLJKŶĞ,ŽŵĞĂŶĚĞīŽƌƚƚŽĂĚĚƌĞƐƐŚŽŵĞůĞƐƐŶĞƐƐŝŶůĂŵĞĚĂŽƵŶƚLJƉůĞĂƐĞǀŝƐŝƚǁǁǁ͘ ǀĞƌLJKŶĞ,ŽŵĞ͘org
*Subpopulation Definitions
Persons who have served on active
duty in the Armed Forces of the
United States. This does not include
inactive military reserves or the
National Guard unless the person
was called up to active duty.
Veterans
A household with at
least one adult member
(persons 18 or older)
and at least one child
member (persons under
18).
Families
Children under the age
of 18 who are homeless
and living without
a parent or legal
guardian.
Unaccompanied
Children
Young adults
between the ages
of 18 and 24 years
old.
Transition-
Age Youth
An individual with a disabling condition or
a family with a head of household with a
disabling condition who:
» Has been continuously homeless for 1 year
or more and/or;
» Has experienced 4 or more episodes of
homelessness within the past 3 years.
Chronically Homeless
Only 2%
of survey
respondents
said they were
not interested
in Independent,
Affordable
Rental Housing
or Housing
with Supportive
Services.
2%
Not
Interested
in Housing
What Might
Have Prevented
Homelessness
(Top 4 Responses)
42%
Rent
Assistance
22%
Mental Health
Services
36%
Employment
Assistance
24%
Benefits/
Income
57%
Money
Issues
16%
Personal
Relationships
12%
Mental Health
Issues
12%
Substance Use
Issues
10%
Phsycial Health
Issues
6%
Incarceration
Drug or
alcohol abuse
26%
Physical
disability
27%
Chronic health
problems
36%
Traumatic
brain injury
10%
AIDS/HIV
related
5%
Post-Traumatic
Stress Disorder
29%
PTSD
Psychiatric or
emotional conditions
41%
17%of survey
respondents reported having
one disabling condition.
Primary Cause of Homelessness
(Top 6 Responses)
Services and
Assistance
73%
of survey respondents
reported receiving
benefits
Services Currently Accessing
(Top 6 Responses)
69%
Free
Meals
30%
Health
Services
22%
Drop-in
Center
16%
Mental Health
Services
Reasons for Not Accessing Shelter Services
(Top 6 Responses)
41%
They are full
20%
There are too
many rules
40%
Bugs and germs
22%
Concerns for
personal safety
18%
They are too far away
29%
They are too crowded
49%
Emergency
Shelter
12%
Job Training/
Employment Services
12%of survey
respondents reported having
two disabling conditions.
18%of survey
respondents reported
having three disabling
conditions.
Disabling
Conditions
Respondents reported
the number of condtions
that limited their ability to
maintain work or housing.
Many reported multiple
conditions.
Self Reported
Health Conditions
(Note: Multiple response
question, numbers will not
total to 100%)
Current health conditions
affecting housing
stability or employment
of the adult population.
First Homelessness Episode
39%
Yes
61%
No
of those experiencing
homelessness for the first time
were homeless for one year or
more
40%
Age at First Episode
of Homelessness
2%
65+
Duration of
Current Episode
of Homelessness
30 days
or less
6%
1-11
months
36%
1 year or more
58%
21%
18-24
34%
25-39
16%
40-49
13%
0-17
15%
50-64
4.2.a
Packet Pg. 24 Attachment: 1. 2017 Alameda County Everyone Counts Survey Findings (CityServe Funding Request MOU)
SUSAN S. MURANISHI
COUNTY ADMIMSTRATOR
COUNTY
Honorable Board of Supervisors
County of Alameda
1221 Oak Street, Suite 536
Oakland, CA 94612
Dear Board Members:
AGENDA __ November 20, 2018
A D M I N I S TR A TOR
November 19 , 2018
SUBJECT: AUTHORIZE APPLICATION FOR THE HOMELESS EMERGENCY AID
PRO GRAM (HEAP) IN THE AMOUNT OF $16 ,1 92,049 .33
RECOMMENDATIO NS :
A. Authorize Alameda County to apply for an allocation of funds from the California Homeless
Coordinating and Financing Council for Homeless Emergency Aid Program (HEAP) in the
amount of$16,192 ,049.33 based on the application amounts in Attaclunent 1;
B. Authorize the Community Development Agency to act as lead agency coordinating the HEAP
Program grant application and contracting process, in collaboration with the County
Homelessness Council; and
C. Authorize the Community Development Agency Director, upon review and approval of County
Counsel, to execute all necessary documents to apply for the HEAP Program grant and accept
the grant if awarded .
DISCUSSION/SUMMARY:
On August 7, 2018 the California Homeless Coordinating and Financing Council (HCFC) announced
the availability of almost $16.2 million for Alameda County from the Homeless Emergency Aid Program
(HEAP). HEAP is a $500 million block grant program designed to provide direct assistance to cities
and counties to address the homelessness crisis throughout California. As part of the 2018-19 State
Budget, $350 million was allocated to Continuums of Care and $150 million to large cities. The City of
Oakland's initial large city HEAP allocation was approximately $8.7 million, for a total amount available
in Alameda County of almost $24.9 million.
Alameda County was designated as the Administrative Entity (AE) to administer HEAP by the local
Continuum of Care (CoC) on September 5, 2018 and your Board accepted that designation on October
2, 2018 (Item No. 16). Administrative Entities (AEs) may request funding for eligible activities relating
1221 OAK STREET • S UITE 555 • OAKLAND, CALIFOR NI A 94612 • Sltl 272-6984 • FA X 510 2 72-3 784
www.acgov.org
4.2.b
Packet Pg. 25 Attachment: 2. November 19, 2018 Staff Report from the County Administrator to the Alameda County Board of Supervisors (CityServe Funding
Honorable Board of Supervisors -2-~ovember 19, 2018
to homelessness within specified CoC service areas by submitting an application. An AE may contract
with a sub-recipient that the AE determines is qualified to carry out the eligible activities, and will be
responsible for setting any minimum and maximum grant amounts, since they will be evaluating sub-
recipient applications and managing those contracts. As the AE, Alameda County will be responsible
for reporting to the State on contract expenditures, the number of homeless individuals served by
program funds, and the progress toward State and local homelessness goals.
HEAP funds may be used for a broad range of activities, including prevention, services, rental assistance
or subsidies, or capital improvements. The Round 1 HEAP application is due to the state by
December 31, 2018. Half of the funds must be expended by January 2020 and all funds must be
expended by June 30, 2021 or funds revert to the State. HEAP requires a shelter crisis declaration
for all cities and counties within the Alameda County CoC that wish to receive HEAP funds. Your
Board adopted a Resolution declaring a Shelter Crisis on July 10, 2018 (Item No. 29) and all cities that
will be part ofthe HEAP application have declared a shelter crisis, except for Newark, which must adopt
an emergency resolution no later than December 30, 2018 to be eligible to receive HEAP funds.
The Alameda County CoC is eligible to receive approximately $16,192,049 in HEAP funds. Ofthis, at
least 5% ($809,602) must be spent on emergency assistance for homeless youth. HEAP allows up to
5% for administrative costs and Alameda County proposed retaining approximately 2.5% and allowing
cities to retain up to 2.5% as part of the contracts with local jurisdictions (for a total not-to-exceed amount
of$809,602).
Applicants for HEAP must conduct a local collaborative application process to determine how HEAP
funds will be utilized in the CoC. Over the past few months, the County has engaged in a series of
meetings with local cities, the CoC, and other stakeholders. Based upon those discussions, the
recommendation before your Board today reflects the ongoing conversations, comments and
applications received from the cities. Applications from the cities that identified proposed uses of funds
based on the State guidelines were due to the County by November 8, 2018.
The County, as directed by your Board, originally proposed an allocation formula to distribute HEAP
funds to the cities based on the percentage of unsheltered homeless in each city as determined by the
2017 Point-in-Time Count. The proposed allocation formula factored in the large city HEAP funding
that the City of Oakland received directly ($8.7M). County staff presented this proposal at the pre-
meeting ofthe October 10,2018 Mayors' Conference. The matter wasreferred to the Alameda County
City Managers' Association (ACCMA) and County staff presented the proposal to the City Managers
on October 17, 2018. A subcommittee ofthe City Managers, representing Oakland, Hayward, Fremont,
Berkeley, and Livermore was designated to review the County's proposal and provide recommendations
to the County on the proposed funding methodology .
HEAP Application
The HEAP application to the State outlined in this letter is based on the following allocation
methodology that reflects a consensus among the County and all cities except Oakland. After first setting
aside the required funds for youth programming (5%) and administration (2.5% for the County), the
allocation to the Unincorporated Area is based on its proportion of the County's unsheltered population.
The City of Oakland will then receive an average of the original proposed allocation and the reduced
allocation recommended by the ACCMA, which uses a blended average of the unsheltered homeless
population and the total homeless population based on the 2017 Point-in-Time Count. The amount of
HEAP funding for Oakland (including the approximately $8.7 million from the large city HEAP
4.2.b
Packet Pg. 26 Attachment: 2. November 19, 2018 Staff Report from the County Administrator to the Alameda County Board of Supervisors (CityServe Funding
Honorable Board of Supervisors -3-November 19,2018
allocation and 50% of Emeryville's allocation) is approximately $11.7 million, an amount proportional
to the percentage of the homeless population in Oakland based on the 2017 Point-in-Time Count and
total HEAP funding available in Alameda County. Finally, the remaining funds are allocated to the other
local cities using the blended approach, excluding Oakland and the Unincorporated Area from the
calculation. The specific allocation amounts to each jurisdiction and proposed activities based on the
applications submitted by cities is summarized in Attachment 1. An overview of the $16.2 million
allocation for the Alameda County CoC is displayed in the following table:
T bl 1 P a e : ropose dHEAPAII f 0 oca wn verv1ew
i Allocation Percent of Total
Cities (incl. 2.5% Admin2 $13,831,001 85.4% --
Unincorporated Area $1,166,885 7.1%
Youth $809,602 5.0%
County Admin $384,561 2.5%
Total $16,192,049 100%
Cities have proposed a variety of approaches/strategies for the one-time HEAP funds. Several cities
have proposed pooling their allocations to fund joint projects; others like Emeryville and Albany have
opted to allocate some or all of their allocations to a neighboring city. Table 2 below shows the proposed
activities by category based on applications submitted by the cities and for the unincorporated area:
Table 2: Proposed Activities by Category
Category Amount Percent of Total
Services $10,987,833 67.8%
Capital Improvements $2,131,763 13.2%
Rental Assistance or Subsidies $1,503,343 9.3%
Administration $759,508 4.7%
Homeless Youth $809,602 5.0%
Total $16,192,049 100%
Given the aggressive State deadlines for expenditure of HEAP funds, the County will actively monitor
encumbrance of cities' funds to avoid reversion to the State. The City Managers and County staff
recommend that Oakland have "first right of refusal" to access any HEAP funds not expected to be spent
by other jurisdictions within the County.
At your Board's direction, County staff have collaborated with cities to determine an appropriate local
match. County staff recommended identifying local matching funds during the next fiscal year to enable
cities to identify match funding as part up their upcoming budget development. During the application
process, cities were asked to consider a 50% grant match in Fiscal Year 2019-2020 funds. City Managers
offered local match alternatives ranging from 10% to 30% with the cities of Oakland and Berkeley
suggesting 50%. Our recommendation is to require a minimum 30% local match for all cities in FY
2019-2020. Details regarding eligible sources and uses of matching funds will be determined based on
further discussions with the City Managers Subcommittee.
The County Homelessness Council recommends that the Community Development Agency (CDA) act
as lead entity in coordination of the HEAP grant, in collaboration with other County agencies, cities
within the County, community stakeholders, and the CoC. Approval of this action authorizes County
4.2.b
Packet Pg. 27 Attachment: 2. November 19, 2018 Staff Report from the County Administrator to the Alameda County Board of Supervisors (CityServe Funding
Honorable Board of Supervisors -4-November 19,2018
staff to move forward and submit the HEAP application to the State for the maximum grant of
$16,192,049.33.
Through our collaborative process with the Alameda County City Manager's Association regarding the
allocation methodology for one-time State HEAP funds, it became clear that there are opportunities for
stronger local partnerships to effectively address homelessness if we develop and advance a single
legislative proposal to secure additional ongoing State funding. Given the increase in the number of
homeless between the 2015 and 2017 Point-in-Time Count of 39%, additional State funds will be
required to shelter the homeless, provide services and prevent homelessness. Ongoing funding for
Alameda County and its cities will continue our regional efforts and facilitate ongoing collaboration and
innovation in addressing the homelessness crisis throughout the County.
FINANCING
Funds for program costs will come from the State HEAP grant. There is no additional Net County Cost
as a result of this action.
VISION 2026 GOAL
The approval of the HEAP application meets the 1 OX goal pathway to Eliminate Homelessness in
support of our shared visions of Thriving and Resilient Populations and Safe and Livable
Communities.
SSM:AC:MA:JM:JS
Attachment
c: Auditor-Controller
County Counsel
County Homelessness Council
ACCMA
Very truly yours,
~·
Susan S. Muranishi
County Administrator
4.2.b
Packet Pg. 28 Attachment: 2. November 19, 2018 Staff Report from the County Administrator to the Alameda County Board of Supervisors (CityServe Funding
Attachment 1
HEAP Allocations and Proposed Activities
City Formula Proposed Percentage Proposed Activities
Allocations Application of Total
Amounts Application
Alameda $756,524 $756,524 4.7% Exploring a partnership with Hayward, San leandro, Union City, and
Fremont for a shared purchase of mobile hygiene services and a
sanctioned RV /car parking lot
Albany $338,234 $169,125 1.0% Rental assistance or subsidies. Remaining allocation provided to
Berkeley.
Berkeley $4,034,568 $4,277,986 26.4% Includes 50% of Emeryville's allocation and approximately 50% of
Albany's allocation to support shelter beds and street outreach
activities.
Dublin $107,620 $107,620 0.7% Pooled with Livermore and Pleasanton (see below)
Emeryville $148,618 --50% of Emeryville allocation to Berkeley and 50% to Oakland.
Fremont $1,849,242 $2,078,880 12 .8% Includes 100% of Newark's allocation. Operational support for a
daytime drop-in center and a temporary year-round housing
navigation shelter, development of a safe-parking solution,
investments in prevention and services, housing subsidies and
support services for households undergoing financial crisis and
imminent homelessness, housing/hotel vouchers, rapid re-housing
subsidies, and landlord incentives.
Hayward $1,776,339 $1,776,339 11.0% Street social worker outreach, Homeless Outreach Partnership
events (Homeless Connect), increased hygiene and sanitation, safe
parking, housing assistance and subsidies, prevention strategies,
rapid re-housing, and technological devices for homeless outreach,
interim transitional housing center, and on-site navigation center
Livermore $931,800 $931,800 5.8% Pooled with Dublin and Pleasanton to fund CityServe to provide
crisis intervention services in the Tri-Valley. Remaining Livermore
funds are planned for a Safe Parking program with Block by Block,
CityServe and faith-based groups and additional restroom access.
Newark $229,638 --Pooled with Fremont (see above)
-------
1
11-19-18
4.2.b
Packet Pg. 29 Attachment: 2. November 19, 2018 Staff Report from the County Administrator to the Alameda County
City Formula Proposed Percentage Proposed Activities
Allocations Application of Total
Amounts Application
Oakland $2,968,563 $3,042,872* 18.8% Includes 50% of Emeryville's allocation . Street outreach, operating
costs for short term emergency housing interventions, employment
services, operating support for Housing Resource Centers, hygiene
services, rapid re-housing and housing problem solving funds.
Piedmont ----
Pleasanton $92,246 $92,246 0.6% Pooled with Dublin and Livermore (see above)
San Leandro $392,619 $392,619 2.4% Expansion of a seasonal warming shelter, shared Mid-county
mobile hygiene unit, prevention activities, hotel/housing vouchers
and subsidies, and safe car and RV parking lot with mid-County
partners
Union City $204,990 $204,990 1.3% CAREavan Program (safe parking program)
City SUBTOTAL $13,831,001 $13,831,001 85.4%
Unincorporated $1,166,885 $1,166,885 7 .1% Mobile hygiene, expansion of winter warming sites into winter
Area shelters, safe parking, RV waste disposal, and coordination of
services
Homeless Youth $809,602 $809,602 5.0% HEAP requires a 5% set-aside for youth homelessness
County Admin $384,561 $384,561 2.5% Alameda County will retain approximately 2.5% ofthe total HEAP
funding for administration . HEAP allows up to 5% for
administrative costs, so up to an additional 2.5% will be allowed by
local jurisdictions receiving funding.
TOTAL $16,192,049 100% _$16,192,049
--L_ -----
*The City of Oakland submitted an application to the County for $7,348,964 of the HEAP CoC funding. As authorized by the Oakland City
Manager under protest, the proposed HEAP application amount shown above was proportionally reduced based on the methodology agreed to
by the County and Alameda County City Managers' Association and includes 50% of Emeryville's allocation. The proposed total amount ofHEAP
funding for the City of Oakland (including the estimated $8.7 million from the large city HEAP allocation) is approximately $11.7 million, an
amount proportional to the percentage of the homeless population in Oakland based on the 2017 Point-in-Time Count and total HEAP funding
available in Alameda County.
11-19-18
2
4.2.b
Packet Pg. 30 Attachment: 2. November 19, 2018 Staff Report from the County Administrator to the Alameda County
RESOLUTION NO. ___– 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A MEMORANDUM OF UNDERSTANDING AMONG AND BETWEEN THE CITY
OF DUBLIN, CITY OF LIVERMORE, CITY OF PLEASANTON AND CITYSERVE OF THE
TRI-VALLEY FOR CRISIS STABILIZATION SERVICES
WHEREAS, the cities of Dublin, Livermore and Pleasanton are working collaboratively to
address homelessness in our communities; and
WHEREAS, on September 18, 2018, the City Council adopted Resolution 107-18 declaring a
Shelter Crisis to enable the City of Dublin to apply for Homeless Emergency Aid Program (“HEAP”)
grant funds allocated to Alameda County; and
WHEREAS, the cities of Dublin, Livermore and Pleasanton submitted a regional
application to Alameda County for $494,869 in HEAP funds and selected CityServe of the Tri-
Valley (“CityServe”) to receive the funds in order to increase their crisis stabilization services for
unsheltered homeless people in the Tri-Valley; and
WHEREAS, the State of California requires half of the HEAP funds to be expended by
January 2020 and all funds must be expended by June 30, 2021 or else the funds revert to the
State; and
WHEREAS, in January 2019, CityServe requested one-time funds from the Cities to
increase CityServe’s capacity in the current fiscal year in order utilize HEAP funds as soon as
they are received; and
WHEREAS, CityServe’s request for one-time funds from the City of Dublin is $12,480; and
WHEREAS, the cities of Dublin, Livermore and Pleasanton have prepared a joint
Memorandum of Understanding regarding the payment of one-time funding to CityServe; and
NOW THEREFORE, BE IT RESOLVED that the Dublin City Council approve the
Memorandum of Understanding among and between the City of Dublin, City of Livermore, City of
Pleasanton and CityServe of the Tri-Valley for crisis stabilization services, attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager to execute the Agreement and take
any other actions necessary to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 5th day of March 2019, by the following vote:
AYES:
NOES:
ABSENT:
4.2.c
Packet Pg. 31 Attachment: 3. Resolution Approving the Memorandum of Understanding between the Cities of Dublin, Livermore and Pleasanton and CityServe
ABSTAIN:
_______________________________
Mayor
ATTEST:
___________________________________
City Clerk
4.2.c
Packet Pg. 32 Attachment: 3. Resolution Approving the Memorandum of Understanding between the Cities of Dublin, Livermore and Pleasanton and CityServe
1
MEMORANDUM OF UNDERSTANDING
AMONG AND BETWEEN
THE CITY OF DUBLIN, CITY OF LIVERMORE, CITY OF PLEASANTON
AND
CITYSERVE OF THE TRI-VALLEY
FOR CRISIS STABILIZATION SERVICES
This Memorandum of Understanding (“MOU”) is entered between the City of Dublin,
City of Livermore, City of Pleasanton (hereinafter “Cities”) and CityServe of the Tri-Valley
(“CityServe”), a California-based 501(c)3 non-profit agency (hereinafter referred to collectively
as the “Parties”).
RECITALS
a. The Cities have joined together to address the homelessness issue in the three Cities.
b. The Cities desire to extend their collaborative efforts by engaging CityServe to
provide Crisis Stabilization Services that consist of the following (collectively the
“Crisis Stabilization Services”), Client intake via phone and in person, referring
clients to the Coordinated Entry System (“CES”) for the Homeless, meeting with
clients to assess individual needs and developing a plan of action as appropriate,
assisting clients in obtaining critical documents necessary for employment and
housing, connecting clients to additional service providers to address client needs,
providing hotel vouchers and rental assistance, partnering and collaborating with staff
from each of the Cities (such as Police, Housing, and Human Services staff) to
address client needs, and maintaining detailed client records in a database that can be
used to provide aggregate data to the Cities.
c. The Cities anticipate receiving Homeless Emergency Aid Program (HEAP) funding
from Alameda County for the Tri-Valley region for fiscal year 2019-20 through fiscal
year 2020-21 in the amount of Four Hundred Ninety Four Thousand Eight Hundred
and Sixty Nine dollars ($494,869) (“Tri-Valley HEAP Funding”). The Cities intend
for the Tri-Valley HEAP funds to be directed to the City of Livermore as the
fiduciary agent for those funds, and the City of Livermore to then award the funds to
CityServe to provide Crisis Stabilization Services for homeless residents in the Cities
based upon their respective populations, including their homeless population based
upon the most recent point-in-time count.
d. In anticipation of receiving the Tri-Valley HEAP Funding, and in an effort to prepare
CityServe to provide the Crisis Stabilization Services to the Cities for fiscal year
2019-20 and fiscal year 2020-21, the Cities have agreed to provide one-time funding
in the amount of Forty Eight Thousand dollars ($48,000) to CityServe to assist in
building CityServe’s capacity to receive and implement the Tri-Valley HEAP funding
once it is received and awarded. Each of the Cities responsible share of the one-time
funding was formulated on a per capita basis using 2016 population numbers (Dublin
59,583, Livermore 89,115, Pleasanton 82,270) and is divided between the Cities as
4.2.d
Packet Pg. 33 Attachment: 4. Exhibit A to the Resolution - Memorandum of Understanding between the Cities of Dublin, Livermore and Pleasanton and
2
follows: City of Dublin - $12,480, City of Livermore - $18,720, and City of
Pleasanton - $16,800.
e. The Cities desire to enter into this MOU with CityServe to clarify their
responsibilities with respect to the Crisis Stabilization Services to be provided by
CityServe funded by the one-time funds.
NOW, THEREFORE, in consideration of the promises herein, the Parties agree as
follows:
1. The Cities desire to enter into a one-time funding agreement with CityServe for
CityServe of the Tri-Valley to provide Crisis Stabilization Services to the Cities’
residents and build CityServe’s capacity to receive and implement the Tri-Valley
HEAP Funding. Each City shall determine if this MOU satisfies its needs for a
funding agreement or if a separate agreement is required.
a. Each of the Cities will expediently disburse their share of the one-time
emergency funds as outline in Recital (d). Payment may be sent to
CityServe, P.O. Box 1613, Pleasanton, CA 94566 or an arrangement for
the payment to be picked up in person may be made by contacting
CityServe Interim CEO Len DiGiovanni at (925) 223-6947.
b. The one-time funding amount shall not exceed $48,000, and shall be for
the term of February 19, 2019 and ending June 30, 2019, with the
exception of the City of Dublin, for which the start of the term shall
instead be the date this MOU is executed below by the City of Dublin.
c. CityServe agrees to use the one-time funding to hire 1.5 full-time
equivalent (FTE) Crisis Stabilization Specialists from February 19, 2019
through June 30, 2019, with the exception of the City of Dublin, for which
the start of the term shall instead be the date this MOU is executed below
by the City of Dublin.
d. CityServe will provide a monthly report to the Cities that outlines the
progress of expending the one-time funding and provide aggregate data
that highlights Crisis Stabilization Services provided to residents in each
city. Monthly Reports will be due on the following month of services
rendered such as April 9, 2019, May 14, 2019, June 11, 2019, and July 9,
2019. Monthly Reports are to be distributed via email to the following
city staff:
Suzanne Iarla at suzanne.iarla@dublin.ca.gov,
Claudia Young at cmyoung@cityoflivermore.net,
Becky Hopkins at bhopkins@cityofpleasantonca.gov.
4.2.d
Packet Pg. 34 Attachment: 4. Exhibit A to the Resolution - Memorandum of Understanding between the Cities of Dublin, Livermore and Pleasanton and
3
e. CityServe shall defend, indemnify, and hold harmless the Cities against
any claims arising from providing the Crisis Stabilization Services.
f. Pursuant to the terms of this MOU, CityServe hereby also agrees to
comply with the existing agreements related to each city’s competitive
annual grant program:
i. Sections 4, 5, 6, 7, 8, 9, 11, 14, 15, 16, 17, 18, 20 of the Grant
Agreement between the City of Dublin and CityServe of the Tri-
Valley, executed on July 1, 2018, is attached and included herein
by this reference, and shall therefore also apply to the terms of this
MOU as between CityServe and the City of Dublin.
g. Any amendments to the term, amount, or scope of work in the one-time
funding as reflected in this MOU must be made in writing and signed by
all Parties. No City may authorize CityServe to exceed the MOU costs
without the written consent of all three Cities.
h. In the event that the one-time funding agreement with CityServe is
terminated, CityServe will return any unspent funds to the cities using the
same per capita formula that determined their share of the one-time
funding.
2. Should any of the Cities engage CityServe to initiate a specific task unique to
their respective city, the financial obligation and project management for that
specific task will be the sole responsibility of that city, and will not be covered
under this MOU.
3. This MOU may be executed in counterparts by delivery of a facsimile or secure
electronic copy of the MOU to the other Parties, followed by delivery of the
original documents bearing the original signatures. However, failure to deliver the
original documents does not affect the enforceability of the MOU.
4. Each person whose signature appears on this MOU affirmatively represents and
warrants that he or she has been duly authorized, or is otherwise qualified, and has
full authority to execute the MOU on behalf of the party on whose behalf this
MOU is executed.
SIGNATURES ON THE NEXT PAGE
4.2.d
Packet Pg. 35 Attachment: 4. Exhibit A to the Resolution - Memorandum of Understanding between the Cities of Dublin, Livermore and Pleasanton and
4
THIS MOU is executed by each party upon the date and year noted by the signatory for that
party.
CITY OF DUBLIN
______________________________ __________
Christopher L. Foss, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
John Bakker, City Attorney Caroline P. Soto, City Clerk
CITY OF LIVERMORE
____________________________ __________
Marc Roberts, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
Jason Alcala, City Attorney Sarah Bunting, City Clerk
CITY OF PLEASANTON
______________________________ __________
Nelson Fialho, City Manager Date
APPROVED AS TO FORM: ATTEST:
__________________________ ______________________________
Daniel G. Sodergren, City Attorney Karen Diaz, City Clerk
CITYSERVE OF THE TRI-VALLEY
______________________________ ___________
Len DiGiovanni, Interim CEO Date
4.2.d
Packet Pg. 36 Attachment: 4. Exhibit A to the Resolution - Memorandum of Understanding between the Cities of Dublin, Livermore and Pleasanton and
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
1001.5501.64011 $12,480
3/5/2019
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Provide funding support to CityServe of the Tri-Valley for crisis stabilization services.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2018-19
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: General Fund - Human Services - Community
Grant/Contribution
City Council's Approval Required
G:\Economic Development Division\Budget\2018-19 Budget\Budget Change Forms\budget change 13_5501 CityServe of TriValley_030519
4.2.e
Packet Pg. 37 Attachment: 5. Budget Change Form (CityServe Funding Request MOU)
Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Update on Dublin's Economic Development Activities
Prepared by: Hazel L. Wetherford, Economic Development Director
EXECUTIVE SUMMARY:
The City Council will receive a brief update on economic development activities.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
N/A
DESCRIPTION:
The City of Dublin continues to focus efforts on ensuring Dublin maintains competitive
with a strong and diverse economic base and supports policies that promote economic
growth and sustainability.
In 2018, the City Council adopted the City Council Two-Year Strategic Plan which
included four strategies. Strategy 4 focuses efforts on ways to strengthen the City’s
economic vitality, including the Downtown, through public investment and economic
development. The Strategic Objectives associated with Strategy 4 are as follows:
a. Continue implementing the recommendations in the City’s adopted Economic
Development Strategic Plan, including offering of incentives and other grants to
small businesses to make physical improvements to properties.
b. Market, in conjunction with property owners, the opportunity sites.
c. Work with Downtown property owners on updating the CC&Rs to facilitate retail
transition.
d. Work with Downtown property owners on building/site improvements.
This presentation will provide an overview of ongoing economic development activities
which have occurred over the past year.
5.1
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Page 2 of 2
STRATEGIC PLAN INITIATIVE:
Strategy 4:
Focus efforts on ways to strengthen the City’s economic vitality, including the
Downtown, through public investment and economic development.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
5.1
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Annual Review of the Agreement with Cricket for Cubs
Prepared by: Lisa McPherson, Recreation Manager
EXECUTIVE SUMMARY:
The City Council will receive an annual update on the City agreement with Cricket for
Cubs (CFC) regarding the group's usage and operation of the cricket batting cages at
Emerald Glen Park over the past year.
STAFF RECOMMENDATION:
Receive the report and provide direction, if needed.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Background
On September 13, 2016, the City and Cricket for Cubs (CFC) entered into an
agreement (Attachment 1) allowing CFC to construct two batting cages (one facility) in
an area adjacent to Field #1 (Attachment 2) at Emerald Glen Park. The batting cage
facility was completed in late March 2017, and includes:
Two nets/cages installed on a concrete pad that is 59 feet long by 28 feet wide
surrounded by a chain link structure
Artificial turf for the pitch in each of the cages on top of the concrete
Safety screens to protect the pitchers
Locked gates when not in use
At the April 17, 2018 City Council Meeting, Staff presented its first annual review of the
Agreement (Attachment 3). As part of that report, Staff proposed that City take over the
responsibility to operate and maintain the cricket batting cages on January 1, 2019 due
to concerns of access by other groups in using the facility. As part of t hat
recommendation, CFC would have been granted use credit for its improvements.
8.1
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Page 2 of 3
Approximately 20 speakers addressed the City Council regarding the matter and at the
conclusion of the item, the City Council decided to continue with the exclusivity of use
with Cricket for Cubs and requested continued receipt of its annual review of the
Agreement.
Overview of Second Year of Agreement
Mr. Rameshu Immadi, CFC President, provided Staff with the following information
regarding the CFC’s batting cage usage during 2018.
Approximately 165 Dublin youth and 13 Non-Dublin youth utilized the batting
cages during the 2018 season. Youth who participated had to become a member
of CFC.
The batting cages were utilized March 2018 – December 2018, with anticipated
use year round in 2019 (Jan 2019-Dec 2019).
Cage usage was available to any CFC member player assisted with a
professional coach.
Dedicated cage usage was offered to Dublin youth based on the school they
attended (Amador Elementary, Cottonwood School, Dougherty Elementary,
Fallon Middle School, John Green Elementary, and Kolb Elementary).
• Weekday operations ran from 3:30 PM to sunset. Saturday and Sunday
operations ran from 8:30 AM to sunset.
Over the past year, Staff has received six complaints involving over 30 youth requesting
access to use the cages. Mr. Immadi is aware of all complaints and Staff was not made
aware if any complaints were resolved. The known unresolved complaints are 1) Mr.
Swaroop Antoo (15+ youth from Dublin) reported that his e-mails requesting usage went
unanswered by CFC; 2) Mr. Routra reported their request for fields space also went
unanswered and CFC refused to release p ractice time. The other complaints center
around minimal time allocated for community use and complaints that when the cages
are not in use by the CFC, they are locked preventing use from outside organizations
and residents.
The City Council, pursuant to the Agreement, does have the right to modify at each
anniversary year.
Section 7.C Ownership and Use of Improvements
“The City Council shall have the right to review, and modify, this subsection at
the conclusion of the first year following City’s acceptance of the Improvements,
and each anniversary year thereafter the term”
Should the City Council wish to modify the Agreement, Staff would need direction on
what modifications they would like to see. Staff would then work on addressing those
modifications as part of amendment to the existing Agreement. Possible modifications
to the agreement could include the following:
8.1
Packet Pg. 41
Page 3 of 3
• Provide the City a list and scheduled cage use of organizations outside of CFC
that were permitted to use cages, quarterly
• In an effort to allow outside organizations access to cages when they are not in
use by the CFC, install locking mechanisms with code/key access for outside
users scheduled in CFC downtime, or provide CFC staff/volunteer to supervise
cages
• Install City approved sign holder to post the cage schedule, including both
traditional CFC use and outside user group use, (weekly) for public view
• Post the cage schedule on the CFC website for public view
• Upon annual review of the agreement, provide percentage of CFC use versus
permitted outside organization/community use, along with proof of residency for
all permitted users
Alternatively, the City Council could consider Staff recommendations from last year
proposing that City take over the responsibility to operate and maintain the cricket
batting cages.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of this report was provided to Cricket for Cubs.
ATTACHMENTS:
1. Agreement with Cricket For Cubs
2. Cricket Cage Location
3. April 17, 2018 City Council Staff Report
8.1
Packet Pg. 42
8.1.a
Packet Pg. 43 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 44 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 45 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 46 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 47 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 48 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 49 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 50 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 51 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 52 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 53 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.a
Packet Pg. 54 Attachment: 1. Agreement with Cricket For Cubs (Annual Review of Agreement with Cricket for Cubs)
8.1.b
Packet Pg. 55 Attachment: 2. Cricket Cage Location (Annual Review of Agreement with Cricket for Cubs)
Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: April 17, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Annual Review of the Agreement with Cricket for Cubs
Prepared by: Lisa McPherson, Recreation Manager
EXECUTIVE SUMMARY:
The City Council will review the agreement with Cricket for Cubs regarding the group's
usage and operation of the cricket batting cages at Emerald Glen Park since
construction in March 2017. The City Council will also consider Staff's proposal for the
City to assume operation and maintenance of the facility, as provided for in the
agreement.
STAFF RECOMMENDATION:
Receive the report and approve Staff's proposal to take on operation and maintenance
of the cricket batting cages beginning January 1, 2019, and authorize the City Manager
to take any action necessary to carry out the intent of the proposal.
FINANCIAL IMPACT:
Undertaking operation and maintenance of the cricket batting cages will cost the City an
estimated $3,700 per year. If the concept is approved, Staff will bring a budget
adjustment to the City Council, along with a rental fee proposal and an amendment to
the agreement with Cricket for Cubs, at a meeting during the first half of Fiscal Year
2018-19.
DESCRIPTION:
Background
On December 15, 2015, the City Council authorized the City Manager to enter into an
Agreement with Cricket for Cubs (CFC) regarding the construction and operation of a
cricket batting cage facility at Emerald Glen Park. On September 13, 2016 the City and
CFC finalized the agreement (Attachment 1) which allowed CFC to construct two batting
cages (one facility) in an area adjacent to Field #1 (Attachment 2).
The batting cage facility was completed in late March 2017, and includes:
8.1.c
Packet Pg. 56 Attachment: 3. April 17, 2018 City Council Staff Report (Annual Review of Agreement with Cricket for Cubs)
Page 2 of 3
Two nets/cages installed on a concrete pad that is 59 feet long by 28 feet wide
surrounded by a chain link structure
Artificial turf for the pitch in each of the cages on top of the concrete
Safety screens to protect the pitchers
Locked gates when not in use
As provided for in Section 7C of the agreement (Ownership and Use of Improvements),
CFC transferred ownership of the batting cages to the City upon completion. In
exchange for constructing the facility, CFC has exclusive use of the facility for its
membership for a period of 15 years at no charge. CFC is responsible for maintaining
the facility during this period.
Additionally, the agreement allows for an annual review of the facility operations after
the first year of operation. During this time the City Co uncil can modify or terminate
CFC’s exclusivity rights. After discussions with CFC, Staff is recommending that, as
allowed under the agreement, the City undertake the operation and maintenance of the
batting cages beginning January 2019. This amendment would remove CFC’s
exclusivity, and the group would be issued a credit for the improvement costs. This
recommendation is discussed further in the last section of this Staff Report.
Overview of First Year
Mr. Rameshu Immadi, CFC President, provided Staff with the following information
regarding the CFC’s batting cage usage beginning during 2017 (April 1 through
December 15).
Approximately 175 Dublin youth and 15 Non-Dublin youth utilized the batting
cages during the 2017 season. For liability reasons, youth who participated had
to become a member of CFC.
The scheduling for batting cage usage was based on Dublin Unified School
District’s school neighborhoods (Fallon Middle School, Amador Elementary, John
Green Elementary and Kolb Elementary) to assist parents with carpooling.
The batting cages were utilized April through October seven days a week and on
only Saturdays and Sundays from November through December.
Weekday operations ran from 3:30 PM to sunset. Saturday and Sunday
operations ran from 8:30 AM to sunset.
Two cricket organizations (Dublin Cricket League and San Ramon Cricket
Association) were offered access to the batting cages on weekdays from 5:00 to
7:00 PM and on weekends from 6:30 to 8:30 PM.
The following are some team highlights from the CFC 2017 season:
Fourteen teams in three different age groups participated in the first National
Tournament held in the Tri-Valley with cities (Dublin, Pleasanton and San
Ramon) providing one field each.
The first all-girls team also participated in the National Tournament.
During Thanksgiving, U15 National Championships were held at Emerald Glen
Community Park on Fields 3 and 4 (cricket pitch).
CFC players and parents/guardians volunteered during the Dublin Pride event.
The U14 boys CFC team was invited to play a tournament in India and won five
out of the eleven games.
8.1.c
Packet Pg. 57 Attachment: 3. April 17, 2018 City Council Staff Report (Annual Review of Agreement with Cricket for Cubs)
Page 3 of 3
Recommended Changes
Staff met on several occasions with Mr. Immadi to review CFC’s usage of the cages
over the first year of the Agreement and how CFC worked with other crick et groups, and
to discuss any issues with CFC’s ongoing operation of the facility. Because of the rapid
growth of the sport in the greater tri-valley area and the demand for the cages, it
became challenging for CFC to schedule usage for other cricket groups while focusing
on its own growing membership. Staff believes that it would be in the best interest of the
both parties to transition the operation and maintenance of the facility to the City, which
can handle usage requests the way it schedules other sports facilities.
Because the scheduling of the remainder of 2018 is nearly complete, if the City Council
approves this change, Staff would propose an effective date of January 2019. However,
the City would likely open for reservations in the fall 2018, similar to the way it accepts
advance requests for sports field usage.
The following are the key components of the recommendation.
1. CFC would be granted a credit for improvements
As stated in the agreement, CFC will be granted a credit equal to the responsible
costs to the design and construction of the batting cages. This amount of the
credit shall be reduced by 1/15 each year since the acceptance of the facility,
and CFC can use the credit to qualify as rental payments for usage. Staff would
work with CFC to determine whether one of the cages would be exclusively
dedicated to CFC and the other available as a rental, or whether another
scenario makes better sense.
Staff would need to confirm with CFC the actual construction cost of the facility
as a basis for the total credit earned (less the value of the first year of
operations).
2. The City would operate and maintain the batting cages
Annual maintenance of the cages is estimated at $3,700, made up of 20 hours of
MCE time, netting and turf repairs, and grou nd maintenance outside the cages.
Staff would develop a rental fee, based on fees at comparable facilities and
expected usage, for City Council approval in summer 2018 and would begin
accepting applications for the 2019 season in November. This fee would also
serve as the basis for CFC’s drawdown of credit for the improvements.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this report was provided to Cricket for Cubs.
ATTACHMENTS:
1. Agreement with Cricket for Cubs
2. Cricket Cages Location
8.1.c
Packet Pg. 58 Attachment: 3. April 17, 2018 City Council Staff Report (Annual Review of Agreement with Cricket for Cubs)
Page 1 of 4
STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Report to City Council on Alternate Commissioner Model
Prepared by: Tivonna Stern, Interim Assistant City Attorney
EXECUTIVE SUMMARY:
At the January 8, 2019 City Council meeting, the City Council requested that Staff bring
back a report regarding the establishment of alternates on the various City commissions
and committees, as well as a mechanism that would allow alternates to succeed to
commission seats when a vacancy occurs.
STAFF RECOMMENDATION:
Receive the report and provide Staff with further direction.
FINANCIAL IMPACT:
The financial impact will depend upon whether the City Council decides to move forward
with establishing alternates on the City’s commissions and committees. Should the City
Council wish to proceed, additional funding would need to be budgeted to cover the
compensation of additional commissioners/committee members, as well as funding for
training and technology equipment.
DESCRIPTION:
At its January 8, 2019 meeting, the City Council requested that Staff bring back a report
regarding the establishment of alternates on the various City commissions and
committees, as well as a mechanism for selecting alternates to fill unscheduled
vacancies. The City’s commissions and committees consist of the Heritage and
Cultural Arts Commission, Human Services Commission, Parks and Community
Services Commission, Planning Commission, Senior Center Advisory Committee, and
Youth Advisory Committee. Staff is seeking direction on whether the City Council
wishes to proceed with establishing alternates on the City’s commissions and
committees and, if so, the possible ways in which the alternate structure could be set
up.
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Certain municipalities and other governmental entities in California appoint alternates to
their commissions and committees. The form of the alternate model varies widely. In
some cases, the alternate only attends when the prin cipal is absent, and in other cases
the alternate is expected to attend all of the meetings. In still other cases, the alternate
participates in the discussion and deliberation but does not vote. In almost all cases,
there is only one alternate.
In the Tri-Valley, three of the four cities appoint alternates to commissions. The City of
San Ramon, for example, appoints two alternates on its Economic Development
Committee and two (one of which is vacant) on its Senior Advisory Committee. The
Town of Danville’s municipal code reflects the city’s use of alternates on its Planning
Commission, Parks and Leisure Services Commission, Arts Commission, Heritage
Resource Commission, Design Review Board, [something is missing here.]
The City of Pleasanton’s municipal code indicates that it appoints alternates to its
Planning Commission, Housing Commission, Parks and Recreation Commission, Youth
Commission, Library Commission, Civic Arts Commission, and Human Services
Commission. Such persons are entitled to vote on ly in the event of an absence or
conflict of interest and may also serve as a voting member on any commission
subcommittee. Unlike regular commissioners, alternate commissioners for the City of
Pleasanton are not subject to a limit in the number of years served. The City of
Livermore does not appear to utilize an alternate system.
Questions on Alternates and Structure
There is no legal prohibition against the City establishing a model for utilizing alternates.
The following includes several policy questions that the City Council would need to
answer if the City Council is interested in creating alternates for
commissions/committees. The answers to these questions will allow Staff to return at a
future meeting with legislation implementing the City Council’s direction.
1. Is the City Council interested in establishing alternates for any or all of the
commissions/committees? Yes/No
The City Council could choose to appoint alternates to all commissions and
committees or only to a subset. There are 4 commissions and 2 committees:
Heritage and Cultural Arts Commission, Human Services Commission, Parks
and Community Services Commission, Planning Commission, Senior Center
Advisory Committee, and Youth Advisory Committee. The City Council may or
may not believe that alternates are necessary and desirable for each of the
commissions and committees.
2. If yes, what are the number of alternates and the terms desired?
The City Council would need to decide if one or two alternates should be
assigned to each commission or committee. For reasons discussed in a later
section, the City Council may wish to have more than one alternate if it chooses
to have alternates automatically assume vacant commission or committee seats.
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3. Does the City Council want to require attendance at each meeting for alternate
members? Yes/No
The City Council could:
(1) require the alternates to attend all meetings; or
(2) only require alternates to attend a meeting upon being noticed of the absence
of a sitting member.
If alternates were required to attend all meetings, Staff would assume that they
would be subject to the City Council policies governing unexcused absences, in
which a commissioner/committee member vacates his or her seat if absent three
times in any 12-month period.
4. Does the City Council want the alternates to play an “active” or “passive” role in
the meeting when not sitting in for a regular member?
An “active” role would entail alternate members sitting at the dais and fully
participating in the discussions, but not voting. So as to prevent the risk of
unintended Brown Act violations amongst a non -voting alternate and regular
members, Staff would recommend that the commission treat alternate
commissioners for the purposes of the Brown Act as if they were regular
commissioners.
Conversely, a “passive” role would require alternate members to sit in the
audience, observe the meeting, but not participate.
5. Do you wish to compensate the alternate members? Yes/No
Currently, regular commissioners/committee members are compensated. If yes,
Staff recommends that the alternate be compensated as a regular member
based on their meeting attendance.
Unscheduled Vacancies
The City Council also requested information on whether the alternate can automati cally
assume the seat in the event of an unscheduled vacancy by a regular member.
Ordinarily, when an unscheduled vacancy occurs on a commission or a committee, the
City is required to post a notice of the vacancy at least 10 days prior to the vacancy
being filled. The City Attorney advises that, so long as the appointment of the alternate
specifically indicates that he or she would assume any vacancy on the commission or
committee, there would be no unscheduled vacancy requiring a notification. There
would, however, be an unscheduled vacancy in the alternate position that would be
filled in the ordinary manner.
Alternates automatically assuming vacant seats creates a further complication. Since
the Committees and Commission have staggered terms, an alternate appointed to fill
the remainder of a vacancy might serve more or less than the alternate term to which he
or she was appointed. For example, if an alternate were appointed to a four -year term in
2018, and a vacancy occurred in a commission seat endi ng in 2024, the alternate would
succeed to a seat that extended beyond the end of the alternate’s 2022 term. These
situations could be avoided by appointing one alternate for the group of commissioners
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with term ending in 2020 and another for the group with terms ending in 2022. Staff
would therefore recommend two alternate positions should the City Council desire to
have alternates automatically fill vacancies.
Training, Cost, and Compensation Considerations
If the City proceeds in adopting an alternate model, Staff recommends that alternate
members be trained in the same manner as regular members (e.g. as to onboarding,
conference registration and attendance, AB 1234 ethics training, and Brown Act
training). Additionally, Staff would recommend alternates be equipped with the
necessary technological infrastructure, such as laptops set -up with the requisite
software and applications. Providing alternates with laptops equipped with licenses, as
well as registering alternates for conferences and necessary training, would contribute
to the cost of an alternate-incorporated model.
Staff requests that the City Council to provide guidance on the above question(s) as to
whether it would like to proceed with developing a process to appointment alternates
and, if so, the structure of that model. Alternatively, the City Council could consider and
provide direction on increasing the regular members on specific commissions or
committees.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Designation of Two City Councilmembers as City Representatives to
Discuss Compensation with City Attorney
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will discuss the appointment of two City Councilmembers to serve as
the City’s representatives to discuss terms of the City Attorney’s contract, inclu ding
compensation, with the City Attorney.
STAFF RECOMMENDATION:
Designate two City Councilmembers to discuss compensation with the City Attorney.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Pursuant to Government Code section 54957.6, this item provides fo r the designation of
two members of the City Council as the City’s representatives to discuss terms of the
City Attorney’s contract, including compensation, with the City Attorney. They will report
their recommendation to the City Council in an open session following meetings with the
City Attorney. The last time such a committee was convened was in 2018, and the two
representatives were Cms. Goel and Thalblum.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: March 5, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Designation of Agency Labor Negotiators, Unrepresented Employee: City
Manager
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider the appointment of two Councilmembers as
representatives to discuss conditions of employment for the City Manager.
STAFF RECOMMENDATION:
Appoint two Councilmembers as representatives to discuss conditions of employment
for the City Manager.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider and discuss the appointment of two Councilmembers to
serve as the City’s representatives to negotiate with the City Manager. The negotiators
last year were Vice Mayor Hernandez and then Councilmember Gupta.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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