HomeMy WebLinkAboutItem 4.13 - 2574 Sitcams and ALPR cameras Sole Source
Page 1 of 4
STAFF REPORT
CITY COUNCIL
DATE: April 16, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Approve Lehr Auto as a Sole Source Vendor for Automated License Plate
Recognition Cameras Purchase and Consiliant Technologies, LLC as a
Sole Source Vendor for Situational Awareness Cameras Purchase
Prepared by: Victor Fox, Lieutenant Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider approving Lehr Auto as a sole source vend or for the
purchase and implementation of additional Automated License Plate Recognition
(ALPR) cameras at fixed locations within the City. The City Council will also consider
approving Consiliant Technologies, LLC as a sole source vendor to procure and
implement additional situational awareness cameras within the City. The use of both
camera systems is currently utilized by Dublin Police Services to supplement criminal
investigations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Lehr Auto as a Sole Source Vendor for Automated
License Plate Recognition Cameras (ALPR) purchase and implementation; and, adopt
the Resolution Approving Consiliant Technologies, LLC as a Sole Source Vendor for
Situational Awareness Cameras (SITCAM) procurement and implem entation, within the
City.
FINANCIAL IMPACT:
Sufficient funds exist in the General Fund Reserve Committed for One -Time Initiative to
procure both the Automated License Plate Recognition (ALPR) and Situational
Awareness cameras (Sitcams). The existing ALPR cameras have detected over 15
million license plates and have proved to be a tremendous asset towards criminal
investigations. Staff is seeking to add an additional 30 cameras to supplement the
current inventory. Staff recommends purchases from Lehr Auto for an amount not-to-
exceed $451,240.21.
The Sitcams supplement the ALPR infrastructure which assist in capturing real -time
footage of an area. Staff recommends purchases from Consilient Technologies, LLC for
an amount not-to-exceed $436,660.79 which includes a 10% contingency.
Page 2 of 4
DESCRIPTION:
On June 21, 2016, the City Council adopted Resolution 118 -16, which authorized Dublin
Police Services (DPS) to procure and install six vehicle-mounted Automated License
Plate Recognition (ALPR) systems, two radar trailer-mounted ALPR systems, and six
fixed pole-mounted ALPR systems from Vigilant Solutions. Vigilant Solutions is the
manufacturer of the ALPR systems and their products are locally obtained and installed
through Lehr Auto.
On May 15, 2018, the City Council adopted Resolution 43-18, which authorized Dublin
Police Services to procure and install fifty-three (53) high-resolution Situational
Awareness cameras (Sitcams) from Consiliant Technologies LLC. The use of Sitcams
currently supplement the existing ALPR infrastructure by capturing real-time footage of
an entire area, such as major intersections, where the cameras are installed. These
cameras allow investigators and patrol personnel to review an intersection for
investigative leads when a vehicle is not detected by an ALPR camera, or if a vehicle
does not have license plates.
The Dublin Municipal Code requires contracts or purchases of general services,
supplies, or equipment in excess of $45,000 subject to competitive bidding. However,
the Dublin Municipal Code allows City council to make an exception “Where the city’s
requirements can be met solely by a single patented article or process” (Section
2.36.100(B)(1)). In order to implement the planned purchases and installations of the
cameras, Staff recommends City Council approve an exception to competitive bidding
and authorize purchase of the cameras from Lehr Auto and Consiliant Technologies,
LLC as sole source vendors.
Lehr Auto
Lehr Auto is the only locally certified vendor to sell Vigilan t Solutions products such as
the ALPR system. This ALPR system offers a centralized hosted license plate reader
eliminating any requirements of server hardware, database expertise, and software
maintenance from the City. This hosted, ‘cloud based’ storag e system is made
available by Vigilant in a secure data center with full backup and redundancy.
Staff is seeking to add 30 cameras to supplement the current inventory. This addition
will increase the area of coverage from 6 to 14 major ingress and egress points within
the City. Furthermore, since the ALPR cameras only have the capability to monitor one
lane of traffic, additional cameras will cover all lanes of traffic at the following proposed
locations:
Eastbound Dublin Boulevard & San Ramon Road
Southbound San Ramon Road & Dublin Boulevard
Southbound San Ramon Road & Westside Drive
Southbound Village Parkway & Davona Drive
Village Parkway & Dublin Boulevard (Entrance to I-680 Northbound)
Eastbound Dublin Boulevard & Dougherty Road
Southbound Dougherty Road & Dublin Boulevard
Northbound Hacienda Drive & Martinelli Way
Westbound Martinelli Way & Hacienda Drive
Northbound Tassajara Road & Dublin Boulevard
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Northbound Fallon Road & Fallon Gateway
Southbound Fallon Road & Tassajara Road
Westbound Tassajara Road @ Fallon Road
The installation of the ALPRs will be performed by Lehr Auto’s sub -contractor,
Continental Electric, for an amount of $70,520 which is included in the not -to-exceed
amount to mount and provide access power to the cameras at the proposed locations.
Lehr Auto has consistently provided products and services that meet industry and City
standards. Staff is recommending approval of Lehr Auto as the sole source vendor for
ALPR cameras for a not-to-exceed (NTE) amount of $451,240.21.
Consiliant Technologies, LLC
Consilitant Technologies, LLC (Consiliant) provide Situational Awareness Cameras
(Sitcams) that have the ability to capture criminal activity and suspect descriptions in
situations when a vehicle is not involved. Depending on the location and angle, Sitcams
have the ability to detect vehicle license plates, description of vehicle occupants, as well
as rotate and zoom to monitor live situations. Staff identified Consiliant as the vendor to
provide the unique Sitcam technology, made by Hitachi, which would best carry out the
City’s needs. Specifically, the Sitcam video system provides onboard archiving and on -
demand live monitoring of activity for public safety without the need for a centralized
server. Staff believes it would be advantageous to install additional Sitcam technology
at key ingress and egress points not covered during the initial project. Preliminary
intersections have been identified as follows:
Hacienda Drive & Martinelli Way
Dublin Boulevard & Arnold Road
Arnold Road & Martinelli Way
Dublin Boulevard & Demarcus Boulevard
Amador Plaza Drive & Saint Patricks Way
Dublin Boulevard & Golden Gate Drive
Fallon Road & Fallon Gateway
Consiliant is Hitachi’s premier partner and the only provider of Hitachi Visualization
Suite (HVS) software from Hitachi Vantara. Consiliant is also unique in its engagement
model and ability to manage all aspects of hardware, software, services, construction
and support for the City. While there are other camera systems that provide similar
functionality, most require custom acquisition and manual configuration of solution
components to provide the same level of functionality that is offered through Consiliant.
Staff is recommending approval of Consiliant Technologies, LLC as the sole source
vendor for Sitcams for a not-to-exceed amount of $436,660.79 which includes a 10%
contingency for unforeseen costs.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
Page 4 of 4
ATTACHMENTS:
1. Resolution Approving Lehr Auto as a Sole Source Vendor for the Automated License
Plate Recognition (ALPR) cameras
2. Resolution Approving Consiliant Technologies, LLC as a Sole Source Vendor for
Situational Awareness (Sitcam) cameras
3. Lehr Sales Quote
4. Consiliant Quote
5. Continental Electric Bid for ALPR
6. April 19, 2016 City Council Staff Report
ATTACHMENT 1
RESOLUTION NO. xx – 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING LEHR AUTO AS A SOLE SOURCE VENDOR FOR AUTOMATED LICENSE PLATE
RECOGNITION CAMERAS (ALPR)
WHEREAS, the use of technology in law enforcement in the form of Automated License Plate
Recognition (ALPR) is on the rise and have shown to enhance enforcement and investigation
capabilities; and
WHEREAS, the use of ALPR by Dublin Police Services has been a valuable asset for criminal
investigations; and
WHEREAS, Staff conducted research and determined the purchase of an additional thirty (30)
ALPRs would greatly increase investigation success rate; and
WHEREAS, Staff has obtained a quote from Lehr Auto, a police equipment vendor for Vigilant
Solutions to purchase and install thirty (30) fixed ALPR cameras; and
WHERAS, Staff has obtained an estimate of $70,520 from Continental Electric, a sub-contractor
for Lehr Auto to mount and access power for the ALPR Systems.
WHEREAS, the procurement of this technology will be funded through the use of the General
Fund Reserve Committed for One Time Initiative; and
WHEREAS, sufficient funding exists in the General Fund Reserve for One Time Initiative; and
WHEREAS, Staff has determined that Lehr Auto is qualified to be a Sole Source Vendor as per
the City of Dublin Municipal Code Section 2.36.100; and
WHEREAS, the vendor will be compensated for the purchase of ALPR cameras for a not -to-
exceed amount of $451,240.21.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Lehr Auto as a sole source vendor for the ALPR cameras for a not-to-exceed amount of
$451,240.21, with funds that have been approved and appropriated in the General Fund Reserve for
One-Time Initiative.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute purchase
agreements with Lehr Auto as long as the purchase amount individually or collectively is within the not -
to-exceed amount and take any other actions as may be necessary or appropriate to carry out the intent
of this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of April 2019, by the following vote:
AYES:
ATTACHMENT 1
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
ATTACHMENT 1
RESOLUTION NO. xx – 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING CONSILIANT TECHNOLOGIES, LLC AS A SOLE SOURCE VENDOR FOR
SITUATIONAL AWARENESS CAMERAS (SITCAM)
WHEREAS, the use of technology in law enforcement in the form of Situational Awareness
cameras (Sitcams) is on the rise and have shown to enhance enforcement and investigation
capabilities; and
WHEREAS, the use of Sitcams by Dublin Police Services has been a valuable asset for criminal
investigations; and
WHEREAS, Staff conducted research and determined the purchase of an additional thirty (30)
Sitcams would greatly increase investigation success rate; and
WHEREAS, Staff has obtained a quote from Consiliant Technologies, LLC, a police equipment
vendor for Hitachi to purchase and install thirty (30) fixed Sitcams; and
WHEREAS, the procurement of this technology will be funded through the use of the General
Fund Reserve Committed for One-Time Initiative; and
WHEREAS, sufficient funding exists in the General Fund Reserve for One-Time Initiative; and
WHEREAS, Staff has determined that Consiliant Technogies, LLC is qualified to be a Sole
Source Vendor as per the City of Dublin Municipal Code Section 2.36.100; and
WHEREAS, the vendor will be compensated for the purchase of Sitcams for a not-to-exceed
amount of $436,660.79.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve Consiliant Technologies, LLC as a sole source vendor for the Sitcams for a not-to-exceed
amount of $436,660.79, with funds that have been approved and appropriated in the General Fund
Reserve for One-Time Initiative.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute purchase
agreements with Consiliant Technologies, LLC as long as the purchase amount individually or
collectively is within the not-to-exceed amount and take any other actions as may be necessary or
appropriate to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of April 2019, by the following vote:
AYES:
NOES:
ATTACHMENT 1
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
Sales Quote
Page: 1
661 Garcia Avenue Pittsburg, CA 94565 Quote Number: 16393
Phone: 925-370-2144 Fax: 925-370-2087 Document Date: 3/4/2019
Terms: Net 30
Payment Method:
Sell Dublin Police Services Ship Dublin Police Services
To: IVic Fox To: Vic Fox
100 Civic Plaza 100 Civic Plaza
Dublin, CA 94568 Dublin, CA 94568
Phone: 925-556-4580 Phone:
Ship Via Installation Customer ID 11865
Location: Lehr - Pittsburg SalesPerson Mike McGee
Blanket PO:
Vehicle Information:
Item No. Description Category Quantity Unit Price Total Price
VSF-075-H-RE FIXED RP 75MM VIGILANT 24 81175,00 196,200.00
(2) EB DUBLIN @ SRVBLVD
(3) SB SRVBLVD @ DUBLIN
(3) SB DOUGHERTY @ DUBLIN CHEVRON
(3) NB HACIENDA @ LAZY DOG
(2) WB PERMISSION HACIENDA
(1) NB TASS @ CORPORATE
(1) SB FALLON
(2) SB VILLAGE @ DAVONA
(3) SB SRVBLVD @ WESTSIDE
(2) WB TASS @ FALLON
(2) SB FALLON @ TASS
VS-ILP-2F2RE ILP BUNDLET2 VIGILANT 1 38,998.00 381998,00
(2) NB FALLON @ GATEWAY
(2) VILLAGE S/O Freeway
(2) EB DOUGHERTY @ DUBLIN
1st YR CLS for 6 INCL
VSBSCSVC-03 ESA T3 31-60 VIGILANT 24 375.00 %000.00
24 CLKS x $375.00
SSUPSYS-COM STARTUP COM VIGILANT 30 825,00 24,750,00
TRAVEL TRAVEL/OVERNITE/HOTEL/FOOD expense OTHER 1 2,500.00 2500400
VS-FX-UNI-POLE-WAL SINGLE MOUNT VIGILANT 6 350,00 21100,00
VS-FX-DUAL-BRKT-AS FIXED DUAL BKT VIGILANT 12 400,00 41800,00
REAPER CAM CBL 30 SD CAM CBL 30' VIGILANT 16 210,00 3,360.00
FIXED -POD ALPR POD IT MISC 10 2,500.00 25,000000
F Shipping Charges OTHER 24 55,00 1/320400
6-ILP Freight Ind
Amount Subject to Sales Tax 295208,00 Subtotal: $308,028.00
Amount Exempt from Sales Tax 12,820.00 Total Sales Tax: $27,306,74
Total: $3350334.74
CGI�IS1L■A9L%hhlVT
Consiliant Technologies LLC
15375 Earranca Parkway, A-108, Irvine, CA 92618
Tel: (949) 861-8800 E-mail: info@consiliant.com
www.consiliant.com
CONTACT
ny: City of Dublin
s; 100 Civic Plaza
Dublin, CA 94568
Contact: Nathan Schmidt
Title: Captain
Tel: (925) 833-6626
Fax: (925) 828-2893
E-Mall:
INVOICE TO
City of Dublin
Same Address
Accounts Payable
SITUATI019„L M Yj ELLIGENCE P2
Quote ID: I Quote Date:
CoD CT HVS HVP_P2_v2 March 8, 2019
Account Executive: Jon Garcia
IQarciaCcDconsiliant.com
Tel: (949) 291-4962
OrderFax: (949) 625-8958
SHIP TO
City of Dublin
Same Address
Same Contact
Notes:
contact -email /phone::
Quote Exolres 6/30119
.Quantity Product $6Unit ' '"Pifce"�'�
HITACHI VIDEO ARCHITECTURE: BUDGETARY QUOTE
ASSUMPTIONS:
- 36 Month Term for Software and Hardware
- (30) Cameras Connected to Hitachi Visualization Suite Software
30 Hitachi Visualization Suite Software Camera/Device Connector Subscription Licensing, Three Year Term $ 271,00 $
+ (30) cameras connected to Hitachi software for three-year term; �$90.33 per camera per year
1 Hitachi Visualization Suite Software Application Connector Subscription Licensing, Three Year Term $ 7,500.00 $
+ Vigilant Application Connection License for Hitachi Visualization Suite (HVS). *REQUIRES VIGILANT API ACCESS SEPARATELY
1 Hardware Infrastructure for (7) Defined Intersections
+ (7) HVP 600 PTZ Cameras
+ (5) HVP 200 Fixed Cameras
+ (8) AXIS 101435-LE Cameras with 3-10.5mm Lens and Pole Mounts
+ (10) AXIS P1435-LE Cameras with 10-22mm Lens and Pole Mounts
+ (7) AXIS Outdoor Midspans and Pole Mounts
1 Hardware Infrastructure Maintenance and Support for (7) Defined Intersections
+ Three year term quoted for entire solution. See Hitachi Support Service Descriptions and Deliverables Document.
30 Video Management Software Base Licensing, per Camera
30 Video Management Software Maintenance and Support, per Camera
+ Three year term quoted for entire solution.
1 Professional Services for Software and Camera Configuration
+ Hitachi Professional Services Delivery for Configured HVS and HVP Solution
8,130.00
7,500.00
$162,783.00 $ 162,783.00
$ 46,309.00 $ 46,309.00
$ 208.00 $ 6,240.00
$ 150.00 $ 4,500.00
$ 6,055.00 $ 6,055.00
1 Professional Services for Software and Camera Configuration $ 14,050.00 $ 14,050.00
+ Consiliant Professional Services Delivery for Configured HVS and HVP Solution
1 Consiliant Project Management Fee: 95% of Total Project $ 26,762.00 $ 26,762.00
+ Whoelsale management of solution implementation including hardware, software, construction and professional services engagements.
+ Total Project Cost for Project Management Fee = $1781413.00
+ Project Cost for Project Management fee is only based on solution components. Maintenance, Support, Construction, Training and
1
1
1
1
1
1
1
CONSTRUCTION & ELECTRICAL IMPLEMENTATION: WIRELESS ARCHITECTURE
Hacienda/Martinelli
Dublin/Arnold
Martinelli/Arnold
Dublin/DeMarcus
Amador Plaza/St. Patricks
Dublin/Golden Gate
Fallon/Fallon Gateway
TOTAL
HARDWARE:
$
162,783.00
TOTAL
SOFTWARE:
$
21,870.00
TOTAL
HARDWARE MAINTENANCE/SUPPORT:
$
46,309.00
TOTAL
SOFTWARE MAINTENANCE/SUPPORT:
$
4,500.00
TOTAL
PROFESSIONAL SERVICES:
$
20,105.00
TOTAL
CONSTRUCTION/ELECTRICAL:
$
82,267.00
TOTAL
PROJECT MANAGEMENT:
$
26,762.00
$
12,672,00
$
12,672,00
$
12,734.00
$
12,734.00
$
11,609.00
$
11,609.00
$
12,685.00
$
12,685,00
$
10,016.00
$
10,016.00
$
12,666,00
$
12,666.00
$
9,885100
$
9,885.00
Product, Maintenance &Support Sub -Total: $ 364,596.00
IMPORTANT NOTES:
A firm price quote for this project cannot be delivered due to unknown factors including:
+ Condition of existing conduit at each intersection required for wiring video infrastructure
+ Extent of service pedestal modifications that will be required to support video infrastructure
+ Final equipment locations have not been confirmed by the City of Dublin
+ Final connectivity has not been confirmed per intersection (Hard Wired or Wireless)
+ Traffic control requirements have not been finalized including lane closures and allowable working hours
+ Required permits, fees and insurance have not been finalized
+ Vigilant software integration requires separate fee from Vigiliant for access to API estimated to be $5,000.00 per year.
+ HVS Vigilant integration receives "hits" from Vigilant and displays HVS alert in near real-time from when it is published to Vigilant API.
4G
LTE
cellular
network
cards required for connectivity to
video infrastructure will be supplied by the City of Dublin.
+
(12)
4G LTE
Cards at
$40 per card per month = $480.00
per month / $5,760.00 per year recurring costs
License plate capture utilizing specialized cameras and software is not provided in this project.
All license plate image capture is best effort and significantly impacted by time of day and lighting conditions.
SUBTOTAL: $364,596.00
9.25% TAX: $ 15,634.63
SHIPPING: $ 501.00
TOTAL: $380,731.63
TERMS: Net 30 days
TERMS AND CONDITIONS:
RVICES I Buyer will retain Consillant Technologies to provide and Consiliant Technologies agrees to provide Buyer the services described in the Statement of Work and the Pricing details, hereto
the "Services"). Any modifications or additions to the Services shall be set forth In writing.
I Any extension of thus quotation will only be valid if given in writing by Consiliant Technologies. This quotation and any orders) based on it remain subject to Consiliant Technologies
acceptance.
PERSONNEL I Consiliant Technologies reserves the right to assign personnel to the project.
OWNERSHIP OF MATERIAL I All materials, data, specifications, tapes, programs, reports, documents and manuals in any form that are provided by Buyer to Consillanl Technologies shall be returned to the
Buyer at the termination of this Agreement. Al Consiliant Technologies processes, methodologies, best practices, and other "how to" documents remain property of Consillant Technologies. Such materials,
data, specifications, tapes, programs, reports, documents and manuals In any form that are provided to Buyer by Consillant Technologies shall be returned to Consiliant Technologies at the termination of this
Agreement.
CONFIDENTIALITY
(Consillanl Technologies and Buyer acknowledge
that In the course of performing
the Services it maybe exposed to and have access
to proprietary and confidential information. Both
Parties agree to maintain the confidentiality of all information.
SECURITY I Consiliant Technologies personnel will comply with all security requirements of Buyer to force from at Buyer premises.
LIABILITY I Constliant Technologies' Ilahility to Buyer for damages from any cause whatsoever and regardless of the form of action, whether in contract or in tort, including negligence or otherwise, shall be
limited to the amount paid for the Services as provided In Financial Summary. In no event shall Consillant Technologies be liable to the Buyer for any punitive, Incidental or consequential damages, or for
commercial losses from any cause, whether or not Consiliant Technologies has received notice of the possibility or certainty of such damages or losses, even if the remedies provided are deemed to have
failed of their essential purpose.
2MINATION
I If
either party is in breach of any of its obligations
under this Agreement the other
party may give a notice
in writing of the breach to the defaulting party and request the latter to remedy it. If
party In breach
falls to remedy
the breach within thirty (30) days
after the date of written notice,
this Agreement may be
terminated immediately by written notice of termination.
2CE MAJEURE I Consillant Technologies shall not be liable to Buyer for any delay or failure by Consiliant Technologies to fulfill Its obligagons under this Agreement or otherwise if such delay arises from
cause or causes beyond the reasonable control of Consiliant Technologies, Including but not limited, to: labor disputes, strikes or other labor disturbances, acts of God, shortages of materials, utility or
munication failures, actions, restrictions, or orders of any government agency or subdivision thereof, or temporary unavailability of qualified service personnel at Consiliant Technologies' offices due to
agency or priority service calls received prior to Buyer's call.
NOTICE I All notices and other communications pertaining to this Agreement shall be effective If made In writing and delivered to the recipient's address or facsimile number set forth below by hand delivery,
registered or certified mail with postage prepaid overnight courier services or facsimile transmission. Notices made in accordance with this section shall be deemed delivered or received upon receipt If
delivered by hand or facsimile, 3 business days after mailing or 1 business day after deposit with an overnight courier service. Consiliant Technologies LLC, 15375 Barranca Parkway, Suite A-111, Irvine,
California 92618, Attn: David Cemiglia
ASSIGNMENT I Consillant Technologies or Buyer may not assign this Agreement without the prior written approval of the other party.
BINDING I This Agreement shall be binding upon the successors, administrators, and permitted assigns of Consiliant Technologies and the successors and assigns of the Client.
APPLICABLE LAW I Any agreement Is entered Into and to be Interpreted under the laws of the State of California and venue Is within Orange County, California,
INVALIDITY OF PROVISION I The Invalidity or enforceability of any provision of this Agreement or any covenant in it shall not affect the validity or enforceability of any other provision or covenant in it and thi
Invalid provision or covenant shall be deemed to be severable.
CUSTOMER ACCEPTANCE I Consillant Technologies will not be held responsible for any change requests outside of the Statement of Work of this agreement. Additional or amended requirements must
be agreed in writing. Consillant Technologies will provide estimates for additions and modifications upon request.
PROJECT START I Consiliant Technologies will begin work In accordance with the project schedule after receiving a valid purchase order and deposit. This Agreement constitutes the complete
agreement between the parties and supersedes all prior or contemporaneous agreements or representations, written or oral, concerning the subject matter of this Agreement.
COMPLETE AGREEMENT I This Agreement may not be modified or amended except In writing signed by a duly authorized representative of each party; no other act, document, usage or custom shall be
deemed to amend or modify this agreement. This Agreement maybe executed in any number of counterparts, each of whom shall bean original and all of which shall constitute together but one and the
same document.
LEGAL REPRESENTATION I Consiliant Technologies and Buyer acknowledge that It Is, in no way, the legal representative or agent of the other for any purpose, has no right or authority to create any
obligation to a third party on behalf of the other or to otherwise bind the other In any way, and has no authority to provide any guaranty or warranty on behalf of the other.
EMPOLYEES I Consiliant Technologies and Buyer acknowledge that the Consillant Technologies personnel providing Services to Buyer from time to time are personnel of Consiliant Technologies and shall
not be construed as employees of Buyer for any purpose.
NAMES AND LOGOS I Consiliant Technologies and Client shall not use the other's name, logo or initials without the express written consent of the other.
PAYMENT I All prices quoted are in US Dollars and are exclusive of transportation, Insurance, taxes and duties, all of which shall be paid by Buyer. Pricing is valid for 30 days, an extension will be valid only
In writing. Consillant will bill for services rendered upon shipment of the order. Payment of the invoice Is due within 30 days or receipt, and a finance charge of 1'/",6 of the total balance will accrue monthly
for all unpaid balances past 30 days.
TAXES I All orders are subject to sates tax. If Buyer Is exempt, Buyer is responsible for providing a copy of the Sales and Use Tax Exemption Certificate. Tax shown is an estimate, actual sales tax will be
calculated at the time of order.
approve this Sales Order and initiate an order, please sign below and fax to (949) 625-8958, Attn: Order Processing. Upon Consiliant's acceptance, our Order Fulfillment Dept.
advise shipment within 5 business days. Included in your fulfillment package, or viewable upon installation of your product is the standard vendor Software License and Services
•eement. The provisions contained (n the vendor Software License and Services Agreement supercede anything contained herein or any other documents, unless expressly
led and agreed by all parties.
by:
Acknowledged by:
Name:
LLC
k you for vour business)
Charles Kopp Inc.
dba CONTINENTAL ELECTRIC
2558 Carmelita Way, Pinole, CA 94564
Contractors Lic. #314431
Phone (510) 275-9315 — Fax (510) 275-9316
Email: cone]@comcast.net
SMALL BUSINESS CERTIFICATION #1178962
DIR CERTIFICATION #1000008711
March 1, 2019
PROJECT: City of Dublin ALPR Installation
Location
#
Description
Unit
Qty
Total
1
Dublin/San Ramon EB (RL)
LS
1
$6,950.00
2
Fallon/Gateway NB
LS
1
$5,737.50
3
Dublin/San Ramon SB
LS
1
$4,912.50
4
Dublin/Village Freeway Ent
LS
1
$3,487.50
5
Dublin/Dougherty EB
LS
1
$4,350.00
6
Dublin/Dougherty SB (Chev)
LS
1
$4,825.00
7
Hacienda/Lazy Dog NB
LS
1
$4,987.50
8
Hacienda/Into Persimmon WB
LS
1
$6,112,50
9
Tass/Corporate NB
LS
1
$2,975.00
10
Fallon/Fallon Gateway RL SB
LS
1
$4,400.00
11
Village/Davona SB
LS
1
$5,862.50
12
San Ramon Westside SB
LS
1
$6,387.50
13
Tass/Fallon WB
LS
1
$5,487.50
14
Tass/Fallon SB
LS
1
$4,045.00
Note: Price quote based on equipment quote from Lehr to Dublin Police Dept Fixed 2018 Part 11. Quoted by Mike McGee 12/14/18.
Price quote is for instal lation/construction only — does not reflect any project management costs (i.e. scheduling, as -built prep, admin, etc.)
Project Specific Scope, Exclusions and Clarifications:
Location 1
1. Remove existing 1 NEMA box and 1 ALPR from street light pole on San Ramon Rd NB.
2, Relocate I NEMA box and 1 ALPR to existing traffic signal pole SE corner for EB traffic.
3. Install 2 new City furnished ALPR on signal pole SE corner, connect to relocated equipment.
4. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
5. Furnish and install 15-amp breaker in Service for dedicated circuit to ALPR. Quote assumes space is available.
6. Furnish and install 15-amp inline fuse at pull box closest to service.
7. Furnish and install WP junction box at 12' on signal pole.
8. Connect ALPR to new circuit and aim.
9. Quote assumes all conduits are intact and usable.
10, Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
11, Quote assumes all poles/arms can handle the additional load.
Page 1 of 4
Location 2
1. Install 1 City furnished NEMA box and 2 City furnished ALPR on existing traffic signal pole NE corner for NB traffic.
2, Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
3. Furnish and install 15-amp inline fuse at pull box closest to service.
4. Furnish and install WP junction box at 12' on signal pole.
5. Connect ALPR to new circuit and aim.
6. Quote assumes all conduits are intact and usable.
7, Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
8. Quote assumes all poles/arms can handle the additional load.
Location 3
1. Install 1 City furnished NEMA box and 3 City furnished ALPR on existing traffic signal pole SW corner for SB traffic.
2. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
3. Furnish and install WP junction box at 12' on signal pole.
4. Connect ALPR to new circuit and aim.
5. Quote assumes all conduits are intact and usable.
6. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
7. Quote assumes all poles/arms can handle the additional load.
Location 4
1. Install 1 City furnished NEMA box and 2 City furnished ALPR on existing street light pole #7713 for onramp traffic.
2. Quote assumes there is constant 120v power to this pole.
3. Furnish and install 15-amp inline fuse at pull box closest to service.
4. Furnish and install WP junction box at 12' on signal pole.
5. Connect ALPR to new circuit and aim.
6. Quote assumes all conduits are intact and usable.
7. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
8. Quote assumes all poles/arms can handle the additional load.
Location S
1, Install 2 City furnished ALPR at existing traffic signal pole SE corner for EB traffic.
2. Connect ALPR to new circuit and aim.
3. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates,
4. Quote assumes all poles/arms can handle the additional load.
Location 6
1. Install 1 City furnished NEMA box and 3 City furnished ALPR on existing traffic signal pole SW corner for SB traffic.
2. Connect ALPR to new circuit and aim.
3. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
4. Quote assumes all poles/arms can handle the additional load.
Location 7
1. Install 1 City furnished NEMA box and 3 City furnished ALPR on existing traffic signal pole NE corner for NB traffic.
2. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
3. Furnish and install 15-amp breaker in Service for dedicated circuit to ALPR. Quote assumes space is available.
4. Furnish and install 15-amp inline fuse at pull box closest to service.
5. Furnish and install WP junction box at 12' on signal pole.
6. Connect ALPR to new circuit and aim.
7. Quote assumes all conduits are intact and usable.
8. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
9. Quote assumes all poles/arms can handle the additional load.
Location 8
1. Install 1 City furnished NEMA box and 2 City furnished ALPR on existing traffic signal pole NW corner for WB traffic.
2. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
3. Furnish and install 15-amp breaker in Service for dedicated circuit to ALPR. Quote assumes space is available.
4. Furnish and install 15-amp inline fuse at pull box closest to service.
5. Furnish and install WP junction box at 12' on signal pole.
6. Connect ALPR to new circuit and aim.
7. Quote assumes all conduits are intact and usable.
8. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
9. Quote assumes all poles/arms can handle the additional load.
Page 2 of 4
Location 9
1. Install 1 City furnished ALPR on existing traffic signal pole SE corner for NB traffic. Connect to existing ALPR at site,
2, Connect ALPR to new circuit and aim.
3. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
4, Quote assumes all poles/arms can handle the additional load.
Location 10
1. Remove existing 1 NEMA box and 1 ALPR from existing traffic signal pole NW corner.
2. Relocate I NEMA box and I ALPR to existing traffic signal pole SW corner for SB traffic.
3. Install 1 new City furnished ALPR on signal pole SW corner, Connect to relocated equipment.
4. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
5. Furnish and install 15-amp inline fuse at pull box closest to service.
6. Furnish and install WP junction box at 12' on signal pole.
7. Connect ALPR to new circuit and aim.
8. Quote assumes all conduits are intact and usable.
9. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
10, Quote assumes all poles/arms can handle the additional load.
Location 11
1. Install I City furnished NEMA box and 2 City furnished ALPR on existing traffic signal SW corner for SB traffic.
2. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors,
3. Furnish and install 15-amp breaker in Service for dedicated circuit to ALPR. Quote assumes space is available.
4. Furnish and install 15-amp inline fuse at pull box closest to service.
5. Furnish and install WP junction box at 12' on signal pole.
6. Connect ALPR to new circuit and aim.
7. Quote assumes all conduits are intact and usable.
8. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
9. Quote assumes all poles/arms can handle the additional load.
Location 12
1. Install I City furnished NEMA box and 3 City furnished ALPR on existing traffic signal pole SW corner for SB traffic.
2. This location will require an Encroachment Permit from City of San Ramon. Any associated costs excluded.
3. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
4. Furnish and install 15-amp breaker in Service for dedicated circuit to ALPR. Quote assumes space is available.
5. Furnish and install 15-amp inline fuse at pull box closest to service.
6. Furnish and install WP junction box at 12' on signal pole.
7. Connect ALPR to new circuit and aim.
8. Quote assumes all conduits are intact and usable.
9. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
10. Quote assumes all poles/arms can handle the additional load.
Location 13
1. Install 1 City furnished NEMA box and 2 City furnished ALPR on existing traffic signal pole NW corner for WB traffic.
2. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
3. Furnish and install 15-amp breaker in Service for dedicated circuit to ALPR. Quote assumes space is available.
4. Furnish and install 15-amp inline fuse at pillbox closest to service.
5. Furnish and install WP junction box at 12' on signal pole.
6. Connect ALPR to new circuit and aim.
7. Quote assumes all conduits are intact and usable.
8. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
9, Quote assumes all poles/arms can handle the additional load.
Location 14
1. Install 1 City furnished NEMA boxes and 2 City furnished ALPR on existing traffic signal pole SW corner for SB traffic.
2. Furnish and install 2 #12 THW conductors in existing traffic signal conduits from ALPR location to existing service enclosure or existing
ALPR conductors.
3, Furnish and install 15-amp breaker in Service for dedicated circuit to ALPR. Quote assumes space is available.
4. Furnish and install 15-amp inline fuse at pull box closest to service.
5. Furnish and install WP junction box at 12' on signal pole.
6. Connect ALPR to new circuit and aim.
7, Quote assumes all conduits are intact and usable.
8. Any additional work outside of scope will be performed and billed at T&M Caltrans Standard Rates.
9. Quote assumes all poles/arms can handle the additional load.
Page 3 of 4
General /Standard Exclusions and Clarit<cations
1. Price good for 30 calendar days.
2. No City, County or Utility permits or fees included.
3. No work will be performed, or materials ordered until contract is fully executed by both parties.
4. Submittals will be requested from supplier when contract is received.
5. No materials will be ordered until approved submittals received.
6. All spoils (including saw cut slurry) to be left on jobsite where generated and removed by others.
7. Concrete and saw cut slurry washout basins to be provided and disposed of by others.
8. Removal of old foundations by others.
9. Removal of old pull boxes by others.
10. Loops to be installed prior to final lift (if applicable). One -week notice required per phase.
11. Excludes handling, removal or responsibility for hazardous waste.
12. Excludes TCP (Traffic Control Plan) — by others if required.
13. Excludes removal of USA markings.
14, Excludes changeable message sign (if applicable).
15. Discovery of adverse concealed conditions will result in an Extra Work RFCO calculated at standard Caltrans rate.
16, Excludes General Liability Aggregate in excess of $2 million.
17. Excludes UmbrelWExcess Liability in excess of $1 million. Add $1,000.00 per additional million required.
18. Excludes concrete removal and replacement — to be done by others (if applicable).
19. Excludes concrete flatwork— to be done by others (if applicable).
20. Excludes travel fees for Caltrans source inspection (if applicable).
21. Union contractor, state certified electricians.
22. Continental not responsible for LD's associated with delivery of long lead time items i.e. lighting and traffic signal equipment
23. General Contractor to provide complete set of plans and specs required upon award.
24. This bid proposal shall become part of any contract issued.
I can be reached at (510) 772-3097 should you have any questions.
Steve Kopp
Page 4 of 4
or
19 82
ii 111
DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
April 19, 2016
Honorable Mayor and City Councilmembers
CITY CLERK
File #580 -25
Christopher L. Foss, City Manager "
Overview of Available Technological Resources to Assist Police in Enforcement
and Investigations
Prepared by Nate Schmidt, Lieutenant, Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will receive a report on available technological resources which Dublin Police
Services could utilize to enhance enforcement and investigations. The resources include
Automated License Plate Readers (ALPRs), as well as high- definition cameras at key points
throughout the City.
FINANCIAL IMPACT:
The financial impact will be determined following the direction provided by the City Council as to
which resources would best meet the needs of the City. As technology purchases are one -time
in nature, Staff would propose to use the General Fund Reserve for Innovations and New
Opportunities (current balance $1.4 million) as a funding source for the equipment.
RECOMMENDATION:
Staff recommends that the City Council receive the report and provide Staff with direction
relative to the possible acquisition of new technology to assist Dublin Police Services.
fir ,
Submi tied) B Reviewed By
Dublin Police Chief Assistant City Manager
DESCRIPTION:
The use of technology in law enforcement in the form of ALPR's and high resolution cameras is
on the rise. ALPR technology, also called Automatic Number Plate Recognition Technology,
dates back to 1976, but has become much more accurate, reliable, and relevant in recent years.
The technology uses optical character recognition on images to read vehicle registration plates,
and often utilizes cameras with infrared lighting so the characters on the license plates can be
recognized in different types of lighting. Once the license plate image is captured it is stored
and categorized by timestamp and location of the obtained image. The technology has the
ability to automatically run license plates through law enforcement databases to determine if the
Page 1 of 5 ITEM NO. 8.2
vehicle is stolen, and whether there is a subject associated to the vehicle that has an arrest
warrant or is on probation. Once the system locates any of these data points, it automatically
notifies the officer(s) who can take the appropriate action.
Because the images are stored for a period of time, this technology has proven to be a
beneficial tool for investigators who can use the database to identify potential suspect vehicles
in certain areas during the same time that crime occurs. The ALPR information can be stored
and retained within the agency that obtained the images, via a computer server or cloud -based
storage system, and it can be shared with the law enforcement community through a central
database. Currently, the Northern California Regional Intelligence Center (NCRIC) maintains a
database of license plate images which have been collected by ALPR's throughout Northern
California. Staff has found this database to be extremely helpful in numerous investigations.
As technology has progressed, so have the different applications for ALPR's. The mobile
application mounts cameras on law enforcement vehicles, and as the vehicles move, the
cameras collect data and provide the officer with real -time updates via software on the computer
in the vehicle. If alerted, the officer can take appropriate action. If there are no alerts, the data
being collected is stored and can be accessed for investigation purposes at a later time.
Another option for license plate reader technology is fixed cameras. Fixed ALPR cameras offer
the ability to strategically monitor and gather intelligence around a city. The cameras can be
mounted at intersections, on light poles, buildings, and radar trailers, etc. The technology can
notify officers of an alert on a license plate, and the data captured can also be stored and used
for investigative purposes at a later time.
Dublin Police Services (DPS) Staff contacted surrounding law enforcement agencies to
determine if, and how, license plate reader technology was being utilized. The City of Livermore
and Livermore Police Department are currently utilizing mobile license plate reader technology
in eight police vehicles. These would be the mobile devices which would capture data as the
officer is patrolling different areas. The Livermore City Council also recently approved funds to
purchase four fixed cameras with license plate recognition. The Livermore Police Department is
in the process of identifying the most advantageous locations to install these cameras.
The City of Pleasanton and Pleasanton Police Department are currently utilizing mobile license
plate reader technology in three of their vehicles. At this time, no fixed cameras have been
obtained.
The City of San Ramon and San Ramon Police Department are currently utilizing mobile license
plate reader technology in four of their vehicles. They are also exploring the option of procuring
fixed license plate readers and potentially supplementing this technology with high definition
cameras.
Due to license plate reader technology collecting personal information, DPS staff consulted with
the City Attorney's Office to ensure this technology would not violate privacy laws, including
Fourth Amendment provisions, or expose the city to any legal issues. Research of past case
law (Katz v. United States (1967)) indicates that anyone can video record information exposed
in a public space where the parties do not have a reasonable expectation of privacy.
Specifically, the finding noted that what a person knowingly exposes to the public is not subject
to Fourth Amendment protection. Subsequent cases on similar issues found this to hold true.
There is no case law specifically addressing the legality of license plate reader technology,
however, multiple courts have addressed the privacy issues relevant to license plates. The 9th
Page 2 of 5
Circuit Court of Appeals has held that motorists have no reasonable expectation of privacy in
the information contained in one's license plate when it is exposed to the public.
In addition, the California Vehicle Code and Civil Code regulate the operation and use of license
plate reader technology for law enforcement purposes. Existing law authorizes law enforcement
agencies to retain license plate data captured by license plate readers for not more than 60
days, unless the data is being used as evidence or for the investigation of felonies (California
Vehicle Code section 2413 (b)). Existing law also prohibits an agency from selling the data or
making the data available to another agency that is not a law enforcement agency, or to an
individual that is not a law enforcement officer. Agencies are authorized to use the data for the
purpose of locating vehicles or persons reasonably suspected of being involved in the
commission of a public offense. The law further requires the agency to monitor the internal use
of the data to prevent unauthorized use, and to submit related information to the Legislature as
part of the annual automobile theft report.
In October 2015, Governor Jerry Brown signed Assembly Bill 34 regulating license plate reader
technology which took effect in January of 2016. Under the new requirements, law enforcement
agencies must maintain reasonable security procedures and practices to protect license plate
reader information and implement a usage privacy policy with respect to that information. The
new law also requires agencies that use, or plan to use, such technology to provide an
opportunity for public comment at a regularly scheduled meeting of the governing agency,
before implementation of such technology. The Alameda County Sheriff's Office / Dublin Police
Services General Order 5.42 outlines the guidelines set forth for the use of automated license
plate technology. This policy is in compliance with the regulations set forth in the California
Vehicle Code, Civil Code, and Assembly Bill 34 with respect to usage of license plate reader
technology.
Although the use of license plate reader technology is on the rise, DPS Staff has found that this
tool has certain limitations. Research indicates that the most advantageous locations to place
fixed camera license plate readers are on major intersections and ingress /egress locations to
the cities. The research found that each camera only has the capability of consistently capturing
license plates from a single lane of traffic. Therefore, should the City wish to monitor a major
intersection, ex. Dublin Boulevard and Dougherty Road, 28 cameras would have to be installed
to capture all lanes in all directions at that intersection. Each camera would have an
approximate purchase /installation price of $25,000 in addition to an ongoing annual
maintenance cost of $1,100. As such, installing the cameras at multiple locations is likely cost -
prohibitive at this time.
While technology becomes more sophisticated, so do those who are committing crimes. Staff
has seen an increase in crimes being committed in vehicles with dealership paper plates or by
subjects driving rental vehicles. License plate readers do not recognize dealership paper plates,
and although they will recognize rental vehicles, often times these vehicles are rented
fraudulently and the renter cannot be identified. Although California law requires license plates
to be displayed on the front of a vehicle, not all vehicle owners adhere to this law. With no front
license plate, the license plate reader must rely on capturing the rear plate of the vehicle. This
information would have to be factored in when deciding locations for fixed license plate reader
cameras.
Furthermore, it should be noted that State Assembly Bill 806 provided authority to the
Department of Motor Vehicles to conduct a pilot program to evaluate the use of alternative
registration products. The pilot program began on November 1, 2015 and will be carried out
Page 3 of 5
through December 31, 2016. During the pilot program, digital license plates will be provided to
those participating in the program in lieu of standard metal plates. The pilot program also
provides for front vinyl license plate wraps in lieu of standard metal plates. Although it is
unknown at this time if the license plate reader technology will capture a vinyl front license plate,
it is known that the technology will not capture a digital license plate. Should this program be
implemented statewide, the effectiveness of the license plate reader technology will decrease
greatly.
DPS staff feels that another technological resource which should be explored is the utilization of
high - resolution cameras. Staff has seen cameras operating at a level of 1080p ( "p" for
progressive scanning) or greater, which have the capability of capturing license plates on
moving vehicles at both daytime and nighttime. Staff has also seen cameras that can zoom or
enhance the recording area to clearly depict license plates or faces of individual drivers. The
City currently has nine real -time traffic cameras at major intersections, and although these
cameras are not operating at a level of 1080p or greater, they do provide a significant resource
for both traffic monitoring and crime investigation purposes. Should these cameras be
upgraded to high - resolution cameras with zooming and recording capability, it would even
further their ability to assist police. The use of these cameras at major intersections and other
key ingress /egress locations could lessen the need for ALPR's in these areas because they are
able to record a larger area and provide more information with less fiscal impact.
The Dublin Police Crime Prevention Unit recently implemented the Private Video Surveillance
Camera Registration program. The program, which is described on the City's website,
encourages citizens to register their privately -owned surveillance cameras, and DPS has also
met with various neighborhood watch groups to detail the program and to encourage the
purchase of cameras operating at a level of 1080p or higher. The program is not intended to
give DPS control of private camera systems, but rather to let DPS know where to look for
potentially useful video footage which could help expedite investigations.. This information will
allow investigators to immediately have surveillance footage and follow them to investigative
leads much more expeditiously. This is just another example of how high definition cameras
can be utilized as a resource.
As described above, while there are several technological resources which can assist DPS with
enforcement and investigations, each has its limitations. At this time, Staff believes that a
combination of license plate reader technology and high definition cameras installed in
advantageous locations is the best option.
Staff believes the most advantageous locations to monitor and assist in solving crimes are major
intersections and places of ingress /egress from the city. Upgrading current traffic monitoring
cameras and allowing the cameras to record for a period of time will allow for major
intersections to be monitored and provide a valuable resource to investigators. Additionally,
procuring radar trailers outfitted with license plate reader technology will allow Staff to not only
monitor speed in particular areas, but also to choose which locations of ingress /egress the
license plate technology is utilized. The need for mobile license plate reader technology is also
essential to obtain real -time information and collect data from specific areas not covered by
fixed cameras.
Staff also proposes a pilot program that would include the purchase of license plate readers for
up to six police vehicles, as well as video cameras to be located at the City's entrances from
Interstate 580. Staff also recommends looking at upgrading the cameras for the City's real -time
traffic monitoring system to further assist in capturing license plate information. Staff anticipates
Page 4 of 5
that the pilot program could cost as much as $500,000, and will further refine the program
specifics upon direction from the City Council.
Staff recommends that the City Council review this report and provide Staff with direction
relative to the acquisition and use of new technology to assist DPS.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
State Assembly Bill 34 requires agencies that use or plan to use such technology as License
Plate Readers to provide an opportunity for public comment at a regularly scheduled meeting of
the governing agency, before the implementation of such technology.
ATTACHMENTS:
1. Dublin Police Services General Order 5.42
Page 5 of 5
T. INTRODUCTION: The Automated License Plate Recognition (.ALPR) system uses cameras
mounted on ,stationary locations or patrol vehicles to capture images of license plates and
transfer the data to the Police ALPR Graphical Interface System (PAGIS) for instant plate check
against specified databases, (NCiC Stolen, Felony Warrants, and Amber Alerts) with immediate
alerts to deputies of any "hits,"
II, PURPOSE: The purpose of utilizing the ALPR is to equip authorized deputies and staff
assigned to law enforcement roles with an effective tool to combat criminal activity, enhance
productivity, and improve officer safety.
III, POLICY: The ALPR system will be used primarily in the Sheriff's Office set-vice areas to alert
deputies and staff to suspect vehicles and vehicles of interest to law enforcement. Deputies shall
confirm ALPR. system "I-Tits" with dispatch prior to initiating any enforcement actions on a
suspect vehicle. It is the intent of'this agency to ensure thatALPR "operators" and "end -
users" maintain reasonable security standards, and rrse Procedures with respect to privacy
rights, regarding data obtained from the ALPR systems.
IV. DEFINITIONS:
A. Pearpoint linage Processing Systems (P11'S): Pulsed narrow wavelength retro- reflective
techniques for image capture.
S. Platefinder: Sophisticated firmware continually searches the camera's field of view for
the presence of a license plate.
C. Dual Lens Camera: As a license plate is detected, the dual lens camera is triggered to
capture both color and inli•ared images of the vehicle and plate. Int'rared cameras are able
to sec license plates regardless of sun glare, darkness, or other adverse conditions.
D. Triple Flash Technology: Triple flash technology varies the flash, shutter and gain
settings of the camera to capture multiple plate images, ensuring the highest duality photo
regardless of light or weather conditions. Only the image determined to produce the
highest quality read is sent on for processing.
E. Optical Character Recognition (OCR) Engine: PIPS uses a customized OCR engine
specific to the state or region of interest. PIl'S OCR engines are very tolerant of skewed
and off axis plate reads, various plate sizes, syntax rules, and designs. The engine reads
NUMBER: 5.42 PAGES: 1 of 5
RELATED ORDERS:
CALEA: 41.1.3, 41.3.{)
ALAMEDA COUNTY
SHERIFF'S 0 +`I CE
GENERAL 0RDI! R
ISSUED DATE: April 5, 241.0
REVISION DATE: April 5, 2016
CHAPTER: Law Enforcement Operations
SITI3JECT: Automated License Plate Recognition
ALPR) System
T. INTRODUCTION: The Automated License Plate Recognition (.ALPR) system uses cameras
mounted on ,stationary locations or patrol vehicles to capture images of license plates and
transfer the data to the Police ALPR Graphical Interface System (PAGIS) for instant plate check
against specified databases, (NCiC Stolen, Felony Warrants, and Amber Alerts) with immediate
alerts to deputies of any "hits,"
II, PURPOSE: The purpose of utilizing the ALPR is to equip authorized deputies and staff
assigned to law enforcement roles with an effective tool to combat criminal activity, enhance
productivity, and improve officer safety.
III, POLICY: The ALPR system will be used primarily in the Sheriff's Office set-vice areas to alert
deputies and staff to suspect vehicles and vehicles of interest to law enforcement. Deputies shall
confirm ALPR. system "I-Tits" with dispatch prior to initiating any enforcement actions on a
suspect vehicle. It is the intent of'this agency to ensure thatALPR "operators" and "end -
users" maintain reasonable security standards, and rrse Procedures with respect to privacy
rights, regarding data obtained from the ALPR systems.
IV. DEFINITIONS:
A. Pearpoint linage Processing Systems (P11'S): Pulsed narrow wavelength retro- reflective
techniques for image capture.
S. Platefinder: Sophisticated firmware continually searches the camera's field of view for
the presence of a license plate.
C. Dual Lens Camera: As a license plate is detected, the dual lens camera is triggered to
capture both color and inli•ared images of the vehicle and plate. Int'rared cameras are able
to sec license plates regardless of sun glare, darkness, or other adverse conditions.
D. Triple Flash Technology: Triple flash technology varies the flash, shutter and gain
settings of the camera to capture multiple plate images, ensuring the highest duality photo
regardless of light or weather conditions. Only the image determined to produce the
highest quality read is sent on for processing.
E. Optical Character Recognition (OCR) Engine: PIPS uses a customized OCR engine
specific to the state or region of interest. PIl'S OCR engines are very tolerant of skewed
and off axis plate reads, various plate sizes, syntax rules, and designs. The engine reads
Page 2 of 6
Alameda County Sheriff's Office
General Order 5.42
the captured infrared plate image and converts it to a data file.
F. Processors: Tn addition to housing the patented platefinder and triple flash technologies,
PRIS processors perform the OCR. translation and can use the captured data in a variety
of ways via a PIPS software application or 3rd party solution.
G. Back Office System Server (BOSS) Application Software: Software interfaces, specific
to the industry or application, allows the user of the system to easily view and manage the
data.
TT. Northern California Regional Intelligence Center (NCRIC): The NCRIC is a government
program that helps safeguard the community by serving as a dynamic security nexus. The
NCRIC provides the software backend, including servers and storage, for saved ALPR
data. The Sheriffs Office ALPR cameras communicate directly with the NCRTC, and the
NCRIC provides the software tool for accessing and reviewing stored ALPR data..
T, LPR Wcbsite: The NCRIC website for accessing and reviewing ALPR data. Like most
other law enforcement data this is on a "in eed to knowlright to know" basis.
V, GUIDELINES:
A, ALPR USAGE
1. TheNCRIC has established guidelines for the collection and use ofALPR data,
in a matter that maintains the highest respect far an individual's privacy rights.
Members of the Sheriffs Office will abide by these guidelines.
2. The ALPR system may be used to collect data that is within public view. The
data may not be usedfor the specrfzc purpose of monitoring individual activities
which are protected by th.e United States Constitution.
3. The data may be used far laiv enforcement purposes only. The information will
not he sold, shared or transferred, except to another law enforcement agency.
All efforts will he made to ensure the data remains confidential.
4. In compliance with Senate Bill 34, our Agency will provide an opportunity and
platform for public comment pertaining to our Agency's ALPR system. The
public will be allowed to provide comments during a monthly meeting of the
Sheriffs Committee, held in San Lorenzo. The date and times for such
comments will be publicized.
For information on the meeting dates and tunes, you can contact the following:
1. Alameda County Sheriff's Office Crime Prevention Unit at (510)-667- -7770.
2. Email the Agency at: nin(arrlametlucounttslteriff :t;, Other information can be
found on our Agency's website: vsvrv.altimedacotttit tsheri .or
Page 3 of G
Alameda County Sherift's Office
General Order 5.42
5. The following are some situations for using the ALPR system, including
functionality of the LPR Websitc:
a. Stolen Vehicle Identification
b. To identify wanted felons during routine patrol
C. BOLT s
d. AMBER Alert
e. Surveillance and Investigation
f To conduct grid searches of areas around the crime scene
g. Blue Alert
h. Silver /Gray Alert
i. Yellow Alert
f. Using ALPR collected data shall be For official agency purposes only. Accessing
the data for personal reasons, or the introduction of unapproved software other
files or altering the software program, is unauthorized.
7. ALPR equipped cat's should be made available to trained personnel in order to
conduct license plate canvasses for homicides, shootings and other major crimes or
incidents.
8. Partial plates reported during major crimes should be entered into the ALPR in an
attempt to identify suspect(s) vehicles.
9. ALPR Data is reviewed and accessed via the NCRIC LPR Website as follows:
a. Stall' accessing the data must have a vetted NCRIC account establishing
their ability to access NCRIC law enforcement resources.
b. Access to ALPR data must be for authorized agency purposes and within
need to know 1 right to know" guidelines. All access and inquiries to the
site are logged and may be audited.
c. Access requires a case /report number, or event dumber if a report number
has yet to be generated,
d. The website is located at httns : /Jpr.ncJc.ca.goy
B, DATA COLLECTION AND RFTI1NTI0N:
Page 4 of 6
Alameda County Sheriff's Office
General Order 5.42
1. ALPR data is constantly updated in communication with NCRIC ALPR servers.
2. All ALPR data downloaded to the server will be stored for one year prior to being
purged. This is the NCRIC retention policy.
Notwithstanding any oth er provi si on of law, all electronic images or data gathered
by ALPR's are for the exclusive use of law enforcement in the discharge of duties
and are not to be made open to the public.
C. COMI'LAINI'S:
All internal and external complaints will follow standard complaint procedure as outlined
in the Sheriff's Office Written Directives and applicable laws.
D. MAIN'T'ENANCE:
Major repairs to any equipment, other than routine and normal maintenance,
require the system administrator's authorization.
2, All regularly scheduled maintenance and routine repairs shall be coordinated
through the Sheriff's Office I.T. ,Support Services.
3. The maintenance and repairs of the server and back -end for the ALPR system is
the responsibility of, and provided by, the NCRIC.
4. All persons using the ALPR are responsible for the condition of the equipment and
notifying the DUIICover Unit supervisor when a repair is required.
5. Under no circumstances shall a vehicle equipped with ALPR be taken through an
automated carwash.
G. Under no circumstances shall a user adjust, mount or dismount ALPR cameras.
7. Caution should be taken to ensure the system's coznputer has proper ventilation.
Trunk Mounted System)
E. SYSTEM ADMINISTRATOR
I. The Eden Township Substation (ETS) DUI/Cover Unit supervisor is the ALPR
system administrator. The system administrator's responsibilities shall include:
a. Training selected vehicle operators and ensuring they receive periodic
training as needed.
b. Maintain a list oPqualified vehicle operators.
c. Overseeing the maintenance of the ALPR system.
Page 5 of 6
Alameda County Shoriff "s Office
General Order 5.12
F. TRAINING:
1. Use of ALPR Vehicle:
a. The system administrator can authorize a Deputy to use the ALPR in
vehicle system once they have been trained, showing proficiency and an
understanding of operational procedures.
2. LPR. -Website Access:
a. All staff wishing to access the NCRIC ALPR (LPR Website) data shall
review and sign off this General Order as well as Attachment I to this
General Order in DMS to acknowledge they have reviewed and
understand the LPR Website training. Staff shall not utilize the LPR
Website without first acknowledging these documents.
G. DATA B REACI I:
a. In the case of any data breachlcornpromise of personal information
contained in our ALPR data systems owned or operated by our Agency,
the following procedures are required:
i. For breaches within our Agency, if possible, identify the
breach/compromise and contact the TeelinologylNetworI€
Infrastructure Unit at email address of: netsecurity::ci;ac2ooy or& or
at 510- 208 -9666 (X29666) or 510 - 208 -9836 (29836).
ii. The 'fechnology/Network Infrastructure Unit will contact the
NCRIC systems analyst to inform them of the breach/compromise,
and attempt to find a solution.
iii. The Technology/Network Security Unit will also notify the Office
of Information Security (California Department of Technology),
pursuant to reporting mandates set by state law.
iv. All affected individual (s), will be notified by the
Technology /Network Infrastructure Unit, via a "Notice of Data
Breach" form; detailed in the foam are categories which include the
incident detail, information involved, remedies for the victim(s),
what the Sheriff's Office is doing to resolve the issue, and contact
information for the Sheri ff's Off ice.
b. Any breach notification from an outside source, will be made using the
normal police reporting guidelines (i.e., fiIing a report with their local law
enforcement agencies). All instances will be forwarded to the
Technology /Network Infrastructure Unit of the Sheriff's Office. The
Page 6 of 6
Alameda County Sheriff's Office
General Order 5.42
notification to the affected party may be delayed, if an ongoing
investigations may be compromised.
c. Pursuant to Civil Cade 1798.29, any victi n(s) of an ALPR data breach,
will he contacted without unreasonable delay and advised of the breach,
and measures taken to fix the issue.
II. LPR INFORMATION AS EVIDENCE;
The NCRIC LPR wehsite does not marls hits as evidence and save them
indefinitely. Any staff member who accesses the LPR wehsite and identifies
information which is of evidentiary value to a case should export and save the
results, entering them into evidence for continued rotention,
A TTACHMI ;NTS :
1. Use of the NCRIC LPR system
2. Technology /Network Infrastructure Unit "Notice of Data Breach" form