HomeMy WebLinkAbout4.04 - 2554 City of Dublin Fiscal Year 2019-20 Human Services
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STAFF REPORT
CITY COUNCIL
DATE: April 16, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
City of Dublin Fiscal Year 2019-20 Human Services Grant Program
Funding Recommendations
Prepared by: Bridget Amaya, Assistant Parks and Community Services Director
EXECUTIVE SUMMARY:
The City Council will consider the Human Services Commission funding
recommendations for the Fiscal Year 2019-20 Human Services Grant Program.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2019-20
Human Services Grant Program.
FINANCIAL IMPACT:
The City of Dublin Human Services Grants Program is supported by three funding
sources: Federally-funded Community Development Block Grant (CDBG) Fund, City of
Dublin General Fund and the Inclusionary Housing Fund. The estimated Fiscal Year
2019-20 CDBG allocation is $91,462 for direct support of social service programs in the
Dublin community. This amount is estimated from last year’s actual amount, as the final
allocation from the Department of Housing and Urban Development (HUD) is currently
unknown. General Fund support is $130,000, and the Inclusionary Housing Fund
support is estimated at $8,000. Each organization is eli gible for a minimum award of
$3,500 and a maximum of $25,000.
DESCRIPTION:
The Human Services Grants Program provides financial support to local non -profit
organizations serving the Dublin community. The program is supported through three
funding sources including the Federally-funded Community Development Block Grant
(CDBG) program, the City of Dublin General Fund and the Inclusionary Housing Fund.
Each year the City Council awards funding to organizations that best meet the
community’s needs in support of the City’s adopted Mission and Vision (Attachment 1)
and needs identified in the Tri-Valley Needs Assessment (Attachment 2).
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Funding Support History
Fiscal Year 19-20 marks the 15th year of Dublin’s Human Services Grant Program, with
the recent allocation history, shown in the table below. The minimum and maximum
grant award amounts have ranged from $1,000 to $25,000.
TABLE 1: FUNDING SUPPORT HISTORY
Fiscal Year General Fund Inclusionary Housing Fund CDBG
2009-10 $110,475 $30,635 $59,708
2010-11 $115,423 $34,770 $69,464
2011-12 $120,000 $31,180 $53,826
2012-13 $125,000 $36,000 $54,746
2013-14 $135,000 $33,000 $45,184
2014-15 $120,000 $7,000 $67,402
2015-16 $120,000 $8,000 $69,812
2016-17 $140,000 $8,000 $75,602
2017-18 $140,000 $8,000 $79,781
2018-19 $130,000 $8,000 $91,462
Analysis
The City’s Fiscal Year 2019-20 total grant funding allocation is estimated at $229,462
which includes CDBG estimated at $91,462 for direct support to social services/capital
programs, City General Fund at $130,000, and City Inclusionary Housing Fund at
$8,000.
Of the $91,462 estimated for CDBG, a portion is earmarked for support to Axis
Community Health for the Health Clinic loan obligation. On May 6, 2014, the City
Council adopted Resolution 51-14 authorizing the City to enter into a Public
Participating Jurisdiction Agreement (PPJ) with the cities of Pleasanton, Livermore, and
the County of Alameda for repayment of a HUD loan to support Axis Community
Health’s Health Center expansion in Pleasanton. The a greement was executed in July
2015 and the facility grand opening was held in May 2016. The PPJ allowed the
agencies, with City of Pleasanton acting as lead agency, to borrow $1.25 million to
support Axis Community Health’s facility construction. Per the agreement, the City of
Dublin is required to repay its portion of the loan, a total of $265,618, with CDBG funds.
The funding allocation for repayment of the loan is included as part of the Staff and
Human Services Commission recommendations. The estima ted loan repayment
amount for Fiscal Year 2019-20 is $16,854.
During this year’s application period, the City of Dublin received 21 applications from 18
organizations. Of the 21 applications received, six (6) are eligible for CDBG funding.
Three (3) organizations submitted applications for two (2) different programs/projects.
One application (Dublin High School’s PFSO’s Every 15 Minutes Program) was not
recommended for funding as the project does not provide direct human services needs,
and the school-based project may be eligible for educational related grants from other
sources. After receiving the Staff recommendation to decline funding, the applicant did
not make a presentation to the Human Services Commission , which is a requirement of
the application process.
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Review and Rating Criteria
In February 2019, Staff reviewed the Fiscal Year 2019 -20 grant applications to verify
that all requests qualify for funding based on the adopted program guidelines. As part
of the review, Staff applied the City Council-approved Rating Criteria worksheet
(Attachment 6) to each grant application.
The Rating Criteria worksheet is only one of several factors used in determining Staff’s
funding recommendations. Other factors include consideration of such elemen ts as:
The number of Dublin residents served and cost per participant;
Past performance for existing Dublin programs;
Whether the project addresses one or more of the 14 Key Areas of Concern
identified in the 2011 Tri-Valley Needs Assessment Report; and
Whether City funds are used to leverage other funding sources.
Funding Recommendations
The Human Services Commission is responsible for providing Human Services Grant
Program funding recommendations to the City Council each year. On March 28, 2019 ,
the Commission held a public meeting for the Fiscal Year 2019-20 Human Services
Grant Program funding recommendations. The Commission received presentations
from 17 non-profit organizations that submitted applications for 20 programs. After
deliberation, the Commission made recommendations to the City Council with the
understanding that Staff would evenly distribute any additional CDBG funds among the
eligible projects (Attachment 3).
For City Council’s consideration, Staff is presenting revised funding amounts based on
the Commission’s recommendations and the following changes:
The Commission was unable to allocate more than $80,680.25 in CDBG funds
due to the formula they decided to use for recommendations. Staff allocated the
$91,462 among eligible projects using the Commission’s formula ($80,680.25)
and then evenly distributing the remaining funds (see below):
TABLE 2: CDBG Proposed Funding including Staff Revised
Organization Name Proposal Title
Human
Services
Proposed CDBG
Fund
Staff Revised Human
Services Commission
CDBG Funds
Axis Community Health Ensuring Appropriate and Timely Access
to Care with Triage Call Nurse $6,783.75 $9,135.00
Axis Community Health Loan Obligation $16,852.00 $16,927.00
CALICO Center Dublin Child Abuse Intervention $10,356.00 $12,400.00
Community Resources
for Independent Living
Housing and Independent Living Skills $9,106.00 $11,200.00
Legal Assistance for
Seniors
Legal Services, Medicare Counseling and
Education for Dublin Seniors $6,375.00 $7,500.00
Open Heart Kitchen Dublin Meal Programs $18,851.50 $21,300.00
Spectrum Community
Services
Meals on Wheels for Dublin's
Homebound Elderly $12,356.00 $13,000.00
CDBG Total $80,680.25 $91,462.00
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The adjusted recommended award amounts are shown in the table below as well as in
Exhibit A of the Resolution (Attachment 5). These are the proposed amounts for City
Council to consider:
TABLE 3: GRANT PROGRAM RECOMMENDATION
HUMAN SERVICES COMMISSION RECOMMENDATION ON
FISCAL YEAR 2019-20
HUMAN SERVICES GRANT PROGRAM
ORGANIZATION NAME AND
PROPOSAL TITLE
FY 2019-20 REQUESTED
FUNDING
HUMAN SERVICES
COMMISSION
RECOMMENDATION *
Association of the United States
Army/Dean Chapter - Dublin
Military Community Youth Activities
and Support Project
$25,000 $5,224.23
Axis Community Health - Ensuring
Appropriate and Timely Access to
Care with Triage Call Nurse
$9,135 $9,135
Axis Community Health - Loan
Obligation ** $16,852 $16,927
CALICO Center - Dublin Child
Abuse Intervention $15,000 $12,400
Chabot-Las Positas Community
College District/Tri-Valley Career
Center - Dublin Career & Business
Services
$12,847 $8,474.23
Chabot-Las Positas Community
College District/Tri-Valley Career
Center - Dublin VITA Program
$7,185 $5,160.01
Child Care Links - Child Care Links
Diaper Pantry $12,000 $6,474.23
Child Care Links - Behavioral
Health Care Services $25,000 $9,474.23
Children's Emergency Food Bank -
Support for Food Expense $15,000 $8,086.73
CityServe of the TriValley -
Homelessness Prevention/Crisis
Intervention Services
$24,900 $19,824.23
Community Resources for
Independent Living - Housing and
Independent Living Skills
$11,523 $11,200
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ORGANIZATION NAME AND
PROPOSAL TITLE
FY 2019-20 REQUESTED
FUNDING
HUMAN SERVICES
COMMISSION
RECOMMENDATION *
Deaf Counseling Advocacy and
Referral Agency - Deaf Access
Services
$25,000 $9,724.23
Dublin High School PFSO - Every
15 Minutes Program $10,000 $0
Easter Seals Bay Area -
Kaleidoscope Community Adult
Program
$15,000 $8,736.73
Hope Hospice, Inc - Grief Support
Center and Hospice Volunteer
Program
$18,000 $12,974.23
Legal Assistance for Seniors -
Legal Services, Medicare
Counseling and Education for
Dublin Seniors
$7,500 $7,500
Open Heart Kitchen - Dublin Meal
Programs $24,000 $21,300
Senior Support Program of the Tri
Valley - Case Management $22,114 $12,099.23
Spectrum Community Services -
Meals on Wheels for Dublin's
Homebound Elderly
$13,000 $13,000
Sunflower Hill - Client Centered
Vocational Coaching & Training $16,000 $5,324.23
Tri-Valley Haven – Domestic
Violence Services $25,000 $14,974.23
Tri-Valley Haven – Homeless
Services $25,000 $11,449.23
GRAND TOTAL $375,056 $229,462
* Commission recommendations revised by staff as described above.
* The Axis Community Health Facility Project Loan is a contractual annual
repayment obligation and does not participate in the annual application proces s.
Organizations Not Recommended for Funding
This year, the overall funding amount requested exceeded the amount available by over
60%. As a result, the City is unable to fund all requests. Of the 21 applications
received, one (1) organization was not recommended for funding as the project does
not provide direct critical human service needs, and the funds requested may be eligible
for educational-related grants.
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TABLE 3: PROJECTS RECOMMENDED BY PROJECT TYPE
The following table shows the number of projects recommended for funding by project
type.
Project Type Quantity Recommended Funding
Services – Medical/Health 4 $41,847
Services – Food 3 $42,300
Services – Homeless 2 $32,280
Services – Financial/Legal 2 $15,895
Services – Disabled/Special Needs 4 $34,730
Services – Other 6 $62,410
Total Projects 21 $229,462
*Includes the Axis Community Heath Facility Loan Obligation
City and Regional Priorities
Based on the Human Services Commission’s previous work in establishing local and
regional priorities, consideration was given to applications addressing needs in the
areas of: Behavioral Health (mental health and substance abuse), Health Care
(including dental) and Senior Services.
In addition, at the October 20, 2015 City Council Meeting, the City Counc il discussed
the funding priorities for the upcoming grants cycle. The discussion resulted in City
Council direction that the Grants Program emphasize funding programs specifically
directed towards human service needs. As such, the City Council decided t hat, going
forward grants would not be awarded to arts or school -based programming or events,
but would be focused on the most critical human services needs such as health care,
food and nutrition, homelessness, child care, etc.
Alameda County Urban County CDBG Program
The City of Dublin participates in Alameda County’s Urban -County CDBG Program.
The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont
(cities whose population is or was less than 50,000 residents), are called the “Urban
County Cities,” along with the unincorporated areas of Alameda County. During the
current Fiscal Year (FY 2018-19), the City of Dublin received $91,462 in CDBG funds
for direct support to organizations. This same amount is being estimated fo r Fiscal Year
2019-20 until the City is provided the approved funding level from Alameda County.
Project Type: Public Service Project vs. Capital Project
Each year, the County limits each Urban County City to approximately 12% of the
CDBG allocation for service-based organizations and projects. The County’s past
practice has been to review all applications received from each Urban County City to
determine if the overall request for service-based projects exceeds the 12% limit.
For the past few years, the County has requested that the City make adjustments to the
service-based project allocation as the County was projected to exceed the 12% limit. If
adjustments are needed for Fiscal Year 2019-20, Staff will work with eligible grant
applicants and the County to make adjustments, including implementation of a prorated
reduction for all CDBG awards, if necessary.
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Typically, the City receives far more service project requests than capital project
requests. This year, the City did not receive any capital project requests.
Summary
In total, grant applicants requested $375,056 in funds with only $229,462 estimated
grant funds available. The following chart summarizes the total funding requests and
the amount available for the Fiscal Year 2019-20 Human Services Grants Program:
Funding Sources
FY 2019-20
Funding Requested
FY 2019-20
Funds Available
CDBG Fund $122,010 * $91,462 * **
General Fund $245,046 $130,000
Inclusionary Housing Fund $8,000 $8,000
Total $375,056 $229,462
* Includes allocation to the Axis Community Health Facility Project Loan Obligation.
** Estimated amount available for direct funding to community organizations
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A web link to the Staff Report was sent to all grant applicants.
ATTACHMENTS:
1. Mission and Vision Statements
2. Tri-Valley Needs Assessment 14 Areas of Concern
3. Human Services Commission Funding Recommendation
4. Resolution Approving Funding Recommendations for Fiscal Year 2019 -20 Human
Services Grant Program
5. Exhibit A to the Resolution
6. Sample Criteria Rating Sheet
I &�
DUBLIN
C A L I F 0 R N I A
THE NEW
AM ERICAN
BAC KYA R D
MISSION
The City of Dublin promotes and supports a high quality of life, ensures a safe and
secure environment, and fosters new opportunities.
VISION
Dublin is a great community to live, work, and raise a family.
Dublin values:
■ Safety — We are dedicated to excellent public safety resources, including police
and fire.
• Finances — We will strive to be fiscally transparent and balance our budgets
annually.
■ Multi -Cultural Opportunities — We will meet the cultural needs of our
community through programming, understanding and events.
• Innovation — We will continue to innovate in every aspect of government and
promote innovation within the business community.
■ Customer Service — We will provide excellent customer service to our
residents and businesses, at all times.
• Living an Active Lifestyle — We will continuously promote an active lifestyle
through our parks and facilities and encourage participation in local sports.
• History — We will honor our history through places and programs that remind
people of our beginnings.
• Business — We will support our businesses through ongoing economic
development efforts and help them grow and thrive locally.
■ Environmental Sustainability — We will continue to lead in building a
sustainable community and protecting our natural resources.
14 AREAS OF CONCERNas Identified in the Needs Assessment2011 Tri-Valley Needs AssessmentFindings by Area of Concern *1Behavioral health (mental health and substance abuse)8Disabilities2Affordable housing9Food and nutrition3Health care10Senior services4Workforce development11Youth services5Homelessness12Child care, early childhood development and education6Transportation services and access13Changing demographics and growing diversity7Domestic violence and child abuse14Financial assistance*Page 33 Eastern Alameda County Human Services Needs Assessment
ATTACHMENT 3
Association of the United States Army/Dean
Chapter - Dublin Military Community Youth
Activities and Support Project
$25,000 $5,224.23
Axis Community Health - Ensuring
Appropriate and Timely Access to Care with
Triage Call Nurse
$9,135 $6,783.75
Axis Community Health - Loan Obligation**$16,852 $16,852
CALICO Center - Dublin Child Abuse
Intervention $15,000 $10,356
Chabot-Las Positas Community College
District/Tri-Valley Career Center - Dublin
Career & Business Services
$12,847 $8,474.23
Chabot-Las Positas Community College
District/Tri-Valley Career Center - Dublin
VITA Program
$7,185 $5,160.01
Child Care Links - Child Care Links Diaper
Pantry $12,000 $6,474.23
Child Care Links - Behavioral Health Care
Services $25,000 $9,474.23
Children's Emergency Food Bank - Support
for Food Expense $15,000 $8,086.73
CityServe of the TriValley - Homelessness
Prevention/Crisis Intervention Services $24,900 $19,824.23
Community Resources for Independent
Living - Housing and Independent Living
Skills
$11,523 $9,106
HUMAN SERVICES COMMISSION
FISCAL YEAR 2019-20
HUMAN SERVICES GRANT PROGRAM RECOMMENDATION
ORGANIZATION NAME AND PROPOSAL
TITLE
FY 2019-20
REQUESTED
FUNDING
INITIAL HUMAN SERVICES
COMMISSION RECOMMENDATION *
ATTACHMENT 3
ORGANIZATION NAME AND PROPOSAL
TITLE
FY 2019-20
REQUESTED
FUNDING
INITIAL HUMAN SERVICES
COMMISSION RECOMMENDATION *
Deaf Counseling Advocacy and Referral
Agency - Deaf Access Services $25,000 $9,724.23
Dublin High School PFSO - Every 15
Minutes Program $10,000 $0
Easter Seals Bay Area - Kaleidoscope
Community Adult Program $15,000 $8,736.73
Hope Hospice, Inc - Grief Support Center
and Hospice Volunteer Program $18,000 $12,974.23
Legal Assistance for Seniors - Legal
Services, Medicare Counseling and
Education for Dublin Seniors
$7,500 $6,375
Open Heart Kitchen - Dublin Meal Programs $24,000 $18,851.50
Senior Support Program of the Tri Valley -
Case Management $22,114 $12,099.23
Spectrum Community Services - Meals on
Wheels for Dublin's Homebound Elderly $13,000 $12,356
Sunflower Hill - Client Centered Vocational
Coaching & Training $16,000 $5,324.23
Tri-Valley Haven – Domestic Violence
Services $25,000 $6,974.23
Tri-Valley Haven – Homeless Services $25,000 $11,449.23
GRAND TOTAL $375,056 $210,680
** The Axis Community Health Facility Project Loan is a contractual annual repayment
obligation and does not participate in the annual application process.
* Recommended amounts are prior to allocation of additional CDBG funds.
ATTACHMENT 4
RESOLUTION NO. XX - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2019-20 HUMAN SERVICES GRANT PROGRAM
WHEREAS, the City received 21 applications for the Fiscal Year 2019-20 Human Services
Grant Program; and
WHEREAS, funding sources for the Human Services Grants Program include the federally-
funded Community Development Block Grant (CDBG), and the City of Dublin General Fund and
Affordable Housing Fund; and
WHEREAS, the funding requests exceeding funding availability; and
WHEREAS, on March 28, 2019, the Human Services Commission recommended 20
projects/programs receive grant funding through the Human Services Grant Program; and
WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year
2019-20 Human Services Grant Program funding recommendations; and
WHEREAS, Exhibit A, attached hereto and made a part of this Resolution, reflects the Fiscal
Year 2019-20 Human Services Grant Program funding award amounts for the City of Dublin; and
WHEREAS, the action taken by this Resolution shall approve the funding recommendations
of all funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby take the following actions:
1. Approve the Human Services Grant fund allocations, for Fiscal Year 2019-20, as
outlined in Exhibit A;
2. Direct Staff to work with the County of Alameda as required on the CDBG funding
allocations by reallocating funds as needed based on the confirmed CDBG funding guidelines
and funding level; and
3. Authorize the City Manager to execute agreements with the County of Alameda for
use of CDBG funds and the funding agreements with each grant recip ient effective July 1, 2019
and take such further actions as may be necessary or appropriate to carry out the City Council’s
obligations pursuant to this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of April 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
EXHIBIT A
ORGANIZATION NAME APPLICATION TITLE REQUESTED
AMOUNT
TOTAL
AMOUNT
FUNDED
CDBG FUNDS GENERAL
FUND
INCLUSIONARY
HOUSING FUND
Association of the United States
Army/Dean Chapter
Dublin Military Community Youth Activities
and Support Project $ 25,000.00 $ 5,224.23 $ - $ 5,224.23 $ -
Axis Community Health Ensuring Appropriate and Timely Access to
Care with Triage Call Nurse $ 9,135.00 $ 9,135.00 $ 9,135.00 $ -
Axis Community Health Loan Obligation $ 16,852.00 $ 16,927.00 $ 16,927.00 $ -
CALICO Center Dublin Child Abuse Intervention $ 15,000.00 $ 12,400.00 $ 12,400.00 $ -
Chabot-Las Positas Community
College District/Tri-Valley Career
Center
Dublin Career & Business Services 2019-
2020 $ 12,847.00 $ 8,474.23 $ - $ 8,474.23 $ -
Chabot-Las Positas Community
College District/Tri-Valley Career
Center
Dublin VITA Program 2019-2020
$ 7,185.00 $ 5,160.01 $ - $ 5,160.01 $ -
Child Care Links Child Care Links Diaper Pantry $ 12,000.00 $ 6,474.23 $ - $ 6,474.23 $ -
Child Care Links Behavioral Health Care Services $ 25,000.00 $ 9,474.23 $ - $ 9,474.23 $ -
Children's Emergency Food Bank Support for Food Expense $ 15,000.00 $ 8,086.73 $ - $ 8,086.73 $ -
CityServe of the TriValley Homelessness Prevention/Crisis
Intervention Services $ 24,900.00 $ 19,824.23 $ - $ 19,824.23 $ -
Community Resources for
Independent Living
Housing and Independent Living Skills
$ 11,523.00 $ 11,200.00 $ 11,200.00 $ -
Deaf Counseling Advocacy and
Referral Agency (DCARA)
Deaf Access Services
$ 25,000.00 $ 9,724.23 $ - $ 9,724.23 $ -
Dublin High School PFSO Every 15 Minutes Program $ 10,000.00 $ - $ - $ - $ -
Easter Seals Bay Area Kaleidoscope Community Adult Program $ 15,000.00 $ 8,736.73 $ - $ 8,736.73 $ -
Hope Hospice, Inc Grief Support Center and Hospice Volunteer
Program $ 18,000.00 $ 12,974.23 $ - $ 12,974.23 $ -
Legal Assistance for Seniors Legal Services, Medicare Counseling and
Education for Dublin Seniors $ 7,500.00 $ 7,500.00 $ 7,500.00 $ -
Open Heart Kitchen Dublin Meal Programs $ 24,000.00 $ 21,300.00 $ 21,300.00 $ -
Senior Support Program of the Tri
Valley
Case Management
$ 22,114.00 $ 12,099.23 $ - $ 12,099.23 $ -
Spectrum Community Services Meals on Wheels for Dublin's Homebound
Elderly $ 13,000.00 $ 13,000.00 $ 13,000.00 $ -
Sunflower Hill Client Centered Vocational Coaching &
Training $ 16,000.00 $ 5,324.23 $ - $ 5,324.23 $ -
Tri-Valley Haven Domestic Violence Services Program $ 25,000.00 $ 14,974.23 $ - $ 6,974.23 $ 8,000.00
Tri-Valley Haven Homeless Services Program $ 25,000.00 $ 11,449.23 $ - $ 11,449.23
375,056.00$ 229,462.00$ 91,462.00$ 130,000.00$ 8,000.00$ Total
CITY OF DUBLIN
FISCAL YEAR 2019-2020
HUMAN SERVICES GRANT PROGRAM FUNDING
1
H:\GRANTS\Funding Year 2013-2014\Criteria Rating Sheet FY 13-14.doc
Organization:
City of Dublin Universal Grant
Rating Sheet TO BE FILLED OUT BY
CITY STAFF
______________________________ Program: _______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
FUNDING SOURCE CDBG Comm. Grant Incl. Fund
Total Requested Total Recommended
IF RECOMMENDING CDBG FUNDING, NOTE THAT CDBG FUNDS MAY ONLY BE USED FOR THE FOLLOWING ACTIVITIES AS
DEFINED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (CHECK ONE).
CAPITAL PROJECTS PUBLIC SERVICE HOUSING ECONOMIC DEVELOPMENT
THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
⬧ The organization previously received funding from Dublin, and has fully complied with the City’s management
procedures, including invoice and report deadlines.
⬧ The organization, as presented in the application, is able to achieve the stated goals and outcomes.
⬧ The organization and their staff are qualified and have the capacity to provide for the program. (i.e. non-profit
status, resumes for staff, a Board of Directors, information on clients served).
⬧ The organization has completed all required aspects of the application process.
⬧ The proposed program has a successful proven track record (not a new program).
(Max imum of 5) ______
2. Needs/Benefit
⬧ The beneficiaries are an appropriate target group (lower income residents, handicapped, elderly, youth, etc.)
⬧ The organization provides an activity to Dublin residents that other organizations do not provide.
⬧ Applicant’s activity: (choose a or b)
a. benefits a majority of Dublin residents by meeting the City’s Mission, Vision and Values OR
b. meets at least one of the U.S. Department of Housing and Urban Development’s Strategic Goals or Policy
Priorities.
⬧ The organization’s program meets one of the 14 Areas of Concern as identified in the 2011 Eastern Alameda
County Needs Assessment Report
⬧ The organization collaborates with other agencies to enhance services.
(Max imum of 5) ______
2
H:\GRANTS\Funding Year 2013-2014\Criteria Rating Sheet FY 13-14.doc
3. Funding/ Budget
⬧ The amount of funding requested compared to the number of Dublin residents served is reasonable.
⬧ Fiscal responsibility - evaluation of the most current audit does not reveal one or more *material weaknesses*
(or equivalent) that could jeopardize other funding.
⬧ Program and administrative budget covers the cost to provide for the program.
⬧ The organization leverages other funding sources to provide activities/services/improvements.
⬧ The organization charges a fee and/or produces other income that may be used to support this program
(review submitted fee schedule if applicable).
(Max imum of 5) ______
*Standardized accounting audit statements
1. A “Control Deficiency”, which is the lowest of the three deficiencies, exists when the design or operation of a
control does not allow management or employees, in the normal course of performing their assigned functions,
to prevent or detect misstatements on a timely basis.
2. A “Significant Deficiency” is a control deficiency or a combination of control deficiencies, that adversely
effects the organization’s ability to initiate, authorize, record, process or report financial data in accordance with
the Generally Accepted Accounting Principles, and that the likelihood of a misstatement of the organization’s
financial statement that is more than inconsequential which will not be prevented or detected by the
organization’s established internal controls.
3. A “Material Weakness”, is a significant deficiency or a combination of significant deficiencies, that results in
more than a remote likelihood that a material misstatement of the financial statements which will not be
prevented or detected by the organization’s established internal controls.
❖ Rating Criteria is subject to change from time to time to reflect the current industry
or to address the type of applications received.❖