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HomeMy WebLinkAboutReso 111-89 DUSD FootballField RESOLUTION NO. 111-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT WITH DUBLIN UNIFIED SCHOOL DISTRICT FOR RENOVATION OF DUBLIN HIGH SCHOOL FOOTBALL FIELD WHEREAS, the City Council of the City of Dublin and the Board of Directors of the Dublin Unified School District desire to jointly develop, construct and maintain improvements to the Dublin High School Football Field; and WHEREAS, it is necessary to establish site specific duties and obligations for the improvements. NOW THEREFORE, BE IT RESOLVED THAT'THE City Council of the City of Dublin does hereby find that: 1. The agreement attached hereto in Exhibit B is hereby approved and ratified and the Mayor is authorized and directed to sign it. PASSED, APPROVED AND ADOPTED this 25 th day of Sept. , 1989 AYES: NOES: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor Moffatt None ABSENT: None ATTEST: AGI~EEHENT - ~ THIS AGREEMENT, made and entered into this day of , 1989, by and between the CITY OF DUBLIN, a municipal corporation, hereinafter called "CITY," and the DUBLIN UNIFIED SCHOOL DISTRICT, hereinafter called "DISTRICT." WITNESSETH WHEREAS, the CITY and the DISTRICT have entered into an agreement for the joint use of DISTRICT facilities and improvement thereto entitled "Agreement Between Cityof Dublin and Dublin Unified School District Regarding Use of Facilities" (referred to as "Master Agreement"); and WHEREAS, it is necessary to establish site specific duties and obligations for the improvement of each DISTRICT facility; and WHEREAS, the CITY and the DISTRICT have agreed to proceed on the project entitled "Dublin High School Football Field Renovation"; NOW, THEREFORE, in consideration of the promises herein and in the Master Agreement dated , 1989, the CITY and the DISTRICT agree as follows: 1) The scope of Project No. 1 entitled "Dublin High School Football Field Renovation" shall include the following elements: a) Turf and irrigation renovation within the limits of the track, to also include grading and drainage facilities, if necessary in the opinion of CITY; b) Replacement or upgradtng of the track surface to an all-weather track; c) Replacement of bleacher seats with aluminum seating; d) =Installation of new hand railing on the bleachers; e) Upgradingof existing stadium lights by addition of fixtures to existing poles and redirecting existing lights as necessary; f) Construction of a new snack bar.and restroom facilities, including demolition of existing facilities and plumbing and electrical service work; g) Construction of a new pressbox on the existing bleachers. 2) The preliminary estimate for the above work is $663,810, itemized as follows: Design, inspection, and contract administration: Construction $ 81,520 $582,290 Should the bids exceed the construction budget, the CITY reserves the right to reduce the scope of work. The area of work to be eliminated or reduced shall be determined by common agreement between the CITY and the DISTRICT. - 1 - 3) Costs shall be divided between the CITY and the DISTRICT as follows: a)¸ The DISTRICT shall contribute $197,810 to be paid in two installments. The first installment shall be $100,000 to be paid at the time of bid award, upon receipt of an invoice from the CITY. The second installment shall be $97,810, to be paid at the time of CITY's acceptance of the completed contract work, upon receipt of an invoice from the CITY. b) The CITY shall contribute $466,000. c) In the event that the contract for the project exceeds the sum of $663,810, DISTRICT shall contribute 30% of the excess and CITY shall contribute 70% of the excess. DISTRICT's additional contribution shall be paid to CITY within ten (10) days of receipt of an invoice from CITY. d) In the event that the contract for the project is less than $663,810, DISTRICT's contribution of $197,810 and CITY's contribution of $466,000 shall be reduced proportionately so that DISTRICT's contribution is reduced by 30% of the difference between $663,810 and the contract cost and CITY's contribution is reduced by 70% of the difference. e) CITY reserves the right to reject all bids and readvertise. 4) The CITY shall be the project coordinator, and its responsibility for this project shall be as follows: a) Selection of Architect/Engineer, with the DISTRICT's input on the Interview Board; b) Review of the Architect's plans, specifications, and estimates, with input from the DISTRICT; c) Advertising and award of bid to the Contractor; d) Inspection of the Contractor's work~ with'input from the DISTRICT; e) Payment of monies due for architectural services, contract work, and CITY Staff assigned to the project; f) Acceptance of Contractor's work as complete. 5) The DISTRICT's responsibility for this project shall be as follows: a) Assistance in Architect/Engineer selection process; b) Review of Architect's plans and specifications and provision of comments to CITY; c) Payment to CITY as specified in Item 3 above; d) Periodic field reviews with CITY Staff during construction and provision of comments to CITY relating to construction progress and quality; e) Payment of all DISTRICT Staff costs relating to this project; f) Payment of all utility costs for this project during construction. 6) The CITY and the DISTRICT shall work together to schedule the actual construction work to be done between March 1, 1990 and August 15, 1990 in order that the field will be playable for the 1990 season. The DISTRICT will not schedule any other events on the field during this time period without prior written approval from the CITY. 7) Upon completion of the improvements under this agreement, maintenance responsibilities shall be apportioned as follows: a) CITY shall provide at its sole cost and expense turf and track maintenance. Turf maintenance is limited to the area within the limits of the track and includes mowing, fertilization, and irrigation repair. b) DISTRICT shall provide at its sole cost and expense maintenance to bleachers, lights, restroom/snackbar and pressbox. DISTRICT shall be responsible for payment of all utilities including gas, electricity,.water, and sewer. DISTRICT agrees to provide CITY with access to grounds during regularly scheduled school hours in order to carry out maintenance responsibilities. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective officers and duly authorized by the CITY the day and year first above written. ATTEST: CITY OF DUBLIN, A MuniCipal Corporation City Clerk ATTEST: Mayor DUBLIN UNIFIED SCHOOL DISTRICT Clerk of the Board President, Board of Trustees