HomeMy WebLinkAboutItem 4.9 - 2601 Award Slurry Seal Contract
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STAFF REPORT
CITY COUNCIL
DATE: May 7, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to American Asphalt Repair and Resurfacing Co., Inc.
for the Annual Street Resurfacing Project “2019 Slurry Seal” (CIP No.
ST0117)
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider approving the plans and specifications and awarding a
construction contract to American Asphalt Repair and Resurfacing Co., Inc. for the
Annual Street Resurfacing Project “2019 Slurry Seal” (CIP No. ST0117). The project will
resurface 81 city street segments with a slurry seal that will prolong the life of the
existing pavement surface.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
to American Asphalt Repair and Resurfacing Co., Inc. for the Annual Street Resurfacing
Project “2019 Slurry Seal” (CIP No. ST0117).
FINANCIAL IMPACT:
The lowest responsive and responsible bid for construction was $1,392,302.00. A
construction contingency of $150,000.00 is requested for unforeseen construction
issues, bringing the total potential construction costs to $1,542,302.00. Sufficient
funding is available in the project budget to cover the construction contract costs.
DESCRIPTION:
The Five-Year Capital Improvement Program (CIP), adopted by City Council, includes
the Annual Street Resurfacing, CIP No. ST0117 (Attachment 1). The Annual Street
Resurfacing provides for various different types of pavement improvements from slurry
seal to major rehabilitation of roadways. The construction will include localized repair of
failed asphalt concrete pavement, slurry seal, and pavement delineation on 81 street
segments as shown on the Location Map (Attachment 2). The total project includes
approximately 2.3 million square feet of slurry seal and approximately 130,000 square
feet of pavement “Hot Mix Asphalt” dig out repairs. Slurry seal is a preventative
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maintenance technique used to prolong the life of asphalt concrete surfacing. As
streets begin to show wear and stress cracks, it is important to seal the cracks to keep
water from getting under the roadway pavement. Slurry consists of a sand/oil mixture
which seals cracks and provides a new uniform wearing surface.
The plans and specifications were completed and advertised for bids in March 2019. A
total of two sealed bids were received on April 23, 2019. A summary of the bids is
provided as Attachment 3. The low bid of $1,392,302.00 was submitted by American
Asphalt Repair and Resurfacing Co., Inc.
Staff has reviewed the bid results and bidder qualification statements, checked
references and necessary licenses, and recommends that the City Council adopt the
Resolution (Attachment 4), awarding the project construction contract to American
Asphalt Repair and Resurfacing Co., Inc., as the lowest responsive bidder. To facilitate
the approval of contract change orders and to avoid construction delay, i t is requested
that the City Manager be authorized to approve change orders up to the contingency
amount of $150,000.00. The Resolution will authorize this change as it relates to this
project.
Staff expects the project to begin in early June 2019 and an ticipates completion by the
end of September 2019. To minimize impact to school-related vehicular, bicycle, and
pedestrian traffic, the contract specifications require the contractor to diligently pursue
all work items adjacent schools prior to August 10.
This project is exempt under Section 15301 (Existing Facilities) of the CEQA
Guidelines.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to American Asphalt Repair and Resurfacing Co.,
Inc. and to the Alameda County Transportation Commission, Independent Watchdog
Committee.
ATTACHMENTS:
1. ST0117 - Annual Street Resurfacing
2. 2019 Slurry Seal, Project Location Map
3. Bid Results
4. Resolution Approving Plans and Specifications and Awarding a Contract to American
Asphalt Repair and Resurfacing Co., Inc., for the “2019 Slurry Seal” Project
Streets City of Dublin Capital Improvement Program 2018-2023 Page 56 Number – ST0117 ANNUAL STREET RESURFACING Program – STREETS PROJECT DESCRIPTION This project provides for a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction. The project also includes installation of new or upgrade of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget. The City owns and maintains approximately 120 centerline miles of streets. The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a rolling three-year average PCI of 85. This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission (ACTC919) Measure B/BB funds and Gas Tax. This program protects the substantial investment the City has in the public street system. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2017-2018 BUDGET2018-20192019-20202020-20212021-20222022-2023FUTURE YEARS TOTALS 9100 - Salaries & Benefits $6,626 $76,834 $32,880 $32,880 $32,880 $32,880 $32,880 $247,860 9200 - Contract Services $25,313 $375,287 $240,000 $240,000 $340,000 $340,000 $340,000 $1,900,600 9400 - Improvements $87,124 $2,846,632 $1,444,410$1,390,000 $1,840,000 $1,840,000 $1,840,000 $11,288,166 9500 - Miscellaneous $476 $9,525 $8,710 $9,120 $7,120 $7,120 $7,120 $49,191 TOTAL $119,539$3,308,278$1,726,000$1,672,000$2,220,000$2,220,000$2,220,000$13,485,817
Streets City of Dublin Capital Improvement Program 2018-2023 Page 57 FUNDING SOURCE PRIOR YEARS 2017-2018 BUDGET2018-20192019-20202020-20212021-20222022-2023FUTURE YEARS TOTALS 2201 - State Gas Tax $2,022,100 $786,000 $952,000 $450,000 $380,000 $380,000 $4,970,100 2204 - Measure B Sales Tax - Local Streets Fund (ACTC) $119,539 $465,462 $180,000 $220,000 $580,000 $600,000 $600,000 $2,765,001 2205 - Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) $100,000 $100,000 2214 - Measure BB Sales Tax - Local Streets Fund (ACTC) $790,000 $300,000$200,000 $200,000 $250,000 $250,000 $1,990,000 2215 - Measure BB Sales Tax - Bike & Pedestrian Fund (ACTC) $100,000 $100,000 2220 - Road Maint. & Rehab. Account (RMRA) $30,716 $100,000 $300,000 $990,000 $990,000 $990,000 $3,400,716 2304 - Local Recycling Programs $160,000 $160,000 TOTAL $119,539$3,308,278$1,726,000$1,672,000$2,220,000$2,220,000$2,220,000$13,485,817 ANNUAL OPERATING IMPACT
Location Map Attachment 1
Project Name: Annual Street Resurfacing "2019 Slurry Seal Project"
Bid Date: April 23, 2019
BASED BID
ITEM Qty.UNIT Unit Cost Extension Unit Cost Extension
1 1 LS $22,000.00 $22,000.00 $20,000.00 $20,000.00
2 1 LS $45,000.00 $45,000.00 $80,000.00 $80,000.00
3 1 LS $4,500.00 $4,500.00 $30,000.00 $30,000.00
4 1 LS $2,500.00 $2,500.00 $5,000.00 $5,000.00
5 1 LS $37,000.00 $37,000.00 $40,000.00 $40,000.00
6 1 LS $75,000.00 $75,000.00 $90,000.00 $90,000.00
7 130,000 SF $4.50 $585,000.00 $4.25 $552,500.00
8 200 SF $10.00 $2,000.00 $50.00 $10,000.00
9 1 LS $32,818.00 $32,818.00 $25,000.00 $25,000.00
10 1 LS
$475,000.00 $475,000.00 $750,000.00 $750,000.00
11 1 LS
$10,000.00 $10,000.00 $15,000.00 $15,000.00
12 130 EA
$25.00 $3,250.00 $30.00 $3,900.00
13 4,600 SF
$5.00 $23,000.00 $6.00 $27,600.00
14 3,400 LF
$0.80 $2,720.00 $1.00 $3,400.00
15 18,600 LF
$1.60 $29,760.00 $1.75 $32,550.00
16 7,600 LF
$0.80 $6,080.00 $0.90 $6,840.00
17 270 LF
$3.20 $864.00 $3.50 $945.00
18 150 LF
$3.00 $450.00 $4.00 $600.00
19 520 LF
$3.00 $1,560.00 $4.00 $2,080.00
20 2,500 LF
$2.00 $5,000.00 $2.20 $5,500.00
21 3,800 LF
$4.00 $15,200.00 $4.50 $17,100.00
22 3,100 LF
$4.00 $12,400.00 $4.50 $13,950.00
23 600 LF $2.00 $1,200.00 $2.50 $1,500.00
TOTAL $1,392,302.00 $1,733,465.00
American Asphalt Repair &
Resurfacing Co., Inc.
Tree Trimming
O' Grady Paving, Inc.
Pavement Delineation
(Blue Reflective Markers)
Asphalt Conform at 8th Street and Dougherty Road
CITY OF DUBLIN
ENGINEERING DIVISION
BID SUMMARY
Project No. : ST0117
PUBLIC WORKS DEPARTMENT
DESCRIPTION
Mobilization (Not to Exceed 10% of Total Bid)
HMA Digout Repair (6" Thick)
Traffic stripes and pavement markings
(4" White stripe - Thermoplastic)
Traffic stripes and pavement markings
(12" White stripe - Thermoplastic)
Traffic stripes and pavement markings
(Detail 28 - Thermoplastic)
Polymer Modifed Quick-Setting Slurry Seal "Type II" on Amador Valley
Blvd. (Revocable if not used)
Traffic stripes and pavement markings
(12" Yellow stripe - Thermoplastic)
Painted Curb
Traffic stripes and pavement markings
(Detail 27B - Thermoplastic)
Traffic stripes and pavement markings
(Detail 1 - Thermoplastic)
Traffic Control (Not to Exceed 10% of Total Bid)
Remove Existing Stripes and Pavement Markers
Water Pollution Control Work
Rubberized Asphalt Crack Seal
HMA Digout Repair (3" Thick)
Traffic stripes and pavement markings
(Detail 38 - Thermoplastic)
Polymer Modified Quick-Setting Slurry Seal "Type II"
See Plan Sheets for Approximated Area
Traffic stripes and pavement markings
(Detail 31 - Thermoplastic)
Traffic stripes and pavement markings
(Thermoplastic Pavement Markings)
Traffic stripes and pavement markings
(Detail 22 - Thermoplastic)
1
RESOLUTION NO. XX- 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO
AMERICAN ASPHALT REPAIR AND RESURFACING CO., INC., FOR THE ANNUAL STREET
RESURFACING PROJECT “2019 SLURRY SEAL,” CIP NO. ST0117
WHEREAS, the design team completed plans and specifications for the Annual Street
Resurfacing Project “2019 Slurry Seal”, CIP No. ST0117, (“Project”). The work includes
localized repair of failed asphalt concrete pavement, slurry seal, and pavement delineation on
81 street segments; and
WHEREAS, the City of Dublin did, on April 23, 2019, publicly open, examine, and
declare all sealed bids for doing the work described in the approved plans and specifications for
the Project, which plans and specifications, are hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest responsive bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does h ereby
award the Contract for the Project, to the lowest responsive bidder, American Asphalt Repair
and Resurfacing Co., Inc., at a bid of one million three hundred ninety-two thousand, three
hundred two dollars and zero cents ($1,392,302.00), the particulars of which bid are on file in
the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to approve th e Project Contract Change Orders
based on the appropriate funds designated for the Project up to t he contingency amount of one-
hundred fifty thousand dollars and zero cents ($150,000.00).
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to
execute the Project Construction Agreement with American Asphalt Repair and Resurfacing
Co., Inc.
PASSED, APPROVED AND ADOPTED this 7th day of May 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk