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HomeMy WebLinkAbout8.1 - 2597 Fallon Sports Park Phase 3 Page 1 of 4 STAFF REPORT CITY COUNCIL DATE: May 7, 2019 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Fallon Sports Park Phase 3 Concept Design Options Prepared by: Rosemary Alex Parks and Facilities Development Coordinator EXECUTIVE SUMMARY: The City Council will receive a presentation on three conceptual plan options for Fallon Sports Park Phase 3 and will provide direction on the preferred concept for site development. STAFF RECOMMENDATION: Receive the presentation and provide direction on the preferred concept plan for Fallon Sports Park Phase 3. FINANCIAL IMPACT: As approved in the 2018-2023 Capital Improvement Program, the total budget for Fallon Sports Park – Phase 3 is $10,360,000, funded by Public Facilities Fees. Currently, the CIP includes approximately $7.1 million for construction and the remainder in soft costs. For the upcoming CIP update, Staff plans to reallocate approximately $1 million in soft costs to the construction budget, bringing the available construction budget to approximately $8.1 million. The numbers presented below reflect construction costs only. If the City Council selects Concept A, B, or C (with alternates) for full buildout, additional funding will be necessa ry to complete the project. Staff will need to identify the funding sources, which will include the General Fund and/or Public Facility Fees. The latter will result in a decrease of other future park project budgets. DESCRIPTION: The adopted 2018-2023 Capital Improvement Program (CIP) includes Fallon Sports Park – Phase 3, (CIP No. PK0119). The project provides for the design and construction of the final 14 acres of the 60-acre Fallon Sports Park. On January 8, 2019 the City Council directed staff to include a cricket field and a five-bay batting cage facility in the concept design of Fallon Sports Park Phase 3. The cricket field and batting cages will be developed instead of two softball fields that were part of the Page 2 of 4 original Fallon Sports Park Master Plan. The City Council also directed staff to develop concept plans that could include sand volleyball and/or BMX. Based on City Council direction, three concept plans were developed for the park. Each concept plan includes as a minimum: two little league fields, a full-sized cricket field, a five-bay batting cage facility, and the associated connecting improvements of a plaza and play area, to complete development of Fallon Sports Park. The concept plans differ with respect to the inclusion of sand volleyball, the improvement of BMX, and inclusion of a restroom building. The planning level construction estimates for the three concept plans, and the differences in the plans, are as follows: • Concept A ($10,250,000): Fully-developed BMX facility including track timing, finish platform, ticket booth and spectator seating; cricket field lighting; batting cage lighting; new walkway and stairs north of the little league field; a picnic and play area with trellis; and a restroom building (Attachment 1). • Concept B ($10,400,000): Four sand volleyball courts; removal of existing BMX facility; cricket field lighting; batting cage lighting; new walkway and stairs north of the little league fields; a picnic and play area with trellis; and a restroom building (Attachment 2). • Concept C ($7,700,000): Three sand volleyball courts; retain existing BMX as-is; a play area; and a smaller plaza with no trellis, picnic tables, or restroom. (Attachment 3). Unlike Concept A and Concept B, Concept C identified additive alternates which could be included without significantly changing the layout of the concept plan. The additive alternates, and their estimated costs, are as follows: • Cricket Field Lighting: $450,000 • Batting Cage Lighting: $160,000 • New Walkway and Stairs: $800,000 Including these elements in Concept C would bring the estimated construction cost for Concept C to $9,110,000. Concepts A and B could be revised to remove these elements from the base design and instead make them additive alternates to the construction bid. Note that such additive alternates must still be designed and specified within the construction documents for the contractor to provide a bid on the alternates. As such, there are costs associated with including them in the design even if ultimately, they are not included in the construction contract due to unavailable budget. During development of the concept plans, Staff evaluated the overall park site and the current picnic facilities that serve the public. Although the Fallon Sports Park Master Plan shows a picnic plaza and restroom building as part of Phase 3, Staff believes these facilities are not needed because of the proximity of existing facilities and therefore excluded the picnic area and restroom building from Concept C. Page 3 of 4 Restrooms and Picnic Areas The Phase 1 project included restroom/concession buildings and picnic areas at both the little league fields and the softball fields. As part of the site improvements adjacent to little league and softball, the Phase 3 project will increase available seating at both locations. In the little league plaza, the estimated number of existing seating available is 54, and with Phase 3 construction, it will be expanded to 85. In the softball plaza, the estimated number of existing seating available is 62, and with Phase 3 construction, it will be expanded to 93. In addition to the Phase 1 improvements, the park's Phase 2 area included a central plaza with full-service group picnic area that has capacity for 120 and includes bar-b- ques, sinks, and service facilities. The Phase 2 central plaza also has additional picnic seating to accommodate approximately 64 next to the baseball field and 14 next to the bocce ball courts. There are also picnic tables serving 30 near the soccer fields. Staff concluded that the existing picnic areas provide enough capacity at the site along with the additional seating to be added to both little league and softball to serve the needs of the public. Master Plan and Field Lighting The Fallon Sports Park Master Plan was approved by City Council on June 7, 2005, and anticipated park development in three phases. Each phase of development was planned for a certain area of the park and was planned to include certain amenities. Phase 3 of the Master Plan, referred to as the Upper Terrace, was planned to include the following activities and amenities: • Activity Hub – Including picnic plaza, play area, and restrooms • Two Little League Fields • Two Softball Fields • BMX Course • Neighborhood Connections Depending upon the concept plan selected by City Council, the Activity Hub, BMX Course, and Neighborhood Connections may differ from the Master Plan. Also, the Two Softball Fields will be replaced by a cricket field and multi-sport batting cages. In addition to identifying the activities and amenities in each phase, the Master Plan also identified where lighting would be located within the park. On February 18, 2014, City Council approved an addendum to the Fallon Sports Park Mitigated Negative Declaration for lighting of the Phase 2 soccer fields. Because the Master Plan and the Mitigated Negative Declaration did not include field lighting of cricket field area (formerly planned as two softball fields), an updated environmental document will be required should City Council approve a concept plan that includes field lighting or that includes field lighting as an additive alternate. Phased Construction Option As was presented to City Council on April 2, 2019, with the 2018 -2023 Five-Year Capital Improvement Program, the projected Public Facilities Fees balance will be exhausted by Fallon Sports Park Phase 3 and it is likely that no other Public Facility Fee-funded projects will occur in the CIP timeframe. The completion of Fallon Sports Page 4 of 4 Park could be phased in order to reallocate planned Public Facility Fee expenditures to other projects. Instead of a single phase to complete Fallon Sports Park, the remaining 14 acres of the park could be constructed as two separate phases. Staff looked at one such scenario with Concept C, in which Phase 3 could be development of the cricket field, batting cages, sand volleyball courts, and the play area. The future phase (Phase 4) would be the two little league fields. Based on the estimated construction cost for Concept C, Phase 3a construction is estimated to cost $5,300,000 in 2020 dollars. Construction of Phase 3b would be $2,400,000 in 2020 dollars, with escalation estimated to be approximately 5% per year. In addition to the escalation of construction costs, splitting the project into two construction phases would result in increases of project soft costs for project management, design support, construction management, inspection, and testing. Staff estimates the increased soft costs to be approximately $600,000, which would escalate at a similar rate of 5% annually. All three concept plans are included as attachments to the Staff Report. Staff recommends that City Council select Concept C (Attachment 3) as the preferred Phase 3 design and Staff request that City Council provide direction regarding the following base bid or additive alternate items in Phase 3: cricket field lighting, batting cage lighting, and walkway and stairs. Additionally, Staff requests City Council direction regarding construction of the project as one phase or splitting construction into two phases. If City Council approves the preferred concept plan, Staff anticipates the project would begin construction in Summer 2020. STRATEGIC PLAN INITIATIVE: N/A NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Concept A - Fallon Sports Park Phase 3 2. Concept B - Fallon Sports Park Phase 3 3. Concept C - Fallon Sports Park Phase 3 Fallon Park - Phase 3 | Concept ADublin, California4/24/2019BMXFIELD LIGHTING (TYP)CRICKET FIELDLITTLELEAGUELITTLELEAGUECONCRETE TERRACE SEATINGPLANTING AREASLAWNRESTROOMSLAWNPLAY AREABATTING CAGES WITH TURFACCESSIBLE PARKINGBMX START/FINISH PLATFORM WITH TIMING, BOOTH, & SEATINGNEW WALKS & STAIRSNEW WALKS(E) RETAINING WALLTOTAL CONSTRUCTION COST: $10,250,000PLAZA AREA WITH TRELLIS FEATURES, PICNIC TABLES AND BENCHES. SEATING FOR 148ATTACHMENT 1 Fallon Park - Phase 3 | Concept BDublin, California4/24/2019TOTAL CONSTRUCTION COST: $10,400,000TRELLIS/PICNIC AREA SEATING FOR 24CRICKET FIELDNATIVE GRASS HYDROSEEDLITTLELEAGUELITTLELEAGUECONCRETE TERRACE SEATINGPLANTING AREASRESTROOMSPLAY AREAACCESSIBLE PARKINGSAND VOLLEYBALL COURTSNEW WALKS & STAIRSNEW WALKSLAWNBATTING CAGES WITH TURFFIELD LIGHTING (TYP)(E) RETAINING WALLPLAZA AREA WITH TRELLIS FEATURES, PICNIC TABLES AND BENCHES. SEATING FOR 148ATTACHMENT 2 Fallon Park - Phase 3 | Concept CDublin, California4/24/2019TOTAL CONSTRUCTION COST: $7,700,000LITTLELEAGUELITTLELEAGUEPLANTING AREASPLAY AREAWITH ADJACENT SEATINGNEW WALKS & STAIRS(ALT)NEW WALKSBATTING CAGES WITH TURFLAWNSAND VOLLEYBALL COURTSFIELD LIGHTING (TYP)(E) RETAINING WALLCRICKET FIELDBMX TO REMAINALTERNATE - CRICKET SPORTS LIGHTING: $450,000ALTERNATE - BATTING CAGES LIGHTING: $160,000ALTERNATE - NEW WALK AND STAIRS: $800,000CONCRETE TERRACE SEATINGATTACHMENT 3