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Home My WebLink AboutReso 062-01 CCSPlanFallonRESOLUTION NO. 62 - 01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT WITH CCS PLANNING AND ENGINEERING, INC. FOR CONSULTING SERVICES 1-580/FALLON ROAD INTERCHANGE IMPROVEMENTS DESIGN WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of the development process in Eastern Dublin; and WHEREAS, improvements are required at the Interstate 580/Fallon Road interchange; and WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for consulting services with CCS Planning and Engineering, Inc. for the design of said improvements; and WHEREAS, Caltrans has reviewed the "65% Complete" plans and significant additional environmental and design tasks were identified; and WHEREAS, in order to proceed on this additional work and complete the contract documents, it is necessary to amend CCS's contract. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve Amendment No. 1 to the agreement with CCS Planning and Engineering, Inc., to include additional services, which is attached hereto as,.'.~it:A". BE IT FLrRTHER RESOLVED that the Mayor is authorized to execute the amendment. PASSED, APPROVED AND ADOPTED this 1st day of May, 2001. AYES: NOES: None ABSENT: Councilmember Zika ABSTAIN: None Councilmembers Lockhart, McCormick, Oravetz and Mayor Houston ATTEST: K2/G/5- 1-0 1/reso-ccs-fallon.doc (Item 4.7) g:\eagr\ccsx,reso_fallon design amendment EXHIBIT. "A" OF RESOLUTION ~ -01 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC. FOR ENGINEERING SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and Engineering, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16, 2000 to design the 1-580/Fallon Road Interchange Improvements; and WHEREAS~ the SCope of Work to be performed is proposed to be extended; and WHEREAS, the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work; NOW, THEREFORE, the parties hereto agree as follows: Scope of Work The Scope of Work shall. be extended to. include additional scope of work as described in Consultant's letter dated March' 16, 2001 for the 1-580/Fallon Road Interchange Improvements Project (attached). Extension of Term The total cost for time-and.materials work under this amendment shall not .exceed an additional $56,284. CITY OF DUBLIN ATTEST: CCS PLANNING AND ENGINEERING, INC. Tom Wintch Date: CCS ?ro[ect #981.04 March 16, 2001 CCS PLANNING AND ENGINEERING I N C O R P 0 R A T E D 6 Crow Canyon Court ' San Ramon, California 94583-162I 925/314-1220 · Fax 925/314-I2291 emaih SRO@ccSoffice. com MrZ Kevin Van Katwyk. City of Dublin 100 Civic Plaza Dublin, CA 94568 Mr. Ferd Del Rosario City of Dublin 100 Civic Plaza Dublin, CA 94568 Mr. Eric Cordoba Cordoba Consulting, Inc. 5368 Laurel Drive Concord, CA 94521 Subject: 1-580/Fallon Road Interchange Additional Scope of Work/Design Costs Gentlemen: As requested, the CCS Design Team has summarized the significant additional preliminary, engineering,' environmental and design' activities identified at 'the 65% design level for the 1-580/Fallon Road interchange project. These additional activities represent engineering and environmental level .of effort that was not included in the original contract scope of work for this project. In presenting this information, we have associated this increased level of effort with either the Project Study Report/Project Report. (PSR/PR) or the. Plans, Specifications and Estimates (PS&E), as appropriate. Each additional engineering or environmental activity is described and a corresponding cost identified within the text of the "Additional Scope of Work" attachment. A cost breakdown by activity and team firm is .presented on the accompanying spreadsheet. The. majority of these additional tasks and .activitie.s have not yet been completed and. it is hoped that the ' team will be able to absorb a portion of these outfor-sCope efforts. . We will continue to discuss a number of these requirements with .C)altrans and strive to eliminate .or reduce additional costs wherever possible. HoweVer, at this time we .have attempted to present What is hopefully a "worst. case" scenario. Please note that CCS has utilized 1999 hourly rates for our work and has excluded any subconsultant mark-up. After you have had an opportunity to review this information, we would like to meet and discuss the process to amend our contract fee for the 1-580/Fallon Road interchange improvements. Sincerely, CCS Planning and Engineering,~ ' nc. Thomas M. Wintch, PE, TE. TMW:ts Attachment P:\98104kAdmin-FaHonPSRkgcoping-Fees\design costs.0130.01 .doc T R A N S P O R T A T t O N C I v I L T S 1-580/Fallon Road Interchange Modification Project City of Dublin AdditiOnal Scope of Work PROJECT STUDY REPORT/PROJECT REPORT CPSRfPR) 1. Ramp. Meterhag~q'OS.(CCTV) Coordination L This aCtiVity included coordination efforts, the preparation of a cost analysis, drafting of correspondence for the City, and meeting. attendance. CaltranS is requiring design and installation of all equipment to make both westbound and eastbound on-ramp meters operational. The original contract scope-of- work included underground conduits/foundations only. Cost Increase $4,500. Revisions Resulting .from Quarry Coordination- This activity included coordination efforts, preparation of geometric alternatives, preparation of traffic analysis, construction cost-. estimates updates and meetings attendance associated'with the development of conceptual intersection geometrics to satisfy Quarry concerns. Cost Increase $7,100. Revise Cost Estimates - Several iterations of revising PSR/PR cost estimates have been required as a result of ramp metering, CCTV, median drainage, ditch paving and miscellaneous additions. Cost Increase $2,860. Conklin Tar Plant Study - This activity includes field activities and environmental documentation regarding the collection of Conklin Tar Plant seeds. The effort to prepare this study has been discussed previously and received verbal approval. Cost Increase $3,520. Historic Properties Survey Report (HPSR) - This activity includes the preparation of a Historic Properties Survey Report (HSPK) to satisfy NEPA. This report will be required to secure federal funding. The effort to prepare this report has been discussed previously and received verbal approval. Cost Increase $12,520. PLANS, SPECIFICATION & ESTIMATES (PS&E) A. Caltrans Required Additions: 1. Ramp Metering.- This activity includes the design of all equipment to make both eastbound and westbound on-ramp meters operational. The original contract scope- of-work included underground conduits/foundations only. Cost IncreaSe $6,040. P:~98104XAdmin-FallonPSR',.Scoplng-Fee,sktesi~n costs.01.30,01 .doc 1-580/Fallon Road Interchange TOS (CCTV) -Caltrans .has required the installation of a closed-circuit television camera (CCTV) as part of the interchange modifications. This design element was not included in the original scope-of-work. Cost Increase $3,380. Reconstruct Median Drainage - It is highly likely that Caltrans will require the design of a. "Slotted-Drain" system within the median, similar to what has been required at the 1-580~assajara Road Interchange. Cost Increase $8,884. , Expanded SWPPP- Caltrans has expanded their requirement for the preparation of a Storm Water Pollution Prevention Plan (SWPPP). It is our understanding that the requirements are still being modified, however we have attempted to estimate the required level of effort. Our original scope-of-work included only a minor effort. Cost Increase $7,480. TOTAL ADDITIONAL DESIGN COSTS - $56,284. p:\gRl04NAdmircFallonPSR.%Scoping-Feesklesign cosll.01.30.01.doc CCS STAFF I - 580 / Fallon Road lnten City. oJ ADDITIONAL SCOPE OF WO! ccs Rat~($1hr) ADDITIONAL ENGINEERING SERVICES · PROJECT STUDY REPORT/PROJECT REPORT (PSR/PR) 1. Ramp MeteringffOS (CCTV) Coordination 2. l~visions R~ulting from Quarry Coordination 3. Revise Co~t Estimates 4. Conklin Tar Plant Study 5. HistOric Properties Survey Report (HPSR) PLANS, SPECIFICATIONS & ESTIMATES (PS&E) A. Caltrans Required Additions 1. Ramp Metering 2. TOS (CCTV) 3. Reconstruct Median Drainage · 4. Expanded SWPPP 16 20 8 4 4 12 6 10 10 < $80.00 O~ $50.00 26 16 24 8 I0 6 20 28 24 20 8 10 8 40. 16, SubTotal - Additional Labor Cost ( $ ) $3,300 $2,520 $I 1,700 ' $660. $640 $11,900 $6,880 $300 Total Additional Labor Total Additional Direct Expenses Sub-Consultant Admin Costs 406 rJ ~ -- $ 0 46 70 ' 32 4 28 0 0 0 68 38 34 86 0 0 0 0 0 0 0 0 0 0 '0 0 406 $4,50~ $7,10¢ $2,86( $52( $2,52( $( $( $( - $6,04( $3,38( $7,48( $( $( $( ${ $( $( $( $( ${ $( $( $( $17,9oo · CCS $37,900 $0 $0 ~IPS&E Add Fees.xls ange Modification Project Dublin DESIGN COST SUMMARY CIVIL GEOTECH HQE. Parikh 6 30 CCS TEAM - SUBCONSULTANTS DRAINAGE LANDSCAPE WRECO AAM 1/29/2001 z ,~:T: $9o.00 $75.o0 $45.00 · SURVEY ENVIR.' DaVid M&S Power Subconsultants ' ' '0 1 ° 1 ' ' I ° $756 1 $2,100 $0 , $720 $0 $0 $118.00 '$76.00 $I~.00 $100.00 -- $ 4 4 6 4 4 · $472 $304 Team Total Hours Team Total Amount 30 100 6 I t30 $1,032 $13,000 i I ! I .i 0 $0 0 0 $0 46 0 $0 70 0 $0 32 30 $3,000 34 I00 $10,000 128 0 $0 0 0 $0 0 0 $0 0 0 $0 68 0 $0 ' 38 58 $5,384 92 · 0 $0 86 0 $0 0 0 $0 ,0 0 $0 0 0 $0 0 0 $0 0 0 $0 0 0 $0 0 0 $0 0 O $0 0 0 $0 0 0 $0 0 0 $0 0 18384 594 lss t sls~s4] 594 SubcOnsultant I S18,384 ] $0 [ $0 [ s0 $4,500 $7,100 $2,860 $3,520 $12,520 $0 $0 $0 $6,040 $3,380 $8,884 $7,480 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0~ $0 $0' 56284 I $56284 Team $56.284 '1 TOTAL ADDITIONAL COST - FINAL .DESIGN $56,284