HomeMy WebLinkAboutReso 061-01 CCS Plan Tassajara
RESOLUTION NO. 61 - 01
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AMENDMENT TO AGREEMENT WITH
CCS PLANNING & ENGINEERING, INC., FOR CONSULTING SERVICES
I-580/TASSAJARA ROAD INTERCHANGE IMPROVEMENTS DESIGN
WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of
the development process in Eastern Dublin; and
WHEREAS, improvements are required at the Interstate 580/Tassajara Road interchange; and
WHEREAS, on November 2, 1999, the City Council of the City of Dublin approved an agreement
for consulting services with CCS Planning and Engineering, Inc. for the design of said improvements; and
WHEREAS, Caltrans has reviewed the project plans and specifications prepared by CCS and based
on Caltrans comments, CCS is required to perform additional design and revisions ofthe plans; and
WHEREAS, in order to proceed on this additional work and complete the contract documents, it is
necessary to amend CCS's contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does hereby
approve Amendment NO.1 to the agreement with CCS Planning and Engineering, Inc., to include
additional services, which is attached hereto as "Exhibit A".
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 1st day of May, 2001.
AYES:
Councilmembers Lockhart, McCormick, Oravetz and Mayor Houston
NOES:
None
ABSENT:
Councilmember Zika
ABSTAIN: None
4ta~~
ATTEST: c"Y< .
~~ ' ~C~
. City Clerk
K2/G/5-1-0l/reso-ccs-tassajara.doc (Item 4.6)
g:\engr\ccs\reso_tass design amendment
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EXHlBITnA" QFRES4?LUTION iaL-Ol
AMENDl\1ENT TQ AGREEMENT .
BETWEEN CITY OF DUBLIN AND CCS PLANNING AND ENGINEERING, INC.
FOR ENGINEERING SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and CCS Planning and
Engineering, Inc. (hereinafter referred to as "CONSULTANTII), entered into an agreement on November
2, 1999 to design. the 1-580/Tassajara Road Interchange Improvements; and
.WHEREAS, the Scope of Work to be performed is proposed tobe extended; and
. WHEREAS, the not-to-exceed contract aniount is proposed to be. increased to cover the
cost of the additional work; .
NOW, THEREFORE, the parties hereto agree as fqllows:
Scope of Work
The Scope of Work: shaUbe extended to include additional scope of work as described in
Consultant's letter dated March 16,2001 for the 1-580/TassajaraRoad InterChange Improvements Project
(attached).
Extension of Term
The total cost for time-and-materials work under this amendment shall not exceed an additional
$119,995.
CITY OF DUBLIN
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CCS PLANNING AND ENGINEERING, INC.
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Tom Wintch
Date: 41(::../ DI
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CCS Protect #98105
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CCS
PLANNING AND ENGINEERING
. I .N 1;. 0 R P 0 RAT E" I)
. 6 Crow Canyon coUrt
San Ramon, California 94583-1'621
925/314-1220. Fax 925/314-1229
email: SRO@Ccso~e.eom
. .
....
March 16, 20{Jj
Mr. 'Kevin Van Katwyk
City of Dublin
100 Civic Plaza
Dubli~ CA 94568
Mr. Ferd Del Ro'sario'
. City of Dublin
100 Civic Plaza
Dublin, CA 94568 .
. . Mr. Eric Cordoba .
Cordoba Gonsulting, Inc.
5368 Laurel Drive
Concord, CA 94521
Subject:
1-580nassajara Road Interchange
Additional Scope of Worlr/Design Costs
Gentlemen:
As requested, the ecs. Design Team has summarized the significant additional preliminary
engineering, environmental and design activities required to complete the contract plans for the 1-
580n'assajara Road interchange project. These additional activities represent engineering. and'
envir()nmentallevel of effort that was not included in.the original contract scope.9fwork for this
project. .
In .presenting this information, we have associated this increased level 'of effort with either the
Project Study ReportJProject Report (pSR/PR). or the Plans. Specifications and Estimates (PS&E), as
appropriate. .
Each additional engineerlng or environmental activity is described and a ,corresponding. cost
identified within the text of the "Additional Scope of Work" attachment. A cost breakdoWn by
activity and team firm is presented on the accompanying spreadsheet
The maj9rity of these cost increases .for the 1-580ITass~jara Road Interchange Proj~t are related to
additional design effort to complete the contract plan~ Our original contract fee'was approxim~tely
9.8% of the estimated constructi'on.cost at the tUne.the con~ct was negotiated (June 1999). At that
time the.estimated construction cost was approximately $8,640,000 with a corresponding design fee
of $847,95.0. As you are aware, the effort to achiev~ Caltrans approval has, in turn, reflected in
increases to' the . estimated construction cost. The current' estimated construction cost is
approximately $9,225,000 based upon the last series of Caltrans Comments. Our proposed revised
'total PS&E design fee would equate to. approximately 10.0% of the current conStruction cost
estimate of. $9,225,000. We feel that this design fee-to-Construction cost ratio is still extremely
competitive.
the majority of these additional tasks and activities have not yet been completed and it is hope<:i that
the team will be able to absorb a portion of ~ese out-<;>f-s~ope efforts. We will continue to discuss a
number of these requirements with Caltrans and strive to elimip.ate or reduce additional costs
wherever possi,!:>le. However, at this time we ~ave attempted to present what is hopefully a "worst
case" scenario. Please note thatCCS has utilized 1999 hourly rates for our wor~ and 'has excluded
any subconsultant m~k-up. We will absorb these costs, estimated at approximately $22,OO~..
P:198\05IAdmi....TusPSR\Scoping-F.......lllD co....OI.3D.Ol.doc
T RAN S p. 0 R TAT t O' N
C I V I L
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March 16,2001
.CCS Job #981 OS
Page 2
W.e look forward to receiving comments from the constructibiIity ~view and. secut;ng caltrans
approval as soo.n as possible.' . .
Sincerely, .
CCS Planning and Engineering; Ine.
~1-. -l-J~
. Thomas M. Wintch, PE, TE .
TMW:ts
Attachment
(.0;- ......
1-580lTassajara Road Ii:J.terchang~ Mod~fication Project.
City of Dublin.
, Additional Scope of Work
PROJECT STUDY REPORTIPROJECT REPORT WSRlPR)
1. ~p MeteringITOS (CCTV) Coordination - This activity included coordination efforts,
preparation of. a cost analysis, drafting of correspondence for the City, and meeting
attendance. Caltrans is requiring. design and . installation of all equipment to make
westbound' on-ramp meters operational. The original contract scope-of-work included
underground conduits/foundations only.
.Cost Increase $3,580.
2. Revised Cost Estimates - Several iterations of revising, PSR/PR cost es~tes -have been
required as.' a result of .long;'life pavement, ramp metering, CCTV, median . re-'
conStruction, median drainage, ditch paving and miscellaneous additions.
. 'CostIncrease $3,632.
3. Additional' Hazardous Materials Studies - This activity included the preparation of a
. Pesticide and Herbicide Report and the preparation of an Asbestos Report. The. original
contract scope-of-work'did not include these ~o reports since they are recent Caltrans
requirements.
Cost Increa!i!e. $7,152.
4. Historic Properties Survey Report (HPSR) - This activity includes the preparation of a
Historic Properties. Survey Report (HPSR) to satisfy NEPA. This report is required to
secure federal funding. This. effort to prepare this repoI:t has been:. discusSed previously
and received verbal approval.
Cost Increase $12,9~0.
PLANS. SPECIFICATION & ESTIMATES (PS&E)
A. CaItrans Required Additions:
1.. Long-Life Pavement - As a result of the incorporation of long-life pavement for
. auxiliary lanes into the' contract plans, a. series of design modifications became
. necessmy. These modifications included revisions tQ typical sections, layout plans,
construction. details, pavement quantity calculations,. edge drain plans and
construction cost estimates.
Cost Increase $14;412.
P:\98 JOSv.dmin-TassPSlllScopingol'eeo\d..iSll C(JIIJ,OI.30,Ol.ckic
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1-580lTassaiara Road Interchange
3. TOS (CCTV) - Caltrans has required the installation of a closed-Circuit television '
camera.(CCTV) as part of the interchange modifi,cations. This design element was
not included in the priginal scope,-of-work.
Cost Increase $3,220.
4. Reconstruct Median Shoulders - Caltrans has required the reconstruction of median
shQulders as a result of their deflection testing. The shoulders are being used during
-the construction of the auxiliary lanes. This reconstruction was not anticipated in the
contract scope-or-work.
Cost Increase $4,780.
5. Reconstruct Median Drainage - Caltrans has required the'design of a "Slotted-Drain"
system within the median. This requirement was brought up dUring the 100%
review.
Cost Increase $lS~,210.
6. Add AC-Iined Ditches - Caltrans has required the'lining of all earthen ditches within
the project 'limits. this requirement was brought up during the 100% review; ,
Cost Increase $9,36'8.,
7. Add, PCC PavinglRevise Landscaping -' During the 100% review, Caltrans has
'directed the removal of previously-designed landscaping and replacing it withPCC
Paving. This requirement is based upon'maintenance concerns. "
Cost Increase $6,300.
8. Expanded SWPPP - Caltrans has expanded their requirements for preparation of a
Storm VI ater Pollution Prevention Plan (SWPPP). It is our underStanding that the
requirements are ~til1 being modified, however we have attempted to estimate' the
required level of effort Our original scope-of-work included only a minor effort.
Cost Increase $10,644.
P;\9tJOS\Aclarin-'f.usl'SR,ISoopiag-P_ldaign COJII.OJ,30.0!,cloo
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I-S80/Tassaiara Road Interchange
9. Additional Caltrans Review - As a result of the constructability review, it is
anticipated that ari, additional' Caltrans review will occur. At a mjnimum, it will. be
necessary to identify changes as a result oftlie construc't8:bility review for subsequent
Cal~ comment.
Cosf Increase $7,574.
B. City Required Additions;
1. Incorporation of Federal Specifications - As a conditiO'n O'f the receipt of federal
funds for this project, state specifications will n~ed to be supplem~nted with federal
specifications. ' '
, Cost Increase $3,630.
2.Constru~tibility Review - The Ciiy has requested a constructibility review by the
, selected Construction Management firm. This review and the subsequent response to'
comments was not included in the original scope.
Cost Increase $5,054.
. 3. Cost Estimate for 3n1 }IT.B. Lane on Tassajara Road - The City has requested the
preparationQf 'a construction cost estimate, for a third nO'rthbound ,lane along
Tassajara Road from the westbound' off-ramp to Northside Road.
Cost Increase $2,020.
4., Traffic S~gna1 Redesign for N.E. Quac:trant - As a result of theu1.timate lane
configuration along Tassajara Road north of the 1-580 westboqnd off-iamp~ the. 1 00%
pians for the off-r~p traffic signal modifications will need to be modi,fied.
Cost Increase $1,692.
5. Slurry Seal/Overlay - The City haS requested providing a slurry seal/overlay to
existing and ramp roadways. This effO'rt was not included in the original contract
scope-of-work.
Cost Increase .$3,199.
TOTAL ADDITIONAL DESIGN COSTS - $119,995.
P:I981051Admi... TwPSR.\ScophiS-F.........ip CIOStO.OI.30,Ol ,doc
1- 580 I TlISSIIjara Road Inter
City of
, ADDmONAL'SCOPEOF WOR
CCS STAFF cCS
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s ~Il3 ",'ffi ffi <w %w 0 'wta ! '3
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Rate (SIb!') 5150.00 $140.00 SI30.00 m.DO $80.00 ,$62.00 $80.00 $45.00 S ' i
ADDmONAL' ENGINEERING 'SERVICES , ' .
,
PROJECT STUDY REPORTJPROJECl' REPORT (PSRIPR) 0 SO
I. Ramo Meterinl!ll'OS (CCTV) Coordination 4, 12 20 4 40 ' $3,580
2: ,ReviSe Cost Estimates 8 12 16 8 44 $3.632
, 3. Additional HlIZlirdous Materials Studies 6 6 12 $1,152
'4. Historic Procerties Swvey Report (HPSR) . 4 4 30 38 $2,980
0 $0
PLANS, SPECIl"tcAll0NS & ES'IlMATES (PS&E) 0 $0
A, OIltrans Required Additions 0 SO
l. LOlI2-Life,Pavement 10 4 24 20 12 24 94 S9.444 '
2. RamP Meterin!! 6 12 24 20 62 SS,s48
3. TOS(CCTV) , 4' 6 20 8 ' 38 $3,220
4. Reconstruct Median Shoulders 2 2 10 6 18 ' 10 2 SO $4.780
5. Reconstruct Median Dl1Iinage' , 4 4 14 10 12 6 ' SO S5,010
6. Add AC-Lined Ditches 2 ,8 4 14 12 40 $3.780
7. Add Pee Pavirla:laevise LandsCapina 2 6 12 16 36 s3;300
8. ExDanded SWPPP 2 6 16 8 30 32 24 '8 126 SIO,644
9. Additional Caltnlns ReView.. 3 9 3 14 20 3 52 $4,760
0 SO
i 0 SO
B. C"rty Requested Additions 0 SO
1. IncorDciration of Federal Specifications 12 8 8 6 34 $3.630
2.. ConsttUetabili~R.eview 4 6 4 8 10 32 SJ,ibO
, 3. Cost Estimate for 3rd NB Lane on Tassaiam 2 6 12 20 S2,020
4. Traffic Signal Redesign for NE Ouadrant 4 6 10 20- SI,692
5. SIUlTV SeaU Overlay 8 8 7 7 ' I 31, $3.199
SIIb- Total, - Additional StiIft' Hours
Sub-Total . Additional Labor ,Cost (S)
BI9 $75,571
1 819 I
515.5711
I ccs I
Total Additional Labor ,II S75;571, I
Total Additionai Direct Expenses II so I
Sub-Consultant Admin Costs II SO I
.. Assume slope staking notes will not be ~uired for the Survey Engineer File
, I
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, IPS&E AcId Fees1.x1s
.>
dlange Modlfieation Project:
Dublin
KI DESIGN COST SUMMARY
1/29/2001
CCS TEAM - SUBCONSULTANTS Subconsultanu
CML GEOTECH ,DRAINAGE LANDSCAPE SURVEY ENVIR.
HQE Parikh WRECO ' AAM M&S David
Power -
Ul~ ~ Z ~ l- i! i!
0:: zm tdfi ~~ ~ 0:: < Team Total
~~ 0 ~ 0 0:: z21 2; ll,g Team Total
~t: ~ ~!f 0::- to) gs i~ I~ Hours Amount
0% I<lZ C1:t: ,0$ Q
56 ~~ a~ sa ~~ z= ~~ 6i >&1 ~~ i~
8:m f g:,ffi ~~ ;: m~
$126.00 , $10.00 $100.00 $90.00 $15.00 $45.00 $118.00 $76.00 , $172.00 $100.00 - $ - S
0 so 0 , so
· 0 $0 40 53,580
0 ' SO 44 $3;632
60 60 $6 000 72 $7,152
100 100 $10.000 138 112,980
0 so 0 so
0 'SO 0 so
0 SO 0 SO
8 48 6 62 $4.968 156 $14,412
" ' 0 so 62 5S.S48
0 so 38 53.220
0 SO SO $4.780
8 80 16 4 4 8 120 ' 510,200 170 $IS,210
8 SO 12 . 70 $5.588 ' no $9,368 .
28 20 48 $3,000 '84 S6,300
0 SO 126 $10,644
4 33 37 $2.814 8~ $7,S74
0 so 0 SO
0 so 0 SO
, 0 so 0 $0
0 so ' 34 $3,630
4 6 ,; 4 4 23 ' $1854 55 $5.054
0 $0 20 $2.020
0 $0 20. $1,692
'0 SO 31' ' ' $3,199
520
~, so
~24 1339
I 1339
544,424
L 5119,995
fso
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IIm5
, 5119,995 I
I
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I
I,
t Subconsultaut
I S-U,424
J so
I so
Team
so
TOTAL ADDITIONAL COST - FINAL DESIGN :