Loading...
HomeMy WebLinkAboutItem 4.5 Nielsen/CrninPlayAreas CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 22, 1991 SUBJECT Nielsen and Cronin School Play Areas (Report by Recreation Director, Diane Lowart) EXHIBITS ATTACHED : Proposal for Landscape Architectural Services RECOMMENDATION 'ÌJ\ \J0' 1JR FINANCIAL STATEMENT : Authorize Staff to prepare the documents necessary to execute the contract agreement at a cost not to exceed $18,750 Sufficient funds are included in the Fiscal Year 1991-92 Budget DESCRIPTION As part of the 1991-92 update to the capital Improvement Program, funds were budgeted for the construction of new play areas at both Nielsen School and the former Cronin School. Staff has received a proposal for landscape architectural services from Singer & Hodges, Inc. who prepared the initial design and cost estimates for these projects as part of the Dublin Schools Improvement study. The proposed fee of $18,750 provides for preparation of design and construction documents as well as construction observation. It is therefore recommended that the City Council take the following action: 1. Authorize staff to enter into a contract agreement with singer & Hodges, Inc. based on the Proposal for Landscape Architectural Services attached in Exhibit A. 2. Direct Staff to negotiate a development agreement with the Dublin Unified School District for the projects. ---------------------------------------------------------------------- ITEM NO. i!.s COPIES TO: Singer and Hodges, Inc. .-/' / rile h {JO- 3D SINGER & HODGES, Inc. LANDSCAPE ARCHITECTURE 1512 FRANKLIN STREET OAKLAND, CA 94612 (415) 891-9669 July 15, 1991 Ms. Diane Lowart Recreation Director City of Dubl in P.O. Box 2340 Dublin, California 94568 RE: Nielsen and Cronin School Play Areas Dear Diane: We want to thank you for the opportunity to submit the following proposal for landscape architectural services in connection with the development of play areas at the Nielson and Cronin School sites in Dublin, California. PROPOSAL I. Landscape Architectural Services Singer & Hodges, Inc. shall perform the following landscape architectural services: A. Preliminary Plans 1. Attendance at on-site predesign meeting with City staff. 2. Preparation of preliminary play area designs for staff and neigh- borhood review. 3. Presentation of preliminary designs at two neighborhood meetings. 4. Revisions to preliminary designs based on input received at neigh- borhood meetings and as directed by City staff. 5. Presentation of revised preliminary play area designs and cost estimates to City of Dublin Parks and Recreation Commission and City Council and the Dublin/San Ramon School Board for review and approval. B. Working Drawings and Specifications 1. Preparation of working drawings, specifications, and development cost estimate. PHILIP SINGER, ASLA RONALD HODGES, ASL.'; Registration No 1.175 Re;;:stra\'on _~k. 1356 Ms. Diane Lowart July 15, 1991 Page 2 2. Working Drawings shall include a. Existing Conditions and Site Preparation b. Layout and Reference c. Grading and Drainage d. Planting e. Irrigation f. Applicable Details and Specifications C. Assistance During Bid Process Singer & Hodges, inc. shall provide assistance to the client by answering Contractor questions during the bid process and preparing addenda, if necessary. D. Construction Observation A representative of Singer & Hodges, Inc. shall make six (6) visits to the site during construction (three visits to each site) to ascertain if the landscape work is generally proceeding in conformance with the drawings and specifications. On the basis of such on-site obser- vations, as Landscape Architect, Singer & Hodges, Inc. shall keep the client informed of the progress and quality of the work. Additional construction observation requested by the client shall be billed as Additional Services at the rates listed in Item IV. II. Additional Conditions A. The City of Dublin shall provide all existing information necessary for the completion of landscape architectural services in this letter of agreement. B. Landscape Architects are regulated by the California Board of Landscape Architects. Any questions concerning a Landscape Architect may be referred to the Board at: Board of Landscape Architects 1021 "0" Street, Room A-I02 Sacramento, CA 95814 (916) 445-3393 Ms. Diane Lowart July 15, 1991 Page 3 C. The City of Dublin agrees not to use or permit any other person to use plans, drawings, or other work product prepared by the consultant, which plans, drawings, or other work product are not final and which are not signed and stamped or sealed by consultant. Client agrees to be liable and responsible for any such use of nonfinal plans, drawings, or other work product not signed and stamped or sealed by consultant and waives liability against consultant for their use. Client further agrees that final plans, drawings, or other work pro- duct are for the exclusive use of client and may be used by client only for the project described in this agreement. Such final plans, drawings, or other work product may not be changed nor used on a dif- ferent product without the written authorization or approval of the consultant. III. Compensation for Services and Billing Procedure A. The fee for the services indicated in Item I of this proposal shall be $ 18,750.00. B. Time expended for changes to the documents described in Item I of this proposal after prior approval by the client of those documents shall be considered Additional Services and shall be billed at the hourly rates listed in Item IV. C. Bills shall be submitted monthly, based on the progress of the work. Ms. Diane Lowart July 15, 1991 Page 4 IV. Project Schedule Task Preliminary Design Process Time to Compl ete 3 weeks Neighborhood Meetings (Depending on Community Time Frame) Public Meeting Process (Depending on City and School District Schedule) 2 weeks 4 weeks Working Drawings 5 weeks City Pl an Check 2 weeks Consultant Plan Check Response 1 week Bid Process and Award 6 weeks Notice to Proceed to Start of Construction 2 weeks Construction Period 20 weeks Design through Completion of Construction: 45 weeks or approximately 11 months. NOTE: The design process, from preliminary design to the Call for Bids would be + 18 weeks or 4~ months. v. Additional Services Any extra services in addition to those indicated in this proposal, including additional meetings, shall be billed at the hourly rates listed below in addition to the fee indicated in Item III above. Principal Associate Draftsperson C 1 e rica 1 1 Clerical 2 $95.00 per hour $75.00 per hour $50.00 per hour $40.00 per hour $35.00 per hour Ms. Diane Lowart July 15, 1991 Page 5 v. Reimbursable Expenses Reimbursable Expenses are in addition to the compensation for services indicated in Item III and include actual expenditures made by the employees and consultants of Singer & Hodges, Inc. in the interest of the project for the expenses listed in the following paragraphs. A. Expense of reproductions, postage, and handling of drawings, specifi- cations, and other documents, excluding reproductions for the office use of the Landscape Architect and the Landscape Architect1s consultants. B. Expense of renderings, models, and mock-ups requested by the client, not included in the scope of Landscape Architectural services. C. Expense of courier service and express mail requested by the City. A signed copy of this letter of agreement shall serve as our authorization to proceed with the services indicated. S.in. ce1eAY' ~~ Phi~ Sing~ SINGER & HODGES, INC. Approved by: CITY OF DUBLIN Date: PS/bjs FEE BREAKDOWN NIELSEN AND CRONIN SCHOOL PLAY AREAS JULY 15, 1991 Item Description Item Total Play Area Preliminary Design $ 4,200. Two Neighborhood Meetings 650. Three Public Meetings 1,000. Working Drawings and Specifications, and City Plan Check Procedure 11,300. Assistance During Bid Process 400. Total of Six Construction Observation Site Visits 1,200. TOTAL FEE: $ 18,750.