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Home My WebLink About4.06 Dublin Blvd WideningCI'TY CLERK FILE # 600-50 AGENDA STATEMENT CZTY COUNC'rL MEETZNG DATE: May 15, 2001 SUBJECT: Program Supplement Agreement No. 001 -M 1 to Administering Agency-State Agreement No. 04-5432, Covering Preliminary Engineering and Right-of-Way for the Dublin Boulevard Widening Project, Village Parkway to Sierra Court Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Resolution authorizing submittal of Program Supplement Agreement No. 001 -M1 to Department of Transportation for construction funding of the Dublin Boulevard Widening Project, Village Parkway to Sierra Court 2) Program Supplement Agreement from Caltrans RECOMMENDATION: Adopt Resolution approving Program Supplement Agreement Authorize Director of Public Works to execute Program Supplement Agreement No. 001 -M 1 FINANCIAL STATEMENT: The City will be reimbursed for up to $63 1,000 in Federal/State Funds from Caltrans for preliminary engineering and right-of-way costs incurred for the Dublin Boulevard Widening Project, Village Parkway to Sierra Court. DESCRIPTION: The City of Dublin has been granted $2,500,000 in STIP monies for the Dublin Boulevard Widening Project, from Village Parkway to Sierra Court. Of this amount, $631,000 has been approved for the preliminary engineering and right-of-way cost phase of the work. In order to receive this funding for reimbursement of preliminary engineering and right-of-way costs, the City is required to execute Program Supplement Agreement No. 001 -M1. This Program Supplement Agreement is incorporated into the Agency-State Agreement for Federal Aid originally entered into by the City and State on March 13, 2000. Design plans for this phase of the Dublin Boulevard Widening Project are nearing completion, and acquisition of the right-of-way has begun. Staff recommends that City Council adopt the Resolution approving Program Supplement Agreement No. 001-M 1 and authorize the Director of Public Works to execute said Program Supplement Agreement. COPIES TO: ITEM NO. ~ g:\miscproj\dbw_vpw sierra\agst program supp agmt RESOLUTION NO. - O1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING SUBMISSION OF PROGRAM SUPPLEMENT AGREEMENT NO. 001-M1 TO THE DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION FUNDING FOR THE DUBLIN BOULEVARD WIDENING PROJECT, VILLAGE PARKWAY TO SIERRA COURT WHEREAS, the City of Dublin has requested Federal and State funding for the Dublin Boulevard Widening Project, Village Parkway to Sierra Court; and WHEREAS, as a portion of said funding is necessary for preliminary engineering and acquisitions of right-of-way of the project; and WHEREAS, to receive this funding, the Department of Transportation requires an authorizing Resolution to be submitted, along with the Program Supplement Agreement for the project, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves Program Supplement Agreement No. 001-M 1 and authorizes the Director of Public Works to execute said Program Supplement No. 001 -M1 to Administering Agency-State Agreement for Federal-Aid Projects No. 04-5432 for the Dublin Boulevard Widening Project, Village Parkway to Sierra Court, to the Department of Transportation. PASSED, APPROVED AND ADOPTED this 15th day of May, 2001. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk g:miscprofidbw_vpw sierralreso program supp agmt. doc . to .. ADMIN~.STERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO..04-5432 ,,2.¢" 5 Date :April 1% 2001 Location: 04-ALA-0-DBLN IPro j ec t Number: RPSTPL-5432(O06) E .A . Number: 04-0U060t This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on 03/13/00 and is subject to all the. terms. and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: Dublin Bo~ev~d from west of Cla~ Avenue to east of Siena Court (Cite Plaza). TYPE OF WORK: widening (from 4 to 6 lanes) and overlay PROJECT CLASSIFICATION OR PHASE(S) OF WORK IX] Preliminary Engineering [ ] Construction Engineering Estimated Cost $631,000.00 RPB [X] Right-Of-Way Federal Funds $558,140.00 LOCAL LENGTH: [ ] Construction Matching Funds SB4 5 STATE "$0.00 $72,860.00 0 (MILES) OTHER $o.oo CITY OF DUBLIN STATE OF CALIFORNIA Department'of Transportation By Date ~y Chief, Office of Local Programs Project Implementation Attest Title Date Accounting Offi 50 1999 2660-101-890 99-2000 20.30.600.620 N 261042 892-F 50 19'99 2660-101-042 99-2000 30.30.600.620 ' N 262042 042-T $631,000.00 k-MO~ 558,140.00 72,860.00 Program Suppiement 04-5432-M0( 04-ALA-0~DBLN RPS;i'PL-5432(006) 04/17/2001 SPECIAL COVENANTS OR REMARKS The ADMINISTERING AGENCY will reimburse the State for ~heir share of costs for work requested to be performed by the State. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by ,the. Federal Highway 'Administration in the Federal-Aid Project Authorization/AGreement or Amendment/Modification (E-76) and accepts any increases in Local AGency Funds as shown on the Finance or Bid letter or its modification as prepared by the Office of Project Implementation, Local Assistance Program. This Program Supplement will be revised at a later date to include other phases of work. This PROJECT is progra~a~ed to receive funding from the 1998 State Transportation Improvement Program .(STIP), as amended. Funding may be provided under one or more components. A component(s) specific fund allocation is required. in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date'and identify the amount of funds allocated per component ( s ) . This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. The start of reimbursable expenditures is restricted to the later of either l) the effective date of the Master Agreement, 2)the effective date of the PROGRAM SUPPLEMENT, or 3)the effective date of the component specific allocation· This PROJECT is subject to the timely use of funds provisions enacted by Senate Bill 45 (SB 45). approved in 1997, and subsequent CTC guidelines and State procedures approved by the CTC and STATE. as outlined below: Funds allocated for the environmental & permits. plan specifications & estimate. and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated· Funds allocated for the construction.component are subject to an award deadline and contract completion deadline. ADMINISTERING Program' Supplement 04-5432-M001-R1 ISTEA Page 2 of 4 04-ALA-0-DBLN RPS~'PL-5432(006) 04/17/2001 SPECIAL COVENANTS OR REMARKS AGENCY agrees to award the contract within 12 months 'of the construction fund allocation and complete the construction or vehicle purchase contract within 36 months of award. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may : approve supplementary allocations, time extensions, and fund transfers between components. An approved time-extension will revise the timely use of funds criteria, outlined above, for the component-(s) and allocation(s) requested. Approved supplementary allocations, time .extensions, and fund transfers between components, made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation for approved supplementary allocations, time extensions, and fund transfers between components, will be a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. 7. The ADMINISTERING. AGENCY shall invoice STATE for environmental & permits, plans specifications & estimate, and right-of-waycosts no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion'to make the final payment. to the contractor and prepare the final Report of Expenditures and final invoice,.and submit to STATE for verification and p§yment. 8. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall. be performed at regular intervals or as required for efficient operation of the completed improvements. 9. All obligations of STATE under the. terms of. this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act. containing these STATE funds. 10. The ADMINISTERING AGENCY is required to have'an audit in accordance with the Single'Audit Act and OMB A-133, if it Program Supplement 04-5432~M001-R1 ISTEA Page 3 of 4 04~ALA-0-DBLN RPS~PL-5432~006) 04/17/2001 SPECIAL COVENANTS ORREMARKS receives $300,000 or more in federal funds in a.single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic-Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. Reference to OMB'A-128 in Master Agreement (if any) is superceded by this covenant. Program Supplement04-5432-M001-R1 ISTEA Page 4' of 4