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HomeMy WebLinkAboutReso 151-04 Ctr-toCtr MOU RESOLUTION NO. 151 - 04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING MEMORANDUM OF UNDERSTANDING FOR SAN FRANCISCO BAY AREA INTERIM CENTER~TO-CENTER PROGRAM WHEREAS, the City of Dublin is part of the I~580 Smart Corridor system, which provides an advanced traffic and incident management system for the Tri~Valley region of Alameda County; and WHEREAS, the 1-580 Smart Corridor system enables the exchange of real-time traffic data and real-time video images between its participants (i.e. the Cities of Dublin, Livermore and Pleasanton), but provides limited ability for real-time exchange with other Smart Corridors, Caltrans, and other San Francisco Bay Area entities; and WHEREAS, the Metropolitan Transportation Commission (MTC) recently proposed an Interim Center-to-Center Program for the purpose of implementing and operating an Interim Center-to·Center System that will enable the exchange of real-time traffic data and video between the Bay Area's Smart Corridors and the Regional Transportation Management Center, where Caltrans, the California Highway Patrol and the Bay Area Traveler Information System (TravInfo) facilities are combined in one location; and WHEREAS, the Interim Program and Interim System are anticipated to continue for several years, but will eventually be replaced by a more comprehensive system with multi-modal and/or statewide capabilities; and WHEREAS, the MTC has requested certain agencies from the San Francisco Bay Area which operate Smart Corridor systems to be Parties to a Memorandum of Understanding (MOU) for the proposed Interim Center-to-Center Program, including Caltrans, the Cities of Pleasanton, Dublin, Livermore, San Jose, Campbell, Santa Clara, Milpitas, Fremont, and Cupertino, County of Santa Clara, Town of Los Oatos, Santa Clara Valley Transportation Authority, and City and County of San Francisco; and WHEREAS, the purpose of the proposed MOU is to acknowledge the agreement of all Parties to work cooperatively in the development of an Interim Center-to-Center Program and implementation of an Interim Center~to-Center System; and WHEREAS, the Interim Center-to~Center System will improve inter·agency coordination, facilitate regional transportation management in the Bay Area, and ensure accuracy and timeliness of travel information to the public, and WHEREAS, the City of Dublin reserves the right to withdraw its membership from the Interim Center-to.Center Program at any time, should the direction pursued by this organization become inconsistent with the City's goals and objectives; 1 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Memorandum of Understanding for the San Francisco Bay Area Interim Center-to- Center Program. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the said Memorandum of Understanding. PASSED, APPROVED AND ADOPTED this 20th day of July, 2004. A YES: Councilmembers McCormick, Oravetz, Sbranti and Zika and Mayor Lockhart NOES: None ABSENT: None ABSTAIN: None K2/G/7·20...Q4/reso-MTC-MOU-SF.doc (Item 8.1) G:\f·580 StllQrt Corrworlreso_mtc clc mou.doc 2 Memorandum of Understanding for San Francisco Bay Area Interim Center-to-Center Program This Memorandum of Understanding ("MOD'') effective on -:lW, 2004, when fully executed by all parties, is entered into by and between the alifornia Department of Transportation ("Caltrans"), City of Pleasanton, City of Dublin, City of Livermore, City of San José, City of Cupertino, City of Campbell, City of Santa Clara, City of Milpitas, City of Fremont, Town of Los Gatos, County of Santa Clara, Santa Clara Valley Transportation Authority, City and County of San Francisco, and Metropolitan Transportation Commission ("MTC"), referred to collectively herein as "Parties". This Memorandum of Understanding constitutes solely a guide to the respective intentions and policies of the Parties. It is not intended to authorize funding or project effort, nor is it a legally binding contract. Commitments providing for the payment of funds or authorizing specific work phases will be covered by one or more separate agreements between all, or various, Parties. I. GENERAL A. The purpose of this MOD is to acknowledge the agreement of all Parties to work cooperatively in the development of an Interim Center-to-Center Program ("Program") and implementation of an Interim Center-to-Center System ("System") that will enable exchange ofreal-time traffic data and video between the Bay Area's Smart Corridors and the regional Transportation Management Certter, where Caltrans, California Highway Patrol and TravInfo® staff are co- located. The Parties acknowledge the need for timely, accurate and reliable information about the transportation system's perfonnance in order to manage and operate their transportation systems as efficiently as possible, which includes infonning travelers about current conditions and options. The Program will benefit all Parties by enabling the automated exchange ofreal-time traffic data and real-time video, and by providing mechanisms for the future coordination of activities by the Parties regarding the operation, maintenance and management of the System. The Parties anticipate that the functions ofthe System will eventually be replaced by a more comprehensive system with multimodal and/or statewide capabilities. B. This MOD establishes an Executive Committee and a Technical Advisory Committee to guide the Program, and identifies the anticipated roles and responsibilities of the respective Parties in this process. C. Throughout the Program, the Parties will coordinate the activities necessary for the development, implementation, operation and mairttenance of the System, and will participate in the exchange of real-time traffic data and video between all Parties to support regional transportation management. C:\Document~ and Settings\rayk\Local Settings\Temporary Internet Files\OLK14\C2C MOU 9-11.doc MEMORANDUM OF UNDERSTANDING INTERIM CENTER- TO-CENTER PROGRAM D. The Parties to this MOD endorse the concept of systems integration based on the National ITS Architecture and Standards, and will endeavor to conform with the ITS Architecture and Standards to the greatest degree possible. II. COMMITTEES A. EXECUTIVE COMMITTEE 1. Role: The Executive Committee will be responsible for maintaining high-level support for the Program and conveying the Program's status and policy issues to the Parties' appointing governing boards, as necessary. Other roles and responsibilities of the Executive Committee include the following: · Adopt policies and procedures necessary for the success of the Program. In addition to the "Policy for the Exchange of Real- Time Traffic Data and Real- Time Video", which Policy is marked Attachment 1, attached hereto and incorporated herein by this reference as though set forth in full, the Executive Committee will consider the adoption of policies and procedures for configuration management, and policies and procedures for the operation, management, and maintenance of the System elements. · Resolve institutional issues, policy differences or other disagreements between Parties that cannot be resolved by the Technical Advisory Committee ("TAC"), as defined below. The Executive Committee will address a disagreement by providing guidance to the T AC, conveying the issue to the respective appointing governing boards, or use other appropriate means. In addition, any Party that disagrees with a decision by the T AC may request the T AC to review its decision, and following that reconsideration, may request the Executive Committee to review the decision of the TAC. If the Executive Committee accepts the request to review the decision, it shall convey any recommendations regarding the decision to the T AC. · Modify this MOD to add new Parties, and make other minor changes as necessary. 2. Members: The Executive Committee will consist of five members, with one member representing the lead agency for each participating Smart Corridor as well as the regional agencies, and will be composed of the following agencies: MTC, Caltrans, City of San José, City of Pleasanton, and City and County of San Francisco. Each agency will ensure that an executive or senior staff level person, who can advise on agency policy, attends the Executive Committee meetings. 3. Meetings: The Executive Committee will meet as frequently as it determines to be necessary to address issues and provide guidance to the T AC. The Executive Committee's guidance will permit implementation of the Program in a manner that reflects and accommodates the policies of the impacted Parties. 2 MEMORANDUM OF UNDERSTANDING INTERIM CENTER- TO-CENTER PROGRAM B. TECHNICAL ADVISORY COMMITTEE 1. Role: The Technical Advisory Committee will be responsible for developing the Program and designing, implementing, operating, and maintaining the System, including implementation of operational and maintenance procedures and maintenance of a configuration management system. The T AC may choose to establish subcommittees that better reflect the involvement of specific agencies in a particular aspect of the Program. The T AC will pe responsible for developing policies and procedures necessary for the success of the Program for adoption by the Executive Committee, including development of a policy and procedures for configuration management and a policy and procedures for the operation, management, and maintenance of the elements of the System. Any disagreement that is not resolved by the T AC and that could impede the Program may be referred to the Executive Committee, which will address the disagreement by providing guidance to the T AC, conveying the issue to the appointing governing boards, or other appropriate means. In addition, the T AC will informally review the final plans and specifications to be used for any construction or connection to the System prior to such plans and specifications being submitted to the appropriate agency for formal approval. 2. Members: The TAC will be composed of staff members, with one member representing each of the Parties. Each Party will ensure that their representative attends regularly scheduled meetings. 3. Meetings: The TAC will meet as frequently as it determines to be necessary, but at least every six (6) months, to discuss Program, System, and corridor-specific issues. Each Party will ensure senior staff or designated representatives are available to attend and can address specific issues on the Committee's agenda. Decisions will be made by consensus of those in attendance; if a consensus cannot be reached, decisions will be made by a majority vote ofthose in attendance. When coordination is needed with entities that are not parties hereto, those entities shall be invited to participate in T AC meetings as appropriate. III. ANTICIPATED ROLES OF THE PARTIES A. Metropolitan Transportation Commission - MTC will serve as the Program Manager, the lead agency for software development for the Program, and will manage the delivery of Program elements. MTC intends to make available sufficient staffto provide program management services. Specifically, MTC intends to provide the following elements of the Program: . Chair Executive Committee and T AC meetings . Consultant contract oversight 3 MEMORANDUM OF UNDERSTANDING INTERIM CENTER- TO-CENTER PROGRAM · Program administration and management · Program agreement development · Grant management · Coordinate the pursuit by all Parties of funding for future phases and on-going operations and maintenance · System testing and acceptance · System operations, management, and maintenance · Exchange real-time transportation data and video · Coordination with regional ITS programs and standards B. Caltrans - Caltrans intends to provide the following elements of the Program: · Support MTC's grant management activities · Design/engineering review · Pursuit of funding for future phases and on-going operations and maintenance · System operations, management, and maintenance · Construction management and inspection (when applicable) · Exchange real-time transportation data and video · Coordination with regional ITS programs and standards C. The Cities of Pleasant on. Dublin. Livermore. San Jose. Campbell. Santa Clara, Milpitas. Fremont. and Cupertino. County of Santa Clara, Town of Los Gatos. Santa Clara Valley Transportation Authority. and City and County of San Francisco intend to provide the fòllowing elements of the Program: · Ensure compliance with the objectives, requirements, and standards oftheir agencIes · Design/engineering review · Pursuit of funding for future phases and on-going operations and maintenance · System operations, management, and maintenance · Construction management and inspection (when applicable) · Exchange real-time transportation data and video · Coordination with regional ITS programs and standards · Support MTC's grant management activities D. Additional Parties: As the Program matures and other agencies engage in the real- time management of transportation corridors, it may be advantageous for those additional agencies to become party to this MOD. The Parties acknowledge that, upon an amendment to this MOD, additional agencies may subsequently join the Program and become signatory to this MOD. The T AC will develop an amendment to this MOD that identifies the anticipated roles and responsibilities of each new party associated with its participation, including membership on the T AC and Executive Committee, and present the amendment to the Executive Committee. An amendment adding a new party shall be effective once it is properly executed by the new party and approved by the Executive Committee on behalf of all the other Parties. 4 IV. TERM This MOD shall be effective when it is fully executed by all of the participating Party agencies, and will terminate on August 15,2014, unless the Parties modify the term, in writing. IN WITNESS WHEREOF, the Parties have executed this MOD. ~.._,',~_~ ~". ,_ .,._n METROPOLIT AN TRANSPORTATION COMMISSION By STEVE HEMINGER Executive Director APPROVED AS TO FORM: CYNTHIA SEGAL Associate Counsel COUNTY OF SANTA CLARA By PETER KUTRAS, JR.. County Executive APPROVED AS TO FORM & LEGALITY LESLIE ORTA Deputy County Counsel DATED -~- .,.~--'--'~ -~' -- ..~,,~-- _".'~"~ V~ ..'~ CALTRANS, DISTRICT 4 By BIJAN SARTIPI District Director APPROVED AS TO FORM & PROCEDURE Attorney VALLEY TRANSPORTATION AUTHORITY By PETER M. CIPOLLA General Manager APPROVED AS TO FORM: SUZANNE GIFFORD General Counsel .. -~." -~- C:\Documents and Settings\rayk\Local Settings\Temporary Internet Files\OLK 14\C2C MOD 9-11.doc MEMORANDUM OF UNDERSTANDING INTERllvt CENTER- TO-CENTER PROGRAM -.. ~~~~,~-~~~-_.~,. -. - .'~.~~~,~-, CITY OF CUPERTINO CITY OF CAMPBELL BERNARD M. STROJNY City Manager By DAVE KNAPP City Manager By APPROVED AS TO FORM ATTEST: WILLIAM SELIGMANN City Attorney KIMBERLEY SMITH City Clerk APPROVED AS TO FORM CHARLES KILIAN City Attorney .., ... ._,~.-.~..,~ .- -.-- ,,~,~..., .'"P'..,",_.·_,.....-v',,··· ....,,-_.~ CiTY OF DUBLIN CITY OF FREMONT By RICHARD AMBROSE City Manager By JAN PERIUNS City Manager ATTEST: APPROVED AS TO FORM: KA Y KECK, City Clerk APPROVED AS TO FORM: MICHAEL BARRETT Senior Deputy City Attorney ~~~~~~~~---~~~~~ ELIZi\33\E~fl-f~ ~)1[t~-\7E,],:t~ f,:.it)/' A~ttomey ~~~,- 6 MEMORANDUM OF UNDERSTANDING INTERIM CENTER- TO-CENTER PROGRAM Attachment 1 Policy for the Exchanee of Real-Time Traffic Data and Real-Time Video I Background: The Parties to the San Francisco Bay Area Interim Center-to-Center Program ("Program"), and numerous other agencies in the Bay Area, have invested significant federal, state and local resources in the construction, operation and maintenance of systems that monitor the real-time perfonnance oftheir transportation systems. Timely, accurate and reliable data on system perfonnance enables efficient operation and management of those systems, which includes infonning travelers about current conditions and travel options. In order to assist each other in providing efficient system operations and traveler infonnation, the Parties have entered into a Memorandum of Understanding for the San Francisco Bay Area Interim Center-to- Center Program and implementationofthe Interim Center-to-Center System ("System"). The Program and System are anticipated to continue for several years, until replaced by a statewide center-to-center system. 2 Purpose: This Policy statement defines the intentions ofthe Parties regarding the exchange ofreal-time traffic data and video, the process for implementing that exchange, the restrictions on the use of the data, and the intention of the Parties to cooperate in the ongoing management, maintenance and operation of the System. 3 Interface Control Document: The Interface Control Document (ICD) for the System will define the communication protocols and standards, data dictionary, message sets and other parameters and constraints that enable instantaneous and accurate exchange oftransportation data, video, commands, and other infonnation. Once the ICD is adopted by the Executive Committee, the Parties agree to maintain compliance with the ICD. 4 Use of Data: The Parties agree to exchange real-time traffic data and video for the purpose of improving the perfonnance, operations and management of the transportation system, including the provision of traveler infonnation, subject to the following conditions and restrictions. Any Party may cease to provide all or a portion of its data if, at any time, it detennines that the data is not being properly used for the intended purpose or it is being used in violation ofthe Program conditions and restrictions. A. This MOU and Policy enable, but do not require, that any Party exchange infonnation with any other Party. The System will allow each Party to define the data that it will request from, and provide to, other Parties. B. Caltrans, CHP and Travlnfo®, co-located in the Regional Transportation Management Center, share real-time traffic infonnation and video. Nothing in this MOU or Policy is intended in any way to restrict the ability ofthose three agencies to share infonnation with each other. C:\Documents and Settings\rayk\Local Settings\Temporary Internet Files\OLK14\C2C MOU 9-11.doc MEMORANDUM OF UNDERSTANDING INTERIM CENTER- TO-CENTER PROGRAM Data Exchange Policy C. Unless otherwise provided for in a separate agreement between the impacted Parties, the Parties will not store any video imagery received from another Party as part of this Program. D. As the regional traveler information system for the Bay Area, Travlnfo® provides the public with access to timely and accurate information in a variety of ways, including telephone, Web sites, and data feeds to local agencies, news media, and other private firms. Real-time traffic data provided to TravInfo® may be used, directly or indirectly, for the purpose of providing accurate and timely information to travelers. TravInfo® shall, at its sole discretion, determine which data to use, fuse or discard, and is under no obligation to use or store any of the data it receives. E. Each Party is responsible for assuring the accuracy and timeliness of all inforn1ation used to manage and operate its transportation system and to inform travelers. F. The Parties are committed to respecting and protecting the privacy of all members of the public. No information about, or that is traceable to, any individual person will be collected, exchanged, stored, or manipulated. All activities will be implemented in a manner consistent with Federal and California laws governing an individual's right to privacy. 5 Operations and Maintenance: Each Party is responsible for the operations and maintenance of the hardware, software and communications systems installed within its Transportation Management Center as part ofthe System. The Parties share the responsibility for the operation and maintenance of the communication system for the System, and shall work together to ensure those responsibilities are properly executed. 6 Configuration Management: The System needs to maintain thè interfaces that are defined in the ICD. The TAC is responsible for Configuration Management and shall establish policies and procedures as necessary to fulfill its responsibilities. A. Except as provided below in Paragraph 6.B, the MOU and this Policy do not restrict any Party's ability to modify, upgrade or replace its system for traffic monitoring and control. However, each Party agrees to maintain full and complete compliance with the ICD. B. Prior to any Party modifying any hardware, software, or communications system that is part of the System, that Party shall review its proposed modification with the TAC. Whenever possible, the Party that will be developing such a modification should inform all other Parties of the modification effort and allow interested Parties to review and/or participate in the development ofthe design of the modification. 10