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HomeMy WebLinkAboutReso 031-88 DSG UsePolicies RESOLUTION NO. 31-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION ESTABLISHING POLICIES AND PROCEDURES FOR THE USE OF THE DUBLIN SPORTS GROUNDS WHEREAS, effective January 1, 1988 the City of Dublin assumed the responsibility for recreational activities and programs, to include scheduling of the Dublin Sports Grounds from the Dublin San Ramon Services District; and WHEREAS, the Dublin Sports Grounds isr a community park utilized much of the time by .youth and adult sports groups for organized sports leagues; and WHEREAS, in addition to use by organized sports leagues the park will be utilized by the community; and WHEREAS, the sound management of a facility requires written policies and procedures outlining the appropriate use of the facility. NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City of Dublin does hereby adopt the Dublin Sports Grounds Use Policy contained in Exhibit A, which shall serve as the official guidelines in the management of the Dublin Sports Grounds. 1988 PASSED, APPROVED AND ADOPTED this 22nd day of February AYES: NOES: Councilmembers Hegarty, Moffatt, Snyder, Vonheeder and Mayor Jeffery None ABSENT None L 31in Recreation Department 11600 Shannon Avenue - P.O. Box 2340 Dublin, CA 94568 829-4932 _ DUBLIN SPORTS GROUNDS USE POLICY The Dublin Sports'Grounds are available to groups and individuals on a permit basis.' Facilities available include 4 baseball fields (1-300', 3-200'), 5 soccer fields (1 lighted) and 2 lighted softball fields. The following classifications shall apply for the purpose of determining applicable fees and charges as well as priority use: CLASSIFICATION OF USERS AND PRIORITY USE: I. Activities sponsored by the City of Dublin. II. Organized youth groups and school districts with whom the City has a reciprocal Facility Use Agreement. Organized groups whose members are under 19 years of age, under adult supervision and are recognized as having youth serving purposes as their major objectives. Fifty-one percent (51%) of youth must be residents of Dublin. A roster will be requested with names and addresses of members· III. Organized non-profit adult groups with 51% of their membership being Dublin residents. A roster must be submitted with a list of the members and their addresses. IV. Private individuals or community groups (youth or adult) not open to the public and which are using the sports grounds for private purposes. In this group are businesses located in the City of Dublin and private individuals who reside within the City of Dublin. Non-resident individuals or groups with less than 51% of their membership residing within the City of Dublin. Use of the Dublin Sports Grounds shall not be granted: a) To persons, groups, associations, clubs or organizations desiring such use for "private gain", which term is defined and herein to mean use for the principal purpose of making a profit not pledged to be devoted to public or welfare uses. b) To any individual or group, political or otherwise. that advocates the overthrow of the government of the United States of America or the State of California by force, violence or any other unlawful means. c) When determined by the Director of Recreation, such use may not be in the best interest of the City. RESERVATION PROCEDURE: In order to reserve the Dublin Sports Grounds a permit must be submitted for classification approval. Use permits must be picked ,up in person at the Dublin Recreation Department Office, located at 11600 Shannon Avenue, Dublin. Permits will be accepted by appointment only, between 9:00a.m. and 4:00p.m., Monday through Friday. FEES MUST BE PAID AT THE TIME THE PERMIT IS ISSUED. The following deadline is established for acceptance of permits to accommodate requests by the priority system. Groups not meeting the established deadline will be considered on a first-come-first served basis, as field availability permits. Applications submitted less than two working days prior to the date requested will not be accepted. DUBLIN SPORTS GROUi ~ USE POLICY Page Two a) b) c) d) Classification I may submit schedules up to one year in advance. Classifications II &III may submit schedules up to four months from season's starting date. Groups will be responsible to submit proposed schedules including dates, times and requested fields for league play and tournaments. Classification IV may apply for permits up to two months from date requested. Classification V may apply for permits up to one month from date requested. 3. Applicants must be at least 18 years of age. Any scheduling conflicts within the same classification will be worked out first between those groups involved before a permit is approved. FEE SCHEDULE: Casual Use Without Lights With Lights Baseball Soccer Softball $ 4.00/hr per field $10.00/hr per field $ 5.00/hr per field $30.00/hr per field $15.00/hr per field Continuous Use (Five consecutive days or one day for five consecutive weeks) per week Without Lights With Lights Baseball Soccer Softball $2.50/hr per field $5.00/hr per field $2.50/hr per field $25.00/hr per field $12.50/hr per field There is a non-refundable fee of $5.00 for processing permits. 2. There is a $25.00 refundable deposit on keys. There is a cleanup/damage deposit of $100.00 which is refundable if additional staff time is not required for cleanup and no damage is incurred. INSURANCE: All continuous users must provide insurance which is due at the time payment is made. Groups wishing to use fields for tournaments must also provide insurance. Applicants shall provide the City of Dublin with a valid Certificate of Liability Insurance written through carriers acceptable to the City of Dublin. Such certificate shall provide Bodily Injury and Property Damage Liability protection at a minimum limit of $500,000 per occurrence. This Certificate of Insurance shall name the City of Dublin and the Dublin San Ramon Services DistriCt as an additional insured in conformance with the Hold Harmless~ Agreement as outlined in the Facility Use Application andi must specify that the user groups insurance shall be primary to a~ny insurance carried by the City and the District. The Certificate of Insurance is due at the time final payment is made. PAYMENT: Payments can be made by check, money order or cash. Checks or money orders must be made out to the City of Dublin. If paying by check, the check must be drawn on the account of the person listed as the applicant on the Dublin Sports Grounds Use Permit. DUBn N SPORTS ROU! '' US . PO . C¥ Page three ~ ~ .9 Casual Use - At the time a permit is accepted, full payment is due. Continuous Use - At the time a permit is completed and approved, full payment is due. IN CASE OF RAIN: Always check the Field Condition Board prior to use. No practice or play is permitted if the rain indicator light is on· Groups are responsible for assuring that all their teams observe this rule. Groups are responsible for setup of their own message relay system to notify their members and to have their members check the Field Condition Board prior to facility use. CANCELLATIONS: Credit will be issued if facility is not used DUE TO RAIN only if the user notifies the office within 48 hours after scheduled use. date. Credit must be used within the season dates and cannot be carried over to the next season. Credit will be issued if the facility will not be used on a scheduled date, if notice is given 14 days prior to scheduled use date. Any schedule changes must be made in writing and approved by the Recreation staff. Refunds will not be granted. KEYS: Keys will be issued on a sign-out basis to those groups wishing to use the restrooms or lights. Please call 829-4967 at least 24 hours' in advance to setup an appointment to pickup keys. Keys will be issued to the applicant only Monday through Friday, 9:00a.m.-4:00p.m. Duplication of keys will not be permitted. Casual Use - Keys .returned next working day following permit period. Continuous Use - Keys returned one week following the end of permit period. GENERAL REGULATIONS Field maintenance (drag, water, lines, etc.) is not included in fees. 2. Equipment is not available for use. Only Recreation Department issued locks will be permitted on facilities. User will be charged for re-keying if keys are lost or not returned. The Dublin Sports Grounds are not available for use between 'December 15 and March 1 without written approval of the City. The undersigned acknowledges receipt of a copy of the Dublin Sports Grounds Use Policy. Signature of Applicant Date Signature of Recreation Department Rep. Date